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HomeMy WebLinkAboutResolutions - 2016.04.21 - 22307MISCELLANEOUS RESOLUTION 1116094 April 21, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson iN RE: SHERIFFS OFFICE — 2016 JAIL DIVERSION PILOT INITIATIVE — AMENDMENT #1 (FY 2016 FUNDING) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office has been awarded $76,000 from Oakland County Community Mental Health Authority (OCCMHA) as an extension of the 2015 Jail Diversion Pilot Initiative Grant; and WHEREAS the grant amendment period is January 1, 2016 to December 31, 2016; and WHEREAS the funds will be used to develop three (3) Oakland County Sheriff's Office Crisis Intervention Team (CIT) Assistant Coordinators to create the CIT Coordination team; and WHEREAS the CIT Coordination team will coordinate multiple upcoming CIT Training Programs, review reports to ensure proper documentation, and hold quarterly meetings for each shift for all CIT trained personnel; and WHEREAS no county match is required; and WHEREAS this grant amendment has completed the Grant Review Process according to the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Jail Diversion Pilot Initiative — Amendment #1 from the Oakland County Community Mental Health Authority (OCCMHA), in the amount of $76,000 for the time period January 1, 2016 to December 31, 2016 with no county match required. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant amendment and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the grant program is contingent upon future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. pUBL SERV! ES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Sheriffs Office GRANT NAME: Jail Diversion Pilot Initiative — Amendment #1 (FY 2016 funding) FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA) DEPARTMENT CONTACT: Lt. Russ Yeiser (248) 858-5474 STATUS: Amendment over 15% of the original contract for FY 2016 funding DATE: March 23, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (3/8/2016) Department of Human Resources: Approved. No HR Committee. — Heather Mason (3/8/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (3/9/2016) Corporation Counsel: Attached is the Approved amendment for the Jail Diversion Pilot Program. I spoke to Lori yesterday and she informed me that they were still working on the Mental Health Diversion Council Interlocal Agreement. If you have any questions please let me know. — Bradley G. Berm (3/14/2016) There were a couple small changes to exhibit I and II prior to grant review, I've marked the changes on the attached amendment. I don't think you'll have any issue with the changes, but I wanted to make sure everyone has the same information. — Katie West (3/14/2016) These will have to go back to CMH for their approval. — Bradley G. Berm (3/14/2016) CMH sent me the latest Amendment, not sure if you have a copy. — Bradley G. Berm (3/23/2016) From: To: Cc: Subject: Date: Erlenbeck, Robert C West Catherine A; Van Pelt. Laurie M; Taylor. Lori; Davis. Patricia G; Schultz, DearL) Cunningham. Dale A; Wundrach. Christopher W; Yeiser. Russell it J:WLaodd; seaman. Loretta M; Feole, Tammy 3; Malone Jr.. Prentiss RE: GRANT REVIEW: Sheriff's Office - Jail Diversion Pilot Initiative — Grant Amendment over 15% for FY2016 Funding Wednesday, March 09, 2016 6:49:02 AM Approved by Risk Management. R.E. 3/9/16. From: Easterling, Tern [mailto:easterlingt@oakgov.com] Sent: Tuesday, March 08, 2016 4:13 PM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Cunningham, Dale A; Wundrach, Christopher W; Yeiser, Russell M; Hill, Todd; Seaman, Loretta M; Feole, Tammy S; Malone Jr., Prentiss Subject: RE: GRANT REVIEW; Sheriffs Office - Jail Diversion Pilot Initiative — Grant Amendment over 15% for FY2016 Funding Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0189, regarding this matter. Thank you. From: West, Catherine A Sent: Tuesday, March 08, 2016 9:00 AM To: Van Pelt, Laurie M; Taylor, Lod; Davis, Patricia G; Schultz, Dean J Cc: Cunningham, Dale A; Wundrach, Christopher W; Yeiser, Russell M; Hill, Todd; Seaman, Loretta M; Feole, Tammy S; Malone Jr., Prentiss Subject: GRANT REVIEW: Sheriffs Office - Jail Diversion Pilot Initiative — Grant Amendment over 15% for FY2016 Funding PLEASE NOTE: Oakland County Community Mental Health sent Exhibit I and II for the Jail Diversion Extension to amend the original agreement. The original signed Jail Diversion Agreement approved by MR#15142 is included for reference. