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Home My WebLink AboutResolutions - 2016.05.05 - 22349REPORT May 5, 2016 BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: MR #16062 - WATER RESOURCES COMMISSIONER (WRC) - CREATE WRC BUSINESS SYSTEMS MANAGER AND SPECIAL PROJECTS MANAGER - WRC CLASSIFICATION AND POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on April 13, 2016, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Kochenderfer absent. REPORT (M.R. #16062) May 5, 2016 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER (WRC) - CREATE WRC BUSINESS SYSTEMS MANAGER AND SPECIAL PROJECTS MANAGER - WRC CLASSIFICATION AND POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, recommends the following amendments: Add the following after the third BE IT FURTHER RESOLVED: BE IT FURTHER RESOLVED that the vacant Manager WRC (6010101-02260) and Chief Engineer WRC (6010117-11443) positions shall be deleted effective October 1, 2016, unless the Water Resources Commissioner demonstrates the ongoing need for these positions by either filling or being in the process of filling these vacancies. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried on a roll call vote with Woodward absent and Crawford, Zack and Quarles voting no. MISCELLANEOUS RESOLUTION 16062 March 30, 2016 BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: WATER RESOURCES COMMISSIONER (WRC) — CREATE WRC BUSINESS SYSTEMS MANAGER AND SPECIAL PROJECTS MANAGER — WRC CLASSIFICATION AND POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen; WHEREAS the Water Resources Commissioner has reviewed its operations in the Administration Division; and WHEREAS the Water Resources Commissioner has requested to create one (1) PR funded Full-Time Eligible (FTE) WRC Business Systems Manager position to manage the various information technology systems used within the Water Resources department; and WHEREAS the new position will act as the primary contact between the Water Resources Commissioner and Oakland County Information Technology regarding implementation and maintenance of department software applications; and WHEREAS the new position will function as a Project Manager for the Water Resources Commissioner regarding the departments hardware and software implementation projects; and WHEREAS the Great Lakes Water Authority began management and control of regional water and wastewater services on January 1, 2016; and WHEREAS the forty year lease signed by the Great Lakes Water Authority with the City of Detroit will require long term project management on the part of the Water Resources Commissioner; and WHEREAS the Water Resources Commissioner has requested to create one (1) PR funded Full-Time Eligible (FTE) Special Projects Manager - WRC position to manage the long term obligations of the department; and WHEREAS the new position will represent the Oakland County Water Resources Commissioner's Office at various wholesale wastewater and water supplier outreach meetings, board meetings, contract negotiations and other Water Resources Commissioner related matters; and WHEREAS the new position will prepare, obtain, and review feasibility studies and cost/funding projections of proposed projects and enterprise funds, and evaluate related technical reports concerning the efficiency, validity and effects of master planning documents, and operations and maintenance plans; and WHEREAS the new position will also prepare bids, evaluate contract proposals and direct negotiation of contracts; and WHEREAS the Water Resources Commissioner has funds available within the Major Maintenance Reserve Program of the Proprietary Funds to offset the creation of these positions; and WHEREAS the on-going costs for these positions will be factored into the development of the yearly sewer rates charged to the users of the system. NOW THEREFORE BE IT RESOLVED to create a new classification of WRC Business Systems Manager to be placed on the Salary Administration Plan at Salary Grade 16, overtime exempt. BE IT FURTHER RESOLVED to create one (1) PR funded Full-Time Eligible (FTE) WRC Business Systems Manager position in the Water Resources Commissioner Administration Division (#6010101). BE IT FURTHER RESOLVED to create a new classification of Special Projects Manager - WRC, to be placed on the Salary Administration Plan at Salary Grade 21, overtime exempt. BE IT FURTHER RESOLVED to create one (1) PR funded Full-Time Eligible (FTE) Special Projects Manager — WRC position in the Water Resources Commissioner Administration Division (#6010101). Chairperson, on behalf of the Planning and Building Committee I move the adoption of the foregoing resolution. pe„„\ ING AND BUILDING COMMITTEE --- / \.