HomeMy WebLinkAboutResolutions - 2016.04.21 - 22276MISCELLANEOUS RESOLUTION #16077
BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — TOWNSHIP OF GROVELAND — 2016 GRAVEL ROAD PROGRAM —
PROJECT NO. 63212
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Township of Groveland, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of
Groveland and said appropriation has been transferred to a project account; and
WHEREAS the Township of Groveland has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 53212 in the Township of Groveland is $19,215.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Township of Groveland and authorizes the release of Tr-Party
Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Groveland.
Chairperson, I move the adoption of the foregoing Resolution.
1?7) Commissioner ffob H /P an
District #2
Quality Life through Good Roads "We Care"
At===7,11:11 • 4 AO
te`CP111117111755740Air
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 11,2016
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor74 Y1
SUBJECT: PROJECT NO 53212, 2016 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
TOWNSHIP OF GROVELAND
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Groveland for the spreading of gravel and
chloride on various roads within the township. The work is expected to be completed
this summer.
The Township of Groveland has elected to use the Tr-Party Program to fund the
estimated total project cost Of $57,644. Our share is estimated to be $19,214 and is in
the FY16 budget.
The project is in the district of County Commissioner Robert Hoffman. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
1,4
mas G. Blust, P.E.
4j.. Director of Engineering
=ROAD
COMMISSION
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
IOAD GoMMIDDION FOR OAKLAND COUNTY
WE CARE," March 24, 2016
Clerk of the Board
Ms. Pamela Mazich, Clerk
Township of Groveland
4695 Grange Hall Road
Holly, Ml 48442
RE: 2016 Gravel Road Program, Various Roads
Project No. 53212
Dear Ms. Mazich:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, March 24, 2016, and subsequently signed by Dennis G. Kolar,
P.E., Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
/srn
Enclosure
goard of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Erie S. Wilson
Commissioner
Dennis G. Kolar, RE.
Managing Director
Gary Plotrowiez, P.E„ P. T. 0.E.
Deputy Managing Director
County Highway Engineer
31001 Lahser Road
Beverly Hills, DM
40025
248-645-2000
FAX
248-645-1349
cc Finance Department
Engineering Department
P Programming Division
Lynn Sonkiss
www.rcocweborg
COST PARTICIPATION AGREEMENT
2016 GRAVEL ROAD PROGRAM
Township of Groveland
Board Project No, 53212
This Agreement, made and entered into this 2.41441 day of rri4fre--__Pc-) , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Groveland, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $57,644; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $57,644 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $57,644 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $57,644.
b. Any PROJECT costs above the Tr-Party Program funding of $57,644 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $57,644 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $19,215 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $19,215 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2016 Gravel Road Program - 2
Township of Groveland
Project No. 53212
2/24/2015
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
BY :/),Zivrti ,1;1 /e'il//‘
Its
Managing Director
2046 Gravel Road Program -3- Township of Groveland
Project No. 53212
2/24/2016
EXHIBIT A
TRI-PARTY PROGRAM
2016 Gravel Road Program
Township of Groveland
Board Project No. 53212
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $57,644
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2016 Tr-Party Program $19,215 $19,215 $19,214 $57,644
TOTAL SHARES $19,215 $19,215 $19,214 $57,644
2016 Gravel Road Program - 4 -
Township of Groveland
Project No. 53212
2/24/2016
Resolution #16077 March 30, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. *16077) April 21, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION —TOWNSHIP OF GROVELAND — 2016 GRAVEL ROAD PROGRAM PROJECT
NO. 53212
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution *15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $19,215 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 53212.
3. This project is for the spreading of gravel and chloride on various roads within the township.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND *10100 FY 2016
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
$19,215
$19,215
Expenditures
9010101-153010-740135 Road Commission Tr-Party $19,215
Total Expenditures $19,215
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16077 April 21, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson ; Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HERMY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 21, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of April, 2016.
Lisa Brown, Oakland County