HomeMy WebLinkAboutResolutions - 2016.07.20 - 22427REPORT (MISC. #16161)
July 14, 2016
BY: Planning and Building Committee, Philip VVeipert, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING - BUILDING
SECURITY ENHANCEMENT PRIORITY 1 (PART 3 OF 3) PROJECT
To the Oakland County Finance Commitee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on July 12,
2016, reports with the recommendation that the County enter into a contract with Walt's Electric of East
Pointe in the amount of $1,105,921.
The Committee further recommends funding for the total project cost of $1,475,220, including
contingency, be approved.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
PLANNING AND,BUILDING CIOMMITTEE
( n. din
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #16161•July 20, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — BUILDING
SECURITY ENHANCEMENT PRIORITY 1 (PART 3 OF 3) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Office conducted a building security enhancement review of all
major campus and off-campus buildings and subsequently prepared a list of recommendations; and
WHEREAS the recommended enhancements included upgrading and expanding the number of security
cameras, card scanners, Sheriff's security stations (including necessary building renovations), site
hardening measures (e.g., berms, boulders, and fencing), upgraded security doors, and panic alarms;
and
WHEREAS the Facilities Planning & Engineering Division subsequently prioritized the Sheriff's Office list
of recommendations into Priority 1, 2, 3, and 4 groupings that encompass different enhancements; and
WHEREAS all work will be performed by competitively bid contractors, brought to the Board for approval
beforehand, and undertaken in consecutive fiscal years; and
WHEREAS costs for Building Security Enhancements for all four groupings were included in the FY 2016
— FY 2025 Capital Improvement Program; and
WHEREAS the Facilities Planning & Engineering Division secured Planning & Building Committee
approval to issue bids for the Priority 1 security enhancements; and
WHEREAS the Facilities Planning & Engineering Division, in conjunction with the Purchasing Division,
issued bids for the low-voltage items (e.g., cameras, etc.), metal detectors, and x-ray machines; and
WHEREAS a competitively selected annual contractor, George W. Auch Company, acting as construction
manager, bid out the remodeling / construction work; and
WHEREAS within the Priority 1 grouping of enhancements, three separate Miscellaneous Resolutions are
being brought forward, Parts 1 and 2 of which have already been approved (MR#15275 and MR#16018);
and
WHEREAS Part 1 addressed the South Oakland Office Building, the Courthouse West Wing Extension
(Corporation Counsel office), consultant and pre-construction engineering and design services, and the
low-voltage items (cameras, card scanners, etc.) for all Priority 1 buildings; and
WHEREAS Part 2 addressed construction and metal detectors / x-ray machines at the Novi and Troy
District Courts, the North and South Oakland Health Centers, Children's Village-J main lobby, Children's
Village-A main lobby, and the related consulting services; and
WHEREAS Part 3 will convert the multiple generations of analog cameras on the Children's Village (CV)
campus (see attached site plan) to digital technology, tied together with a common fiber network that links
every building to the master control room in CV-J; and
WHEREAS Facilities Planning & Engineering and the Purchasing Division competitively bid the camera
upgrades and Walt's Electric was the lowest responsible bidder, as illustrated in the bid summary (see
attached bid summary); and
WHEREAS the total cost of the enhancements for the Priority 1 grouping, Part 3, as illustrated in the
project estimate (see attached), is $1,475,220 including the base bid of $1,078,836 for the camera
upgrades, $27,085 for 90 days of video storage, $35,000 for FM&O labor, $257,202 for contingency, and
$77,097 for consultant services; and
WHEREAS funding in the amount of $1,475,220 is available for transfer from the General Fund (#10100)
Assigned Fund Balance for Building Security Cameras / Consoles (GL #383339) to the Project Work
Order Fund (#40400) for the Building Security Enhancement Priority 1 Part 3 Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Building Security
Enhancement Priority 1 Part 3 Project (#100000002405) in the amount of $1,475,220.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $1,475,220 from the General Fund (#10100) Assigned Fund Balance for Building Security
Cameras / Consoles (GL #383339) to the Project Work Order Fund (#40400) to establish the Building
