HomeMy WebLinkAboutResolutions - 2016.04.21 - 22328REPORT (MISC. #16082) April 21, 2016
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2016 APPROPRIATION — CITY OF NOVI — PRELIMINAY ENGINEERING FOR
PAVING OF A PORTION OF NAPIER ROAD - PROJECT NO. 52111
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the
following amendment:
Correct the title to:
BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2016 APPROPRIATION — CITY OF NOVI — RREL-I-M1-NAY PRELIMINARY
ENGINEERING FOR PAVING OF A PORTION OF NAPIER ROAD - PROJECT NO.
52111
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION # 16082
BY: Commissioner Hugh Crawford, District #9
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CITY OF NOVI — PRELIMINAY ENGINEERING FOR PAVING OF A
PORTION OF NAPIER ROAD — PROJECT NO. 52111
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program, The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the City of Novi, along with the RCOC has identified a project and said project is ready to be
undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Novi and
said appropriation has been transferred to a project account; and
WHEREAS the City of Novi has demonstrated that it has authorized its 1/3 share of the funding for the
project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 52111 in the City of Novi is $25,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Novi and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Novi.
Chairpervn, I move the adoption of the foregoing Resolution.
7litim'nes G. Blust,
A.4_ Director of Engineering
Quality Life through Good Roads "We Care"
= 42. a 4 ZIP
for OAKLAND COUNTY
3/21414 Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 11,2016
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -ThA
SUBJECT: PROJECT NO 52111, NAPIER ROAD
9 MILE ROAD TO 10 MILE ROAD
LOCAL COST PARTICIPATION AGREEMENT/MI-PARTY PROGRAM
CITY OF NOVI
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Novi for the preliminary engineering for the
future paving of Napier Road from 9 Mile Road to 10 Mile Road. Construction on this
project is scheduled for 2017.
The estimated preliminary engineering cost is $150,000 and will be shared equally by
the City of Novi and the Charter Township of Lyon. Both communities have elected to
use the Tr-Party Program to fund their $75,000 share, Our share is estimated to
$50,000 and is in the FY16 budget.
The project is in the district of County Commissioners Philip J. Weipert and
Hugh D. Crawford. The agreement is in our standard approved format, and I
recommend Board approval and authorize the Managing Director to execute the
agreement on behalf of the Board.
/je
Attachments
=ROAD
COMMISSION
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS:
:OAD COMMISSION FOR OAKLAN3 COUNTY
WE CARE." March 24, 2016
Ms. Maryanne Cornelius, Clerk
City of Novi
45175W. Ten Mile Road
Novi, MI 48375-3024
RE: Preliminary Engineering for Future Paving of Napier Road, 9 Mile to
10 Mile Road; Project No. 52111
Dear Ms. Cornelius:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, March 24, 2016, and subsequently signed by Dennis G. Kolar,
F.E., Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
goard of Road Commissioners
Ronald Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, RE., P.T.D.E.
Deputy Managing Director
County Highway Engineer
fia,CLC).
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
/sm
Clerk of the Board
Enclosure
31001 Lahser Road
Beverly Hills, Ml
48025
248-645-2000
FAX
248-645-1349
cc Finance Department
Engineering Department
P Programming Division
Lynn Sonkiss
wwwicocweb.org
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Napier Road
9 Mile Road to 10 Mile Road
City of Novi
Board Project No. 52111
This Agreement, made and entered into this 20 day of n(1.1rAr-) , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Novi, hereinafter referred to as NOVI,
provides as follows:
WHEREAS, the BOARD, NOVI, and the Chartered Township of Lyon, hereinafter
referred to as LYON, have programmed the preliminary engineering for the future paving of
Napier Road from 9 Mile Road to 10 Mile Road, as described in Exhibit "A", attached hereto,
and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD
and within LYON and NOVI, which improvements are hereinafter referred to as the DESIGN;
and
WHEREAS, the estimated total cost of the DESIGN is $150,000; and
WHEREAS, NOVI'S share of said LOCAL SHARE involves certain designated and
approved Tr-Party Program funding in the amount of $75,000, which shall be paid through
equal contributions by the BOARD, NOVI, and the Oakland County Board of Commissioners,
hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the DESIGN and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between NOVI and the BOARD that:
1. LYON and NOVI approve of the DESIGN, declare its public necessity, and authorizes
the BOARD to perform or cause to be performed, and complete the DESIGN along with
all administration in reference thereto.
2. The estimated total DESIGN cost is $150,000 and shall be funded in the following
order:
a. Tr-Party Program funding shall be invoiced simultaneously as follows:
1. LYON has agreed to contribute $75,000 and will fund their share from the
Tr-Party Program.
2. NOVI has agreed to contribute $75,000 and will fund their share from the
Tr-Party Program.
b. Any DESIGN costs above LYON'S Tr-Party Program funding of $75,000 and
NOVI'S Tr-Party Program funding of $75,000 will be funded 100% by the BOARD.
