HomeMy WebLinkAboutResolutions - 2016.06.16 - 22394HUMANRESOURCES COMMITTEE
MISCELLANEOUS RESOLUTION 0 4.137 May 18, 2016
BY: Human Resources Committee, Robert Hoffman, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - CREATION OF PARENTAL LEAVE BENEFITS AND
POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladles and Gentlemen:
WHEREAS employees are one of the most important resources of an organization; and
WHEREAS the demographics of the workforce have been shifting with 50% of the workforce to be
comprised of millennia's by the year 2020; and
WHEREAS younger workers do not often view government as an employer of choice; and
WHEREAS due to population trends It is predicted that there will be a shortage of workers within the next
ten (10) years; and
WHEREAS Oakland County must be able to compete with the private sector in order to recruit and retain
the-best and brightest to-replenish its workforce; and
WHEREAS expectations for benefits that enhance work-life balance are increasing among workers
seeking employers they choose to work for; and
WHEREAS parental leave policies have gained popularity and are increasingly offered as a benefit to
attract and retain qualified workers; and
WHEREAS paid parental leave provides bonding time for new parents with their child(ren) whether
through birth or adoption; and
WHEREAS Oakland County is proposing to offer parents paid parental leave for six (6) consecutive
weeks after a birth or adoption; and
WHEREAS parental leave for birth mothers will begin after the termination of short-term disability to
enable the mother to recover from the birth; and
WHEREAS parental leave for father or spouse will begin after the birth or adoption event; and
WHEREAS payment will be made for six (6) consecutive weeks at 100% of current salary at 40 hours per
week with a maximum of 240 hours paid; and
WHEREAS procedures are available in the Oakland County Parental Leave Policy; and
WHEREAS the County budgets for full employment of all authorized positions whereby there would be no
change to the individual position budgeting process; and
WHEREAS there may be some departments that require use of emergency salary positions or additional
overtime to cover contractual obligations or job duties not able to be covered by other department
personnel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners adopt the
Parental Leave Policy for new parents after the birth or adoption of their child(ren).
BE IT FURTHER RESOLVED that payment will be made for six (6) consecutive weeks at 100% of the
current salary at 40 hours per week with a maximum of 240 hours paid.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE VOTE;
Motion carried on a roll call vote with Spisz absent, and Hoffman and Kochenclerfer voting no.
Resolution #1617 Mimi' is, 20'66
The Chajr-pereort nsferred the resolution to the Fhenco Committee, There wore no ottjectione.
OAKLAND COUNTY PARENTAL LEAVE POLICY
L PURPOSE
This policy provides for six (6) weeks of paid Parental Leave after the birth, or adoption, of
a new child to provide parental bonding time for Oakland County employees.
ELIGIBLITY
A. Full-time eligible employees who have completed six (6) months of County service. This
includes full time appointed and non-merit employees and employees serving a one year
probationary period.
B. Eligible parent is defined as mother or father with parental rights to the child_
III. PAY AND BENEFITS DURING PARENTAL LEAVE
A. Parental Leave is paid at 100% of an employee's current straight time rate of pay for six
consecutive weeks (40 hours per week, maximum hours to be paid 240 hours).
B. Benefits continue during Parental Leave.
C. All benefit contributions will be deducted from an employee's bi-weekly payroll check.
D. Employees will continue to accrue leave time while on Parental Leave.
E. Parental Leave does not impact an employee's benefit date.
IV. USING PARENTAL LEAVE
A. Parental Leave may not be used for the five day waiting period before shorttenu
disabilitybegins.
B. Parental Leave must be used for six (6) consecutive weeks. Unused Parental Leave will be
forfeited if the employee chooses to return to work before the end of the six
(6) week Parental Leave period
C. Intermittent Parental Leave is not pennitted.
D. Parental Leave for the mother will begin immediately after the termination of short- term
disability; termination of short-term disability will be verified.
B. Parental Leave for the father or spouse will begin the day after the birth event.
F. Parental Leave will begin the day of the adoption or placement for adoption for mother,
father, or spouse.
G. Parental Leave will be granted per birth or adoption event; multiple births or adoptions
in one event does not increase the amount of Parental Leave time granted.'
V. APPLICATION FOR PARENTAL LEAVE
A. A Parental Leave form should be completed and submitted to the I-luinan Resources
Department- Records Unit at least 30 days before Parental Leave is to be used.
B. Employees must submit sufficient documentation of birth, or placement for adoption to
the Human Resources Department/Records Unit in order to complete the Parental Leave
approval process. See Parental Leave request form for specific documentation.
C. The Human Resources Department Records Unit is responsible for reviewing and
approving all requests and notifying the department and employee of the approval of
Parental Leave.
D. Submitting false information or falsified documents in support of or in connection with
Parental Leave is subject to appropriate disciplinary action.
VI. PARENTAL LEAVE, FAMILY MEDICAL LEAVE ACT, AND HOLIDAYS
A. Approved Family Medical Leave Act (FMLA) will run concurrently with Parental
Leave.
B. Ifthe employee is not eligible for FMIA leave or FMLA benefits are exhausted, the
employee may still be eligible for Parental Leave time.
C. The Human Resources Department/Records Unit will track FIVILA and Parental Leave
usage and inform departments of appropriate coding for payroll purposes.