----- PLANNING AND BUILDING COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Jackson absent. Resolution #16062 March 30, 2016 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. FISCAL NOTE (MISC. #16062) May 5, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER (WRC) — CREATE WRC BUSINESS SYSTEMS MANAGER AND SPECIAL PROJECTS MANAGER - WRC CLASSIFICATION AND POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution approves the Water Resources Commissioner's (WRC) request to create one (1) Proprietary Funded (PR) full-time eligible (FTE) WRC Special Projects Manager and one (1) PR FTE WRC Business Systems Manager. 2. Funding is available in the Major Maintenance Reserves Program to offset the creation of these positions in FY 2016, The on-going costs for these positions will be incorporated into the development of the yearly sewer rates charged to the users of the system. 3. The two positions will cost $104,460 for the remainder of FY 2016, 4. Also, WRC is requesting one (1) cellphone with a prorated cost of $88 for FY 2016; for FY 2017-2019 the annual cost is $264, one (1) laptop computer with an initial cost of $1,300; for FY 2017-2019 an annual operating cost of $2,800 and two (2) furniture requests with a one- time FY 2016 cost of $9,900. 5. The financial impact for Fiscal Year 2017 is estimated at $252,567 and for FY 2018-2019 $255,062, which will be incorporated during the County Executive recommended budget process. 6. A budget amendment is recommended for FY 2016 as follows: Water and Sewer Trust Fund (57010) Revenue 6010101-149030-632086 Sewage Disposal Services 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense Evergreen Farmington SDS Fund (58410) Revenue 6010101-149030-632086 Sewage Disposal Services 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense GWK DD Fund (58520) Revenue 6010101-149030-632086 Sewage Disposal Services 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense FY 2016 $ 306 $ 36,839 $ 37,145 $ 36,839 $ 306 $ 37,145 $ 203 $ 30,519 $ 30,722 $ 30,519 $ 203 $ 30,722 $ 204 $ 7,139 $ 7,343 $ 7,139 $ 204 $ 7,343 FINANCE COMMITTEE VOTE: Motion carried on a roll call vote with Woodward absent and Quarles voting no. Clinton Oakland SOS Fund (58600) Revenue 6010101-149030-632086 Sewage Disposal Services 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense Huron Rouge SDS Fund (58700) Revenue 6010101-149030-632086 Sewage Disposal Services 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense Pontiac VVVVTP Fund (82534) Revenue 6010101-149030-605572 Special Assessment 6010101-149030-665882 Planned Use of Balance Total Revenue Expense 6010101-149030-771638 Drain Equipment Labor 6010101-149030-771639 Drain Equipment Total Expense Drain Equipment Fund (63900) Revenue 6010101-149760-630658 Equipment Rental 6010101-149760-631869 Reimbursement Salaries Total Revenue FY 2016 $ 205 $ 26,393 $ 26,598 $ 26,393 $ 205 $ 26,598 $ 21 $ 714 $ 735 $ 714 $ 21 $ 735 $ 82 $ 2,856 $ 2,938 $ 2,856 $ 82 $ 2,938 $ 1,021 $104,460 $105,481 Expense 6010101-149760-702010 Salaries $ 67,760 6010101-149760-722740 Fringes $ 36,700 6010101-149760-750154 Expendable Equipment $ 9,900 6010101-149760-774636 Info Tech Operations $ 2,233 6010101-149760-778675 Telephone Communications $ 88 6010101-149760-796500 Budgeted Equity Adjustments ($ 11,200) Total Expense $105,481 Information Technology Fund (63600) Revenue 1080101-152000-631309 Non-Govt'l Operating 1080101-152000-665882 Planned Use of Balance Total Revenue Expense 1080601-152090-750170 Expendable Equipment Total Expense $ 2,233 ($ 933) $ 1,300 $ 1,300 $ 1,300 FY 2016 Telephone Communications Fund (67500) Revenue 1080601-152000-632009 Sale Phone Service Internal $ 88 Total Revenue $ 88 Expense 1080601-152000-730324 Communications Total Expense 88 88 Resolution #16062 May 5, 2016 Moved by Weipert supported by Jackson the resolution be adopted (with accompanying reports being accepted). AYES: Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Crawford, Dwyer, Fleming. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolution was adopted (with accompanying reports being accepted). II HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVV ACTING PURSUANT TO MCL 45,550A (7i STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 5, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 5th day of May, 2016. Lisa Brown, Oakland County