HomeMy WebLinkAboutResolutions - 2016.07.20 - 22437MISCELLANEOUS RESOLUTION 016170 July 20, 2016
BY: General Government Committee, Christine Long, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD — 2016 REMOTE ACCESS LEGAL
DATABASE SUBSCRIPTION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS patrons of the Adams-Pratt Oakland County Law Library have requested to be able access
the Library's legal research databases remotely; and
WHEREAS the William S. Hein & Co, Inc. offers a remote access subscription to its legal database Hein
Online; and
WHEREAS the Oakland County Bar Foundation has awarded a grant to the Adams-Pratt Oakland County
Law Library to purchase a remote access subscription to Hein Online for a one-year trial period; and
WHEREAS the subscription period will begin effective the date of the signing of the license agreement
(approximately September 1, 2016) and will end on approximately August 31, 2017; and
WHEREAS funding for this grant is the amount of $8,000; and
WHEREAS no personnel is being requested for this grant project; and
WHEREAS this grant has been submitted through the County Executive's Grant Review Process and is
recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Oakland County Bar Foundation's grant award of $8,000.00 beginning approximately September 1, 2016
through August 31, 2017.
BE IT FURTHER RESOLVED the future level of service be contingent upon the level of funding for this
program.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution,
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
GRANT REVIEW SIGN OFF — Library Board
GRANT NAME: 2016 Remote Access Legal Database Subscription
FUNDING AGENCY: Oakland County Bar Foundation
DEPARTMENT CONTACT PERSON: Laura Mancini (248) 858-0380
STATUS: Grant Acceptance
DATE: June 28, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant application, grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to
be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (6/23/2016)
Department of Human Resources:
FIR Approved (No Committee) — Lori Taylor (6/23/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (6/27/2016)
Corporation Counsel:
Approved. — Bradley G. Berm (6/28/2016)
From
To:
Cc:
Subject:
Date:
Yan_Peit, Laurie M
West Catherine A; Taylor. Len; Davis Patricia G; Schultz, Dean I
Mancini, Laura N; Andrews, Michael B
RE: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant Acceptance
Thursday, June 23, 2016 4:25:45 PM
Approved.
From West, Catherine A
Sent: Thursday, June 23, 2016 4:23 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia 0; Schultz, Dean J
Cc: Mancini, Laura N; Andrews, Michael B
Subject: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Library Board
2016 Remote Access Legal Database Subscription
Oakland County Bar Foundation
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 29, 2016
GRANT INFORMATION
Date: June 22, 2016
Operating Department: Library Board
Department Contact: Laura Mancini
Contact Phone: 248-858-0380
Document Identification Number:
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: 2016 through 2017
Original source of funding: Oakland County Bar Foundation
Will you issue a sub award (make payments to outside agencies) or contract (through
purchasing): Yes, Hein Online
New Facility / Additional Office Space Needs; None
IT Resources (New Computer Hardware / Software Needs or Purchases): Database
Subscription
From:
To:
Cc:
Subject:
Date:
Tavlor,lori
WesLcalhalm& y_all_2eltjauran Davis, Patricia G; achig.z,aunj
Mancini Laura N; Andr_ews, Michael B
RE: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant Acceptance
Thursday, June 23, 2016 4:46:04 PM
HR Approved (No Committee)
From: West, Catherine A
Sent: Thursday, June 23, 2016 4:23 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Mancini, Laura N; Andrews, Michael 13
Subject: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant
Acceptance
GRANT REVIEW FORM
TO; REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor— Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE Library Board
2016 Remote Access Legal Database Subscription
Oakland County Bar Foundation
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 29, 2016
GRANT INFORMATION
Date: June 22, 2016
Operating Department: Library Board
Department Contact: Laura Mancini
Contact Phone: 248-858-0380
Document Identification Number;
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: 2016 through 2017
Original source of funding: Oakland County Bar Foundation
Will you issue a sub award (make payments to outside agencies) or contract (through
purchasing): Yes, Hein Online
New Facility! Additional Office Space Needs: None
IT Resources (New Computer Hardware! Software Needs or Purchases): Database
Subscription
From:
To;
Cc:
Subject:
Date:
Erlenbeck. Robert C
West, Catherine A; Van Pelt. Laurie M; Taylor, Lori; Davis, Pa rIcla G; aciiILM_Dean.
