HomeMy WebLinkAboutResolutions - 2016.02.17 - 22205REPORT (MISC. #16024)
February 17, 2016
BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: MR #16024 - CIRCUIT COURT/FRIEND OF THE COURT - POSITION RECLASSIFICATIONS,
CREATE NEW CLASSIFICATION AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on February 10,
2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION # 16024 February 4, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT — POSITION RECLASSIFICATIONS, CREATE
NEW CLASSIFICATION AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Friend of the Court receives Medicaid Incentive funding for enforcement of court-ordered
Medicaid reimbursement that is transmitted to the Department of Health and Human Services to
reimburse the state for benefits paid to Oakland County families; and
WHEREAS fifteen percent of collections are reimbursed to the court, a requirement which was recently
discovered in the statute allowing the state to provide a payment for collections retroactive for the past
three years; and
WHEREAS the Friend of the Court has reviewed its operations and determined areas where efficiencies
in the workflow processes could be realized; and
WHEREAS the Friend of the Court utilizes the classification of Friend of the Court Case Assistant to
assist with processing cases, obtaining required case information, scheduling client appointments, and
tracking statistical data; and
WHEREAS the Friend of the Court has noticed an increase in Interstate case fillings and an increase in
cases that require clients to attend the Start Making it Livable for Everyone (SMILE) program; and
WHEREAS the Friend of the Court is requesting to reclassify two (2) SR Full-Time Eligible Office
Assistant 11 positions (#3010404-06377 and #3010404-01856) to Friend of the Court Case Assistant to
assist in managing the caseload of the Interstate Unit and the Counseling, Investigation and Mediation
Unit which conducts the SMILE program; and
WHEREAS the Friend of the Court has noticed an increase in the number of system support requests
and an increase in complexity of those requests; and
WHEREAS the Friend of the Court is requesting to reclassify two (2) SR Full-time Eligible Friend of the
Court Systems Clerk positions (#3010404-02078 and #3010404-03090) to a new classification titled
Friend of the Court System Support Specialist; and
WHEREAS the new positions would troubleshoot hardware and software difficulties, assist in the
resolution of difficulties encountered in the operation of systems, and would provide an expanded Help
Desk function to assist their employees with hardware and software needs; and
WHEREAS the Friend of the Court utilizes a workforce development position provided by Troy Schools
and reimbursed through Oakland County's Workforce Development Division; and
WHEREAS funding through the Workforce Development Division for this position and service in recent
years has been decreased; and
WHEREAS the position provides workforce placement assistance to unemployed payers of child support
to help them facilitate continued child support payments; and
WHEREAS the Friend of the Court is requesting to create one (1) SR Full-Time Eligible Workforce
Development Technician II (#3010404) to allow them to bring the position in house; and
WHEREAS the Friend of the Court has noticed an increase in domestic relations clients who have mental
health illnesses; and
WHEREAS the Friend of the Court does not have a Clinical Psychologist available to provide those
clients with psychological evaluations; and
WHEREAS the Friend of the Court is requesting to create one (1) SR Part-Time Non-Eligible, 1,000 hours
per year Court Clinical Psychologist in the Circuit Court, Clinical Services Unit (#3010402) to provide
psychological evaluations to those domestic relations clients who have mental illnesses; and
WHEREAS the above position reclassifications and creations are expected to be fully funded by the
Medicaid Incentive Funding revenue with no match requirement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the
reclassification of two (2) SR Full-Time Eligible Office Assistant II positions (#3010404-06377 and
#3010404-01856) to Friend of the Court Case Assistant.
BE IT FURTHER RESOLVED to create a new classification of Friend of the Court System Support
Specialist, to be placed on the Salary Administration Plan at Salary Grade 8, overtime non-exempt.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
BE IT FURTHER RESOLVED to reclassify two (2) SR Full-Time Eligible Friend of the Court Systems
Clerk positions (#3010404-02078 and #3010404-03090) to Friend of the Court System Support
Specialist.
BE IT FURTHER RESOLVED to create one (1) SR Full-Time Eligible Workforce Development Technician
ll in Friend of the Court (#3010404).
BE IT FURTHER RESOLVED to create one (1) SR Part-Time Non-Eligible, 1,000 hours per year Court
Clinical Psychologist in the Circuit Court, Clinical Services Unit (#3010402).
