HomeMy WebLinkAboutResolutions - 2016.07.20 - 22439MISCELLANEOUS RESOLUTION #16172 July 20, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Whereas the State of Michigan offers funding to local communities under PA 511; and
Whereas this funding is targeted to divert non-violent offenders from prison into local jail or sentencing
alternatives; and
WHEREAS Oakland County has been receiving Community Corrections funds since 1994; and
WHEREAS the application has been completed and is requesting funding in the amount of $1,848,953 for
plans and services for the grant period October 1,2016 through September 30, 2017; and
WHEREAS a total appropriation of $1,681,738 is requested for probation residential services, which the
State now pays directly to the Probation Residential Centers since they hold the contract for all residential
services; and
WHEREAS the grant application seeks full-time eligible funding for positions 7425, 7426, 7429, 7432,
7433, 9243, 9247, 9291, 9295, 9648, 9649,11772 and PINE funding for positions 9292 and 9397 within
the Community Corrections Division; and
WHEREAS the grant application also seeks funding for positions 7834 and 9396, whereby the State will
fund 50% of the costs, and the County will match 50% of the total costs for these two (2) positions in the
Community Corrections Division; and
WHEREAS the grant application seeks full-time funding for positions 7418, 7419, 7420, 7421, and PTNE
funding for position 7417 within the Sheriff's — Correction Services Division; and
WHEREAS any programs created through these funds become part of the County's Comprehensive
Community Corrections Plan; and
WHEREAS PA 511 of 1988 requires that the "County Board or Boards of Commissioners of the County
shall approve the proposed comprehensive plan prepared by their advisory board."
NOW THEREFORE BE IT RESOLVED that the application to request $1,848,953 from the State Office of
Community Corrections for the purpose of continuing programs contained within the Office of Community
Corrections FY 2017 grant application for offenders who meet PA 511 eligibility is hereby approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the
$1,681,738 allocation for probation residential services to be administered by the Michigan Department of
Corrections / Office of Community Corrections.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the proposed
comprehensive plan prepared by the Community Corrections Advisory Board.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES-COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with KowaII absent.
GRANT REVIEW SIGN OFF — Community Corrections
GRANT NAME: FY 2017 Comprehensive Community Corrections Plan and Application
FUNDING AGENCY: Michigan Department of Corrections
DEPARTMENT CONTACT PERSON: Barb Hankey 248 451 -2306
STATUS: Application — Resolution required
DATE: June 20, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant application package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant application with the comprehensive community
corrections plan, Finance Committee Fiscal Note, and this Sign Off email containing grant review
comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (6/16/2016)
Department of Human Resources:
FIR Approved (No Committee) Continues Positions — Lori Taylor (6/20/2016)
Risk Management and Safety:
Application approved by Risk Management. — Robert Erlenbeek (6/20/2016)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (6/20/2016)
From:
To:
Cc:
Subject:
Date:
Yart Pelt Laurie M
West, Catherine A; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Hankev, Barbara M; Brockmller, Terri $; 5Lalf.,J1o_nra
RE: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
Thursday, June 16, 2016 11:06:50 AM
Approved.
From: West, Catherine A
Sent: Thursday, June 16, 2016 10:28 AM
To Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean]
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
PLEASE NOTE: This application was submitted prior to review.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Community Corrections
FY 2017 Comprehensive Community Corrections Plan and Grant Application
Michigan Department of Corrections (MDOC)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 22, 2016
GRANT INFORMATION
Date: June 16, 2016
Operating Department: Community Corrections
Department Contact: Barb Han key
Contact Phone: 248 451 2306
Document identification Number:
REVIEW STATUS: Application — resolution required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: State, PA 511
Will you issue a sub award or contract: Contracts will be secured with Oakland County
Community Mental Health for Substance abuse / mental health screening and assessment;
Home Confinement Inc., House Arrest Services & EMS for electronic monitoring systems; TBD
From:
To
Cc:
Subject:
Date:
Taylor, Lori
West Catherine A; Van Pelt, Laurie M; Davis, Patricia G; Schultz, Dean
Hankey, Barbara M; Brockmiller, Tern S; acalfamie_i
RE: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
Monday, June 20, 2016 10:41:33 AM
HR Approved (No Committee) Continues Positions
From: West, Catherine A
Sent: Thursday, June 16,2016 10:28 AM
To Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Hankey, Barbara M; Brockrniller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
PLEASE NOTE: This application was submitted prior to review.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY 2017 Comprehensive Community Corrections Plan and Grant Application
Michigan Department of Corrections (MDOC)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email,
Time Frame for Returned Comments: June 22, 2016
GRANT INFORMATION
Date: June 16, 2016
Operating Department: Community Corrections
Department Contact: Barb Hankey
Contact Phone: 248 451 2306
Document Identification Number:
REVIEW STATUS: Application — resolution required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: State, PA 511
Will you issue a sub award or contract: Contracts will be secured with Oakland County
Community Mental Health for Substance abuse / mental health screening and assessment;
Home Confinement Inc., House Arrest Services & EMS for electronic monitoring systems; TBD
From:
To:
Cc:
Subject:
Date:
Erlenbeck, Robert C
West, Catherine A., Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Hankey, Barbara .M; Brockmiller, Tern 5; ScAt,ananjel_
RE: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
Monday, June 20, 2016 11:00:12 AM
Application approved by Risk Management. R.E. 6/20/16.
From: Johnson, Sandra K
Sent: Thursday, June 16, 2016 11:06 AM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: RE: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant
Application
Please be advised that your request for Risk Management's assistance has been assigned to Bob
Erlenbeck (ext. 8-1694). If you have not done so already, please forward all related and future
information, documentation, and correspondence to Terri Easterling and Sandy Johnson.
Also, please include Risk Management's assignment number RM16-0328 regarding this matter.
Thank you.
From; West, Catherine A
Sent; Thursday, June 16, 2016 10:28 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
PLEASE NOTE: This application was submitted prior to review.
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY 2017 Comprehensive Community Corrections Plan and Grant Application
Michigan Department of Corrections (MDOC)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL MTH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments; June 22, 2016
GRANT INFORMATION
From: Lewis Heather L
To: West, Catherine A
Cc: Van Pelt Laurie 14; Taylor, Lob; Davis, Patricia G; Schultz, Dean 3; Ylankey Barbara M; Brockmiller Terri S; Scalf,
Bonnie L
Subject: RE: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
Date: Monday, June 20, 2016 4:22:01 PM
There are no unresolved legal issues at this time.
A
Heather L. Lewis
PTNE
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, Ml 48341
Phone Number: (248) 858.2003
Fax Number: (248) 858.1003
E-mail: Jewish@oakgov.com
PRIVILEED AND CONFIDENTIAL— ATTORNEY CLIENT COMMUNICATION
This email is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client
privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this
information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
From: Shortley, Joellen
Sent: Thursday, June 16, 2016 1:12 PM
To: Cullen, Sharon L
Cc: Lewis, Heather L
Subject: FW: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant
Application
Please assign to i-leather. Thank you.
from: West, Catherine A
Sent: Thursday, June 16, 2016 10:28 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: FY 2017 Comprehensive Community Corrections Plan and Grant Application
PLEASE NOTE: This application was submitted prior to review.
MICHIGAN DEPARTMENT OF CORRECTIONS
Reentry Administration
"Committed to Protect, Dedicated to Success"
Office of Community Corrections
Community Corrections Plan and Application
Fiscal Year 2017
CCAB Name: Oakland County
Application Type:
Annual/Full
Email the application to: 1. MDOC-OCC@michigan.gov
2. Grant Coordinator
DUE DATE: June 1, 2016
Page 1 of 14
Director Public Services Circuit Court Judge
2100 Pontiac Lk Rd
EOB Dept. 409
Waterford
1200 N. Telegraph
Pontiac
SECTION I INTRODUCTION
Name of CCAB: kwid co!..iro:v
General Contact Information:
Federal I.D. Number: 0 .1g7G
Contact .Person ••:
(Manager)••.•
Name: Barbara Hankey
Title: Manager
Address: 250 Elizabeth Lake Rd.
Ste 1520
City: Pontiac
State:
Zip: 48341
Phone: 248 451 2306
Fax: 248 452 2330
Manager's Direct
Supervisor
Mark Newman
MI
48328-0409
248 858 1074
CCAB Chairperson •
Phyllis McMillen
MI
48341
248 858 0339
Fiscal Agent
Laurie VanPelt
Director Management &
Budget
2100 Pontiac Lk Rd
EOB Dept. 409
Waterford
MI
48328-0409
248 858 2163
Email: hankeyb@oakgov.com newmanm@oakgov.com mcmillen@oakgov.com vanpeltl@oakgov.com
Type of Community Corrections Board: County Advisory Board
Counties/Cities Participating in the CCAB: Oakland County
Date application was approved by the local CCAB: May 26, 2016
Date application was approved by county board(s) of commissioners (and city council): July 12, 2016
Date application was submitted to OCC: June 1,2016
. B CCAB Membership
Representing: Name Email
County Sheriff: Lt. Dorothy Hall halld@oakgov.com
Chief of Police: Tom Lindberg tlindberg@Milfordpolice.com
Circuit Court Judge: Hon. Phyllis McMillen Mcmillenp@oakgov.com
District Court Judge: Hon. Kelley Kostin kostink@oakgov.com
Probate Court Judge: Rebecca Schenlz schenlzr@oakgov.com
County Commissioner(s): Shelley Taub taubs@oakgov.com
Service Area (Up to 3): Christina Nicholas nicholasc@occmha.org
County Prosecutor: Paul Walton waltonp@oakgov.com
Criminal Defense: Jack Holmes Jackholmesjratt@aol.com
Business Community:
Communications Media:
Circuit/District Probation: Brock Dietrich DietrichB@michigan.gov
General Public: Hon. Fred Mester judge@judgemester.com
City Councilperson: N/A N/A
Workforce Development: Mona Deiransico modefran@hotmail.com
Does your CCAB have Bylaws? Yes If yes, have they been revised within the last 2 years? (Please send copy) No
Describe the contact and frequency of contact between the CCAB Manager and the Probation Supervisor: Mr. Deitrich
and myself speek as often as necessary to discuss issues or ideas. However we are hoping to plan more regualr
Page 2 of 14
meeting dates in order to keep abreast of all the changes / legislation currently pending.
C Summary - Briefly summarize the key points of your Community Corrections Plan:
(all fields permit carriage returns)
1. What programs, practices and policies contribute to a reduction of (or maintenance of low) prison com
m
i
t
m
e
n
t
rates: Programs specifically designed to reduce or maintain our low PCR (both overall and in the strad
d
l
e
c
e
l
l
range) are the Thinking Matters Cognitive Program (jail and community), jail reentry, Step Forwa
r
d
i
n
c
l
u
d
i
n
g
targeted group interventions of a Youthful Offender group and Mental Health & Substance
a
b
u
s
e
assessments, OUIL III delayed sentence, pretrial services, pretrial supervision (including electro
n
i
c
monitoring), Career Pathways, Domestic Violence and our residential substance abuse p
l
a
c
e
m
e
n
t
p
r
o
g
r
a
m
.
These programs along with their corresponding intake units identify and target straddle cell
o
f
f
e
n
d
e
r
s
(offense group 2) and probation violators for programming. All of these programs utilize
E
B
P
a
n
d
t
a
r
g
e
t
criminogenic risks / needs which offer offenders from returning to antisocial behaviors or illeg
a
l
a
c
t
i
v
i
t
i
e
s
.
a. How do they contribute to reduced/maintained PCRs? The Thinking Matters, OUIL III delayed
sentence, Step Forward including targeted group interventions of a Youthful Offender gro
u
p
a
n
d
Mental Health/ substance abuse assessments, jail reentry, Career Pathways, domestic violence
a
n
d
the Probaiton Residential Centers target straddle cell offenders thereby reducing the lik
e
l
i
h
o
o
d
t
h
a
t
they will be sent to prison. All programs targets criminogenic needs through a standardized
r
i
s
k
/
needs assessment tool. Addressing criminogenic needs has been shown to reduce reci
d
i
v
i
s
m
r
a
t
e
s
b
y
as much as 30%. This significantly reduces the chance that the offender will return to cri
m
i
n
a
l
behavior in the future thereby reducing the number of violations, both new arrest and techn
i
c
a
l
,
a
n
d
keeping the PCR low in those categories. The Pretrial Services and Pretrial Supervision
p
r
o
g
r
a
m
s
h
e
l
p
to recduce / maintain the PCR as research shows that defendants detained for their entire pre
t
r
i
a
l
period are over four times more likely to be sentenced to jail and over three times more likely to
b
e
sentenced to prison. Sentences for those remaining in custody are also significantly longer—
n
e
a
r
l
y
three times as long for defendants sentenced to jail and more than twice as long for those sent
e
n
c
e
d
to prison. By identifying low and moderate risk defendants for release or pretrial super
v
i
s
i
o
n
t
h
e
prison commitment rate can be affected. The deferred sentence program will allow judges th
e
a
b
i
l
i
t
y
to fashion a sentence for the offender dependent on their progress and motivation durin
g
t
h
e
treatment phase. This will include the option of jail rather than prison for the straddle cell o
f
f
e
n
d
e
r
s
.
. Explain what data/measures show your PA511 funded programs have contributed to reduction
s
i
n
y
o
u
r
PCR: The OMNI PCR rates for the various SGL categories will be the main indicators of reduction
s
t
o
the PCRs. Oakland has been able to maintain its overall PCR rate below the statewide average
o
f
21.5% at 21%. The straddle cell rate of 29.6% is well below the 32.8% statewide average which is a
good indicator that our programs are targeting the right populations. The number of techni
c
a
l
a
n
d
new arrest probation violators will also be used as an indicator to determine if less PVs are be
i
n
g
s
e
n
t
to prison.