Mancini, Laura N; AnAmpl,Ach_13
RE: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant Acceptance
Monday, June 27, 2016 11:05:52 AM
Approved by Risk Management. R.E. 6/27/16.
From: Easterling, Theresa
Sent: Friday, June 24, 2016 8:03 AM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Mancini, Laura N; Andrews, Michael 13
Subject: RE: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant
Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM16-0341, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Thursday, June 23, 2016 4:23 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Mancini, Laura N; Andrews, Michael B
Subject: GRANT REVIEW: Library Board - 2016 Remote Access Legal Database Subscription - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE Library Board
2016 Remote Access Legal Database Subscription
Oakland County Bar Foundation
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 29, 2016
GRANT INFORMATION
Date: June 22, 2016
Operating Department: Library Board
From: Berm, Bradley G
To: Mandril Laura N; West, Catherine A
Subject: 2016-0532-01 2016 Remote Access Legal Database Subscription - Grant Acceptance/(DCBF) Oakland County Bar
Foundation
Date: Tuesday, June 28, 2016 8;39:18 AM
Approved.
Bradley G. Benn
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road Bldg 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, Ml 48341-0419
Phone: (248) 858-0558
Fax: (248) 858-1003
Email: bennboakgov.com
PRIVILEGEDAND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is
protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of
Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are
advised that any dissemination, reproduction or unauthorized review of this information by persons other than
those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this
message in error, please notify the sender immediately. If you have any questions, please contact the Department
of Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
—ESTABLISHED 199D-
2015-2016 OFFICERS
President
Charles M. Moore
Vice President
Kaveh Kashof
Treasurer
Patrick M. McCarthy
Secretary
Veronica R. Leonard
Immediate Past President
Erie J. Peiton
FOUNDATION
TRUSTEES
David C. Anderson
Justin L. Cherfoli
Sue Ellen Eisenberg
Lisa j. Hamameh
Mare P. Jerabek
David Jones
Elizabeth L. Luckenbach
Patrick B. McCauley
Brenda M. Orlando
David E. Plunkett
Daniel D. Quick
Michael D. Schloff
Lynn Capp Sirich
Thomas J. Tallerico
Victoria A. Valentine
EMERITUS
TRUSTEES
Cynthia E. Brazzil
Thomas W. Cram-tier
Diana Die tie
Gerald A. Fisher
Mari Anne Guidobono
David L. Heron
Joseph E, Papeitan
Mark A. Stern
Michael J. Sullivan
1760 South Telegraph Road
Suite 100
Bloomfield Hills
Michigan
48302-0181
(248) 334-3400
Fax (248) 334-7757
www.oeba.org
June 16, 2016
Ms. Laura Mancini
Oakland County Law Library
1200 N Telegraph Rd Dept 450
Pontiac, MI 48341-1032
Dear Ms. Mancini:
The Oakland County Bar Foundation was pleased to receive your grant
application this year. We are happy that we are able to assist the library in
a service that will help lawyers who frequent the Law Library.
As you know, the Oakland County Bar Foundation voted to support your
request for the full amount requested.
In addition to the press release the OCBF asks you to submit within 30
days of the grant funding, this year the committee has two new
requirements. According to the grant guidelines this year we ask for an
interim report within 6 months detailing statistics from the program and an
annual written report from the organization due within one year of the
grant funding. This requirement may be satisfied with a future grant
request if the organization plans on submitting one. The press release and
reports must be submitted to Katie Tillinger at ktillinger@oeba.org . More
information on these items are listed in the "Monitoring of Grant
Recipients" section of the grant guidelines.
The trustees are excited to track the progress of this program and wish you
the best of luck.