BE IT FURTHER RESOLVED that any Special Revenue positions and other program costs are
contingent upon future levels of funding.
Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution.
Resolution #16024 February 4, 2016
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC #16024) February 17, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: CIRCUIT COURT/FRIEND OF THE COURT — POSITION RECLASSIFICATIONS, CREATE NEW
CLASSIFICATION AND POSITION CREATIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Friend of the Court (FOC) receives Medicaid Incentive funding for enforcement of court-
ordered Medicaid reimbursement that is transmitted to the Department of Health and Human
Services to reimburse the State for benefits paid to Oakland County families.
2. Fifteen percent of collections are reimbursed to the court, a requirement which was only recently
discovered in statute causing the State to provide a payment for collections retroactive for the
past three years.
3. FOC has reviewed its operations and determined areas where efficiencies could be realized.
4. Due to an increase in Interstate case fillings and an increase in cases that require clients to
attend the Start Making it Livable for Everyone (SMILE) program, FOC is requesting to reclassify
two (2) Special Revenue (SR) Full-Time Eligible Office Assistant II positions (#3010404-06377
and #3010404-01856) to Friend of the Court Case Assistant to assist in managing the caseload
of the Interstate Unit and the Counseling, Investigation and Mediation Unit which conducts the
SMILE program.
5. Due to an increase in the number of system support requests and an increase in complexity of
those requests, FOC is requesting to reclassify two (2) SR Full-time Eligible Friend of the Court
Systems Clerk positions (#3010404-02078 and #3010404-03090) to a new classification titled
Friend of the Court System Support Specialist.
6. FOC utilizes a workforce development position (provided by Troy Schools and reimbursed
through Oakland County's Workforce Development Division) which provides workforce placement
assistance to unemployed payers of child support to help them facilitate continued child support
payments.
7. Funding through the Workforce Development Division for this position and service in recent years
has been reduced; therefore, Friend of the Court is requesting to create one (1) SR Full-Time
Eligible Workforce Development Technician 11 (#3010404) to allow them to bring the position in
house.
8. Due to an increase in domestic relations clients who have mental health illnesses, FOC is
requesting to create one (1) SR Part-Time Non-Eligible, 1,000 hours per year Court Clinical
Psychologist in the Circuit Court, Clinical Services Unit (#3010402) to provide psychological
evaluations to those domestic relations clients who have mental illnesses.
9. Additional operating costs required due to the creation of the Court Clinical Psychologist is as
follows: telephone line (annual cost $336), Psychologist Testing Materials approximately $5,000
per year and one-time furniture costs of approximately $2,500.
10. The above position reclassifications/creations and associated costs will be funded by anticipated
Medicaid Incentive Funding.
11. Any Special Revenue positions and other program costs are contingent upon future levels of
Medicaid Incentive funding.
12. The FY 2016-2018 Budgets are amended as follows:
Friend Of the Court (#27100)
Revenue
3010404-126030-631832 Reimb Medical Incentives
Total Revenue
FY 2016 FY 2017-18
$ 82,334 $ 126,619
$ 82,334 $ 126,619
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Friend Of the Court (#27100) (continued) FY 2016 FY 2017-18
Expenditures
3010404-126035-702010
3010404-126035-722740
3010404-135140-702010
3010404-135140-722740
3010404-126030-702010
3010404-126030-722740
3010402-126035-702010
3010402-126035-722740
3010402-126035-778675
3010402-126035-750154
3010402-126035-750539
Salaries
Fringe Benefits
Salaries
Fringe Benefits
Salaries
Fringes
Salaries
Fringe Benefits
Tel. Communications
Expendable Equipment
Testing Materials
Total Expenditures
$ 28,943
20,860
1,390
538
3,570
1,382
16,979
976
196
2,500
5,000
S_82,334
$ 47,031
33,896
2,259
874
5,802
2,245
27,590
1,586
336
0
5,000
$ 126,619
/FINANCE COMMITTEE
tj
Resolution #16024 February 17, 2016
Moved by Hoffman supported by Dwyer the resolutions with (fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I 1-18151ErteAPPR6VE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXE0, Poi
ACTING PURSUANT TO MCL 46.65WA (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 17,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of February, 2016.
Lisa Brown, Oakland County