. What programs, practices and policies contribute to improved recidivism as defined by the State
C
o
r
r
e
c
t
i
o
n
s
Board? The Thinking Matters Cognitive Program (jail and community), Step Forward including tar
g
e
t
e
d
interventions of a Youthful Offenders group and Mental Health/ substance abuse assessments
,
O
U
I
L
I
I
I
delayed sentence, Pretrial Services, pretrial supervison, jail reentry, Career Pathways
,
D
o
m
e
s
t
i
c
V
i
o
l
e
n
c
e
,
t
h
e
Wrap program at DRC and our residential substance abuse program are all programs which
t
a
r
g
e
t
criminogenic needs through the COMPAS risk / needs assessment. Addressing criminogenic nee
d
s
h
a
s
b
e
e
n
shown to reduce recidivism rates by as much as 30%. Addressing the criminogenic needs
t
h
r
o
u
g
h
a
s
t
r
u
c
t
u
r
e
d
supervision plan reduces the chance that the offender will return to criminal behavior in the fu
t
u
r
e
t
h
e
r
e
b
y
reducing the number of violations, both new arrest and technical, and keeping the PCR
l
o
w
i
n
t
h
o
s
e
categories.
The Wrap Program at DRC will be introduced to the Circuit Court judges for use on pr
o
b
a
t
i
o
n
v
i
o
l
a
t
o
r
s
w
h
o
Page 3 of 14
are facing 6 to 12 months in jail. The implementation and utilization of this program may weigh heavly of
whether or not SB 933 passess which would limit techincal violators to no more than 30 days in jail.
a. How do they contribute to improved recidivism? The programs contibute to reduced recidivism by
targeting criminogenic needs. Addressing criminogenic needs has been shown to reduce recidivism
rates by as much as 30%. Addressing the criminogenic needs through a structured supervision plan
reduces the chance that the offender will return to criminal behavior in the future thereby reducing
the number of violations, both new arrest and technical, and keeping the PCR low in those categories.
The Pretrial Services and pretrial supervision programs improve recidivism as research shows that the
longer a low-risk defendant is detained before trial, the more likely he is to commit a new crime
within two years of case disposition. Low risk defendants held for 8-14 days are 51% more likely to
recidivate than defendants who are detained less than 24 hours. Identifying and releasing low risk
defendants through pretrial services does improve recidivism.
b. Explain what data/measures show your PA511 funded programs have contributed to improvements in
local recidivism: The data measures set forth by the State Board including probation violators who
return to prison on either a new arrest or a technical vioaltion will be the main indicators. However,
Oakland County will also be capturing retuns to jail for technical and new arrest violators. This will be
further analyzed by program so that we may determine which programs are achieving harm reduction
and which ones may need additional refining.
Page 4 of 14
SECTION II ANALYSIS & STRATEGIC PLAN
A INTRODUCTION AND INSTRUCTIONS FOR STRATEGIC PLAN:
Strategic Issues, Goals, and Priorities have been established by the Office of Community Corrections in accordance with
Public Act 511 and Key Performance Indicators. CCABs will be required to establish Objectives and Strategies based
upon OMNI Felony Disposition, JPIS, CCIS and local data that will support State Goals and Priorities.
Strategic Issues are identified as Felony Dispositions, Recidivism and Local Priorities.
OCC will provide the CCABs with OIVINI Felony Disposition and JPIS data, CCABs shall analyze this data along with local
CCIS data (reports run locally from Case Manager) and develop Key Objectives and supporting Strategies that will lead
toward attainment of Goals and Priorities established by the State Board and OCC, as well as local objectives and
priorities promoted in the comprehensive plan.
A thorough review of the data should include:
• Overall PCRs, rates within sentencing guideline ranges, PCRs within Group 1 and Group 2 offense categories,
status at time of offense and technical probation violation PCIls
Reference to changes in PCRs compared to prior years
Other changes in your CCAB/area that influence changes (new stakeholders, policies, emerging crimes, offender
characteristics, etc.)
Review your past OCC funding proposals for ideas
Page 5 of 14
Example:
For the Strategic Issue of Felony Dispositions, consider the stated Goal and Priority as outlined on the following pages
and complete an analysis of your county's prison commitment rate data provided by OCC. Establish objectives related
to prison commitment rates. For example:
1. Reduce PV commitment rate from 32% to 25%
2. Reduce the Group 2 Straddle rate to from 43% to 35%
Under each OBJECTIVE outline in bullet form those STRATEGIES (steps) to be taken, including continuing, new and
revised programs, or established and revised policies or practices, that will support the attainment of the objectives you
have specified. Identify if these are "new", 'continuations," or "modifications," or for short term (this fiscal year) or long
term implementation.
Keep in mind that all of the programs for which you are requesting PA511 funding should be identified as strategies.
Additionally, policies and practices you propose (such as targeting specific populations or characteristics) are also
strategies, Strategies may apply to more than one objective and should be repeated under each objective as
appropriate.
For Example, the objective of 'Reduce PV rate from 32% to 25%" may have the following strategies:
1.. Initiate structured sentencing with jail followed by RS followed by community Cognitive Behavioral Treatment
program that targets probation violators. (New, FY 2014)
. Target PVs as priorities for Residential Services. (Continuation)
The same strategies (with modifications) would be appropriate for the objective of reducing the PCR of Straddle Cell
offenders. Further OMNI data analysis may support an additional strategy of
3. Target CJRP eligible straddle cells, especially those from Group 2 without MDOC status, for local sanctions
including .
B.: Felony Disposition Analysis
(NOTE: Regional CCABs should complete analysis for each county, Carriage returns are permitted in this section.)
Strategic Issue: Felony Dispositions
Public Act 511 of 1988 stipulates that counties shall develop a community corrections comprehensive plan and provide
an explanation of how the county or counties' prison commitment rate will be reduced by diverting non-violent
offenders, and promote recidivism reduction while public safety is maintained. The Act is intended to encourage the
participation in community corrections programs of offenders who would likely be sentenced to imprisonment in a state
correctional facility or jail, who would not increase the risk to public safety, have not demonstrated a pattern of violent
behavior, and do not have a criminal record that indicates a pattern of violent offenses.
Goal: Reduce demand for prison resources and related budgetary requirements.
Priority; Reduce prison commitment of offenders who can be safely and effectively sanctioned and treated in the
community by following the principles of effective intervention (i.e., risk, need, responsivity).
Your analysis forms the basis for your objectives and strategies. A weak connection between data analysis, objectives
and proposed programmino (strategies) may result in denial or conditional approval of your plan.
1 -Using OlVINI Felony Disposition data supplied by OCC for FY 2014 and FY 2015:
1. Are felony dispositions increasing, decreasing, or stable? Stable
. Describe changes within SGL categories. Report rates with detailed explanation: After a fairly large drop in
felony dispositions from FY13 to FY14 (436), dispostions have stablized for FY15. There were only 15 fewer
Page 6 of 14
dispositions this year over last year. The Intermedate cell group experienced the biggest decrease with 165
less offenders and a .8% decrease to its prison commitment rate. All other categories of offenders had
increases. The presumptive prison group had 44 more offenders but still managed a decrease in its prison
commitment rate of .9%. The SGL N/A category had 77 more offenders which resulted in a 1.1% increase in
the prision commitment rate. It is assumed that most offenders within this category are probation violators.
This has been a problem area for us in the past and will continue to be a focus of targeted interventions
within this application. The StradIle cell group had 29 more offenders but sent 13 less to prison over last year
resulting in a 1.6% reduction (29.6%) in its prison commitment rate. Overall there were an additional 26
offenders sent to prion in FY15 resulting in a combined PCR of 21%, which is .5% higher than FY14.
3. Can you attribute any changes to strategies/programs in your comprehensive plan? While a direct correlation
is always difficult, the biggest impact was seen in the straddle cell group. This group is a target within almost
all our programs.
4. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
Having a consitent Probation Manager has brought stablity to our system and has allowed for a renewed
focus on planning and implementation of those plans.
5. Describe any changes in felony populations that warrant a change in your plan: None
6. Provide additional analysis you feel necessary to explain your prison commitment rates: With the recently
acquired access to BIR data we are in a much better position to determine the underlying causes of the PCR
within the SGL N/A category. Probation violators, new and technical, are at least 25% of our total PCR. Of
those 10% are for technical violations. Clearly we need more effective interventions, at an early time, for this
group.
6-2: Felony Analysis Key Objectives and Strategies
NOTE:
• Objectives should be measurable and provide sufficient detail so progress can be monitored.
• Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you
achieve your objective>
• Your objectives and strategies should be supported by the analysis above. If you did not provide analysis for a
PV or Group 2 population, you wouldn't develop an objective related to that population.
• Keep in mind that all programs for which you are requesting funding are considered strategies. Be sure to
clearly identify them as strategies.
. Objective #1 is intended to impact the overall prison commitment rate — please state the Objective: Lower the
PCR to no more than 20%
Programs in support of Objective #1 (number and separate strategies by using carriage return [enter"):
1) Use Probation Residential Centers as part of a structutred sentencing (jail followed by PRC) in lieu of prison
2) Through the use of a Pretrial risk assessment tool, Pretrial Services, will identify those defendants who can be
safely released into the community thereby reducing their liklihood of receiving a sentence of incarceration, and
reducing the risk of post sentence recidivsm.
3) Use Probation Residential Centers through Pretrial Supervision for those defendants who have substance abuse
addictions rather than detention in jail. Defendants who do well on pretrial supervision are less likely to receive
sentences of incarceration
4) Use Pretrial supervision options including electronic monitoring for those defendants whose risk can be safely
managed in the community through electronic monitoring or other supervision strategies rather than detention in
jail. Defendants who do well on pretrial supervision are less likely to receive sentences of prison.
5) Continue to assess OUIL Ills offenders for placement into the delayed sentence program which is a combination of
jail and treatment in lieu of prison
6) Continue the use of OUIL III specific Step Forward case managers to address the unique characteristics of the OUIL
III population.
Page 7 0114
County Oakland
7) Use of mental health and substance abuse assessments to ensure proper diagnosis and appropriate level of care for
offenders in lieu of prison
8) Domentic Violence, Heal and Weave, programs to address DV 3rd felony offenders (or other violent felony charges
related to DV).
. Objective #2 is intended to impact the Group 2 Straddle Cell rate — please state the Objective: Reduce the
Group 2 straddle cell PCR from 30% to29%
Programs in support of Objective tt2:
1)Step Forward Intake to identify moderate to high risk offenders for targeted interventions through Step Forward
2) Step Forward Case Management for Straddle Cell Group 2 offenders with scores of 5 or higher on COMPAS to
address criminogenic behaviors
3) The Youthful Offenders group within Step Forward for high risk, gang affliated offenders to address antisocial peers
and criminal thinking
4) Thinking Matters- Community group within Step Forward to address criminal attitudes and thinking
5) The Career Connection group within Step Forward to address employment / vocational criminogenic needs
6)Mental Health and substance abuse assessments for those offenders who may be engaging in antisocial or criminal
behavior due to an undiagnosed untreated mental health of substance abuse issue.
7) Use of Probation Residential Centers as part of a structutred sentencing for Group 2 offenders in lieu of prison
8) Encourage the use of Thinking Matters—jail for straddle cell offenders serving time at OCJ in lieu of short prison
sentences
9) Use the Jail Reentry program to target criminogenic needs of straddle cell offenders serving time at OCJ
B-3; Assessment
• Use OMNI data to track changes in prison commitment rates that were identified as objectives.
Monitor and report on changes in local circumstances or offender populations/characteristics that prevent
attainment of your objectives.
Use CCIS data to determine the utilization of your programs by your targeted populations.
What steps will you take if you find that you are not meeting your objectives or your strategies are not being
implemented as planned? The PCR numbers are reviewed at CCAB meetings and we will continue to do so. If
objectives are not being met through the strategies, we will discuss how those strategies will need to change to meet
our objectives. There may also be separate meetings with the Area Manager and other supervisors / stakeholders to
address specific deficiencies.
C Jail Data Analysis:
• Using PIS or local snapshot data, please provide, information pertaining to the number of offenders on record a,
well as the ADP % of housed inmates for each of the categories below.
Please fill out each answer for this section completely, with the information. Applications with
-incomplete data may be rejected.
(NOTE; :Regional CCABs:shOlild complete analysis for each county.)
Current Jail Utilization
General Information
.:..RDC
1497
Utilization as %
of RDC 98%
Page 8 of 14
1 Number of off-
-line beds
Felon Population
Sentenced
Felons
726
Sentenced Prior
to Admission 4
Sentenced
-After Admission
44
Unsentenced
Felons 355
Misdemeanant Population
Sentenced
Misdemeanants 405
-Sentenced Prior
to Admission
32
Sentenced
After Admission
217
UnSentenced
Misdemeanants 146
1. Does your county have a written county jail population management plan per PA 139 of 2007? No
. In the previous year, did your sheriff initiate a reduction in population because the jail exceeded 95% of RDC for
5 consecutive days per Public Act 140 of 2007? No. If YES, explain how this was carried out:
. In FY 2014 how many times did the county declare an official (in writing) jail overcrowding state of emergency
(over 100% of RDC for 7 consecutive days) per Public Act 140 of 2007? none
. Does your jail submit PIS data? Yes
If not, please provide a rationale for not submitting PIS data: I am happy to report, after many years of
struggling, that Oakland County is back on line with reporting JPIS data. Data for the full calendar year of
2015, as well as through April 2016 has been submitted. However, as you can see from the numbers above,
there still seems to be a glitch in how some of the data is being captured. We will continue to work on these
issues.
. What vendor or jail management software is used to report jail utilization? Intellitech
..
C-1: Using JPIS data (or local data as available) provide an analysis
populations/lengths of stay of jail populations including felon and
unsentenced populations, partially sentenced populations, boarders,
return (Enter) to separate information by jail)
of local jail utilization including the average daily
misdemeanant utilization, sentenced and
and offense categories. (Regionals: use carriage
1. This application uses Local Snapshot Data
2. Are bookings up, down, or stable? Up
3. Describe changes in ADP or AvLOS for the population groups reported above: The felony and misdemeanor
populations are 66% and 34% respective to the total population. This is a slight change from FY14, with the
felony populaiton decreasing by 1% and the misdemeanor population increasing by the same amount. The
unsentenced population is at 31% of the total population with 29% of that being misdemeanors and the
remaining 71% being felons. The sentenced population stands at 69% of the total population with 36% being
misdemeanors and the remaining 64% being felons. While the felony number have decreased, the
misdemeanor and unsentenced populations have grown. Much of the misdemeanor population is not within
our target population, however, a recently formed committee by Justice McCormick is desinged to tackle
Page 9 of 14
pretrial reform issues on a statewide basis. The outcomes and impact of this committee will be seen in FY17.