3. Upon execution of this agreement, the BOARD shall submit an invoice to NOVI in the
amount of $25,000 (being 100% of NOVI'S Tr-Party contribution).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $25,000 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. The total actual LOCAL SHARE will be determined from the records of the BOARD
upon completion of State financial audits of the DESIGN and a final determination of
the total federal funds used on the DESIGN. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the NOVI and the COUNTY shall pay to the BOARD the
full amount thereof, within thirty (30) days of such receipt.
Napier Road - 2 -
Charter Township of Lyon
Project No, 52111
2/10/2016
Its Managing Director
VI
Its
A I/01 4 ,
L. Of MAW, NI%
Mayor
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Napier Road - 3 -
Charter Township of Lyon
Project No. 52111
2110/2016
EXHIBIT A
TRI-PARTY PROGRAM
Napier Road
9 Mile Road to 10 Mile Road
City of Novi
Board Project No. 52111
Preliminary Engineering for the future paving of Napier Road from 9 Mile Road to 10 Mile
Road.
ESTIMATED PROJECT COST
Preliminary Engineering $150,000
COST PARTICIPATION BREAKDOWN
LYON NOVI COUNTY BOARD TOTAL
FY16 Tr-Party Program $25,000 $25,000 $50,000 $50,000 $150,000
TOTAL SHARES $25,000 $25,000 $50,000 $50,000 $150,000
Napier Road -4-
Charter Township of Lyon
Project No. 52111
2(10/2016
CITY OF NOVI
COUNTY Of OAKLAND, MICHIGAN
RESOLUTION OF PARTICIPATION
2016 TRI-PARTY PROGRAM
Minutes of a Meeting of the City Council of the City of Novi, County of Oakland,
Michigan, held in the City Hall of said City on February 29, at 7:00 o'clock P.M. Prevailing
Eastern Time.
PRESENT: Councilmembers Gatt, Staudt, Casey, Markham, Mutch, Wrobel
ABSENT: Councilmember Burke
The following preamble and Resolution were offered by Councilmember Casey and
supported by Councilmember Wrobel.
WHEREAS ; the Road Commission for Oakland County has invited the City of Novi
to participate in the Fiscal Year 2016 Tr-Party Program for road improvements; and
WHEREAS ; the Tr-Party Program is a means to provide for improvements to
County roads with funding derived from the local units of government, the County
Board of Commissioners, and the Road Commission for Oakland County; and
WHEREAS ; the City of Novi supports and strongly encourages the continuation of
an annual Tr-Party Program with participation by the local unit of government, the
Road Commission for Oakland County and the County Board of Commissioners; and
WHEREAS; $326,413 has been allocated for Novi with the total 2016 contribution
from the City of Novi totaling $108,804; and,
WHEREAS; the Napier Road (Nine Mile to Ten Mile) Paving and Napier/Ten Mile
Intersection Improvement project is scheduled for construction in 2017.
NOW THEREFORE, IT IS THEREFORE RESOLVED that that the Mayor and Council of
the City of Novi authorize participation in the Road Commission for Oakland County's
2016 Tr-Party Program for Road Improvements and designate $326,413 in 2016 Tr-Party
funds to the Napier Road (Nine Mile to Ten Mile) Paving and Napier/Ten Mile
Intersection Improvement project.
AYES: Gatt, Staudt, Casey, Markham, Mulch, Wrobel (6)
NAYS: None (0)
RESOLUTION DECLARED ADOPTED.
Maryarirrje Cornelius, City Clerk
CERTIFICATION
I hereby certify that the foregoing is a true and complete copy of a resolution adopted
. by the City Council of the City of Novi, County of Oakland, and State of Michigan, at a
regular meeting held this 29th day of February, 2016, and that public notice of said
meeting was given pursuant to and in full compliance with Act No. 267, Public Acts of
Michigan, 1976, and that the minutes of said meeting have been kept and made
available to the public as required by said Act.
MaryaMe Cornelius, City Clerk
City ot4dovi
2
Resolution #16082 March 30, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #16082) April 21, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CITY OF NOVI — PRELIMINARY ENGINEERING FOR PAVING OF A PORTION
OF NAPIER ROAD - PROJECT NO. 52111
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $25,000 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 52111.
3. This project is for the preliminary engineering for the future paving of Napier Road from 9 Mile Road
to 10 Mile Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
Expenditures
9010101-153010-740135
FY 2016
$25,000
$25,000
Planned Use of Balance
Total Revenues
Road Commission Tr-Party $25,000
Total Expenditures $25,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, Kowall, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
Resolution #16082 April 21, 2016
41/A
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTA,
ACTING PURSUANT TO MCL 45,559A (r)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 21, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2l of April, 2016.
)97-gd
Lisa Brown, Oakland County