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HomeMy WebLinkAboutResolutions - 2016.05.18 - 22379MISCELLANEOUS RESOLUTION #16138 May 18, 2016 BY: Human Resources Committee, Robert Hoffman, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT — CHANGE TO MERIT RULES 14, 21 AND 22 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County Executive has put forth for approval a Parental Leave Policy to provide six (6) consecutive weeks at 100% of current salary at 40 hours per week to allow for bonding time following the birth or adoption of a child; and WHEREAS this policy will effect Oakland County leaves of absence with pay, adherence to the Family and Medical Leave Act (FM LA), as well as employee benefits coverage; and WHEREAS the Merit Rules have been reviewed and it has been determined that changes are necessary to Rules 14, 21 and 22 to allow for this; and WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an objection is received in writing by the Chairperson of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes that the reading and distribution of this notice and copy of the proposed change to Merit Rule 14, 21 and 22 to all Commissioners present and absent, is considered as the official submission to the Board of Commissioners of the described changes in Merit Rule 14, 21 and 22. BE IT FURTHER RESOLVED that changes to the Merit Rules be cross referenced by the appropriate Board of Commissioners' Resolution number authorizing such change. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE HUMAN RESOURCES COMMITTEE VOTE: Motion carried on a roll call vote with Spisz absent, and Hoffman and Kochenderfer voting no. PROPOSED CHANGE IN MERIT SYSTEM RULE-draft RULE NUMBER 14 RULE NUMBER 14 Current Wording Proposed Wording 14.4 None Currently 14.4 Parental Leave 14.4.1 None Currently 14.4.1 Definition Parental Leave is an absence from work for which the employee is paid as if he or she were at work, after the birth or adoption of their child or children. 14.4.2 None Currently 14.4.2 Eligibility 14.4.2.1 Full-time eligible employees who have completed six (6) months of County service since their most recent date of hire. Full time appointed and employees excluded from Merit Rule provisions covering the manner of selection, appointment or removal from employment are included. 14.4.2.2 An eligible parent is defined as a mother or father with parental rights to the child. 14.4.3 None Currently 14.4.3 Pay and Benefits During Parental Leave 14.4.3.1 Parental Leave is paid at 100% of an employee's current straight time rate of pay for six consecutive weeks (40 hours per week, maximum to be paid 240 hours). 14.4.3.2 Employees will continue to accrue leave time while on Parental Leave. Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. PROPOSED CHANGE IN MERIT SYSTEM RULE RULE NUMBER 14 RULE NUMBER 14 14.4.4 Current Wording Proposed Wording None Currently 14.4.4 Using Parental Leave 14.4.4.1 Parental Leave may not be used for the five day waiting period before short-term disability begins. 14.4.4.2 Parental Leave must be used for six (6) consecutive weeks. Unused Parental Leave will be forfeited if the employee chooses to return to work before the end of the six (6) week Parental Leave period. 14.4.4.3 Intermittent Parental Leave is not permitted. 14.4.4.4 Parental Leave for the mother will begin immediately after the termination of short- term disability. 14.4.4.5 Parental Leave for the father or spouse will begin the day after the birth event. Parental Leave will begin the day of the adoption or placement for adoption for mother, father or spouse. 14.4.4.6 Parental Leave will be granted per birth or adoption event; multiple births or adoptions in one event does not increase the amount of Parental Leave time granted. 14.4.5 None Currently 14.45 Application for Parental Leave 14.4.5.1 A Parental Leave form shall be completed and submitted to the Human Resources Department at least 30 days before Parental Leave is to be used. Employees must submit sufficient documentation of birth or placement for adoption to the Human Resources Department in order to complete the Parental Leave approval process. 14.4.5.2 The Human Resources Department is responsible for reviewing and approving all requests for Parental Leave. 14.4.5.3 Submitting false information or falsified documents in support of or in connection with Parental Leave is subject to disciplinary action up to and including termination. PROPOSED CHANGE IN MERIT SYSTEM RULE-draft RULE NUMBER 21 RULE NUMBER 21 Current Wording Proposed Wording 21.4.1.1 Does not receive pay from the County unless the employee is having time deducted from their available leave banks in accordance with section 21.1.3. 21.4.1.1 Does not receive pay from the County unless the employee is on Parental Leave pursuant to Merit Rule 14.4 or is having time deducted from their available leave banks in accordance with section 21.1.3 of this rule. 21.4.1.2 Does not earn Annual Leave except for the time period during which the employee is having time deducted from their available leave banks in accordance with section 21.1.3 or receiving short term disability payments. 21.4.1.2 Does not earn Annual Leave except for the time period during which the employee is on Parental Leave pursuant to Merit Rule 14.4, is receiving short term disability payments or is having time deducted from their available leave banks in accordance with section 21.1.3. 21.4.1.3 Does not get paid for Legal Holidays occurring during the Family Leave unless the employee's leave banks covered the day immediately preceding the holiday and the day immediately following the holiday, 21.4.1.3 Does not get paid for Legal Holidays occurring during the Family Leave unless the employee's leave banks covered the day immediately preceding the holiday and the day immediately following the holiday. Legal Holidays occurring during a period of Parental Leave will be paid and coded as "Parental Leave." 21.4.1.11 None Currently 21.4.1.11 Approved Family Medical Leave Act (FMLA) will run concurrently with Parental Leave. Ineligibility or exhaustion of FMLA does not preclude eligibility for Parental Leave pursuant to Merit Rule 14.4. Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. PROPOSED CHANGE IN MERIT SYSTEM RULE-draft RULE NUMBER 22 Current Wording 22.1.1 This rule shall be used to determine eligibility for the following Employee Benefits (unless spelled out differently in the provisions of, or laws regulating, the individual benefit). -The earning, accumulation and use of Annual Leave - The earning, accumulation and use of Personal Leave - The use of Death Leave - County Payment of Traditional Health Coverage or Health Maintenance organization Coverage -Membership in Oakland County Employee's Retirement System - County Group Life Insurance - Service Increment Pay. (See Rule 2.9) - Tuition Reimbursement - Legal Holidays and Floating Holiday - Social Security - Worker's Compensation Supplemental Pay - Dental Coverage - Vision Coverage - Short-term and Long-term Disability Income Programs 22.2.2.1.15 None Currently RULE NUMBER 22 Proposed Wording 22.1.1 This rule shall be used to determine eligibility for the following Employee Benefits (unless spelled out differently in the provisions of, or laws regulating, the individual benefit). - The earning, accumulation and use of Annual Leave - The earning, accumulation and use of Personal Leave - The use of Death Leave - County Payment of Traditional Health Coverage or Health Maintenance organization Coverage -Membership in Oakland County Employee's Retirement System - County Group Life Insurance - Service Increment Pay. (See Rule 2.9) - Tuition Reimbursement - Legal Holidays and Floating Holiday - Social Security - Worker's Compensation Supplemental Pay - Dental Coverage - Vision Coverage - Short-term and Long-term Disability Income Programs - The use of Parental Leave 22.2.2.1.15 Part-time eligible employees are not eligible for Parental Leave. 22.2.3.11 None Currently 22.2.3.11 Employees on Parental Leave pursuant to Merit Rule 14.4 shall continue to have time spent on Parental Leave credited as time worked for the purpose of maintaining their benefit date. The employee shall continue to earn leave days and retirement credits and shall continue to receive those paid benefits they would otherwise be receiving if they were at work. All benefit contributions will be deducted from an employee's bi-weekly payroll check Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. Resolution #16138 May 18, 2016 The Chairperson referred the resolution to the Finance Committee. There were no objections.