HomeMy WebLinkAboutResolutions - 2016.05.05 - 22332Commis'sioneVRIObert Gosselin
District #11 /
MISCELLANEOUS RESOLUTION #16105
BY: Commissioners Adam Kochenderfer, District #15 and Robert Gosselin, District #11
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CITY OF ROCHESTER HILLS — RESURFACING AND
INTERSECTION IMPROVEMENTS ON SOUTH BOULEVARD — PROJECT NO. 53171
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVIs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4, The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of
Rochester Hills and said appropriation has been transferred to a project account; and
WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 53171 in the City of Rochester Hills is $162,068.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Rochester Hills and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Rochester Hills.
Chairperson, I move the adoption of the foregoing Resolution.
/Thomas G. Blust, RE.
Director of Engineering
Quality Life through Good Roads "We Care"
= VCR 447
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04/07/16
15A
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 30, 2016
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor
SUBJECT: PROJECT NO, 53171, SOUTH BOULEVARD
EAST OF LIVERNOIS ROAD TO EAST OF ROCHESTER ROAD
LOCAL COST PARTICIPATION AGREEMENT/I-RI-PARTY PROGRAM
CITY OF ROCHESTER HILLS
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Rochester Hills for the resurfacing and
intersection improvements on South Boulevard from east of Livernois Road to east of
Rochester Road. Construction on this project is expected to begin this summer.
The estimated total cost is $3,475,000 and will be funded with a contribution of
$375,864 from the City of Rochester Hills, $1,009,000 from the City of Troy, $162,068
from the County of Oakland, and $1,928,068 from the Board. This agreement is with
the City of Rochester Hills which includes the use of Tr-Party Program funds.
The project is in the district of County Commissioners Robert Gosselin and Jeff Matis.
The agreement is in our standard approved format, and I recommend Board approval
and authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
=ROAD
CONN/SS/ON
for OAKLAND COUNTY
QUALITY LIFE THROUGH GOOD ROADS;
:DAD COMMISSION FOR OAKLAND COUNTY
WE CARE."
April 7, 2016
3oard of Road Commissioners
Ronald Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, RE.
Managing Director
Gary Plotrowicz, RE., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-045-0452
TDD
248-645-9923
www.rcocweb.org
Ms. Tina Barton, Clerk
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills, MI 48309-3033
Re: SOUTH BOULEVARD
EAST OF LIVERNOIS ROAD TO EAST OF ROCHESTER ROAD
PROJECT NO, 53171
Dear Ms. Barton:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, April 7, 2016.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
South Boulevard
East of Livernois Road to East of Rochester Road
City of Rochester Hills
Board Project No. 53171
This Agreement, made and entered into this 144" day of ApetI , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the City of Rochester Hills, hereinafter referred to as
ROCHESTER HILLS, provides as follows:
WHEREAS, the BOARD, ROCHESTER HILLS, and the City of Troy, hereinafter referred
to as TROY, have programmed the resurfacing and intersection improvements on South
Boulevard from east of Livernois Road to east of Rochester Road, as described in Exhibit "A",
attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within ROCHESTER HILLS and TROY, which improvements are
hereinafter referred to as the PROJECT; and
WHEREAS, for purposes of identification and funding, the PROJECT has been divided
into four segments, as follows:
Part A: Resurfacing on South Boulevard from east of Livernois Road to east of
Rochester Road including the reconstruction of the Rochester Road at South
Boulevard intersection.
Part II
Part C:
Part 0:
Right-turn lane on eastbound South Boulevard.
Traffic signal on South Boulevard at Rochester Road.
Concrete repair on Rochester Road north of South Boulevard.
WHEREAS, the estimated total cost of the PROJECT is $3,475,000; and
WHEREAS, ROCHESTER HILLS' share of said LOCAL SHARE involves certain
designated and approved Tr-Party Program funding in the amount of $486,204, which shall be
paid through equal contributions by the BOARD, ROCHESTER HILLS, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between ROCHESTER HILLS and the
BOARD that:
1. ROCHESTER HILLS and TROY approve of the PROJECT, declare its public necessity,
and authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, right-of-way acquisition,
construction engineering, and total payments to the contractor.