4. Provide additional information to explain your jail utilization here including changes in stakeholders, law
enforcement priorities, bed closures, etc.: Jail bookings are up for the second year in a row. Bookings in
FY14 were 18,809 and in FY15 were 19, 058. This may be as a result of more police officers being returned to
the road after several years of being understaffed due to budget constraints. Thus far the jail has been able to
remain below capacity.
..
• C-2: Describe policies and practices that influence jail population:
1. Does the jail have a "bed allocation plan"? No
2. Does the county have a "jail task force" in place to address jail utilization issues? No
3. How are sheriff's good time and trustee credits awarded / forfeited? Sheriff's good time is one day for every
six days served and forfeited only for major disciplinary infractions upon recommendation of the Hearing
Sergeant. Trusty good time is based on one day for every 12 days served and can be forfeited for the same
reasons as Sheriff's Good Time.
4. Is the jail "closed" to certain types of offenses/offenders/warrants? Yes
5. Does the jail accept boarders from other counties? Nolf YES, what is the daily rate charged for a boarder?
N/A
6. Does the jail have a county-imposed cap on local bed utilization to provide space for boarding? No If YES,
report number of boarders and the % of the RDC for all boarders.
7. Does the jail accept Parole Violators on MDOC detainers? Yes
8. Does the jail accept MDOC or Federal boarders under contract? No If YES, what is the daily rate charged for
MDOC and/or Federal boarders? N/A
9. What was the revenue from boarders for the previous year? N/A
10. What was the revenue from County Jail Reimbursement for the previous year? $1,556,380
11. Does the jail operate a work release program (offenders leave the jail to work and then return to the jail)? No
If YES, how many beds (number and % of RDC) are work release beds?
How much are offenders charged to be on work release? .
12. Does the jail accept weekend sentences? No
If YES, approximately how many weekenders book in each weekend?
13. Provide additional analysis you feel is necessary to explain your jail utilization:
D: Recidivism -Mall/51s
•The updated Public Act 511 mandates that CCABs "Provide improved local services for individuals involved in the
criminal justice system with the goal of reducing the occurrence of repeat criminal offenses that result in a term of
incarceration or detention in jail or prison." As such, CCABs are required to address recidivism within their
comprehensive plan, with a specific emphasis on how the plan is intended to impact the local recidivism rates.
The State Board has defined recidivism as "Probation Violations, either technical or new sentence, resulting in prison,"
and has identified Probation Violators as being indicative of performance in this area
i. Male Probation Violators with a new felony conviction resulting in a prison sentence
ii. Female Probation Violators with a new felony conviction resulting in a prison sentence
iii. Male Technical Probation Violators resulting in a prison sentence
iv. Female Technical Probation Violators resulting in a prison sentence
Based on OMNI Report 3, please use the following table to report the number of Probation Violators that resulted in a
prison disposition for each listed category, Regional CCABs should list the Probation Violation Data for each County
separately and provide a total, regional rate at the end of each row.
D-1: Using OMNI Felony Disposition data supplied by OCC for
2015 Recidivism Rates
Page 10 of 14
County Name Oakland
Totals for
Region: r-- Probation Violation New Sentence to Prison
Male
Female
Combined 176 _
Probation Violation —Technic l to Prison
Male
Female
Combined 193
D-2:. Using OMNI Felony Disposition data supplied by OCC for FY 2014 and FY 2015:
1. Are Probation Violations increasing, decreasing, or stable? Stable
. Describe changes within the Probation Violation data from FY 2014 to FY 2015. Report rates with detailed
explanation: The number of new arrest violators is virtually the same as last year. The technical violators
increased by 8 even though there were less overall felony dispositions. Based on these numbers 369 (35%) of
the 1,085 offenders sent to prison were probation violators. Of these 193 (17%) were technical violators,
being able to reduce the number of technical violators sent to prison by 10% (19) would result is a PCR of
20.6%. Reducing the new sentence violators by 5% (9) would achieve a PCR of 20.8%. Achieving both of these
goals brings us to a 20.5% PCR.
. Can you attribute any changes to strategies/programs in your comprehensive plan? No
. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
none
5. Describe any changes in Probation Violation data that warrant a change in your plan: There needs to be more
referrals to Community Corrections programs by the probation agents for those ()fenders who are
experiencing difficulties in maintaining probation compliance. More emphasis will be directed in this area
during FY17.
. Provide additional analysis you feel necessary to explain your recidivism rates:
0-3: Recidivism Key Objectives and Strategies
NOTE:
• Objectives should be measurable and provide sufficient detail so progress can be monitored.
• Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you
achieve your objective.
• Your objectives and strategies should be supported by the analysis aboveKeep in mind that all programs for
• which you are requesting funding are considered strategies. Be sure to clearly identify them as strategies.
. Objective #1 is intended to impact recidivism by targeting: Probation Violators with a new sentence State
the Objective: To reduce the number of new sentence violators by 5% from 176 to 167.
Programs in support of Objective #1:
1) Use of Step Forward and affiliated groups for new arrest and techinal probation violators
2) The Youthful Offender froup to target criminal thinking and attitudes of 18-25 year olds
3)The Career Connections group to help offenders secure gainful employment
Page 11 of 14
4) Use of probation residential centers as a response for techincal probation and new arrest violators
5) Encourage the use of Thinking Matters—jail for technical new arrest violators
6) Use of the DRC -Wrap program for as a last resort for technical violators who have exhausted all other options
7) Drunk driving assessment to determine the appropriate level of care and keep OUIL III offenders from re-offending.
8) The Domestic Violence program to reduce the number of DV arrests while on probation
2. Objective #2 is intended to impact recidivism by targeting: Technical Probation Violators State the
Objective: To reduce the number of technical violators by 10% from 193 to 174.
Programs in support of Objective #2:
1) Use of Step Forward for new arrest and techinal probation violators
2) The Youthful Offender froup to target criminal thinking and attitudes of 18-25 year olds
3)The Career Connections group to help offenders secure gainful employment
4) Use of probation residential centers for techincal probation and new arrest violators
5) Encourage the use of Thinking Matters—jail for technical and new arrest violators
6)Mental health and substnce abuse assessments in respond to positive tests or relapse
7) Use of the DRC program for as a last resort for technical violators who have exhausted all other options
E COMPAS Criminogenic Needs Profile
Please list the top 3 needs scales as identified within the COMPAS Criminogenic Needs and Risk Profile provided by OCC.
Additionally, present both the local and OCC strategies that will impact the identified needs scales:
The top 3 need scales indentified in FY14 were substance abuse with the highest need score at 61%, followed by
Vocation/ Education at 33% and non-compliance at 31%. The strategies that will be used to impact substance use and
vocation are discussed in F & G below. The non-compliance need is a bit more difficult to attack. However, the Step
Forward program has been using the Briefcase Series by Mark Carey since FY15. This training series is designed to
reinforace EBP skills on the part of line staff. One of the modules is "Effective Responses to Non-Compliant
Behavior". This module deals with a variety of noncompliance issues and helps line staff to develop techinques in
order to redirect offender behavior. It will be interesting to see (when these needs are released for FY15) if the use
of these materials has impacted the non-compliance need.
F Vocational/Educational Initiatives
Please explain in detail what is being done locally to address the local vocational/employment needs of offenders.
Include the local caseload unemployment rates and any initiatives to address the "Hot Jobs" list:
Oakland County probation lists a 52% employment rate for probationers which means that nearly half of the
offenders are still unemployed. In order to address the vocational / educational needs, Step Forward has recently
added an employment group called Career Pathways. This group is based on the program used by the Federal
Government called 'Workforce Development'. The group utilizes the Holland code assessment to help the offender
identify areas of strength and interest, it follows a 7 week curriculum which touches on several areas of employment
such as; answering the tough questions and interviewing skills. The group also includes a recorded mock interview for
each participant. Participants create short and long term career goals which may include educational requirements or
other training. In order to help offenders more easily find emplyment within Oakland County, we will be adding
JobView software to the Career Conections group. This software organizes jobs by area and by category making
searches much more efficient. The software will be provided for use to offenders through previously purchased
ipads. One of the 'hot jobs' listed for Okaland County and Region 10 is food service supervisors and cooks. Money
has been requested to provide offenders within the Career Pathways group the opportunity to earn their ServeSafe
certification on line. Having this certification means the employer will not have to pay for it, and may provide the
offender with an advantage over other applicants. The JobView software will also be purchased to be installed on
either ipads or exising kiosks at the Oakland County Jail. This will be incorportated into the Jail Reentry program
curriculum.
Page 12 of 14
G: Substance Abuse Testing Initiatives
Please explain in detail what initiatives are in place to address offender drug testing needs. Include the local percentage.
of positive tests as well as the top three drugs of choice in the region:
The top three drugs of choice for Oakland County offenders are Cannabinoids, Opiates and Cocaine. The local
percentage of positive tests is 11%. There is no evidence supporting drug testing as a stand alone intervention.
However, drug testing can be used to suppport abstinence when coupled with other appropriate interventions. Step
Forward is an evidenced based program that has provided good outcomes. There are however several individuals in
the Step Forward program that are also required to drug test. Often times the cost of testing becomes a financial
burden and the offender becomes a techinal violator because he is unable to afford testing. In order to assure this
does not happen, money to assist in the cost of drug testing for Step Forward participants is being requested this
year. The additional testing will also assist the case managers in determining how an offender is doing in recovery.
Sanctions or treatment responses can be enacted in a more timely fashion when the person is testing more
frequently. Currently MDOC tests offenders only once or twice per month, these tests are conducted on the
offenders reporting day, so they are not random tests. As a resukt many offenders may be testing 'negative' even
though they may still be using. How sanctions/ responses to positive drug tests will be handled while in the Step
Forward program are currently being discussed with MDOC.
H Other• Local Strategies
1. Present any local priorities such as development of criminal justice coordinating councils, Specialty Courts,
public education, etc., which have not been identified in the above sections, but have an impact on the
performance indicators: One of our local priorities for FY17 will to repeal the list of ineligible offenses as the
eligibility criteria for Community Corrections programming. The revisions of PA511 have in essence made our
list of ineligible charges obsolete. Previously, PA511 was focused on non-violent offenders and required a
criterion by which offenders were deemed eligible or not eligible for services. For Oakland County this resulted
in a list of violent charges that would make the offender ineligible if either, the instant offense or a previous
conviction within the past five years was on the list. Now that eligibility is driven by risk and need score, the
ineligible list is no longer required. In fact the continued use of the list only serves to keep offenders who
probably need the services the most, from receiving them. Toward this end the CCAB voted, at our May
meeting, to pursue the elimination of the ineligible list of charges. The list was approved by Board of
Commission resolution and therefore this request will need to be brought before and discussed with the Board.
The elimination of the list will allow for more offenders to enter Community Corrections programs, in particular
straddle cell offenders. It is our feeling that if the offender is going to be in our community then he should be
eligible to receive services.
2. Another priority for FY17 is the creation of a new eligibility decision matrix as well as a new probation violation
matrix. These decision trees will be developed in conjunction with probation and will contain all available
programming options. The final product will be distributed to all probation agents as well as the judges. The
eligibility matrix will contain updated information regarding eligibility (especially if the list is repealed as noted
above). It will allow agents to identify for which programs an offender may be eligible in order to maximize
referrals to Community Corrections. The violation response guide will operate in a similar fashion. The idea is
that it will contain types of violations and appropriate responses! programming for those violations. It is hoped
that by having an approved guide of this nature, that agents will be more likely to use programming in response
to violations thereby reducing the number of probation violators returned to prison.
3. Other priorities include the development of a Medically Assisted Treatment (MAT) program within the jail, and
Pretrial Reform. The jail has been in talks with Oakland County Community Mental Health about starting an
MAT program within the jail. They are attempting to model the program after the one at the Macomb County
Jail. As the program moves forward, judges (and probation recommendations) may be more likely to place
serious drug abusers in jail with MAT, followed by placement in a probation residential center, than prison.
Page 13 of 14
4. The detention of low level pretrial defendants is a serious issue which has shown to be linked to prison
incarceration. Often defendants are detained simply because they cannot afford the bail amount set, not
because they are dangerous. On a local level, we are working to change the Praxis matrix to eliminate financial
bail recommendations. On a statewide level through the Supreme Court Pretrial Reform Committee, we are
looking to provide more education/ training to judges, review the current court rule and legislation and make
recommendations for changes. Research shows that eliminating the unnecessary detention of low level pretrial
defendants will affect incarceration rates.
5. Please explain how the Comprehensive Plan, in coordination with the above Local Strategies, will impact the
State Board Priorities, and ultimately offender success: The Comprehensive Plan coupled with the local
priorities above is working to create a culture of programming and release for appropriate offenders. The
stakeholders need to be confident that the programs to which offenders are being sent reduce recidivism. The
programs offered through the comprehensive plan follow the eight principles of effective interventions or
evidenced based principles. Research indicates that when programs follow these principles that reduction in
recidivism will be achieved and offenders will be more successful. However, it is not enough to just have the
programs. There must be constant education, training, and information about the programs distributed to the
stakeholders. If the probation agents and judges are not using, or referring to the programs then they really
serve no purpose. Our local priorities are largely aimed at information distribution and therefore will help boost
referrals to the programs. More referrals to the programs means lower prison commitment rates. In addition,
while we are requesting the same amount of funds as last year, several adjustments have been made in the use
of these funds. Several services aimed at making offenders more sucessful have been added; such as additional
drug testing, serve safe certification and job seeking software. All of these strategies will play a part in
achieving State Boad Priorities and offender success.
Page 14 of 14
FY: 17
CCAB: Oakland County
Administration —
Administration is defined as those activities and related costs that have been incurred for the overall
executive and administrative functions of the local office or other expenses of a general nature that do
not relate solely to the operation of a specific program as defined/approved within the local plan. They
are costs that by their nature are administrative in support of the overall duties and functions of the
local OCC. This category must also include its allocable share of fringe benefits, costs, operation and
maintenance expenses, and if applicable, depreciation and interest costs.
NOTE: A SUPPLY has a life expectancy of less than a year (paper, toner, folders, urine testing supplies,
etc.) while EQUIPMENT has a life expectancy of more than a year (fax machine, PBT, leaf blower).