Charles M. Moore, President
Oakland County Bar Foundation
Best Wishes,
/ 4)
OAKLAND COUNTY BAR FOUNDATION
GRANT GUIDELINES
MISSION STATEMENT
To serve the citizens of Oakland County and the legal profession by funding or promoting:
a) programs that foster the honor, integrity, welfare, or understanding of the law or the legal
system or that educate the public about the role of lawyers in our society.
b) programs that improve the accessibility and affordability of legal services.
c) the Adams Pratt Collection at the Oakland County Courthouse Library.
Projects Committee:
Oakland County Bar Foundation
1760 S. Telegraph Road
Suite 100
Bloomfield Hills, MI 48302-0181
(248) 334-3400
ktillinderpocba.orci
1
Oakland County Bar Foundation
Grant Guidelines
Grant Purposes
The Oakland County Bar Foundation (the "Foundation"), a non-profit corporation, exists
to serve the citizens of Oakland County and the legal profession through the funding or
promoting (a) programs that foster the honor, integrity and welfare or understanding of
the law or legal system or that educate the public about the role of lawyers in our
society (b) programs that improve the accessibility and affordability of legal services
(c) the Adams-Pratt Law and Research Library. It supports not only traditional
programs, but encourages innovative approaches, which respond to unmet needs.
Specific grant purposes are enumerated in Article II of the Foundation's Articles of
Incorporation, as follows:
1 Improving and facilitating the administration of justice in Oakland County
and throughout the State of Michigan;
2. Insuring to the fullest extent possible that legal services are made
available to all members of the public regardless of race, creed, color or
economic status;
3. Promoting legal research and study of law, as well as, the diffusion of
legal knowledge through support of the Adams-Pratt Law and Research
Library;
4. Promoting the continuing legal education of lawyers and judges;
5. Educating the public as to their legal rights and obligations;
6. Fostering and maintaining the honor and integrity of the profession of the
law; and
7 Engaging in any and all lawful activities that may be incidental or
reasonably necessary to any of these purposes.
The Foundation's belief that effective programs within its purposes can only occur in a
climate free from political bias and outside interference, as set forth in Article Ill of the
Foundation's Articles of Incorporation, which, in part, provide as follows:
1 No substantial part of the activities of the Corporation will be the
carrying out of propaganda or otherwise attempting to influence
legislation. The Corporation will not participate or intervene in any
political campaign on behalf of or in opposition to any candidate for
public office and will not publish or distribute statements relating to
political campaigns.
2
Priorities: The Foundation's Board of Trustees places a priority on programs and
applicants, which involve one or more of the following criteria:
1. demonstrate innovative approaches or new ideas;
2. benefit Oakland County residents;
3. have potential for independent continuity;
4. demonstrate community support;
5. avoid duplication of services in the service area;
6. address under served need or populations; and
7. use challenge grants or other fund-matching arrangements to augment
Foundation funds.
Applicants must:
1. be a 501 c 3 organization;
2. have a history of service reflecting clear ability to deliver quality services;
3. demonstrate cooperative efforts between service providers in their area;
4. request funds for program, rather than capital expenses or administrative
overhead; and
5. have sources of income in addition to Foundation funds;
Exclusions: The Foundation will NOT make grants:
I. to political campaigns or entities designed primarily for political lobbying;
2. to support religious activities;
3. if the Foundation's tax exempt status would be jeopardized; or
4. if the applicant fails to show fiscal responsibility and integrity.
The Foundation generally will NOT make grants:
I. to individuals;
2. to endowment campaigns;
3. to repay loans;
4. as a substitute for other funds; or
5. if Foundation funds will be the organization's primary source of continuing
financial support.
3
Grant Applications
The Foundation will make funding determinations on the basis of a written application in
a format prescribed by the Foundation. Application forms and instructions can be
obtained from the Foundation's offices, which are located at 1760 S. Telegraph Road,
Ste. 100, Bloomfield Hills, MI 48302-0181. The Foundation may, at its discretion,
request supplements to the application and make on-site visits or require an applicant to
appear at a Board of Trustees or Projects Committee Meeting.
Please refer to the Foundation's website, www.ocba.org , under Foundation and Grant
Application for grant submission deadlines.
