HomeMy WebLinkAboutResolutions - 2016.05.18 - 22369MISCELLANEOUS RESOLUTION # #16126
BY: Commissioner Bob Hoffman, District #2
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — ASPHALT MILL AND
FILL ON DAVISBURG ROAD — PROJECT NO. 53261
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of Springfield, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of Springfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Springfield has demonstrated that it has authorized its 1/3 share of
the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 53261 in the Charter Township of Springfield is $32,924.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Springfield and authorizes the release of Tr-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Springfield.
Chairperson, I move the adoption of the foregoing Resolution.
Thomas G. Biust, P.E.
Director of Engineering
Quality Life through Good Roads "We Care"
42 47.7
11119W—SSACOAr
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 12, 2016
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -7-14 n
SUBJECT: PROJECT NO 53261, DAVISBURG ROAD
WEST TOWNSHIP LINE TO DIXIE HIGHWAY
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF SPRINGFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Springfield for the asphalt mill and
fill project on Davisburg Road from the West Township Line to Dixie Highway.
Construction on this project is expected to be completed this fall.
The Charter Township of Springfield has elected to use the Tri-Party Program to fund
the estimated total project cost of $98,772. Our share is estimated to be $32,924 and is
in the FY16 budget.
The project is in the district of County Commissioner Robert Hoffman. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
Attachments
=ROAD CO/IM/JS/O/1
for OAKLAND COUNTY
QUALITY LIFE THROWN Goon RoADS:
;OAD COMMISSION FOR OAKLAND COUNTY
WE CARE"
3oard of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jernian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
April 21, 2016
Ms. Laura Moreau, Clerk
Charter Township of Springfield
12000 Davisburg Road
Davisburg, MI 48350
Re: DAVISBURG ROAD, WEST TOWNSHIP LINE TO DIXIE HIGHWAY
PROJECT NO. 53261
Dear Ms. Moreau:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G. Kolar,
P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, April 21, 2016.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer questions or for additional information.
Sincerely,
,
Shannon J. Miller
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
www.rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Davisburg Road
West Township Line to Dixie Highway
Charter Township of Springfield
Board Project No. 53261
ry i s+ This Agreement, made and entered into this Z.,I day of Apo , 2016,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Springfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed an asphalt mill and fill
project on Davisburg Road from the West Township Line to Dixie Highway, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $98,772; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $98,772, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The estimated total PROJECT cost of $98,772 shall be funded in the following order:
a. Tr-Party Program funding in the amount of $98,772.
b. Any PROJECT costs above the Tr-Party Program funding of $98,772 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $98,772 will be funded 100% by
the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $32,924 (being 100% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $32,924 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Davisburg Road - 2 -
Charter Township of Springfield
Project No. 53261
3/30/2016
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By D,zyyk6
Its Managing 'Director
CHARTER TOWNSHIP OF SPRINGFIELD
By
,S Its 14 u
Davlsburg Road -3-
Charter Township of Springfield
Project No. 53261
3/30/2016
EXHIBIT A
TRI-PARTY PROGRAM
Davisburg Road
West Township Line to Dixie Highway
Charter Township of Springfield
Board Project No. 53261
Asphalt mill and fill project on Davisburg Road from the West Township Line to Dixie
Highway.
ESTIMATED PROJECT COST
Contractor Payments $98,772
Total Estimated Project Cost $98,772
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
Tri-Party Program $32,924 $32,924 $32,924 $98,772
TOTAL SHARES $32,924 $32,924 $32,924 $98,772
Davisburg Road -4 -
Charter Township of Springfield
Project No. 53251
3/30/2016
Resolution #16126 May 5, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. *16126) May 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — ASPHALT MILL AND FILL ON
DAVISBURG ROAD — PROJECT NO. 53261
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $32,924 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 53261.
3. This project is for the asphalt mill and fill work on Davisburg Road from the west Township line to
Dixie Highway.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
FY 2016
Revenue
9010101-196030-665882
Planned Use of Balance $32,924
Total Revenues $32,224
Expenditures
9010101-153010-740135
Road Commission Tr-Party $32,924
Total Expenditures $32,924
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall absent.
Resolution #16126 May 18, 2016
Moved by KowaII supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingen, Gosselin, Hoffman, Jackson, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 18, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18 th day of May, 2016.
Lisa Brown, Oakland County