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Oakland County Sheriffs Office Jail Diversion Pilot Initiative — Grant Amendment over 15% for FY2016 Funding Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: March 15, 2016 From To: Subject: Date: Berm. Bradley G West. Catherine A:, Seaman. Loretta M RE: 2016-0253 FY2016 Jail Diversion Pilot Initiative — Grant Amendment - Interlocal Agreement with Oakland County Community Mental Health Authority (OCCMHA) RE: Crisis Interventio Monday, March 14, 2016 7:44:30 AM These wfil have to go back to CMH for their approval. From: West, Catherine A Sent: Monday, March 14, 2016 7:35 AM To: Benn, Bradley G; Seaman, Loretta M Subject: RE: 2016-0253 FY2016 Jail Diversion Pilot Initiative — Grant Amendment - Interlocal Agreement with Oakland County Community Mental Health Authority (OCCMHA) RE: Crisis Interventio Good Morning Brad, There were a couple small changes to exhibit I and II prior to grant review, I've marked the changes on the attached amendment. I don't think you'll have any issue with the changes, but I wanted to make sure everyone has the same information. Thank you, Katie From: Benn, Bradley G Sent: Friday, March 11, 2016 7:54 AM To: West, Catherine A; Seaman, Loretta M Subject: 2016-0253 FY2016 Jail Diversion Pilot Initiative — Grant Amendment - Interlace! Agreement with Oakland County Community Mental Health Authority (OCCMHA) RE: Crisis Interventio Good Morning Katie, Attached is the Approved amendment for the Jail Diversion Pilot Program. I spoke to Lori yesterday and she informed me that they were still working on the Mental Health Diversion Council Intel-local Agreement. If you have any questions please let me know. Thanks, Bradley G. Benn Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 858-0558 Fax: (248) 858-1003 Email: bennb@oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are From: To: Subject: Date: Attachments: Jienn. Bradley G. West—Catherine A; Cunninaham, Dale A FW: FW: CIT agreement Wednesday, March 23, 2016 6:5906 AM Jmaae002,png Amendment 1 Jan Diversion txtension Katie, CMH sent me the atest Amendment, not sure if you have a copy. Thanks, Brad From Babb-Leahey, Caroline [mailto:babb-leaheyc©occmha.org ] Sent: Tuesday, March 22, 2016 3:49 PM To Benn, Bradley G Subject: Fwd: FW: CIT agreement Bradley, We are OK with the change to EXHIBIT H: Scope of Services #4 as requested in the attached. Let me know if you need anything else from me. Thanks! Caroline Babb-Leahey Manager of Contracts & Procurement Oakland County Community Mental Health Authority 2011 Executive Hills Blvd. Auburn Hills, MI 48326 htipille_c.oaiia.org Phone 248.975.9716 Forwarded message From: Yeiser, Russell M <yeiserr@oakgov.corn> Date: Mon, Mar 21, 2016 at 9:11 PM Subject: FW: CIT agreement To: "Dunn, Lisa (dunnl@occmha.org)" <dunnl@occmha.org> Cc: "Hill, Todd" <hillt@oakenv.com> Hi Lisa, Please see the revised amendment. There is a change in the wording of EXHIBIT 11: Scope of Services # 4. 1 hope this will work and you can get final approval on your end. Take care, Russ OAKLAND COUNTY INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR JAIL DIVERSION PILOT INITIATIVE AMENDMENT #1 The Parties, Oakland County ("County") and The Oakland County Community Mental Health Authority ("CMH Authority"), agree and acknowledge that the purpose of this Amendment is to modify as provided herein and otherwise continue the present contractual relationship between the Parties as described in their current Jail Diversion Pilot Initiative Contract, ("Contract"). In consideration of the extension of the mutual promises, representations, assurances, agreements, and provisions in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the Parties, the Parties agree to amend the Contract as follows: 1. The Parties acknowledge and agree that the FY15 Exhibit I in the current Contract shall be replaced with the FY16 Exhibit I as detailed below. 