Ideritify,40.i.tii6iitrot.10.,#aft*idthe .diitie 4 *respiiiiiiiiiiiiis:ottfipse.gOff.:,
a. Name and title of CCAB manager: Barbara Hankey, Manager Community Corrections
. Name(s) and title(s) of clerical and/or administrative support staff: Diana Carver, User
Support Specialist; Bonnie Walendzik , Casework Specialist
c. Is there a request for funding of administrative or support personnel such as IT, human
resources, etc.? NO
. How frequently are CCAB meetings held? Monthly, with the exception of the summer
months
e. Describe what is done to prepare/prepare board members for CCAB meetings and who
(manager, clerical, etc.) does what: The Manger prepares the agenda, generates any
needed reports, or other information as necessary. The clerical staff emails a reminder
notice about a week prior to the meeting with the agenda and minutes from the
preceeding meeting. Clerical takes minutes at all meetings and transcribes for approval
by the manager.
. Do your CCAB meeting agenda include the following items (please remember to forward
agenda and meeting minutes to our office): yes
i. Review of prison commitment rates/recent sentencing trends: Yes
ii. Jail utilization/state of crowding: Yes
iii. Program utilization in general and by targeted populations: Yes
iv. Status of contractual conditions (if applicable): Yes
v. Status of contractual objectives: Yes
vi. Correspondence from Lansing Office of Community Alternatives: Yes
vii. Expenditures and reimbursements to date: Yes
viii. What other items are typically on your meeting agenda? These items may not
be discussed at every meeting but as they are appropriate. Typical agenda
items include: Public Comment; Approval of Minutes; Manager's Report which
covers most of the items in i-vii; Program Updates; Other Business; and
Adjournment.
Page lof 4
ID! LI pl-Liwtt (in n 1
g. Describe how expenditure reports are processed and forwarded to OCC in Lansing: All
expenditures are tracked within the Oakland County financial management system.
Each expenditure requires a funding code (identifies it as being a grant), division code
(identifies it as a Community Correcitons exp), a program code (tracks expenditures by
program; pretrial services for example) and line item code (the type of expenditure;
supplies, salaries, etc). Reports can be generated by fund, program or type of
expenditure. The fiscal analyst assigned to Community Corrections runs these reports
and groups the expenditures within the cooresponding grant line item. The monthly
expendiutres are transferred to the FSR which is then forwarded to the manager with
the necessary backup via email. A hard copy of the FSR follows in the mail with the
analyst's signature. The FSR is reviewed by the manager for any inconsistencies,
overages, or potential problem areas and then signed. A copy is sent via email to MOCA
for reimbursement.
h. How often does the manager meet with, visit, and evaluate contracted programs? As
needed Explain: All vendors of residential services for Oakland County are audited at
least yearly. Even though the state now holds the contracts for the felony offenders, we
still have contracts for misdemeanor offenders. We have contracts with two providers,
who perform their duties within the Community Corrections building. Therefore we
have directly contact with these providers several times per week. Our other vendors
(for electronic monitoring) are evaluated almost daily, as we are constantly reviewing
alarms, etc. for accuracy.
i. Answer the following two questions only if PA511 funds support the CCAB manager's
salary:
i. How many staff does the manager directly supervise?
ii. How much time is spent training, evaluating or disciplining staff?
j. How often does the manager meet with probation supervisors/officers? There is no set
schedule Explain: If there are issues to discuss that is done on an as needed basis.
Trainings for new agents are being held as needed.
k. How often does the manager meet with the prosecutor? as needed Explain: The
prosecutor has just agreed to send a representative to the CCAB meetings. However
she has indicated a willingness to meet whenever necessary.
I. How often does the manager meet with judges? as needed Explain: There is no set
interval although I speak with many of the judges on a fairly regular basis.
m. How often does the manager meet with the sheriff/jail staff? as needed Explain: The
jail administrator is on the CCAB, I talk with her as needed sometimes weekly,
sometimes everyday. It just depends on the issues.
n. How often does the manager meet with financial support staff? Quarterly to review
forecasts Explain: As the manager, I have full access to financial information and
reports for my Division. I am able to run any report I need at any time.
o. How often are CCIS data reports run and reviewed for accuracy? The reports are run,
reviewed and submitted on a monthly basis Explain: The accuracy of the reports are
also reviewed against our own database. We have developed an additional CCIS report
which further breaks out the 122s and CO1s so a differentiation can be made between in-
jail and community programs.
p. How much time is spent reviewing OMNI and jail data? It depends Explain: During
Page 2 of 4
I Ul
grant application, mid year and end year, I may spend a significant amount of time
analyizing data. During other times of the year I may just look at the PCR or
percentages. This information is reviewed on a regular basis as it helps us to gauge how
we are doing, and to identify areas that might need improvement or that are targets of
contractual conditions.
. How much time is estimated to be spent developing the plan and application? Up to 40
hours Describe when and how the plan is developed: The plan and application is
developed by the manager and presented to the CCAB for approval. It involves
reviewing the midyear numbers to estimate projections for the coming year. Reviewing
salary forecasts and expenditure information for budget, and reviewing objectives from
the previous year to determine where changes might be needed.
r. Describe the involvement of other stakeholders or subcommittees in data analysis or
plan/program development. There really is no involvement on the part of the
stakeholders in the data analysis as that is seen as the responsibility of the manager.
However analysis of the data is shared with the stakeholders to support plan
development of new programs or changes to existing programs. Stakeholders are
constantly polled for program ideas and /or gaps in service.
s. How are utilization and expenditures monitored? The expenditures are monitored
through the monthly PSR and back up is provided by fiscal services to the manager.
Reports that have the ability to drill down expenditures by program are also available to
the manager if needed. Utilization is reported by the respective progam Supervisors via
their monthly reports (generated from C*Star) and that is checked against the CCIS.
t. What actions are taken when programs are under- or over-utilized? Actions may
include meetings with the appropriate stakeholders, appearance at staff meetings,
reminder emails, development of promotional materials, etc. Serious and repetitive
underutilization may result in the termination of a contract or closing of a program and
reassignment of monies elsewhere. Data analysis and trends are also used to
determine root causes of under / over utilization.
u. Who develops the subcontracts for CPS funded services? Oakland County uses a
standard contract. The manager develops a scope of work which is then included within
the contract. All contracts must be secured through the purchasing department and are
subject to RFP and for other rules.
v. Who calculates jail bed days saved and how much time is devoted to that task? Within
the C*Star database there is a field which captures direct jail days saved for each client
per program enrollment. This is actual days saved from a 25% reduction or from an early
release / structured sentence. This field is queried and summed by program code to
give a total jail days saved for each program. The manager calculates indirect jail beds
saved. Given our automation this task takes very little time.
w. What specific tasks are assigned to clerical support and what is the frequency and
amount of time dedicated to those tasks? The user support specialist is paid 50% under
the grant and is responsible for the maintaining the integrity of the C*star data. She
acts as the liaison between the staff and IT, and has administrative rights to the
database. She also generates all needed reports for the Manager from C*Star,
including midyear and yearend numbers. She is responsible for CCIS data and COMPAS
issues. She produces all public education material, referral forms and templates for all
Page 3 of 4
41'
Communtiy Corrections programs.
If there is no clerical support, describe clerical tasks/frequency and time demands if
performed by the manager:
x. Does the county have procurement or purchasing policies for contractual services,
supplies, and/or equipment? yes Describe: Oakland County has comprehensive
procurement and purchasing policies that are available upon request or through the
county website.
. Please describe the county's policies on travel expense reimbursement (mileage, meal
allowance, etc.): The county has comprehensive travel and reimbursement policies that
are available upon request or through the county website.
z. Does your county have the facilities to host training (such as for cognitive programs or
application training)? YES How many can your facilities comfortably accommodate?
Oakland County has several different training facilities; there is a computer training lab,
and lecture space for large or small groups. Each facility has a different capacilty so the
type of training needed would dictate the space availability.
aa. Does your county have a computer lab available for computer-based training? YES
How many can your computer lab comfortably accommodate? 20 Would you be
interested in hosting training? YES
Page 4 of 4
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CC15 Code:
Approved Projected Enrollment:
ttdget Recommendation:
Conditions:
Coordinator:
Local Program Name: Career Pathways
Service Provider: Oakland County Community Corrections
CCIS Service Type : B15 - Employment Services
Projected Enrollment: 130
Projected Length of Stay: 60 days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: 7 Residential: LI Community: XI
Program Status (new, modification, continuation): New initiative,
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or recidivism analysis (Part I) hat this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
sentence violators by 5% from 176 to 167.
Page 1 of 5
ro p/C 11)c -± ve re d
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
Based on your objective(s), what is your target population?
Felons El Pretrial ElOther (briefly describe): The target population is non-
violent felony and misdemeanor offenders who are at high risk for reoffending (score 5 or higher on
the COMPAS). Probation violators or offenders who were not successful in less intensive programs
are a priority population.
. Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Clients must meet P4511 eligibility. In addition
the client must score a 5 or greater on the Violence Recidivism or General Recidivism
OR if they have 7 or more areas in which the score is "probable" or "highly probable"
under Crinninogenic Need Scales on the COMPAS. To be reffered to the Career
Connections group offenders should score "probable" or "highly probable" on the
vocation/ education need.
. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YE.5.
Prior to Referra
ii. If an assessment is used, identify the tool: COMPAS & the Holland Code for
employment interest and assessment
iii. Who completes the assessment? Step Forward Intake Staff complete the
COMPAS and the Career Connections staff person completes the Holland Code
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO Are required assessments completed prior to the
recommendation? NA
d. How else are offenders identified and/or referred to the program? All potential clients
are referred to the intake unit. Defendants are referred either as a condition of bond
or offenders are referred by the Probation Department to fulfill their probationary
obligations. Referrals may come directly from the bench, defense counsel or the
offender may request to attend the Career Connections group.
e. Identify who is responsible for confirming eligibility and describe the process. The
intake staff is responsible for confirming eligibility based upon their criminal history
and COMPAS scores from the intake and assessment. Questions on eligilbilty are
referred to the Supervisor for resolution.
. Describe your process for addressing referrals not meeting program target/eligibility. If
Page 2 of 5
ou p/ CI a s P ro r rfl till Ii
a client is not eligible for Step Forward the court and/or Agent is notified immediately
after the intake has been completed via phone and/or in writing.
g. How is CC1S data gathered/entered? Once the client has been deemed eligible for
Step Forward, they are entered into our C*Star database. It operates in a similar
fashion as COMPAS case manager, in that each enrollment reuires a program code.
Our codes mimic the CCIS codes. Therefore when a Career Connections enrollment is
generated it will be saved as an B15 under the P& S funding. We can query the
database at any time for the number of B15s completed for that day or within a
specified time period. All required CCIS information is captured as a comma
delineated file and sent to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations).
Offender Workforce Development (Career Pathways)
ii. Is the group open or closed? pen
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? 15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? There is one classroom group per week and one computer lab session
per week at each of our two locations for a total of 208 groups per year
v. How many sessions will be completed per group? There are 7 session to
complete the curriculum plus lab time
vi. What is the length of each group session? Each session is 2 hours, lab is 2
hours as well
vii. Identify what skills are taught in this program: The participants are taught the
several topics including Job vs Career, Success and Self Concept, Dress and
Hygiene Networking, Expectations and Goals, Skills and Talents, Strengths and
Weaknesses, Applying for a Job — Do's and Don'ts, Job Hunting Tips, Reasons
you do not hear back, How to get noticed, What employers use to screen out
people, Resumes and Cover Letters. During the lab the offenders
practice:How to answer the felony question, Interview follow up and thank
you letters, Tips for Executing a Successful Interview Mock Interview and
feedback, Top Questions for interviewers, Job Retention, Job Survival,
Transition Barriers, Motivation and Positive Attitude, Nutritional
Information/Staying Healthy.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: N/A
ix. Are individual sessions part of the program? 50 irvi F 5
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? Individual sessions are not
billed seperately
xi. On what basis would individual sessions be used? Offenders may use the
computer "lab" to work on reumes or job search. They may also request
indiviudal time with the instructor to review and edit a resume or work on
interviewing skills techniques. individual sessions may also be required for
Page 3 of 5
(J rm.; p Delivet eu 1-' r0E-r ci Ill ml,r)
the offender to complete a ServeSafe certification.
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: This group is taught by a community corrections specialist case
manager however is co-facilitated/supervised by the Supervisor of Step Forward who
is certified as an Offender Workforce Specialist through NIC.
j. How are delivered services and offender progress and participation documented by the
service provider? Progress reports are submitted after every group to the Step
Forward case manager on client's participation.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The Step Forward case
managers report back to the probation department and/or the court monthly on the
offender's participation or lack of progress. A telephone or email contact is made if
immediate attention is required due to inadequate progress.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: As part of the
Career Connection Group we will be offering ServeSafe certifcation to those offenders
who are interested in the food services field. The offender must first complete the
Career Comnnections group and will then be eligible to study for and take the test at
our computer lab with no cost to them. This will provide some offenders with an
advantage over other job seekers, as the employer will nto have to pay for the
certification.
A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: individuals referred to
this group may be headed to prison if they return to criminal behavior
because they have no steady source of income. This groups is designed to
help offenders set career/ education goals and think about their employment
longer term
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Both
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: By addressing the
criminogenic need of employment, research shows that recidivism reductions
will be achieved.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s),
Page 4 of 5
DeIivlHH Pru
Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
. Track jail bed days saved if applicable to your program design.
. Track successful and unsuccessful terminations from the program.
Track the successful /unsuccessful discharge from probation for program
co m pletions/fa [lures. _
6. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
Defiver et P r 0,{; 1.1g
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved COS Code:
Approved Pr *tied Enrollment;
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Thinking Matters -Jail
Service Provider: Oakland County Sheriff's Office
CCIS Service Type: CO/ - co itiv ' ramming
Projected Enrollment: 260
Projected Length of Stay: 42 days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: KA Residential: • Community: •
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• in the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
'ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.'
Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
1. Probation Violator New Sentence, which states: To reduce the number of new
sentence violators by 5% from 176 to 167.
Page l of 5
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
. Based on your objective(s), what is your target population?
Felons LI Pretrial IXOther (briefly describe): Male and female Inmates in the
Oakland County Jail who are convicted of a felony offense,have a SGL in the straddle cell range or are
medium to high risk for reoffending according to the COMPAS scores. Misdemeanors (male or
female) that are sentenced to more than 50 days in jail and have been sentenced into the program by
the judge so that a time cut can be awarded. Misdemeanors would need to score probable or highly
probably on the COMPAS cognitive behavior scale as well.
. Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Eligibility will be determined using the same
charge eligibility criteria in use for all Oakland County Community Corrections
programs. These generally exclude assaultive type charges, or charges that pose a
threat to public safety. In addition offenders must score a 3 or above in Risk scales or
3 or above in a minimum of two needs scales: criminal personality, criminal thinking,
criminal involvement, and/or cognitive behavior on the COMPAS; Probation Violators
are eligible regardless of score.
. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES.
Prior to Admission
ii. If an assessment is used, identify the tool: COMPAS
iii. Who completes the assessment? A copy of the COMPAS assessment
completed by MDOC is obtained. A COMPAS will be adnninsitered to potential
misdemeanor offenders by the Community Corrections staff at the jail.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? Sometimes, it depends on the agent Are required assessments
completed prior to the recommendation? So•etirrws
. How else are offenders identified and/or referred to the program? Offenders can be
sentenced into the program by the courts, reviewing the jail population for eligible
candidates may also find possible candidates that will be forwarded to the court for
the possibility on an amended sentence. Additionally offenders can make requests to
participate in the program through caseworkers working within the jail.
e. Identify who is responsible for confirming eligibility and describe the process. The
eligibility is confirmed by a staff of the OCSO who works closely with the program.
Page 2 of 5
61.000 ./1,:(110s S ) •Ii.v r c d P 1 111111111)
f. Describe your process for addressing referrals not meeting program target/eligibility. If
an offender is sentenced to the program by the courts on an ineligible charge the
offender is notified, and a letter is sent to the court informing the judge that the
offender is ineligible for this program. These offenders may be eligible for other non-
community corrections funded programs offered within the jail by Sheriff's Office
Program Services staff.
g. How is CCIS data gathered/entered? Information on admissions and completions are
compiled and then entered into the C*Star database. Program information is stored
under program code C01. We can query the database at any time for the number of
COls completed that day or within a specified time period. All required CCIS
information is captured as a comma delineated file and sent to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations). Thinking
Matters
ii. Is the group open or closed? Opei
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There is a minimum of 3 and maximum of 15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? There are 3 separate open ended groups being run (2 male, 1 female).
Each of these groups meet at least 6 times a week. The group is open ended
several participants are completing the program weekly. As such it could be
stated that 900+ groups will be run during the fiscal year.
v. How many sessions will be completed per group? 36
vi. What is the length of each group session? 90 minutes, an additional 30
minutes is needed for transport of inmates to and from group backt o their
respective cells.
vii. Identify what skills are taught in this program: The Thinking Matters curriculm
and information on being able to identify anti-social thinking patterns that
lead to repeated, illegal, negative, or destructive behaviors and to develop
new thinking patterns that establish new core attitudes and beliefs through
thinking reports and role rehearsals.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: Modules
are self contained within one week series. Offenders may enter the program
at the start of a new week and complete the modules in any order. All
offenders enrolled in the Thinking Matters program are also required to enroll
in the Jail Reentry program. This part of the program develops a discharge/
aftercare plan (see program description for Jail Reentry)
ix. Are individual sessions part of the program? YES
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? individual sessions will
occur but not be billed separately.
xi. On what basis would individual sessions be used? If additional assistance is
noted within the group sessions the offender will be met with individually to
Page 3 of 5
C I De [iv er e d :Pr
ensure completion of the module. Additional sessions can also be offered in a
higher score is indicated on the offender COMPAS.
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: Caseworkers have received training in the Thinking Matters
programming. Additionally they have received local training in Motivational
Interviewing.
j. How are delivered services and offender progress and participation documented by the
service provider? All inmates participating in the program are entered into C*star
where their enrollment and completion information is stored. The staff also
maintains an individual client folder containing class and progress notes. There are no
billing issues as Sheriff's Department staff positions are paid by the grant to deliver
this program.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The MDOC agent will be
notified when an offender completes the progam as it often affects the offender's out
date.
I. Review your answers above. Summarize other aspects of the program not specificaliy
identified above that you feel are critical to understanding this program: A
prerequisite for participation in the Thinking Matters Program is approval from the
Courts. With this approval and upon completion the offender receives a 25%
reduction off their jail sentence. The actual number of jail days saved is entered into
C*Star and can be queried at any time.
A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? Y,
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
if "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: Inmates placed into
the program are required to have straddle cell sentencing guidelines. These
are inmates that could have potentially been sentenced to prison. The Court
opted to have them serve their sentence in the County Jail and complete the
class rather than prison. The program is cognitive behavioral in nature and is
effective in addressing several of the criminogenic factors that contribute to
redicivism.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Both
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: The program is cognitive
behavioral in nature, CBT has been shown to be effective in addressing several
of the criminogenic factors that contribute to redicivism. Research shows
that addressing criminogenic needs can reduce recidivism by up to 30%.
Targeting high risk, high need offenders for this program will reduce the
Page 4 of 5
°up ,/ C sD EIv e[ PI Ogl,1 111 111111p,
likelihood of reoffending either with a new crime or for a technical violation.
Recidivism will be measured by if of inmates who successfully complete the
program but are returned to jail within a 6,12 and 24 month period. This
measurement is possible through the criminal justice data warehouse.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the-following-Key Performance Indicators, at a minimum;
a OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s),
Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
Track jail bed days saved if applicable to your program design.
. Track successful and unsuccessful terminations from the program.
. Track the successful /unsuccessful discharge from probation for program
completions/failures.
6. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
r p/Clcis D ( :jvr.I,d 1 o ti
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CCIS Code:
Approved Projected Enrollment;
fiudget Recommenciotion:
Conditions;
Coordinator
Local Program Name: Thinking Matters -Community
Service Provider: Oakland County Community Corrections
CCIS Service Type: CO1 - Cognitive Progrumining
Projected Enrollment: 257
Projected Length of Stay: 90
Does this program also use DDJR funding? Choose an item. If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: 11 Community: r1
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• G00 is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
. Copy the objective(s) from your felony and/or recidivism analysis (Part 0 that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
Page 1 of 5
(1-tvet
sentence violators by 5% from 176 to 167.
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
2. Based n your objective(s), what is your target population?
IZIFelons II1Pretrial ZIOther (briefly describe): Male and female offenders, either
-felony or misdemeanor, enrolled-in-the Step Forward-program who-based on-the COMPAS
assessment score a 3 or above in Risk scales or 3 or above in a minimum of two needs scales: criminal
personality, criminal thinking, criminal involvement, and/or cognitive behavior; Probation Violators
regardless of score.
. Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. All particpants will have been been assessed with
the COMPAS prior to being placed in the program. Offenders must have scored
probable or highly probable in the following areas on the COMPAS in order to be
enrolled in the Thinking Matters program; cognitive behavioral, criminal opportunity,
criminal personality, criminal thinking self report, negative social cognitions,
substance abuse, social environment, criminal associates, or socialization failure.
. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES,
Prior to Referral
ii. If an assessment is used, identify the tool: COMPAS
iii. Who completes the assessment? The Step Forward Intake staff complete the
COMPAS in order to develop a supervison plan. However the COMPAS bar
charts are also received from probation to determine eligibility.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? YES Are required assessments completed prior to the
recommendation? YFS
. How else are offenders identified and/or referred to the program? Offenders are
placed into this group (and others) based on their COMPAS needs. Offenders must be
a participant of Step Forward, the idea of Step Forward is to create a comprehensive
supervision / treatment plan that addresses the offender's needs and to track the
progress of that plan. Not every offender is ready to start with the Thinking Matters
group, some may need to address other needs first, like housing or substance abuse.
Some offenders may not need to attend the Thinking Matters group at all. Having
Thinking Matters a a part of Step Forward rather than a stand alone program, helps to
Page 2 of 5
p s s Do lye r: 0:(1 EP r Q:E:*i ti ii n ii i
ensure that the offenders are receiving the appropriate intervention at the
appropriate time.
e. Identify who is responsible for confirming eligibility and describe the process. The Step
Forward intake staff, eligibility questions can be referred to a supervisor if necessary.
f. Describe your process for addressing referrals not meeting program target/eligibility.
Correspondance is always sent to the probation agent or judge indicating if someone
is not eligible for service.
g. How is CC1S data gathered/entered? Information on admissions and completions are
compiled and then entered into the C*Star database. Program information is stored
under program code C01 - community. We can query the database at any time for the
number of C01-communitys completed that day or within a specified time period. All
required CCIS information is captured as a comma delineated file and sent to
NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations). Thinking
Matters
ii. Is the group open or closed? l' ‘,..:1
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There will be a maximum of 15 per group and a minimum
of 3
iv. What is anticipated number of groups that will be conducted during the fiscal
year? There are 4 groups per week at out Pontiac location and 5 per week at
out Troy location for a total of 9 per week or 468 sessions per year.
v. How many sessions will be completed per group? Each offender will complete
an average of 12 weeks. This is an average as each offender will only move on
based on his or her grasp of the program concepts.
vi. What is the length of each group session? 90 minutes
vii. Identify what skills are taught in this program: Participants are taught to
identify anti-social thinking patterns that lead to repeated, illegal, negative,
or destructive behaviors and to develop new thinking patterns that establish
new core attitudes and beliefs through thinking reports and role rehearsals.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: Offenders
will be able to transition form the jail Thinking Matters program into the Step
Forward Thinking Matters program. Offenders will be able to continue with
their situations as both programs use the same database for tracking
purposes.
ix. Are individual sessions part of the program? NO
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? N/A
xi. On what basis would individual sessions be used? N/A
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: Instructors are case managers of the Step Forward program and
have attended the facilitator training for Thinking Matters and have also attended an
Page 3 of 5
D(,livereci Provo irin)
advanced Thinking Matters training. Many hold MSWs or master's degrees.
j. How are delivered services and offender progress and participation documented by the
service provider? All offenders participating in the program are entered into C*star
where their enrollment and completion information is stored. The staff also
maintains an individual client folder containing class and progress notes. There are no
billing issues as Step Forward staff positions deliver this program.
k. How is offeler progress/participation report ed to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Referring agents receive
rmonthly progress reports on the status of each of their offenders. In addition agnets
may access the C*Star database at anytime to see how clients are doing.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program:
4. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here,
a. Will this this program reduce prison commitments? Yi,
I. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: Moderate to high risk
offenders are often those within the straddle cell sentencing range. Referring
these offenders to Step Forward, and therefore Thinking Matters, in lieu of
prison will reduce prison commitment rates for this group. In addition many
of the offenders coming intop Stpe Forward and enrolled in this group are
probation violators. Addressing the criminogenic behaviors that led to the
violation reduce the likelihood of repeat behavior and therefore the likelihood
of a prison sentence.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Both
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: The program is cognitive
behavioral in nature, CBT has been shown to be effective in addressing several
of the criminogenic factors that contribute to redicivism. Research shows
that addressing criminogenic needs can reduce recidivism by up to 30%.
Targeting high risk, high need offenders for this program will reduce the
likelihood of reoffending either with a new crime or for a technical violation.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
OCC recommends that 75% of PA51.1 funded program enrollees are from this program's
primary target population, This discourages net-widening and focuses on populations in
support of your objective(s).
Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
e. Track jail bed days saved if applicable to your program design.
Page 4 of 5
b I 0 Lip L1:1 s [ ) (_1 ci P rogNitnii)in
. Track successful and unsuccessful terminations from the program,
Track the successful /unsuccessful discharge from probation for program
completions/failures.
. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
(AI- 0 1..11)/ veie cl I) r 1'11111111
CCAB: Oakland FY: 17 For Oa Use Only:
Approved WS Code:
Approved Projected Enrollment;
Budget Recommendation:
Conditions;
coortunotor:
Local Program Name: Heal (men) Weave 9women)
Service Provider: Charron Services
CCIS Service Type: CO5 - Domestic Violence Pr"eyeani r '
Projected Enrollment: 144
Projected Length of Stay: 52 weeks
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: 0 Residential: El Community: ZI
Program Status (new, modification, continuation): New Initiative
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CC1S codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM!
Copy the objective(s) from your felony and/or recidivism analysis Part I) that this program is
• designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
ii. Probation Violator Technical, which states:
Page 1 of 4
G:1:0 CISS D±Iive red
Based on your objective(s), what is your target population?
Li pretrial 1110ther (briefly describe): High risk mesdemeanor offenders
charged with DV 2, and that have other prior DV arrests.
161 Felons
, Describe the program:
a. Based on what your program is intended to address within yourtargeted -poputation,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Offenders should be charged with DV, or other
assaultive charge involving a person with whom the offender co-habitates. A lethality
assessment may be conducted but is not required.
b. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? NO
ii. If an assessment is used, identify the tool:
iii. Who completes the assessment?
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? Sometimes, probation agents will recommend DV peowurtining
in i;,;.., 1l when the charge is for O14 However sometimes anger management will be
recatnnimdedhowever this is not appropriate for a batterer. Are required
assessments completed prior to the recommendation? NO
d. How else are offenders identified and/or referred to the program? The judges will
often require DV offenders to attend the program.
e. Identify who is responsible for confirming eligibility and describe the process. Referrals
come into the Step Forward program where they are screened for eligibility, the
supervision often determines eligibility when there are questions about charge
appropriateness.
f. Describe your process for addressing referrals not meeting program target/eligibility.
Refferals that are deemed as not meeting program eligibility are returned to the
probation agent
g. How is CCIS data gathered/entered? Information on admissions and completions are
compiled and then entered into the C*Star database. Program information is stored
under program code C05 - Domestic Violence. We can query the database at any time
for the number of COS-Domestic Violence completed that day or within a specified
time period. All required CCIS information is captured as a comma delineated file and
sent to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations). HEAL
Page 2 of 4
11) ,r d tri
(Helping Explore Accountable Lifestyles) and WEAVE (Women Exploring
Accountably Violent Encounters)
ii. Is the group open or closed? Open
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? 12-15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? 624
v. How many sessions will be completed per group? 52
vi. What is the length of each group session? 90 minutes
vii. Identify what skills are taught in this program: The curriculum is cognitive
behaviorally based and the offenders complete homework similar to 'thinking
reports'. The offenders are also required to interrupt their thinking patterns
by using first names of victims and taking responsibility for their actions.