3. The estimated total PROJECT cost is $3,475,000 and shall be funded as follows:
PART A — Resurfacing on South Boulevard/Reconstruction of Rochester Road at South
Boulevard intersection: All preliminary engineering costs and any overages associated
with PART A of the PROJECT, estimated in the amount of $200,100, shall be funded
entirely by TROY. All construction engineering costs and any overages associated with
PART A of the PROJECT, estimated in the amount of $300,150, shall be funded
entirely by the BOARD. All construction costs and any overages associated with PART
A of the PROJECT, estimated in the amount of $2,001,000, shall be shared equally
between the BOARD, ROCHESTER HILLS, and TROY.
PART B — Right-turn lane on eastbound South Boulevard: All preliminary engineering
costs and any overages associated with PART B of the PROJECT, estimated in the
amount of $9,900, shall be funded entirely by TROY. All right-of-way acquisition costs
and any overages associated with PART B of the PROJECT, estimated in the amount
South Boulevard - 2 -
City of Rochester Hills
Project No. 53171
2126/2016
of $100,000, shall be shared equally between the BOARD and TROY. All construction
engineering costs and any overages associated with PART B of the PROJECT,
estimated in the amount of $14,850, shall be funded entirely by the BOARD, All
construction costs and any overages associated with PART B of the PROJECT,
estimated in the amount of $99,000, shall be shared equally between the BOARD,
ROCHESTER HILLS, and TROY.
PART C — Traffic signal at South Boulevard at Rochester Road: All preliminary
engineering costs and any overages associated with PART C of the PROJECT,
estimated in the amount of $14,000, shall be funded entirely by TROY. All construction
engineering costs and any overages associated with PART C of the PROJECT,
estimated in the amount of $21,000, shall be funded entirely by the BOARD. All
construction costs and any overages associated with PART C of the PROJECT,
estimated in the amount of $140,000, shall be shared on a 75%/25% ratio between the
BOARD and TROY, respectively.
PART D — Concrete repair on Rochester Road north of South Boulevard: All
preliminary engineering, construction engineering (estimated in the amount of $75,000),
and contractor payments associated (estimated in the amount of $500,000) with
PART D of the PROJECT shall be funded entirely by the BOARD including any
overages.
4. ROCHESTER HILLS' estimated LOCAL SHARE is $700,000 and shall be funded in the
following order:
a. Tr-Party Program funding in the amount of $486,204.
b. ROCHESTER HILLS shall contribute an additional $213,796.
5. Upon execution of this agreement, the BOARD shall submit an invoice to ROCHESTER
HILLS in the amount of $375,864 (being 100% of ROCHESTER HILLS' Tr-Party
contribution of $162,068 for construction and 100% of ROCHESTER HILLS' estimated
additional contribution of $213,796 for construction).
South Boulevard - 3 -
City of Rochester Hills
Project No. 53171
2126/2016
6. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $162,068 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. Upon receipt of said invoice(s), ROCHESTER HILLS and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
8. The BOARD shall execute a separate Cost Participation Agreement with TROY, for
their share of the estimated PROJECT cost.
South Boulevard - 4 -
City of Rochester Hills
Project No. 53171
2/26/2016
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
BY
Its Managing Director
South Boulevard - 5 -
City of Rochester Hills
Project No. 53171
2/26/2016
EXHIBIT A
TRI-PARTY PROGRAM
South Boulevard
East of Livernois Road to East of Rochester Road
City of Rochester Hills
Project No. 53171
Resurfacing of South Boulevard from east of Livemois Road to east of Rochester Road including the
reconstruction of the Rochester Road at South Boulevard intersection, the addition of a right-turn lane on
eastbound South Boulevard at Rochester Road, new traffic signal at South Boulevard at Rochester Road, and
concrete pavement repair on Rochester Road north of South Boulevard.
Preliminary Engineering*
Right-of-Way Acquisition
Construction Engineering**
Construction
TOTAL ESTIMATED COST
ESTIMATED PROJECT COST
Part A Part B Part C
$200,100 $9,900 $14,000
$0 $100,000 $0
$300,150 $14,850 $21,000
$2,001,000 $99,000 $140,000
$2,501,250 $223,750 $175,000
Part D Total
RCOC $224,000
$0 $100,000
$75,000 $411,000
$500,000 $2,740,000
$575,000 $3,475,000
* PE for Part A, Part B, and Part C funded and administered by TROY (not to be invoiced as part of project).
