HomeMy WebLinkAboutResolutions - 2016.02.17 - 22209MISCELLANEOUS RESOLUTION #16030
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: MANAGEMENT AND BUDGET — ESTABLISH THE OAKLAND COUNTY FISCAL OFFICER
AS LEGAL AUTHORITY TO SUBMIT GRANT FINANCIAL REPORTS AND REIMBURSEMENT
REQUESTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS on December 26, 2014, the White House Office of Management & Budget (OMB) released
new federal regulations: "Uniform Administrative Requirements, Cost Principles, & Audit Requirements for
Federal Awards," referred to as the Uniform Grant Guidance (UGG); and
WHEREAS the UGG is intended to streamline the federal government's guidance on administrative
requirements, cost principles, and audit requirements for federal awards. The final guidance supersedes
OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122, and A-133; and
WHEREAS the UGG requires new certification to assure that expenditures are proper and in accordance
with the terms and conditions of the Federal award and approved project budgets, the annual and final
fiscal reports or vouchers requesting payment under the agreements must include a certification, signed
by an official who is authorized to legally bind the non-Federal entity (2 CFR 200.415); and
WHEREAS all federal fiscal reports and vouchers requesting payment will include the following language,
By signing this report, I certify to the best of my knowledge and belief that the report is true, complete,
and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives
set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or
fraudulent information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section
1001 and Title 31, Sections 3729-3730 and 3801-3812)"; and
WHEREAS given the volume of grant fiscal reports and reimbursement requests, the Fiscal Officer is the
most appropriate individual to assign as an authorized official who can legally bind Oakland County for
the purpose of signing and submitting the fiscal reports and reimbursement requests; and
WHEREAS the Fiscal Officer oversees the Department of Management and Budget and will authorize a
limited number of County employees, who are specifically identified, to submit fiscal reports and/or
requests/drawdowns of grant funds; and
WHEREAS an authorization form (Attachment A) will be filled out by the department after a grant award
has been approved by the Board of Commissioners; and
WHEREAS the authorization form states that the grant has been assigned to a specifically identified grant
accountant in Fiscal Services and that all reports and reimbursement requests will be reconciled with
Oakland County's financial reporting system prior to submission; and
WHEREAS the department will send a copy of this resolution and the authorization form to the State or
Federal Grant Manager for each grant and request a response that acknowledges this assignment of
authority as acceptable under the grant agreement; and
WHEREAS the authorization form including the required certification language (2 CFR 200.415) will be
signed by both the Fiscal Officer and the Chairman of the Board of Commissioners, with each grant
acceptance; and
WHEREAS the signed authorization form, in addition to all fiscal reports, drawdowns/reimbursement
requests and all backup documentation will be kept with the grant financial files and be available upon
request.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby assigns
the Fiscal Officer as an authorized official who can legally bind Oakland County for grant fiscal reports
and/or requests/drawdowns of grant funds.
BE IT FURTHER RESOLVED that the Fiscal Officer will authorize a limited number of County employees,
who are specifically identified, to submit fiscal reports and/or requests/drawdowns of grant funds.
BE IT FURTHER RESOLVED the department will send a copy of this resolution and the authorization
form to the State or Federal Grant Manager for each grant and will request a response that acknowledges
this assignment of authority as acceptable under the grant agreement.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
BE IT FURTHER RESOLVED with each grant acceptance, the Fiscal Officer and the Chairman of the
Board of Commissioners will sign an authorization form assigning specific employee(s) to submit fiscal
reports, grant drawdowns or reimbursement requests that include the following required certification (2
CFR 200.415), By signing this report, 1 certify to the best of my knowledge and belief that the report is
true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any
false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal,
civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18,
Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."
BE IT FURTHER RESOLVED the signed authorization form, in addition to all fiscal reports,
drawdowns/reimbursement requests and all backup documentation will be kept with the grant financial
files and be available upon request.
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
749
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Attachment A
Oakland County Fiscal Officer Authorization to
Submit Grant Financial Report, Grant Drawdown or Reimbursement Request
Oakland County Board of Commissioners, by Resolution Number 16xxx, allows the Fiscal Officer of Oakland
County to designate an Oakland County employee to submit, on behalf of Oakland County, the financial
report, grant drawdown or reimbursement request; as well as any follow up information that may be
requested for the referenced grant.
It is understood that the following required certification (2 CFR Part 200.200.415) is included on all financial
reports, drawdowns and reimbursement requests, "By signing this report, I certify to the best of my
knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements
and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal
award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact,
may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or
otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)'
Grant Name:
Note: multiple grants for the same agency can be listed together
Grant Award Period:
to
Grant Accountant:
The following individuals are authorized by the Fiscal Officer to perform the task(s) that are selected on this
form:
Employee (1)
Department Name:
Employee Name:
Employee Signature: Date:
Employee (2)
Department Name:
Employee Name:
Employee Signature: Date:
Please check all boxes that apply:
ri Online Financial Report
To electronically submit the online financial report and any follow-up information, as may be requested. It
is understood that grant financial reports are submitted through an electronic system. It is further
understood that the assigned Grant Accountant within the Oakland County Fiscal Services Division has
either prepared or reviewed the financial reports prior to submission and the reports are reconciled with
Oakland County's financial reporting system.
Specify electronic system used by granting agency: ri Hard Copy Financial Report
To sign and submit the financial reports and any follow-up information, as may be requested. It is
understood that the assigned Grant Accountant within the Oakland County Fiscal Services Division has
either prepared or reviewed the financial reports prior to submission and the reports are reconciled with
Oakland County's financial reporting system.
E Online Drawdown/Reimbursement Request
To electronically submit the online drawdown/reimbursement requests and any follow-up information, as
may be requested. It is understood that grant drawdown/reimbursement requests are submitted through
an electronic system. It is further understood that the assigned Grant Accountant within the Oakland
County Fiscal Services Division has either prepared or reviewed the drawdown/reimbursement requests
prior to submission and the amounts included are reconciled with Oakland County's financial reporting
system.
Specify electronic system used by granting agency:
Hard Copy Drawdown/Reimbursement Request
To sign and submit the drawdown/reimbursement requests and any follow-up information, as may be
requested. It is understood that the assigned Grant Accountant within the Oakland County Fiscal Services
Division has either prepared or reviewed the drawdown/reimbursement requests prior to submission and
the amounts included are reconciled with Oakland County's financial reporting system.
This authorization covers the grant and the award period specified. It is further noted that the grantor,
, acknowledges and accepts this authorization assignment as being acceptable
under the grant agreement attach grantor acknowledgement).
Laurie Van Pelt, Fiscal Officer Date:
Oakland County Management and Budget
Michael J. Gingell, Chairman
Date:
Oakland County Board of Commissioners
Resolution #16030 February 17, 2016
Moved by Hoffman supported by Dwyer the resolutions with (fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
WNW OM THIS REsourrioN
CHIEF DEPUTY COLIKY
ACTING PURSUANT TO Ma 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 17,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this l7 of February, 2016.
Lisa Brown, Oakland County