Offenders are required to complete an accountability plan and an 'SDR' which
is a practiced method for dealing with triggers and situations that lead to
domestic abuse. The group has some didactic areas where the offenders learn
about the power and control wheel and the choice model. Offenders who are
in the later stages of the program act as mentors for the newer members. This
group is performance and progress based.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: N/A
ix. Are individual sessions part of the program? NO
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? N/A
xi. On what basis would individual sessions be used? N/A
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: ACSW, LMSW, CAC-1
j. How are delivered services and offender progress and participation documented by the
service provider? Progress reports are submitted after every group to the Step
Forward case manager on the client's participation.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The Step Forward case
managers report back to the probation department and/or the court monthly on the
offender's participation or lack of progress. A telephone or email contact is made if
immediate attention is required due to inadequate progress.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The program
is offender paid which assists with the offender accountability portion of the program.
However, there are some offenders who are unable to meet the full financial
obligation. The recent ruling regarding ability to pay, means that all offenders should
be able to access treatment reagardless of their finacial situation. In order to ensure
that no offender is refused service, or terminated from the program due to inability to
pay, we are requesting a small amount of funds to assist those offenders with finacial
hardships.
Page 3 of 4
lielivereu -PiroErdmnim
. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? VLS
i. If YES, by targeting which Key Performance Indicator? Choose an item,
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: A Domestic Violence
conviction carries a sentence of up to 5 years in prison. Most judges are
willing to allow an offender to seek treatment in lieu of prison, especially in
situations where the victim wants to remain with the offender or where
children are involved. Offenders sentenced to Step Forward in lieu of prison
will reduce prison commitment rates for this group.
. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: The program is a cognitive
behavior program. These program have been shown to reduce recidivism by
up to 30%. Targeting high risk, high need offenders for this program will
reduce the likelihood of reoffending either with a new crime or for a technical
violation.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
Track the changes in PCFts, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
Track jail bed days saved if applicable to your program design.
Track successful and unsuccessful terminations from the program.
Track the successful /unsuccessful discharge from probation for program
completions/failures.
. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County, FY: 17
..._.. ..... ...
For OCC Use Ooiy:
Approyed COS Cpde
Approyed p(die(ted Eutullineni::
Budget Beccirorrendotion;
cooitions:
Coordinator
Local Program Name: Pretrial Services Supervision EM
Service Provider: Okaland County Community Corrections
CCIS Service Type: DO8 - Electronic I on r'
Projected Enrollment: 500
Projected Length of Stay: 42 days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: iil Residential: • Community: •
Program Status (new, modification, continuation): Con ' mation
If a modification, describe here:
List projected enrollment by member county:
Please remember that if this program is a continuation from last year (as indicated on the
"Summary" document) you do not need to submit a new description.
SUPERVISION SERVICES
• Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
• It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
• PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
• When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
• Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
• Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
• OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
Page I of 5
ii. Probation Violator Technical, which states: _ _
Based on your objective(s), what is your target population?
0 Felons @Pretrial El Other (briefly describe): The target
population for Electronic Monitoring is felony or misdemeanor defendants on pretrial release that
require more restrictive/intensive supervision based on the Okaland County Praxis. Defendants who
have a risk score of 5 or more on Grid 2 (non-violent felonies and high severity misdemeanors) or have
a risk score of 4 or more on Grid 3 (violent felony) on the Praxis.
Describe the program:
a. Is an assessment or screen required to determine eligibility? As le1.1(;:ht
b. If an assessment is used then provide the name of the assessment tool: The Praxis is
used to determine the most appropriate level of supervision. However, the judicial
officer always has the option of rejecting the recommendation or ordering a
defendant to EM who has not scored for EM according to the Praxis.
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. In order to be eligible for EM the defendant must have EM
ordered as a condition of bond. Defendants who have a risk score of 5 or more on
Grid 2 (non-violent felonies and high severity misdemeanors) or have a risk score of 4
or more on Grid 3 (violent felony) on the Praxis are eligible.
d. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO
e. How else are offenders identified and/or referred to the program? Defendants are
referred to the program via the Bond Recommendation by the Pretrial Services Unit
and ultimately through an order by the judicial officer.
f. Identify who is responsible for confirming eligibility and describe the process? All EM
cases are handled between 1.5 case managers who are responsible for ensuring a
court order has been recieved. The case managers receive a faxed copy of the court
order. They review the court order to ensure the defendant has been ordered to EM
and for any restrictions, schedule, etc. The case managers coordinate all aspects of
the EM from scheduling hook up at the jail to daily reviewing of points, vioaltions and
alarms.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
there is a judicial order requiring a defendant to receive EM services even though he
does not meet the eligibility criteria, we will still supervise the defendant.
h. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star
database. It operates in a similar fashion as case manager, in that each enrollment
requires a program code. Our codes mimic the CCIS codes. Therefore when an EM
enrollment is generated it is saved as an D08. We can query the database at any
time for the number of D08s completed for that day or within a specified time period.
All required CCIS information is captured as a comma delineated file and sent to
NorthPointe.
i. Are offenders supervised through (select all that apply):
Office Visits: • EMS: M TX Reporting: IXl TX System (e.g. OffenderLink): 0 Field Contacts: II
Page 2 of 5
Other (describe):
j. If using electronic monitoring or other technology (including phone systems) answer and
clearly explain the following (use NA if not applicable to your program):
i. What kind of equipment/system: We use a variety of equipment dependant
of the court order and the needs of the client. Most commonly we use GPS
and transdermal alchol devices. We do not use RF expect in extreme cases of
24 hour lock down.
ii. Vendor for equipment/service: Rancillio Home Confinement, and House
Arrest Services and EMS
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): The costs
associated with the electronic devices are mostly incurred by the defendant.
There is a line item for defedants who qualify for EM under the Praxis but can
not afford it. If the cost hinders their release then Community Corrections will
pay. If a defendnat is on a fixed income, diability or currently has no inclome
they may qualify for community correctiosn to pay. In some case community
corrections will enter into an agreement with the defendnat oto have half the
cost. Cases are handled on a cases by case basiss. Per Diem rate ranges from
$6.00-514.00 per day based on equipment. Costs associated with the
automated telephone reporting system are paid by Oakland County
Community Corrections, the cost is $3,75 per month per defendant regardless
of the number of inbound reporting calls.
iv. Who does the equipment installation/retrieval? Installation/retrieval of
electronic monitoring equipment is the responsibility of the vendor.
v. Who sets up schedules and/or monitors compliance? Compliance is monitored
by both the vendor and Oakland County Community Corrections personnel. A
defendant's compliance with schedules, travel restrictions and equipment
issues (ie. Battery charging, downloading) is continuously monitored by the
vendor. OCCCD personnel review all alarms and violation to ensure the
vendors are following established protocol.
k. What is the frequency of reporting/contact with the offender? The frequency of
reporting is once per week at a minimum. However due to alarms, schedules
changes, etc., the case managers may have more contact with these defendants than
once per week.
I. How is frequency of reporting/contact determined? All defendant's on any electronic
monitoring device are considered "intensive" and are therefore placed on a high level
of supervision. The frequency of contact established by our judges(as part of our
differential levels of supervision) for "intensive" supervison is once per week.
m. What happens during a typical "report" and how long is it estimated to take? A typical
"report' is a 3 minute automated telephone call that is designed to specifically review
the defendant's conditions of bond and provide notification of next appearance.
Additionally, defendants are contacted periodically by their case manager to review
specific EM requirements, violations or alarms.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES if employment, education, and/or treatment is ordered
as a condition of release, the proyram does include collateral contacts with these
Page 3 of 5
•MV.:/z:5, Additiefizial y, i'• 'I are itivolvdd, a -.1?li,l, cire coiltaci'ed.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services? Yes If Yes, how? The program is designed to assist the
defendant (and family members if necessary) with referrals to community agencies for
supportive services (le. Victim services, alcohol/drug support services, mental health
services)
. Does the program monitor for new criminal activity? Yes If Yes, how?
q. This program Monitors drug/alcohol testing.
r. Explain involvement in 'p' above including the frequency/cost of testing if provided: If
drug testing is a condition of bond, the casemanagers will make referrals to a testing
program and monitor the defendant's compliance. Compliance is then reported to the
court trhough progress reports.
s. How are delivered services and offender progress and participation documented by the
service provider? A defendant's compliance with his / her reporting schedule as well
as all conditions of supervison are tracked in the C*star database. Since Community
Corrections staff provide this service there is no billing. If a defendant has no income,
is on a fixed income, or is being detained simply because he can not pay for the EM
device and this has been verified by the court or supervision Community Corrections
may pay for the device. The vendor will send an invoice to Community Corrections,
the invoice contains the defendnats's name, and dates of of provided EM service.
This is checked against our database for accuracy before being approved.
. How is offender progress/participation reported to the probation officer or referral
source? include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Prior to each court date an
updated progress report detailing the defendant's compliance with conditions of bond
is sent to the court. However in the instance of a positive drug screen, rearrest or
other egregious technical violation a request for an immediate bond revocation /
hearing is sent to the court. The court decides how to proceed from there. Progress
reports are also sent to the district court and MDOC probation agents prior to
sentencing to add to their PSI reports. All documentation is also available to them
through our C*Star database.
u. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
automated system also makes outbound, court reminder telephone calls to the
defendant. Research has shown that reminding defendants of their court date is the
single most effective thing a program can do to reduce failures to appear.
:4.: A program must Meet at:least:one of the following objectives and there should be consistency
l'between the objectives and strategies identified in part I of your application, Your targeting and
eligibilit noted above arid your fesporise :here,:
a. Will this this program reduce prison commitments? YES
i. if YES, by targeting which Key Performance Indicator? Overall PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: A recent study from
the Laura and John Arnold Foundation indicates that defendants who spend as
Page 4 of 5
little as two days in pretrial detention have significantly higher rate of post-
conviction recidivism than defendants not held in custody. Individuals who
do well on supervision are less likely to receive sentences of incarceration or
may receive less severe sentences.
. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: Many of the EM options
work to reinforce behavior modification learned in treatment settings. For
instance an EM curfew will help to encourage changing a criminal lifestyle or
antisocial leisure activities. Changing a defendant's behavior patterns and
thinking are the first steps in moving them away from a criminal lifestyle into
a more socially acceptable one. The intense supervision associated with EM
does not allow most defendants the opportunity to reoffend.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
: status of the following Key Performance indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population, This discourages net widening and focuses on populations in
support of your objective(s)..
Track the changes in PCIls, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
Track jail bed days saved if applicable to your program design,
. Track successful and unsuccessful terminations from the program, ..
Track the successful /unsuccessful discharge from probation for program
completions/failures.
6. Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
appropriate. Contact your grant coordinator for assistance if necessary.
Page 5 of 5
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CCIS Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Pretrial Services
Service Provider: Oakland County Community Corrections
CCIS Service Type: F22 - Pretrial Assessment
Projected number of assessments (enrollment): 10,000
Does this program also use DDJRtf ..-di ing? NO If YES, hw many OUIL 3rds are projec ted?
Program Location (select all that apply): Jail: L4 Residential: M Community: •
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
• Assessment funding is not intended to provide for client assessment for populations already
assessed by MDOC probation staff
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM
1. Copy the objective(s) from your felony and/or recidivism analysis(Part I) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
H. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
ii. Probation Violator Technical, which states:
. Based on your objective(s), what is your target population?
• Felons • Pretrial •Other (briefly describe):
Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment: Under
MCR 6.106 all defendants are entitled to bail, therefore no charges are excluded from
the assessment process. Pretrial assessments will be conducted on all in custody
defendants charged with a misdemeanor or felony offense, including those dendants
Page 1 of 4
,
who are already serving a sentence, have been brought to Oakland County on a writ,
or on those who have an MDOC detainer. We will not assess defendants arrested
solely for a violation of probation or bench warrant for failing to pay fines and costs.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? A pretrial assessment is not required to determine eligibility for Oakland
County's locally funded programs. However, the risk assessment does determine the
level of supervision for the pretrial supervison unit if the defendant is ordered to
supervised release. The Pretrial assessment may also help identify those defendants
that would benefit from, or are eligible for substance abuse treatment in lieu of
detention.
c. What assessment instrument is proposed? The Praxis
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? YES
e. How are offenders identified and/or referred for an assessment? Defendants are
referred to pretrial services by virtue of being arrested. Defendants lodged at the
Oakland County Jail are identified via daily database searches. Defendants in local
police jurisdictions are identified via daily telephone inquiries to the local lockups.
Defendants may also be referred by defense counsel or directly from the bench.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff complete all pretrial risk
assessments.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: Community Corrections Specialists who are
conducting pretrial assessments are trained by their Supervisor and Lead staff on
interviewing techniques, verification methods, criminal history checks, bail statutes,
and standards of pretrial release published by multiple organizations. (National
Association of Pretrial Services Agencies, National District Attorneys Association,
American Bar Association, Federal Criminal Code Title 18. Each staff member is a
certified LEIN operator, has completed assessment training, and is a certified Pretrial
Services Professional Level One Practitioner via the National Association of Pretrial
Services Agencies (NAPSA).
h. What is the cost of the instrument itself, per use? It was developed as a public domain
tool, therefore there is no per use cost.
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? Assessments on each individual
defendant vary based on multiple factors. The assessment with the defendant takes
approximately 15-20 minutes to complete, the verification and criminal record checks
required to complete the assessment process may take up to an additional 30-90
minutes. Additional time may be required to enter all information into the database,
depending on the length of the criminal history, etc.
j. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? Each pretrial risk assessment
includes a face to face interview with the defendant.
k. Is subsequent verification of information required prior to making a recommendation or
Page 2 of 4
determining eligibility? YL,': oil hlforraotioil rt ovilfril by the ;Ilk Ili hi at h veeifieti
through o third party for accuracy. The verificailon of infotTriation is required to score
the P' " correctly.
Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
10-30 minutes Explain your response. This time frame has been shortened
significantly with the introduction of our automated report. In the past the staff
wrote a 2-3 page summary of all the defendant's information. Now the computer
generates most of the report, highlighting those factors that are known to be
predictive of pretrial failure. The staff now only add narrative that supports the
recommendation, notes aggravating or mitigating factors or requests an override.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? Ne* r.Ogrik „dile
o. How is the information gained from the assessment used in sentencing
recommendations? Probation Agents both MDOC and local, have access to the
pretrial assessment and can review information about a defendant that is relevant to
that defendant's adjust and progress while on supervision. In some instances, a
defendant may plead guilty to a misdemeanor offense and the judicial officer will
immediately sentence him / her. The pretrial assessment provides information to the
judicial officer much like a PSI would. The pretrial assessment captures information
about the defendant that would not otherwise be available to the judicial officer. A
pretrial assessment can assist agents in their PSI process by providing historical
information about the defendant's prior convictions, SGL score, prior supervision
compliance, any violations of probation or parole, failure to appear history, substance
abuse information, treatment history, mental health concerns, employment history,
education level, and housing status. It really is a starting point for the PSI.