D. County recognized Holidays that occur while an employee is on Parental Leave will be
coded as "Parental Leave",
VII, OTHER PROVISIONS OF THE PARENTAL LEAVE POLICY
A. Exceptions to the Parental Leave policy may be sought in extreme cases by submitting
a written request to fhe Huinari Resources Department
B. The Human Resources Department will provide an annual Parental Leave update to the
Human Resources Committee of the Board of Commissioners.
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FISCAL NOTE (MISC #16137) June 16, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT CREATION OF PARENTAL LEAVE BENEFITS AND
POLICY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule X1I-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution approves a Parental Leave Policy for parents after the birth or adoption of their
child(ren).
2. The Parental Leave Policy will allow eligible employees to receive six (6) consecutive weeks at
100% of their current salary at 40 hours per week with the maximum of 240 hours paid.
3. Paid parental leave for birth mothers will begin after the termination of short-term disability;
termination of short-term disability will be verified.
4. Paid parental leave for the father or spouse will begin the day after the birth event.
5. Paid parental leave will begin the day of the adoption or placement for the adoption for mother,
father, or spouse.
6. The attached Oakland County Parental Leave Policy contains the detailed policy and procedures.
7. The County budgets for full employment of all authorized positions whereby there would be no
change to the individual position budgeting process.
8. There may be some departments that require use of emergency salary positions or additional
overtime to cover contractual obligations or job duties not able to be covered by other department
personnel.
9. The use paid parental leave will be tracked through a separate account and will allow for a
mechanism to determine if departments require an additional appropriation within their
departmental budget. Such amendments will only be required if the use of paid parental leave
causes the department to exceed their Personnel Expenditures budget category.
10. The Non-Departmental General Fund Overtime Reserve Account (#740114) is recommended to
be increased from $53,000 to $75,000 for FY 2016 and from $53,000 to $275,000 for FY 2017 -
FY 2019 in order to accommodate possible adjustments to departmental budgets as noted above.
11. A budget amendment is recommended as follows:
GENERAL FUND #10100 FY 2016 FY 2017-2019
Revenue
9010101-196030-665882 Planned Use of Balance $22,000 $222,000
Total Revenues $22,= $222,000
Expenditures
9090101-196030-740114 Overtime Reserve
Total Expenditures
$22,000 $222,000
$22,000 $222,000
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16137 June 16, 2016
Moved by Hoffman supported by Middleton the resolution (with fiscal note attached) be adopted.
Moved by Zack supported by Gershenson the resolution be amended as follows:
WHEREAS the County Executive has put forth for approval a Parental Leave Policy to provide six
(6) consecutive weeks at 100% of current salary at 40 hours per week to allow for bonding time
following the birth or adoption of a child; and
BE IT FURTHER RESOLVED that the changes to the Merit Rules be amended to provide for
non-consecutive use of parental leave benefits within a one year period.
Discussion followed.
Vote on amendment:
AYES: Jackson, McGillivray, Quarles, Woodward, Zack, Bowman, Dwyer, Gershenson. (8)
NAYS: Hoffman, Kochenderfer, KowaII, Long, Middleton, Scott, Spisz, Weipert, Crawford,
Fleming, Gingen, Gosselin. (12)
A sufficient majority having not voted in favor, the amendment failed.
Moved by Woodward supported by Quarles the resolution be amended as follows:
WHEREAS the Parental Leave Policy will provide six (6) weeks paid leave after the placement of
a foster care child or children for parental bonding time for an Oakland County employee
appointed by the proper authorities to serve and care for a foster child or children.
WHEREAS an eligible parent is defined as a mother or father with the inclusion of a foster parent
when appointed by the proper authorities to serve and care for a foster child or children.
1 further move that the Oakland County Parental Leave Policy and Merit Rule shall be
amended to comply with these changes.
Discussion followed.
Vote on amendment:
AYES: Jackson, McGillivray, Quarles, Woodward, Zack, Bowman, Crawford, Dwyer,
Gershenson. (9)
NAYS: Kochenderfer, KowaII, Long, Middleton, Scott, Spisz, Weipert, Fleming, Gingell, Gosselin,
Hoffman. (11)
A sufficient majority having not voted in favor, the amendment failed.
Moved by Woodward supported by Gershenson the resolution be amended as follows:
WHEREAS Oakland County's part-time employees (part-time eligible and part-time non eligible)
will be eligible for Parental Leave on a pro-rated basis after completion of one (1) year of County
service since their most recent date of hire.
1 further move that the Oakland County Parental Leave Policy and Merit Rule shall be
amended to comply with these changes.
Discussion followed.
Vote on amendment:
AYES: McGillivray, Quarles, Woodward, Zack, Bowman, Gershenson, Jackson. (7)
NAYS: Kochenderfer, Kowall, Long, Middleton, Scott, Spisz, Weipert, Crawford, Dwyer, Fleming,
Gingell, Gosselin, Hoffman. (13)
A sufficient majority having not voted in favor, the amendment failed.
Vote on resolution:
AYES: KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack,
Bowman, Crawford, Dwyer, Fleming, Gershenson, Gingell, Gosselin, Jackson,
Kochenderfer. (19)
NAYS: Hoffman. (1)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
6 -I 7—/f°
1 HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 16, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 16th day of June, 2016.
Lisa Brown, Oakland County