HomeMy WebLinkAboutResolutions - 2016.06.16 - 22395MISCELLANEOUS RESOLUTION #16138 May 18, 2016
BY: Human Resources Committee, Robert Hoffman, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - CHANGE TO MERIT RULES 14, 21 AND 22
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive has put forth for approval a Parental Leave Policy to provide six (6)
consecutive weeks at 100% of current salary at 40 hours per week to allow for bonding time following the
birth or adoption of a child; and
WHEREAS this policy will effect Oakland County leaves of absence with pay, adherence to the Family
and Medical Leave Act (FM LA), as well as employee benefits coverage; and
WHEREAS the Merit Rules have been reviewed and it has been determined that changes are
necessary to Rules 14, 21 and 22 to allow for this; and
WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the
Niles an d regulation s of- the Wit" Systerg Wall be slillmitted --to-the -Bo ard- of -Com m issio ners-at-a
regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an
objection is received in writing by the Chairperson of the Board of Commissioners, in which case
the objection shall become a matter of business at the next meeting of the Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
that the reading and distribution of this notice and copy of the proposed change to Merit Rule 14, 21 and
22 to all Commissioners present and absent, is considered as the official submission to the Board of
Commissioners of the described changes in Merit Rule 14, 21 and 22,
BE IT FURTHER RESOLVED that changes to the Merit Rules be cross referenced by the appropriate
Board of Commissioners' Resolution number authorizing such change.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried on a roll call vote with Spisz absent, and Hoffman and Kochenderfer voting no.
Reedidtkah 016138 May 18, 2:018
The ChaVperSon referred the reedluten to thi Finailde Committee. There VAEITL1 ad objections.
PROPOSED CHANGE IN MERIT SYSTEM RULE-draft
RULE NUMBER 14 RULE NUMBER 14
Current Wording Proposed Wording
144 None Currently 14.4 Parental Leave
14.4.1 None Currently
.. ___......___.
14.4.1 Definition
Parental Leave is an absence from work for which .. ...._ _ _ _
the employee is paid as if he or she were at work,
after the birth or adoption of their child or
children.
14.4.2 None Currently 14.4.2 Eligibility
14.4.2.1 Full-time eligible employees who have
completed six (6) months of County service since
their most recent date of hire. Full time appointed
and employees excluded from Merit Rule
provisions covering the manner of selection,
appointment or removal from employment are
included.
14.4.2.2 An eligible parent is defined as a
mother or father with parental rights to the child.
14.4.3 None Currently 14.4.3 Pay and Benefits During Parental Leave
14.4.3.1 Parental Leave is paid at 100% of an
employee's current straight time rate of pay for
six consecutive weeks (40 hours per week,
maximum to be paid 240 hours).
14.4.3.2 Employees will continue to accrue
leave time while on Parental Leave.
Section IV Subsection A of Merit System Resolution
Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and
regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners
and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of
the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of
the Board of Commissioners,
PROPOSED CHANGE IN MERIT SYSTEM RULE
RULE NUMBER 14 RULE NUMBER 14
14.4.4
Current Wording Proposed Wording
None Currently 14.4.4 Using Parental Leave
14.4.4.1 Parental Leave may not be used for the
five day waiting period before short-term
disability begins.
144.4.2 Parental Leave must be used for six (6)
consecutive weeks. Unused Parental Leave will be
forfeited if the employee chooses to return to
work before the end of the six (6) week Parental
Leave period.
14.4.4.3 Intermittent Parental Leave is not
permitted.
14.4.4.4 Parental Leave for the mother will
begin immediately after the termination of short-
term disability.
14.4.4.5 Parental Leave for the father or spouse
will begin the day after the birth event. Parental
Leave will begin the day of the adoption or
placement for adoption for mother, father or
spouse.
14.4.4,6 Parental Leave will be granted per
birth or adoption event; multiple births or
adoptions in one event does not increase the
amount of Parental Leave time granted.
14.4.5 None Currently
14.45 Application for Parental Leave
14.4.5.1 A Parental Leave form shall be
completed and submitted to the Human
Resources Department at least 30 days before
Parental Leave is to be used. Employees must
submit sufficient documentation of birth or
placement for adoption to the Human Resources
Department in order to complete the Parental
Leave approval process,
14.4.5.2 The Human Resources Department is
responsible for reviewing and approving all
requests for Parental Leave.
14.4.5.3 Submitting false information or
falsified documents in support of or in connection
with Parental Leave is subject to disciplinary
action up to and including termination.
PROPOSED CHANGE IN MERIT SYSTEM RULE-draft
RULE NUMBER 21
Current Wording
214.11 Does not receive pay from the County
unless the employee is having time deducted from
their available leave banks in accordance with
section 21.1.3.
RULE NUMBER 21
Proposed Wording
21.4.1.1 Does not receive pay from the County
unless the employee is on Parental Leave
pursuant to Merit Rule 14.4 or is having time
deducted from their available leave banks in
accordance with section 21.1.3 of this rule.