Security Enhancement Priority 1 Part 3 Project (#100000002405) as detailed below;
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
GENERAL FUND #10100
Revenues
9090101-196030-665882 Planned Use of Balance
Total Revenues
FY 2016
$1,475,220
Expenditures
9010101-196030-788001 Transfers Out — Proj Wrk Order
Total Expenditures
PROJECT WORK ORDER FUND #40400
Project ID 100000002405, Activity, PROJ
Revenues
1040101-148020-695500-10100Transfer In — General Fund
Total Revenues
Expenditures
1040101-148020-796500 Budgeted Equity Adj
Total Expenditures
$1,475220
$1,415„22.0
$1,475,220
$1,475,220
$1,475,220
$1 475 220
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
SHERIFF S, ADINNISTRATION FW.Lailr AMAIN'S-7P. ATIVE ANN,DC. II NORTN OFF TJILIM CTINT7-DCALOLI II 4-'4 NEnT POTTITTC=RUZ Campus Map
EVENT 003848 - FPE CV CAMERAS COMPANY —. DESCRIPTION 1. Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Bidder #6 Amoomm JCI Midstates PCT Ranch Waits Electric Matthew Higgins 248 698 8868 rnhiggins@amoornminc.com Michael Smith 248 770 8164 michael.l.smithaci.com Chris Jones 616-257 1157 ejonesgmidstatesecurity.com Chris Dowden BBB 567 3287 Cdowden@potus.com Bobby Jokisch 989 775 7393X21 bjokisch@jranck.com Patrick Pate 486 599 2971 patrickawaltselectricinc.com Base Bid Amount $1,360,000.00 $9,9401.8.00 . $1,629,700.00 $1,442,635.09 $2,205,228.00 $1,078,836.00 Base Bid Amount Breakdown All site conduit, grade boxes & Building conduit entrance (not including cabling) $247,000.00 $210,819.00 $202,000.00 $292,825.71 $792,099.00 $186,758.00 Total cabling costs including $204,000.00 $151,155.00 $287,600.00 $154,037.40 $247,698.58 $60,559.00 Total camera cost (materials & installation but not cabling) $333,000.00 $234,380.00 $326,600.00 $273,427.11 $440,737.14 $250,807.00 Total cost of camera licenses $53,000.00 $64,488.00 $106,400.00 NA $106,584.42 $66,142.00 Total cost of other licenses $8,000.00 $0.00 $30,600.00 $2,396.77 $23,489.58 $6,130.00 Total cost of system electronics (racks, fiber terminators, switches, servers, storage, UPS, video work stations/vidoe displays, etc.) installed but not programmed $258,000.00 $178,275.00 $456,400_00 $434,924.05 $361,283.19 $220,232.00 Total cost of VMS software $58,000.00 32,138.00 included with item 4 $29,699.43 $32,975.59 $1,921.00 Total cost system VMS programming $43,000.00 $30,832.00 $35,300.00 $20,348.34 $7,516.70 $30,240.00 Total cost of TOuchscreen revisions $26,000.00 $8,774.00 $61,600.00 $158,026.77 $97,221.17 $15,000.00 Total demolition costs $38,000.00 $35,000.00 $11,400.00 $42,934.06 $66,983.59 $18,880.00 —Cutting, patching and repair $7,000.00 $8,200.00 312,400.00 $16,479.66 $3,465.84 $6,450.00 Other $85,000.00 $74,357.00 396,400.00 617,532.79 $25,173.11 $215,717.00 Total $1,360,000.00 $998,418.00 $1,629,700.00 $1,442,635.09 $2,205,228.01 61,078.836.00 Altematers Alternate No 1 $79,500.00 $39,781.00 $39,000.00 $160,000.00 $68,182.00 $27,085.00 Voluntary Alternates Provide & install a wnd redundant concentrator to use as a backup All cameras/VMS to Avigiion VA 1 NA NA NA $7,455.18 NA -$81,000.00 VA 2 NA NA NA NA NA NA VA 3 NA NA NA NA NA NA Subtotal $1,439,500.00 $1,038,199.00 $1,668,700.00 $1,610,090.27 $2,273,410.01 31,024,921.00 Subtotal in consideration of Voluntary Alternate -$7,455.18 $81,000.00 Total $1,439,500.00 $1,038,199.00 $1,668,700.00 $1,602,635.09 $2,273,410.01 $1,105,921,00 Service Agreement and Unit Pricing Unit Prices can change up to 10% Service Agreement $20,000.00 $89,500.00 $73.300.00 $11,000.00 $61,535.00 $24,500.00 7/13/2016
Date: 10/20114
Project Estimate
FM Project Manager: EMERICK, JIM
FPE11: 14-456 Project Children's Village Camera System/Master Control Upgrades WO*
372172
TRADE DESCRIPTION ESTIMATE
FM-731241 MISCELLANEOUS
FM-731241-Miscellaneous
FM-731241-Miscellaneous
FM-731241-M iscellaneous
FM-731689 SECURITY
FM-731689-SecurityCarnerasCard Reader
FM-731689-SecurityCamerasCard Reader
FM-730359 CONTINGENCY
FM-730359-Contingency
Others CONSULTANTS
FM-731444-ArchConsultant
FM-731444-ElectricalConsultant
FM0- Labor
Grounds - Labor
Building Safety • Labor
CV Security Camera System Re
Bid Alternate 1- increase storag
Contingency 20%
JER -Master Control Renovator
BAI - Study, Site, CDs, CA
MISCELLANEOUS Total:
SECURITY Total:
CONTINGENCY Total:
$10,000
$15,000
$10,000
$35,000
$1,078,836
$27,085
$1,105,921
$257,202
$257,202
$10,000
$67,097
$77,097
6/28/2016
7().-///.c.
Resolution #16161 July 20, 2016
Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Kochenderfer, Kowall , Long,
Middleton, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
il4E664( APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTIN PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of July, 2016.
Lisa Brown, Oakland County