**CE for Part A, Part B, Part C, and Part D funded and administered by the BOARD (not to be invoiced
as part of project).
DISTRIBUTION OF PROJECT COSTS
Board
- Right of Way
- Construction Engineering
- Construction
BOARD TOTAL
Part A Part B
Part C Part 0 Total
$0
$300,150
$667,000
$967,150
$50,000
$14,850
$33,000
$97,850
$0
$21,000
$105,000
$126,000
$0 $50,000
$75,000 $411,000
$500,000 $1,305,000
$575,000 $1,766,000
Rochester Hills
- Construction
ROCHESTER HILLS TOTAL
$667,000 $33,000
$667,000 $33,000
$0 $0 $700,000
$0 $700,000 $0
Troy
- Preliminary Engineering
- Right of Way
- Construction
TROY TOTAL
TOTAL ESTIMATED COST
$200,100 $9,900 $14,000 RCOC $224,000
$0 $50,000 $0 $0 $50,000
$667,000 $33,000 $35,000 $0 $735,000
$867,100 $92,900 $49,000 $0 $1,009,000
$2,501,250 $223,750 $175,000 $575,000 $3,475,000
COST PARTICIPATION BREAKDOWN
FY2011 Tr-Party Program
FY2016 Tr-Party Program
Contribution
TOTAL SHARES
Rochester Hills
$2,708
$159,360
$213,796
$375,864
Troy Board
$0 $2,709
$0 $159,359
$1,009,000 $1,766,000
$1,009,000 $1,928,068
County Total
$2,708 $8,125
$159,360 $478,079
$0 $2,988,796
$162,068 $3,475,000
I
HILLS
MICI-11GAN
File Number: 2016-0094
Rochester Hills
Certified Copy
Purchase: RES0079-2016
1000 Rochester Hills Jr
Rochester Hills, MI 48309
(248) 656-4600
Home Page:
www,rochesterhills.org
Enactment Number: RES0079-2016
Request for Purchase Authorization - DPS/ENG: Cost Participation Agreement approval between the
City of Rochester Hills and Board of Road Commissioners for the County of Oakland for resurfacing
and intersection improvements on South Boulevard from east of Livernois Road to east of Rochester
Road in the amount not-to-exceed $375,864.00; Road Commission for Oakland County, Beverly Hills,
MI
Resolved, that the Rochester Hills City Council hereby approves the Cost Participation Agreement between the City
of Rochester Hills and the Board of Road Commissioners for the County of Oakland for the resurfacing and
Intersection improvements on South Boulevard from east of Livernois Road to east of Rochester Road in the
amount not-to-exceed $375,864.00 and further authorizes the Mayor to execute an agreement on behalf of the City,
I, Tina Barton, City Clerk, certify that this is a true copy of RES0079-2016 passed at the
Rochester Hills City Council Regular Meeting held on 3/1412016 by the following vote:
Moved by Susan M. Bowyer, Seconded by Thomas W. Wiggins
Aye: Bowyer, Kubicina, Morita, Tisdel and Wiggins
Absent: Brown and Hetrick
V61- na Barton, MMC, City Clerk
March 15, 2016
Date Certified
Rochester Hills Pagel Printed on 3/1512016
Resolution #16105 April 21, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
Expenditures
9010101-153010-740135 Road Commission Tr-Party $162,068
Total Expenditures $162,068
FISCAL NOTE (MISC. #16105) May 5, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CITY OF ROCHESTER HILLS — RESURFACING AND INTERSECTION
IMPROVEMENTS ON SOUTH BOULEVARD — PROJECT NO. 53171
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $162,068 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 53171.
3. This project is for the resurfacing of South Boulevard from east of Livernois Road to east of
Rochester Road including the reconstruction of the Rochester Road at South Boulevard intersection,
right-turn lane on eastbound South Boulevard, traffic signal on South Boulevard at Rochester Road,
and concrete repair on Rochester Road north of South Boulevard.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
FY 2016
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
$162,068
$162,068
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #16105 May 5, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE/THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 5, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakiand at
Pontiac, Michigan this 5th day of May, 2016.
Lisa Brown, Oakland County