All applications will be screened initially by the Foundation's Project's committee to
establish:
1. Minimum eligibility of the applicant to receive Foundation funds, and
2. Completeness of the Application.
Grant applicants must agree:
1. to submit Grant Requests in the prescribed format;
2. to attend and provide a report as to status of use of Foundation funds at
one Foundation Board of Trustees meeting per year, if requested;
3. to make their financial records open to review, upon request of the
Foundation, during the application process and thereafter if a grant is
awarded;
4. only use Foundation grant funds as set forth in an approved grant
application - any funds spent contrary to these grant guidelines is subject
to repayment to the Foundation;
5. refund to the Foundation any funds not utilized during the grant period;
6. issue a press release within 30 days of receiving Foundation grant
funding;
7 the application, once received, becomes the property of the Foundation -
the Foundation reserves the right to use any or all ideas presented
whether or not an application is accepted for funding; and
8.
to supply at least 1, but not more than 3, letters of support of your
organization and/or the program for which you are seeking funds.
Monitoring of Grant Recipients:
Grant recipients will provide the following information to the Foundation:
1. an interim report within 6 months of the receipt of grant funds detailing
statistics from the program, grant funds spent and money still available;
2 an annual final written report of how the grant was spent and the results
achieved with detailed statistics by August 1. This provision may be
satisfied with a future grant request application if the organization is
requesting funding in the following year ;
3, a copy of the applicant's annual financial statement (preferably audited)
for the year in which the grant was made, as soon as it becomes
available;
4
4. a copy of the press release that was issued within 30 days of the grant
funding along with copies of the materials used to promote the program
with the OCBF logo and/or name supplied; and
5. responses to any reasonable requests for further information by the
Foundation, including a site visit if requested once funding is issued.
5
Grant Awards
Grant Awards and Payments:
Applicants will be notified in writing within 30 days following consideration by the
Projects Committee and/or Board of Trustees of the disposition of their Grant
Application. All grants will be made pursuant to a written announcement by the
Foundation to the recipient setting forth any terms and conditions of the grant award as
outlined in the Foundation grant guidelines. The Trustees will select the method of
payment (prepayment, installments or reimbursement) on a case by case basis at the
time of making the award.
THE DECISION OF THE BOARD OF TRUSTEES OF WHETHER OR NOT TO FUND
A PROPOSAL IS FINAL AND NOT SUBJECT TO APPEAL. THE BOARD OF
TRUSTEES HAS THE SOLE AND ABSOLUTE DISCRETION TO DETERMINE
WHETHER A GRANT APPLICATION WILL BE APPROVED.
ALL MATERIALS SUBMITTED TO THE FOUNDATION ARE CONFIDENTIAL.
Further information:
If you have any questions or require further information, please contact:
Oakland County Bar Foundation
Attn: Katie Tillinger
1760 S. Telegraph Road
Suite 100
Bloomfield Hills, MI 48302-0181
(248) 334-3400
(248) 334-7757 FAX
ktillinger@ocba.org
6
FISCAL NOTE (MISC. #16170)
July 20, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS/LIBRARY BOARD —2016 REMOTE ACCESS LEGAL DATABASE
SUBSCRIPTION GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Adams-Pratt Law Library has been awarded a grant in the amount of $8,000 from the Oakland
County Bar Foundation to purchase a remote access subscription to the Hein Online Legal Database
for use by patrons of the Adams-Pratt Oakland County Law Library.
2. The grant period is September 1,2016 through August 31, 2017.
3. The FY 2016 budget is to be amended as follows:
REMOTE ACCESS LEGAL DB FUND (#29226)
Grant #GR0000000764, Bud Ref 2016
FY 2016
Revenue
5010302-165020-650104 Contributions Operating
Total Revenue
$ 8,000
$ 8,000
Expenditures
5010302-165020-731339 Periodicals Books Publ Sub
Total Expenditures
$ 8,000
$ 8,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Quarles absent,
Resolution #16170 July 20, 2016
Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Kochenderfer, KowaII, Long,
Middleton, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (17)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
_21
teilEBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of July, 2016.
itrad
Lisa Brown, Oakland County