HomeMy WebLinkAboutResolutions - 2016.03.30 - 22234MISCELLANEOUS RESOLUTION #16053 March 30, 2016
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND COUNTY INTERNATIONAL AIRPORT —
2016 GRANT PROGRAM ACCEPTANCE — REHABILITATE TAXIWAY C AND CONNECTOR TAXIWAYS —
DESIGN - AMENDATORY CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Amendatory
Contract No. 2014-0150/A1, Federal Project No. D-26-0079-7812, for State funds in the amount of $157,500
for the development and improvement of Oakland County International Airport; and
WHEREAS the project consists of the design for the rehabilitation of Taxiway C and Connectors and provides
for additional taxiways; and
WHEREAS the Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project; and
WHEREAS the development project as offered and approved by the Michigan Department of Transportation
requires a local grant match of $17,500 which is available from the Airport Fund; and
WHEREAS the Airport Committee has reviewed the project and recommends acceptance of the amendatory
contract; and
WHEREAS the attached contract has been approved in accordance with the County Grant Review Process in
accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS no application was requested from Oakland County; therefore, the application provisions of M.R.
#13180, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant
contract in an amount not to exceed $175,000, which includes a local grant match of $17,500, which is
available from the Airport Fund.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is
authorized to execute the grant contract.
Chairperson, on behalf of the Planning and Building Committee, I move adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Jackson absent.
FISCAL NOTE .(MISC . #16053) March 30, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF CENTRAL SERVICES — OAKLAND COUNTY INTERNATIONAL AIRPORT —
2016 GRANT PROGRAM ACCEPTANCE — REHABILITATE TAXIWAY C AND CONNECTOR
TAXIWAYS — DESIGN — AMENDATORY CONTRACT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County has received Michigan Department of Transportation Amendatory Contract No.
2014-0150/A1, Federal Project No. D-26-0079-7812, for State funds in the amount of $157,500
for the development and improvement of Oakland County International Airport.
2, The project consists of the design for the rehabilitation of Taxiway C and Connectors and
provides additional taxiways.
3. The Airport Committee has reviewed the project and recommends acceptance of the grant
amendment.
4. The contract is in effect from the date of the original award (MR #14055) through twenty (20)
years.
5. The original grant award (Miscellaneous Resolution #14055) totaled $130,000 of which $117,000
was from Federal funds, $6,500 from State funds, and $6,500 from the Airport Fund.
6. This amendment is adding $175,000 with $157,500 from State funds and $17,500 from the
Airport Fund for the grant match, bringing the total grant award to $305,000.
7. The Michigan Department of Transportation shall act as agent on behalf of the County in the
administration of the project.
8. No General Fund appropriation is required. Funding is available within the Airport Fund for the
grant match.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Central Services/Aviation
GRANT NAME: 2016 Oakland County International Airport Grant Program Acceptance —
Rehabilitate Taxiway C and Connector Taxiways — Design — Amendment #1
FUNDING AGENCY: Michigan Department of Transportation
DEPARTMENT CONTACT PERSON: Karl Randall/Patricia Shull/ 248-666-3900
STATUS: Amendment to Current Contract over 15%
DATE: March 7, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (2/24/2016)
Department of Human Resources:
Approved. No HR Committee. — Heather Mason (3/3/2016)
Risk Management and Safety:
Approved by Risk management. — Robert Erlenbeck (2/24/2016)
Corporation Counsel:
There are no outstanding legal issues. — Joellen Shortley (2/24/2016)
CONTRACT NO. 2014-0150/A1
MICHIGAN DEPARTMENT OF TRANSPORTATION
COUNTY OF OAKLAND
AMENDMENT
This Amendatory Contract is made and entered into this date of by and
between the Michigan Department of Transportation (DEPARTMENT) and the County of
Oakland (SPONSOR) for the purpose of amending Contract No. 2014-0150 (CONTRACT),
dated March 24, 2014.
Recitals:
The CONTRACT provides for design services to be performed for the rehabilitation of taxiway
C and connectors at the Oaldand County International Airport in Pontiac, Michigan; and
The parties desire to amend the CONTRACT to include additional taxiways and to increase the
amount accordingly.
The parties agree that the CONTRACT be and that the same is amended as follows:
1. In order to set forth the revised services and the revised amount, Exhibit 1 of the
CONTRACT, dated February 5, 2014, is replaced with Revised Exhibit 1, dated February
2, 2016, pages 1 through 8, attached hereto and made a part hereof, and all references in
the CONTRACT to Exhibit 1 will be construed to mean Revised Exhibit 1, dated
February 2, 2016.