. How is completion of assessment documented by the service provider? assessments
are created electronically and saved in the Oakland County Community Corrections
web-based database C-Star. No invoicing is required.
q. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? All pretrial assessments are generated
through our C*Star database. It operates in a similar fashion as the COMPAS case
manager, in that each enrollment requires a program code. Our codes mimic the CCIS
codes. Therefore when a pretrial bond report is generated, it is also saved as an 122.
We can query the database at any time for the number of F22s completed for that day
or within a specified time period. All required CCIS information is captured as a
comma delineated file and sent to NorthPointe.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Defendants
who are unable to post bond and remain at the jail are eligible for our "second look"
program. Pretrial staff try to dertermine if any circumstances have changed (reduced
charges, verified address, employment) that may impact the release/ detetion
decision. A amended report will be sent to the court advising of these changes. if the
person remains in custody they are referred to for consideration / review for other jail
programs.
Page 3 of 4
. •A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Overall PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program willimpact the PCR: Research conducted Wf
the Laura and John Arnold Foundation shows that the longer low and
moderate risk defendants are detained pretrial, the more likily they are to
receive senteces to prison and for longer terms than low and moderate risk
defendants who secure release within 24 hours of arrest. Accurate
identification of low and moderate risk pretrial defendants can assist in the
timely release of these defendants thereby impacting the prison commitment
rate.
b. Is this program intended to impact recidivism? NO
i. If YES, by targeting which Key Performance Indicator? Choose an item.
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted:
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part 1. This will reflect status toward achievement of your objective(s).
c. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
6. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 17 For MC Use On1y:
Approved CCIS Code
Approved Projetted Enrollment:
Budget Recommendation:
Conditions:
Coordinotor
Local Program Name: Pretrial Services - Supervision
Service Provider: Oakland County Community Corrections
CCIS Service Type : ,, '' ' ri ' pervision
Projected Enrollment: 3,500
-Projected-Length-of-Stay:-82-days
Does this program also use DDJR funding? If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: El Community: Z1
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
Please remember that if this program is a continuation from last year (as indicated on the
"Summary" document) you do not need to submit a new description.
SUPERVISION SERVICES -
• Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
• It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
• PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
• When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
• Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
• Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
• OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
Page 1 of 5
ii. Probation Violator Technical, which states:
••..BaSed .On your objectlye(s),.:.wht.is:yobr..target population?
Ei Felons E Pretrial NOther (briefly describe): Misdemeanor or
felony defendants that have a risk score of 4 or higher on Grid 1 (misdemeanors) 3 or higher on Grid 2
(nonviolent felons and high severity misdemeanors) or 2 or more on Grid 3 (violent felons).
Describe the program:
a. Is an assessment or screen required to determine eligibility? A.t3-z.5,ctrient
. If an assessment is used then provide the name of the assessment tool: The Praxis is a
Pretrial risk assessment tool built for Oakland County by Luminosity. it is based on the
Virginia model risk assessment
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. Misdemeanor or felony defendants that have a risk score of 4 or
higher on Grid 1 (misdemeanors) 3 or higher on Grid 2 (nonviolent felons and high
severity misdemeanors) or 2 or more on Grid 3 (violent felons), are recommended for
pretrial supervision. The Praxis' grids are currently being revised to reflect validation
results.
. Are recommendations for the program made in the PSI or PV sentence
recommendation?
e. How else are offenders identified and/or referred to the program? Defendants are
identified for the program via the Bond Recommendation made by the Pretrial
Services assessment through the Praxis. Ultimately defendants are placed on pretrial
supervision through an order by the judicial officer.
. Identify who is responsible for confirming eligibility and describe the process? Eligiblity
is confirmed through the Praxis. Overrides to the Praxis' level of supervision require a
Supervisor's approval which is handled on the Pretrial assessemnt side, when the
report and recommendation is completed. Cases that have not been scored through
the Praxis due to unavailability; weekend arraignment, housed in the clinic, etc., are
funneled to one case manger within the supervision unit who scores all the cases.
Once the level of supervision has been determine, the case is assigned to the
appropriate case manager.
g. Describe your process for addressing referrals not meeting program target/eligibility, i f
a defendant is ordered to supervision but does not meet the above eligibility criteria
the defendant is simply placed on a "monitoring only "caseload. This caseload
receives court reminder phone calls but nothing else. The pretriaol superviison unit
honors all court orders requiring a defendnat be supervised.
. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star
database. It operates in a similar fashion as COMPAS case manager, in that each
enrollment requires a program code. Our codes mimic the CCIS codes. Therefore
when a supervision enrollment is generated it is saved as an F23. We can query the
database at any time for the number of F23s completed for that day or within a
specified time period. All required CCIS information is captured as a comma
delineated file and sent to NorthPointe.
Page 2 of 5
i. Are offenders supervised through (select all that apply):
Office Visits: MI EMS: El TX Reporting: MI TX System (e.g. OffenderLink): a Field Contacts: LI
Other (describe):
j. If using electronic monitoring or other technology (including phone systems) answer and
clearly explain the following (use NA if not applicable to your program):
i. What kind of equipment/system: Automated telephone reporting
ii. Vendor for equipment service: Offender Link by Fieldware
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): The cost
is for the case management portion of the software is $3.75 per defendant per
day. For outbond reminder calls only the cost is $1.50 for successful
notifications (usually 2 ) and .25 for unsuccessful notifications.
iv. Who does the equipment installation/retrieval? N/A
v. Who sets up schedules and/or monitors compliance? The frequency of call-ins
is part of the differential supervision model and the schedule is established
through the automated system. Compliance of reporting is a feature of the
automated telephone reporting system as well. Non-compliance is reported
via a dashboard for each case manager. Case managers deal with
noncompliance on an indidivual basis with each defendant. The sytem also
tracks compliance with conditions of bond. The compliance, or lack thereof, is
reported by case managers to the court at each scheduled court event.
k. What is the frequency of reporting/contact with the offender? Differential levels of
reporting are used in order to keep the EBP risk principle. Reporting is scheduled
once per month for standard supervision, twice per month for intermediate
supervision and once per week for intensive supervision.
I. How is frequency of reporting/contact determined? Frequency of reporting is
determined by the Praxis risk score
m. What happens during a typical "report" and how long is it estimated to take? A typical
"report" is a 3 minute automated telephone call that is designed to specifically review
the defendant's conditions of bond and provide notification of next appearance. A
defendant may at any time be connected with a case manager should there be a crisis
or questions.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YFS If employment, education, and/or treatment is ordered
as a condition of release, the program does include collateral contacts with these
agencies, [his may range from telephone calls for verification, to pay stubs, to
progress reports or other written notification,
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services? Yes If Yes, how? The program is designed to assist the
defendant (and family members if necessary) with referrals to community agencies for
supportive services (ie. Victim services, alcohol/drug support services, mental health
services).
p. Does the program monitor for new criminal activity? Yes If Yes, how?
q. This program Monitors drug/alcohol testing.
r. Explain involvement in 'p' above including the frequency/cost of testing if provided: If
drug testing is a condition of bond, the casemanagers will make referrals to a testing
Page 3 of 5
program and monitor the defendant's compliance. Compliance is then reported to the
court through progress reports. Frequency is determined by drug of choice but
generally involves urine testing once per week and alcohol testing twice per week. The
costs for testing, per Michigan Court Rule 6.106, the cost of drug testing is the
responsibility of the defendant.
s. How are delivered services-and-offender-progrss and_participation docunnented_by the
service provider? A defendant's compliance with his / her reporting schedule as well
as all conditions of supervison are tracked in the Offender Link database. Since
Community Corrections staff provide this service there is no billing.
t. How is offender progress/participation reported to the probation officer or referral
source? include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Prior to each court date an
updated progress report detailing the defendant's compliance with conditions of bond
is sent to the court. However in the instance of a positiove drug screen, rearrest or
other egregious technical violation an immediate bond revocation / hearing is sent to
the court. The court decides how to proceed from there. Progress reports are also
sent to the district court and MDOC probation agents prior to sentencing to add to
their PSI reports. All documentation is also available to them through our C*Star
database.
u. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
automated system also makes outbound, court reminder telephone calls to the
defendant. Research has shown that reminding defendants of their court date is the
single most effective thing a program can do to reduce failures to appear.
A program must meet at least one of the following objectives and there should be consistency
• b • • aa • • a a
between the objectives and strategies identified in Part I of your application, your targeting and
. .. eligibility noted above and your response here.
a. Will this this program reduce prison commitments? Ms'
i. If YES, by targeting which Key Performance Indicator? Overall PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: A study from the Laura
and John Arnold Foundation indicates that defendants who spend as little as
two days in pretrial detention have significantly higher rate of post-conviction
recidivism than defendants not held in custody. Individuals who do well on
supervision are less likely to receive sentences of incarceration or may receive
less severe sentences.
b. is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: Pretrial Supervision
monitors defendants closely to ensure they adhere to the bond conditions and
appear for court appearances until they are sentenced. The conditions are
designed to mitigate the risk of reoffendeing while addressing criminogenic
Page 4 of 5
needs which also leads to a reduction in recidivism. Defendants that are not
doing well under supervision may be directed for additional services or may be
recommended for a bond hearing. The hearing could result in dentention
prior to the defedant commiting a new criminal act. Pretrial supervision will
measure recidivism as a function of rearrest during the pretrial supervision
period.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum;
a. OCC recommends that 75% of PA.511 funded progratn enrollees are from this program's
. .••:.•••.• . .. • . • support•ofvour'obje.ctive(s):-
Track the changes in PClis, ADP and/or LOS based upon your program objectives per
Part I, This will reflect status toward achievement of your objective(s).
Track jail bed days saved if applicable to your program design.
Track successful and unsuccessful terminations from the program.
Track the successful /unsuccessful discharge from probation for program
completions/failures.
Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
appropriate. Contact your grant coordinator for assistance if necessary.
• • • ••.• • • ....• • ••• • •••• • • • ... . .. • .. ••. .• • • • • • • :......•.• • •••.• .• •••• . .. .
:primary targetpopulatiort:::This discourages.:net-v.ideriing:and:fo(tiseson :populations: in •
Page 5 of 5
CCAB: Oakland County FY: 17 •For OCC Use Only:
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
COS Code: H20-01
Projected number of eligible DDJR offenders: 309
List projections by member county:
Drunk-Driving Jail Reduction/Community 'Treatment Program:--5-Day-housing-is-only available-to-those
CCABs that still have DDJR funding available to them. Eligibility is:
• Convicted of OUIL 3rd
• Intermediate sanction cell, or, Straddle cell with a PRV of less than 35
• You may bill for 5 days of jail housing post conviction at a rate of $43.50 per day
• 5 days of housing is valued at $217.50 per offender
• *NEW FOR FY 2016* - If program is utilized, all CCABs MUST verify that an appropriate
assessment is completed while clients are incarcerated AND all program enrollees MUST be
referred to a follow-up program based on the assessment results.
ANSWER ALL QUESTIONS COMPLETELY]
. Describe the program:
a. What is your DDJR/CTP maximum available for programming? $453,588
b. How many OUIL 3rd offenders do you project to bill for this fiscal year? 309
c. Calculate your H20-01 budget: Projected OUIL 3rd 309 X $217.50 = 67,208
d. How are OUIL 3rd offenders identified for reimbursement? OUIL Ill offenders are
identified through the criminal data warehouse which combines OMNI data with Jail
data.
e. Who determines/confirms eligibility? The County has a fiscal analyst assigned to this
task. He is responsible for reviewing the report and checking to make sure all
offenders meet the criteria. When he has completed the invoice it is sent to
Community Corrections. Each ffender is enrolled in C*Star for tracking and as a
double check of the eligibility.
f. How is CCIS data gathered/entered? All OUIL III cases are entered into our C*Star
database. It operates in a similar fashion as case manager, in that each enrollment
reuires a program code. Our codes mimic the CCIS codes. Therefore when a OUIL III
DDJR enrollment is generated it is saved as an H20-01. We can query the database at
any time for the number of H20-01s completed for that day or within a specified time
period. All required CCIS information is captured as a comma delineated file and sent
to NorthPointe.
g. Identify who is completing the assessment and when: The assessment is being
completed by a member of the Sheriff's Office inmate caseworker staff.
h. What assessment instrument is used? NEEDS by ADE, Inc
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are r equired to report on the
status of the following, at a minimum:
. Number of offenders documented as eligible and billed under DDJR 5-day housing.
. Number of eligible OWL 3"` offenders actually assessed for treatment or case
Page 1 of 2
PCR for OU1L 3'" offenders
ADP and LOS in jail for OUIL 31-a offenders and changes if impacted 13y DDJR funded
programming.
. Subsequent CPS/RS/DDJR funded program participation by these offenders.
Page 2 of 2
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CC15 Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Step Forward Intake
Service Provider: Oakland County Community Corrections
CCIS Service Type: 122 - Assessment
Projected number of assessments (enrollment): 850
-Does-this-program-also-use-DDJR-fundirig-?—NO—If YES, how many OUIL 3rds are_projectecP
Program Location (select all that apply): Jail: Ll Residential: lil Community: I7,1
Program Status (new, modification, continuation): Continutition
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
• Assessment funding is not intended to provide for client assessment for populations already
assessed by MDOC probation staff
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM
1. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a.
b.
PCR Objectives:
1. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
sentence violators by 5% from 176 to 167.
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
2. Based on your objective(s), what is your target population?
MI Felons 0 Pretrial • Other (briefly describe):
3. Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment:
Participants must not be charged with an ineligible offense, nor can they have a
conviction for one of these offenses within the past 5 years. The intake process is to
Page 1 of 4
-
determine if the offender will meet the additional more specific Step Forward
eligibiltity criteria.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? The Step Forward program requires an assessment to determine eligibility
into the program.
c. What assessment instrument is proposed? The COMPAS and NEEDS are used as the
assess-ment-toolsThe COMPAS—is-administered-to all offenders referred and the
NEEDS is administered to those clients where substance abuse may be a risk! need.
