HomeMy WebLinkAboutResolutions - 2016.02.17 - 22204REPORT (MISC. #16023) February 17, 2016
BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: MR #16023 - FACITILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE &
OPERATIONS DIVISION - DOWNWARD RECLASSIFICATION AND CREATION OF POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on February 10,
2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION # 16023 February 4, 2016
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS
DIVISION — DOWNWARD RECLASSIFICATION AND CREATION OF POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Maintenance and Operations Division has reviewed its operations in the Grounds
Maintenance Unit; and
WHEREAS the Chief — Landscape Services has been filled by a Part-Time employee who previously held
the position as a Full-Time employee; and
WHEREAS this has allowed the department to underfill the position with two (2) additional Part-Time Non-
Eligible (PINE) 1,000 hours per year General Helpers; and
WHEREAS the Part-Time incumbent that is currently in the Chief — Landscape Services position will be
leaving County employment; and
WHEREAS the Human Resources department has reviewed the job description and duties for the Chief —
Landscape Services position; and
WHEREAS it is recommended to downwardly reclassify the position from Salary Grade 16 to Salary
Grade 14 on the Salary Administration Plan; and
WHEREAS Facilities Maintenance and Operations Division plans to fill the Chief — Landscape Services
position with a Full-Time Eligible (FTE) incumbent; and
WHEREAS Facilities Maintenance and Operations Division will no longer be able to underfill the Chief —
Landscape Services position with two (2) additional Part-Time Non-Eligible (PTNE) General Helpers; and
WHEREAS Facilities Maintenance and Operations utilizes the classification of General Helper to perform
a variety of maintenance related duties which include lawn and flowerbed maintenance, mowing,
weeding, trimming, and snow and ice removal; and
WHEREAS Facilities Maintenance and Operations has experienced an increase in the need of Grounds
Maintenance services; and
WHEREAS due to recent security assessments and recommendations to improve safety and security, a
number of improvements to campus grounds have been identified; and
WHEREAS these recommendations include clearing sight lines for cameras and law enforcement
personnel, trimming and removing trees and bushes alongside buildings, installing, moving and
maintaining boulders, planting, landscaping and maintenance of new trees; and
WHEREAS Facilities Maintenance and Operations Division/Grounds Maintenance Unit has requested to
create two (2) PR funded Part-Time Non-Eligible (PTNE) 1,000 hours per year General Helper positions
to assist with the unit's increased work load; and
WHEREAS the downward reclassification of the Chief — Landscape Services position would partially
offset the creation of the two (2) Part-Time Non-Eligible (PTNE) General Helper positions; and
WHEREAS all positions in this unit are funded through the Facilities Maintenance and Operation Fund;
and
WHEREAS a reallocation of funds from the Natural Gas line item, which has favorability, is available to
offset the remaining cost to create these two positions.
NOW THEREFORE BE IT RESOLVED to downwardly reclassify one (1) PR funded Full-Time Eligible
(FTE) Chief — Landscape Services position from a Salary Grade 16 to a Salary Grade 14 on the Salary
Administration Plan.
BE IT FURTHER RESOLVED to create two (2) PR funded Part-Time Non-Eligible 1,000 hours per year
General Helper positions in the Facilities Maintenance & Operations Division/Grounds Maintenance Unit
(#1040725).
Chairperson, on behalf of the Planning and Building Committee I move the adoption of the foregoing
resolution.
(---R) i ANNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16023 February 4, 2016
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC #16023) February 17, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT DEPARTMENT/FACILITIES MAINTENANCE & OPERATIONS
DIVISION — DOWNWARD RECLASSIFICATION AND CREATION OF POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Oakland County Facilities Maintenance & Operations Division has requested the downward
reclassification of one (1) Proprietary (PR) funded Full-Time Eligible (FTE) Chief — Landscape
Services position (#1040725-03343) from a Salary Grade 16 to a Salary Grade 14 on the Salary
Administration Plan and the creation of two (2) PR Part-Time Non-Eligible (PTNE) 1,000 hours
per year General Helper positions.
2. The Full-Time Eligible (FTE) Chief — Landscape Services position (currently filled by a Part-Time
employee who previously held the position as a Full-Time employee) and is underfilled with two
(2) additional PTNE 1,000 hours per year General Helpers will soon be vacated.
3. The Grounds Maintenance Unit is experiencing a growing need for services due to recent security
assessments and recommendations to improve safety and security which include clearing sight
lines for cameras and law enforcement personnel, trimming and removing trees and bushes
alongside buildings, installing, moving and maintaining boulders, planting, landscaping and
maintenance of new trees.
4. Position changes result in a net increase of $9,374 to the FY 2016 Budget, $8,861 to the FY 2017
Budget and $8,237 to the FY 2018 Budget.
5. Sufficient funding is available within the Facilities Maintenance and Operation Fund (#63100)
from favorability in the Natural Gas expense account to cover the cost of these position
changes,
6. The FY 2016-2018 Proprietary Fund budget is amended as follows:
FACILITIES MAINTENANCE AND
OPERATION FUND (#63100)
Expenses
FY2016 FY2017 FY2018
1040725-140599-702010 Salaries $15,544 $15,548 $15,390
1040725-140599-722740 Fringe Benefits (6,170) (6,687) (7,153)
1040745-148100-731269 Natural Gas (9,374) (8,861) (8,237)
Total Expenses $ 0 $ 0 $
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Resolution #16023 February 17, 2016
Moved by Hoffman supported by Dwyer the resolutions with (fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
)//2//(a
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 17,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of February, 2016.
Lisa Brown, Oakland County