21.4.1.2 Does not earn Annual Leave except for the
time period during which the employee is having
time deducted from their available leave banks in
accordance with section 21.1.3 or receiving short
term disability payments.
21.4.1.2 Does not earn Annual Leave except for the
time period during which the employee is on
Parental Leave pursuant to Merit Rule 14.4, is
receiving short term disability payments or is
having time deducted from their available leave
banks in accordance with section 21,1.3.
21.4.1.3 Does not get paid for Legal Holidays
occurring during the Family Leave unless the
employee's leave banks covered the day
immediately preceding the holiday and the day
immediately following the holiday.
21.4.1,3 Does not get paid for Legal Holidays
occurring during the Family Leave unless the
employee's leave banks covered the day
immediately preceding the holiday and the day
immediately following the holiday. Legal Holidays
occurring during a period of Parental Leave will
be paid and coded as 'Parental Leave."
21.4,1.11 None Currently 21.4.1.11 Approved Family Medical Leave Act
(FMIA) will run concurrently with Parental Leave.
Ineligibility or exhaustion of FMLA does not
preclude eligibility for Parental Leave pursuant to
Merit Rule 14.4.
Section IV Subsection A of Merit System Resolution
Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and
regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners
and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of
the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of
the Board of Commissioners.
PROPOSED CHANGE IN MERIT SYSTEM RULE-draft
RULE NUMBER 22 RULE NUMBER 22
Current Wording Proposed Wording
22.1.1 This rule shall be used to determine
eligibility for the following Employee Benefits
(unless spelled out differently in the provisions of,
or laws regulating, the individual benefit).
-The earning, accumulation and use of Annual
22.1.1 This rule shall be used to determine
eligibility for the following Employee Benefits
(unless spelled out differently in the provisions of,
or laws regulating, the individual benefit).
- The earning, accumulation and use of Annual
Leaye
-The earning, accumulation and use of Personal
Leave
- The earning, accumulation and use of Personal
Leave Leave
Deathleave......._ ........ -;-Th-e-use-of-Death -Leave - - ------- -----The-use-of
- County Payment of Traditional Health Coverage - County Payment of Traditionalbealth Coverage
or Health Maintenance organization Coverage or Health Maintenance organization Coverage
-Membership in Oakland County Employee's
Retirement System
-Membership in Oakland County Employee's
Retirement System
- County Group Life Insurance - County Group Life Insurance
-Service Increment Pay. (See Rule 2.9) - Service Increment Pay. (See Rule 2.9)
- Tuition Reimbursement -Tuition Reimbursement
- Legal Holidays and Floating Holiday - Legal Holidays and Floating Holiday
- Social Security - Social Security
- Worker's Compensation Supplemental Pay - Worker's Compensation Supplemental Pay
- Dental Coverage - Dental Coverage
-Vision Coverage - Vision Coverage
- Short-term and Long-term Disability Income - Short-term and Long-term Disability Income
Programs Programs
- The use of EgrejActiegue
22.2.2.1.15 None Currently 22.2.2.1.15 Part-time eligible employees are not
eligible for Parental Leave.
22.2.3.11 None Currently 22.2.3.11 Employees on Parental Leave pursuant
to Merit Rule 14.4 shall continue to have time
spent on Parental Leave credited as time worked
for the purpose of maintaining their benefit date.
The employee shall continue to earn leave days
and retirement credits and shall continue to
receive those paid benefits they would otherwise
be receiving if they were at work All benefit
contributions will be deducted from an
employee's hi-weekly payroll check.
Section IV Subsection A of Merit System Resolution
Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and
regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners
and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of
the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of
the Board of Commissioners.
FISCAL NOTE (MISC. #16138) June 16, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT — CHANGE TO MERIT RULES 14, 21 AND 22
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes changes to Merit Rules 14, 21 and 22 due to the Parental Leave Benefit
Policy.
2, Section IV, Subsection A of the Merit System Resolution requires that all changes in rules and
regulations of the Merit System shall be submitted to the Board of Commissioners at a regular
meeting of the Board and shall become effective thirty (30) days after such meeting unless an
objection is received in writing by the Chairperson of the Board of Commissioners, in which case
the objection shall become a matter of business at the next meeting of the Board.
3. The Oakland County Board of Commissioners authorizes that the reading and distribution of this
notice and copy of the proposed change to Merit Rule 14, 21 and 22 to all Commissioners present
and absent, is considered as the official submission to the Board of Commissioners of the
described changes in Merit Rule 14, 21 and 22.
4. Merit Rule changes will be cross referenced by the appropriate Board of Commissioners'
Resolution number authorizing such change.
5. No Budget Amendment is required.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack absent.
Resolution #16138 June 16, 2016
Moved by Hoffman supported by Zack the resolution (with fiscal note attached) be adopted.
AYES: Long, McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Woodward, Zack, Bowman,
Crawford Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
Kowa. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
6-1 7
I HEREBY APPROVE +HIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 16, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this l6 of June, 2016.
-74421k
Lisa Brown, Oakland County