2. In order to increase the CONTRACT amount by One Hundred Seventy-Five Thousand
Dollars ($175,000.00), for a revised total CONTRACT amount of Three Hundred Five
Thousand Dollars ($305,000.00), Section 11 of the CONTRACT is amended to read as
follows:
"11. The PROJECT COST participation is estimated to be as shown below and as in
Revised Exhibit I. The PROJECT COST participation shown in Revised Exhibit
1 is to be considered an estimate. The actual DEPARTMENT, FAA, and
SPONSOR shares of the PROJECT COST will be determined at the time of
financial closure of the FAA grant.
1
Federal Share $117,000.00
Maximum DEPARTMENT Share $164,000.00
SPONSOR Share $ 24,000.00
Estimated PROJECT COST $305,000.00"
3. All other provisions of the CONTRACT, except as herein amended, remain in full force
and effect as originally set forth.
4. The SPONSOR agrees that the compensation noted above represents payment in full for
all services requested by the DEPARTMENT and waives any and all claims it has or may
have against the DEPARTMENT that arise out of the need to amend the CONTRACT.
5, This Amendatory Contract will become binding on the parties and of full force and effect
upon signing by the duly authorized representatives of the SPONSOR and the
DEPARTMENT and upon adoption of a resolution approving said Amendatory Contract
and authorizing the signature(s) thereto of the respective representatives(s) of the
SPONSOR, a certified copy of which resolution will be returned to the DEPARTMENT
with this Amendatory Contract, as applicable.
COUNTY OF OAKLAND
By:
Title:
MICHIGAN DEPARTMENT OF TRANSPORTATION
By:
Title: Department Director
2
REVISED EXHIBIT 1
OAKLAND COUNTY INTERNATIONAL AIRPORT
PONTIAC, MICHIGAN
Project No. D-26-0079-7812
Contract No. FM 63-01-C117
February 2, 2016
Federal State Local Total
ADMINISTRATION $450 $25 $25 $500
DEPARTMENT-AERO $450 $25 $25 $500
ENVIRONMENTAL
$0 $0 $0 $0
DESIGN $116,550 $163,975 $23,975 $304,500
Rehabilitate Taxiway C & connectors
AERO - Design $4,050 $225 $225 $4,500
CONSULTANT - Design $112,500 $6,250 $6,250 $125,000
AMENDMENT CONSULTANT -
Design $0 $167,500 $17,500 $175,000
(refer to Agreement for Professional
Engineering Services - Amendment
No 1 for connector designations)
CONSTRUCTION $0
$0
$0 $0
CONTINGENCIES
$0 $0 $0
$0
ORIGINAL PROJECT BUDGET
$117,000 $6,500 $6,500 $130,000
INCREASE TO BUDGET
$0 $157,500 $17,500 $176,000
TOTAL PROJECT BUDGET $117,000 $164,000 $24,000 $305,000
Federal Billing Breakdown:
Bill #1 $117,000 SBGP 8512
MAC Approval: 9/11/13 & supplemental 1/27/16
2130040
AMENDMENT NO. I
TO: Agreement for Professional Engineering Service Dated March 27, 2014.
BETWEEN: Oakland County
AND
Prein&Newhof
LOCATION: Oakland County International Airport, Waterford, MI
Project: Original description - Rehabilitate Taxiways C, G, H, J, K, L, M, F, R, S and U
Amended description - Rehabilitate Taxiways A, B, C, F, G, H, K, P and S, construct
Taxiways J, L, M, Q, and R, demolish Taxiways H (partial), J, L, M, R and S.
PURPOSE: Establish fees for additional professional services including taxiway lighting design,
development of a Modification to Standards for centerline separation, revisions to
connecting taxiway locations with ALP Update, and design of new taxiways. The fixed
fee for additional planning and design phase services shall be $175,000.00. A
breakdown of the fee (for informational purposes) is included as Attachment C to this
Amendment.
ACCEPTED BY SPONSOR
Authorized Oakland County Representative Date Signature of Witness
ACCEPTED BY CONSULTANT
Christopher Cruickshank, Secretary Date Signature of Witness
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Resolution #16053 March 30, 2016
Moved by Kochenderfer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingen, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall,
Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
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I HERM APPiteiVENIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 30, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 30th day of March, 2016.
Lisa Brown, Oakland County