HomeMy WebLinkAboutResolutions - 2016.04.21 - 22279MISCELLANEOUS RESOLUTION #16083
BY: Commissioner Eileen KowaII, District #6
IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE — 2016 GRAVEL ROAD
PROGRAM — PROJECT NO, 63222
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of White Lake, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of White Lake and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of White Lake has demonstrated that it has authorized its 1/3 share of
the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (113) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 53222 in the Charter Township of White Lake is
$59,255.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of White Lake and authorizes the release of Tri-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of White Lake.
Chairperson, I move the adoption of the foregoing Resolution.
7 LA-
tommissioner Eileen Kowall
District #6
Quality Life through Good Roads "We Care"
=AP 40#4 Aig
ClirWitrAKS—carCIAr
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 11,2016
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor 7.2)41
SUBJECT: PROJECT NO, 53222,2016 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WHITE LAKE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of White Lake for the spreading of
gravel and chloride on various roads within the township. The work is expected to be
completed this summer.
The Charter Township of White Lake has elected to use the Tr-Party Program to fund
the estimated total project cost of $177,765. Our share is estimated to be $59,255 and
is in the FY16 budget.
The project is in the district of County Commissioner Eileen T. Kowall. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
0-
Thomas G. Blust, P.E.
A—Director of Engineering
cy\t-ur
=ROAD COMMIES/O/1
for OAKLAND COUNTY
QUALITYLWETHROUGHGOODROADS:
WDCOMPAMSIONFOROMILANDCOUNTY
WE CARE." March 24, 2016
Mr. Terry Lilley, Clerk
Charter Township of White Lake
7525 Highland Road
White Lake, MI 48383-2900
RE: 2016 Gravel Road Program, Various Roads
Project No. 53222
Dear Mr. Lilley:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, March 24, 2016, and subsequently signed by Dennis G. Kolar,
P.E., Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
Board of Road Commissioners
Ronald Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Plot rowicz, P. TOE
Deputy Managing Director
County Highway Engineer
hannon J. Miller
Deputy-Secretary /Clerk of the Board
/sm
Clerk of the Board
Enclosure
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
cc Finance Department
Engineering Department
P Programming Division
Lynn Sonkiss
www.rcocweb.org
COST PARTICIPATION AGREEMENT
2016 GRAVEL ROAD PROGRAM
Charter Township of White Lake
Board Project No, 53222
This Agreement, made and entered into this 11-14k day of nr-cin , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of White Lake, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $177,765; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $177,765 which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the
contractor.
3. The estimated total PROJECT cost of $177,765 shall be funded in the following
order:
a. Tr-Party Program funding in the amount of $177,765.
b. Any PROJECT costs above the Tri-Party Program funding of $177,765 will
be funded first with any available Tr-Party Program funds. If no Tr-Party
Program funds are available, any PROJECT costs above $177,765 will be
funded 100% by the COMMUNITY.
4. Upon execution of this Agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $59,255 (being 100% of the COMMUNITY'S
Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD
shall submit an invoice to the COUNTY in the amount of $59,255 (being 100% of
the COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to
the BOARD the full amount thereof, within thirty (30) days of such receipt.
2016 Gravel Road Program
Charter Township of White Lake
Project No. 53222
2124/2016
0-c.tx-trj
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
By
Its
2016 Gravel Road Program
Charter Township of White Lake
Project No. 53222
2/24/2016
EXHIBIT A
TRI-PARTY PROGRAM
2016 Gravel Road Program
Charter Township of White Lake
Board Project No. 53222
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $177,765
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2016 Tr-Party Program $59,255 $59,255 $59,255 $177,765
TOTAL SHARES $59,255 $59,255 $59,255 $177,765
2016 Gravel Road Program - 4 -
Charter Township of White Lake
Project No. 53222
2/24/2016
Resolution #16083 March 30, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #16083) April 21, 2016 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CHARTER TOWNSHIP OF WHITE LAKE 2016 GRAVEL ROAD PROGRAM —
PROJECT NO. 53222
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1, On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $59,255 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 53222.
3. This project is for the spreading of gravel and chloride on various roads within the township.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
Expenditures
9010101-153010-740135
FY 2016
Planned Use of Balance $59,255
Total Revenues $59,255
Road Commission Tr-Party $59,255
Total Expenditures $59,255
GENERAL FUND #10100
Revenue
9010101-196030-665882
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16083 April 21, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingen, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE--THIS FIESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 4.5.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 21, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of April, 2016.
Lisa Brown, Oakland County