2. The Parties acknowledge and agree that the FY15 Exhibit la in the current Contract shall be replaced with the FY16 Exhibit II as detailed below. For and in consideration of the mutual assurances, promises, acknowledgments, warrants, representations and agreements set forth in the Contract and this Amendment, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the CMH Authority and County and by doing so legally obligate and bind the CMH Authority and County to the terms and conditions of the Contract and this Amendment: 1 OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY: BY: DATE: Deputy Executive Director BY: DATE: Chief Financial Officer THE COUNTY OF OAKLAND BY: DATE: Chairperson, Oakland County Board of Commissioners EXHIBIT I: Financial and Reporting Obligations The funding made available under this contract is for the budget year January 1, 2016, through December 31, 2016. The not-to-exceed amount of this agreement is $76,000.00 and the CMH Authority will fund the County as follows: Staffing: CIT Coordinator/Trainer and CIT Assistant Coordinators 76,000.00 (actual salary and fringe benefits/overtime allowed — no backfill) NOT TO EXCEED $ 76,000.00 The expenditure reports must be submitted on a monthly basis no later than twenty (20) days after the close of each calendar month. The NTE indicates the maximum possible financial obligation of CMH Authority regardless of the County's total costs and expenditures under this Agreement. A deviation allowance modifying an established budget category by $10,000.00 or 15 percent of the funding for each project expenditure item, whichever is greater, is permissible. Any modification or deviations in excess of this provision, including any adjustment to the total amount of this agreement, must be made in writing and executed by all parties to this agreement before the modifications can be implemented. This deviation allowance does not authorize new categories, subcontracts, equipment items, or positions. The County will be reimbursed monthly for actual expenditures incurred after the submission, review and approval by the CMH Authority of each expenditure report. The expenditure reports must be submitted on a monthly basis no later than twenty (20) days after the close of each calendar month. The County shall submit to the CMH Authority monthly reports on the progress on the key activities that have occurred. The reports are due twenty (20) days after the close of each calendar month. 3 EXHIBIT H: Scope of Services The Oakland County Sheriffs Office (OCSO) and Oakland County Community Mental Health was awarded a grant to conduct CIT (Crisis Intervention Team) Training which has been extended for an additional year. The CIT Coordinator will develop three (3) CIT Assistant Coordinators to create the CIT Coordination team which will provide the following: I. Coordinate multiple upcoming CIT Training Programs. 2. Review every OCSO report to ensure proper CIT documentation. 3. Hold quarterly meetings for each shift for all of the CIT trained personnel. a) The meeting will be extended to CIT Trained personnel at other agencies. b) The meeting will review any issues and pass on solutions along with any additional traini-ng necessary. 4. The OCSO employees trained by the CIT program will continue to use the skills learned from the training program after grant funding has expired 4 FISCAL NOTE (MISC. #16)XX) April 21, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE —2016 JAIL DIVERSION PILOT INITIATIVE AMENDMENT #1 (FY 2016 FUNDING) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Sheriff's Office has been awarded $76,000 from the Oakland County Mental Health Authority (OCCMHA), as amendment #1 to the FY 2015 grant acceptance Miscellaneous Resolution #15142. 2. Funding will be used to create a Crisis Intervention Training (CIT) team who will coordinate CIT training programs, ensure proper documentation and hold quarterly meetings for CIT trained personnel. 3. There is no County grant match requirement. 4. The grant funding period is January 1, 2016 through December 31, 2016. 5. Acceptance of this grant does not obligate the County to any future commitments and continuation is contingent upon future grant awards. 6. A budget amendment is recommended for FY 2016 as follows: JAIL DIVERSION FUND #27321 FY 2016 Project GR #0000000713 Budget Reference 2016 Revenues 4030501-110110-615571 State Oper. Grants Total Revenues $ 76,000 $ 76,000 Expenditures 4030501-110110-712020 Overtime Total Expenditures $ 76,000 $ 76.000 FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #16094 April 21, 2016 Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). -7/ c, HEAMYAPPROVEIHIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCI_ 45.55M (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 21, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac ; Michigan this 21 st day of April, 2016. Lisa Brown, Oakland County