HomeMy WebLinkAboutResolutions - 2016.04.21 - 22323MISCELLANEOUS RESOLUTION #16107
BY: Commissioner Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS - TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION - TOWNSHIP OF ADDISON - 2016 GRAVEL ROAD IMPROVEMENT
PROGRAM - PROJECT NO. 53202
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Township of Addison, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Township of
Addison and said appropriation has been transferred to a project account; and
WHEREAS the Township of Addison has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the - Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 53202 in the Township of Addison is $19,663.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Township of Addison and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the
Township of Addison.
Chairperson, I move the adoption of the foregoing Resolution.
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for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 14, 2016
To: Thomas G. Blust, P.E, Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor'Tio
SUBJECT: PROJECT NO. 53202, 2016 GRAVEL ROAD PROGRAM
VARIOUS ROADS
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
TOWNSHIP OF ADDISON
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Township of Addison for the spreading of gravel and
chloride on various roads within the township. The work is expected to be completed
this summer.
The Township of Addison has elected to use the Tr-Party Program to fund the
estimated total project cost of $58,989. Our share is estimated to be $19,663 and is in
the FYI 6 budget.
The project is in the district of County Commissioner Michael Spisz. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
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Attachments
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=ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THFlouoN G000 ROADS: :CLAD COMMISSION FDA OAKLAND COUNTY "WE CARE." April 7, 2016 Board of Road Commissioners Ronald J. Fowkes Commissioner Gregory a Jarnian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E., P.T.O.E. Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, Nil 48025 248-645-2000 FAX 248-645-0452 TDD 248-645-9923 www.rcocweb.org Ms. Pauline Bennett, Clerk Township of Addison 1440 Rochester Road Leonard, MI 48367 Re: 2016 GRAVEL ROAD PROGRAM, VARIOUS ROADS PROJECT NO. 53202 Dear Ms. Bennett: A fully signed and executed agreement for the above mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, RE., Managing Director at the regularly scheduled Board meeting of Thursday, April 7, 2016. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, Shannon J. Miller Deputy-Secretary /Clerk of the Board Ism Enclosure cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
2016 GRAVEL ROAD PROGRAM
Township of Addison
Board Project No. 53202
This Agreement, made and entered into this r7 1 day of Aph , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Township of Addison, hereinafter referred to as
the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading of
gravel and chloride on various roads under the jurisdiction of the BOARD, as described in
Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed
upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT;
and
WHEREAS, the estimated total cost of the PROJECT is $58,989; and
WHEREAS, the PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $58,989 which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
I. The BOARD shall forthwith undertake and complete the PROJECT, as above
described, and shall perform all engineering, inspection and administration in
reference thereto.
2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $58,989 shall be funded in the following order: a. Tr-Party Program funding in the amount of $58,989. b. Any PROJECT costs above the Tr-Party Program funding of $58,989 will be funded first with any available Tr-Party Program funds. If no Tr-Party Program funds are available, any PROJECT costs above $58,989 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $19,663 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $19,663 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2016 Gravel Road Program - 2 - Township of Addison Project No. 53202 2/24/2016
EXHIBIT A
TRI-PARTY PROGRAM
2016 Gravel Road Program
Township of Addison
Board Project No. 53202
Spreading of gravel and chloride on various roads within the township.
ESTIMATED PROJECT COST
Contractor Payments $58,989
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2016 Tr-Party Program $19,663 $19,663 $19,663 $58,989
TOTAL SHARES $19,663 $19,663 $19,663 $68,989
2016 Gravel Road Program - 4 - Township of Addison
Project No. 53202
2/24/2016
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By J/gFL, Its Manacling Director TOWNSHIP OF ADDISON By Its / pe.vril,s',A7 ;0? 2016 Gravel Road Program - 3 - Township of Addison Project No. 53202 2/24/2016
Resolution #16107 April 21, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.