The NEEDS is used to determine the proper level of care (LOC) that is required if the
offender has a substance abuse issue. Not all offenders require residential care to
start, especially if they are employed, this ensures our referral for treatment is the
appropriate intervention. The COMPAS scores are used to determine into which
services/groups the offender will be placed. Groups currently available are: Women
in Crisis Group, Dual Diagnosis Treatment, Young Male Offenders Group, Substance
Abuse Group, Domestic Violence Group (for both men and women), Anger
Management Group, Cognitive Restructuring Group (Thinking Matters), Experiential
Learning Group, Career Connections. All groups are tied to a COMPAS need and are
considered a "task" in addressing that need.
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? NO
e. How are offenders identified and/or referred for an assessment? Defendants are
referred either as a condition of bond or offenders are referred by the Probation
Department to fulfill their probationary obligations. Referrals may come directly from
the bench or from defense counsel as well.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff are responsible for
performing the assessments. A copy of the COMPAS bar chart is obtained from the
probation agent to determine eligibility. However, a COMPAS still needs to be
preformed in order for a supervision plan to be generated.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: All staff have a minimum of a bachelor's degree in
sociology, psychology, social work or criminal justice. Staff were trained in
motivational interviewing and they received extensive training on how to administer
the COMPAS and NEEDS.
h. What is the cost of the instrument itself, per use? There is no cost by the department
for the COMPAS. The NEEDS costs $6.00 per assessment
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? The COMPAS and NEEDS each take
approximately 30-45 minutes per assessment to complete. Appointments are
scheduled for 90 minutes.
j. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? The COMPAS is mailed to the client
to review and compile answers prior to attending the interview. We have found this
helps the client with recalling information they may have at home, but not in the
Page 2 of 4
interview; such as dates and locations of treatment episodes. The client brings the
completed paperwork to the scheduled intake. The intake staff reviews all the
questions and answers with the client and then enters the answers into the COMPAS.
Once the COMPAS has been computed, the intake staff will conduct an interview with
the offender to verify information and focus in on any criminogenic needs that have
been flagged as high so that more detailed information can be gathered.
k. Is subsequent verific-ation of-information required prior to making-a-recommendation-or--
determining eligibility? NO
I . Is the recommendation written? YE
m. How much time is it estimated to take to put all information into a recommendation?
45 minutes Explain your response. Once the COMPAS has been entered, the intake
staff and offender go through the assessment to verify the answers provided.
Additionally, a series of questions are asked about each criminogenic need in order to
determine the "driver" criminogenic need and where the treatment should be
focused.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria?
o. How is the information gained from the assessment used in sentencing
recommendations? All information gathered from the COMPAS and NEEDS
assessment along with the personal interview is shared with the probation agent.
However most referrals have already been adjudicated and sentencing has already
taken place.
. How is completion of assessment documented by the service provider? N/A
q. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? The clerical staff assigned to the Step
Forward program enters the referral into C*Star. Once the intake has been completed
the clerical staff enters the enrollment and termination dates and codes. All COMPAS
assessment information is available through a link on C*Star.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program:
4. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here,
a. Will this this program reduce prison commitments? YES
I. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: Group 2 straddle cell
offenders are non-violent, all of which will be returning to the community.
This program provides a sentencing option for judges that is designed to
address underlying criminogenic needs. In may be used with or without a jail
sentence. Sentencing offenders to this program is a seen as a better option
than prison where offenders may receive no progamming at all.
. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Both
Page 3 of 4
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: Offenders referred to Intake
are at moderate to high risk of reoffending based on their COMPAS scores.
The Intake helps establish a supervision plan aimed at the offender's assessed
criminogenic needs. EBPs indicate that interventions targeted at criminogenic
needs of moderate to high risk offenders will result in recidivism reduction.
Thereby reducing the liklihood of future criminal behavior or additional
violations.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
c. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
6. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CCIS Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Step Forward
Service Provider: Oakland County Community Mental Health
Authority
CCIS Service Type: 122 - Assessment
-Projected-nu mber-of-asse-ssrnentslenroll ment)150
Does this program also use ODA funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: 2:1 Residential: • Community: EJ
Program Status (new, modification, continuation): Modification
If a modification, describe here: The contract will shift from Common Ground to Community Mental Health
and will inlcude assessment of mental health and substance abuse
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
• Assessment funding is not intended to provide for client assessment for populations already
assessed by MDOC probation staff
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM]
. Copy the objective(s) from your felony and/or recidivism analysis (Part ) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
. Based on your objective(s), what is your target population?
Felons • Pretrial DOther (briefly describe):
3. Describe the program;
a. Describe eligibility criteria, including exclusionary criteria, for an assessment:
Participants must be a Step Forward client so they must meet PA 511 eligibility criteria
Page 1 of 4
......_ ......_ __ ____ _ _...... _
as well as score a 5 or greater on the Violence Recidivism or General Recidivism. This
allows us to focus on the higher risk offenders.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? Access to services provided by the Oakland County Community Mental
Health Authoirty require this assessment.
c. What assessment instrument is proposed? LOCUS- The Level of Care Utilization
System for Psychiatric and Addiction -Services Adult-Version-2010 through the
American Association of Community Psychiatrists. This instrument is mandated by the
State if a client is found eligible to receive Oakland County Community Mental Health
Authority services (OCCMHA). the Addicition Severity Index (ASO is used to assess
substance use disorders.
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? NO
e. How are offenders identified and/or referred for an assessment? The clients may be
referred by the case managers directly for an assessement. Referrals may happen for
a variety of reasons including; the client scored high in the areas of mental health or
ssubstance use on the COMPAS, they have been previously diagnosed as having a
mental health issue or substance abuse disorder, or may be exhibiting behaviors
associated with a mental health issues. They may also be referred as a treatment
response to a positive drug test.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? It will be contracted to the Oakland County Community
Mental Health Authority who is the Prepaid Inpatient Health Plan (PIHP) provider for
Oakland County for mental health and sustance use disorders.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: The staff conducting the assessments will be
certified MSW with the proper mental health and SUD credentials
h. What is the cost of the instrument itself, per use? There is no cost for the instrument
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? Appointments are scheduled for 1.5
hours
j. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? The assessment(s) is completed
through a face to face interview with the client.
lc Is subsequent verification of information required prior to making a recommendation or
determining eligibility? YES the client's insiirance needs to be verified as well as if
the client is on CifiStitig consumer of CIVIHA services or has been in the past,
I. Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
45-60 minutes Explain your response. When a client is found eligible for OCCMHA
services, documentation and criteria has to be established to justify the referral to the
core providers to begin care. There is a large amount of computer entry and
paperwork that must be completed due to working in a dual system.
Does a substance abuse assessment result in a recommended level of care per ASAM
Page 2 of 4
criteria? `i..i,'
o. How is the information gained from the assessment used in sentencing
recommendations? This information is usually not completed prior to the sentencing
recommendation. However, all results are shared with the Step Forward case
manager as well as the referring agent so that amendments to the treatment plan or
order of probation can me made if necessary.
p. How is completion of assessment documented by the service provider? Client
appoinments are set through the Step Forward clerical. Therefore there is a record of
all appointments in C*Star. The results of each assessment are forwarded to the case
manager. The Step Forward supervisor receives a monthly report detailing all activity
for all referrals. This is not a fee for service by rather a flat fee contract.
q. How is information about the number of completed assessments entered into Case
Manager and tracked for COS purposes? The clerical staff assigned to the Step
Forward program sets the appointment and enters the referral into C*Star. Once the
intake has been completed the clerical staff enters the enrollment and termination
dates and codes. Therefore number of mental health assessments can be queried like
any other program.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: This
assessment process is really part of the Step forward program and not a stand alone
program. The CMHA staff person has an office in our facility so referrals are quick and
contained. It allows for a much streamlined process to CMHA services. In addition this
person is also providing short term solution focused counseling to a small number of
clients that do not qualify for CMHA services. This person may also conduct
assessments on individuals who are being housed at the jail to determine their
eligibility/willingness to enter into a mecially assisted treatment program.
4. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YkS
i. If YES, by targeting which Key Performance Indicator? Overall PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: Undiagnosed or
untreated mental health and substance use disorders are leading causes for
individuals coming into the criminal justice system. Often justice professionals
are fustrated by the precieveci lack of services in these areas or the process it
takes to access services. Streamlining these services will allow criminal justice
professionals more confidence that the offenders don't have to be sent to
prison to get the help they need.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Technical Probation
Violators
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: Being able to respond
quickly with a treatment response to a positive drug test will assist in getting
Page 3 of 4
offenders back on track quickly before full relapse or new criminal behavior
can occur.
5. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(.
. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I, This will reflect status toward achievement of your objective(s),
c. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
6. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved CDS Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Drunk Driving Screen and Assessment
Service Provider: Oakland County Community Corrections
CCIS Service Type: 1.2.2-Assessment
Projected number of assessments (enrollment): 85
Does this program also use DM funding? YES If YES, how many OWL 3rds are projected? 85
Program Location (select all that apply): Jail: • Residential: ri Community: •
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
• Assessment funding is not intended to provide for client assessment for populations already
assessed by MDOC probation staff
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM
. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states: Lower the PCR to no
more than 20%
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
ii. Probation Violator Technical, which states:
2. Based on your objective(s), what is your target population?
ZFelons ElPretrial ElOther (briefly describe): Offenders who have been
adjudicated for OUIL III and have an SGL score in the intermediate or straddle cell range with a PRV of
greater than 35.
3. Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment: Offenders
who have been adjudicated for OUIL III and have an SGL score in the intermediate or
straddle cell range with a PRV of greater than 35.
Page 1. of 4
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? Several of our Circuit Court Judges have asked for alcohol assessments to
be completed prior to sentencing for OUIL III offenders. Probation agents are not
certified assessment specialists and therefore a recommendation for treatment may
be included in the PSI but no indicqtion as to the level of care that should be ordered.
Having an alcohol assessment and a treatment plan completed prior to the sentencing
allows the judge to order the appropriate treatment modality. Many of the OUIL III
offenders are employed so placing them directly into a residential program isn't
always the best option. If they can be placed into a lower level of care (outpatient)
based on an assessment, then they are more inclinded to start there. The screening/
assessment may be used for PRS placement.
c. What assessment instrument is proposed? The NEEDS and the COMPAS will be used
along with a psycho-social interview. All assessments will also include a MAPS review.
MAPS stands for Michigan Automated Prescription System and it is the prescription
monitoring program for the State of Michigan. Prescription monitoring programs are
used to identify and prevent drug diversion at the prescriber, pharmacy and patient
levels by collecting Schedule 2-5 controlled substances prescriptions dispensed by
pharmacies and practitioners. Collection of this prescription information allows
physicians, dentists, pharmacists, nurse practitioners, physician's assistants,
podiatrists and veterinarians to query this data for patient-specific reports which
allow a review of the patient's Schedules 2-5 controlled substance prescription
records. This enables the practitioner to determine if patients are receiving controlled
substances from other providers and to assist in the prevention of prescription drug
abuse. This is an invaluable system for anyone conducting assessments.
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? YES
e. How are offenders identified and/or referred for an assessment? Offenders will be
referred directly from the judge's courtroom for assessment at the time of plea. The
assessment is a direct request from the judge. The offender will be immediately
scheduled for an assessment and given a return date to court in 1 week.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: This person has her Fundamentals in Alcohol and
Other Drugs (FAODP), and is a Certified Criminal Justice Professional (CCJP). She has
been conducting drunk driving assessments for a number of district courts and meets
all requirements under the state's Designated Screening and Assessment Agency
(DSAA) rules to conduct assessments.
h. What is the cost of the instrument itself, per use? There is no cost for the COMPAS,
there is a $6.00 fee per NEEDS instrument used.
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? All assessments are scheduled for 1.5
hours.
j. Is the assessment completed through an interview with the offender or would the
Page 2 of 4
offender fill out a questionnaire for later scoring? The NEEDS will be given to the
defendant while in the courtroom by the Judge's clerk. This questionnaire will be
collected and forwarded to Community Corrections so that it may be scored and
available at the defendant's assessment. The assessment is completed with a face to
face interview with the offender.
k_ls subsequent verification of information required prior to making a recommendation or
determining eligibility? NO
I. Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
30-60 minutes Explain your response. Once the interview & assessment process is
complete the remaining information can be pulled into a written recommendation in
aobut 30 minutes.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? YES
o. How is the information gained from the assessment used in sentencing
recommendations? The defendant is given a 90 days delayed sentence. The
assessment results are turned into bond conditions and monitored by Community
Corrections. The defendant is required to return for periodic reviews (every 2 weeks)
in fromt of the Judge. The defendant's progress will determine the length of jail time
as well as if he / she will be granted work release. At the end of the delayed sentence
the treatment plan (built from the assessment) becomes conditions of probation.
p. How is completion of assessment documented by the service provider? The service is
provided by Community C orrections staff so an invoice isn't neseccary.
q. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? The referral is entered into C*Star as soon as
it is received. Once the assessment has been completed the enrollment and
completion data is entered by the assessor. C*Star operates in a similar fashion as
COMPAS case manager, in that each enrollment requires a program code. Our codes
mimic the CCIS codes. Therefore when a OUIL ill assessment enrollment is generated
it is saved as an 122 under the DM funding. We can query the database at any time
for the number of 122s completed for that day or within a specified time period. All
required CCIS information is captured as a comma delineated file and sent to
NorthPointe.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
assessments are also available to the Step Forward staff through C*Star should the
offender be referred to that program.
. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Overall PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: The assessment will
provide the level of care that each offender needs. This is turn may be used in
Page 3 of 4
the PSI recommendation as the basis of a structured sentence that includes
jail and treatment rather than prison.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
If "Both," please describe below how your plan will impact each.
ii. Cl ..1y describe how recidivism will be impacted: Providing offenders with
the appropriate level of care and supervision plan will assit them in not re-
offending with a new drunk driving offense.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
c. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
6. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 17
Local Program Name: Step Forward
Service Provider: Oakland County Community Corrections
CCIS Service Type: Community Based Case Management —124
Projected Enrollment: 800
_
g#0.40.0t...R.e407?-ivo.40:00ri:
----
„
CO:pythe;objettve(S) fr7
0:$0.0410:0CICItessr:
rt06at elony:;.and..or readivismartalysis-:: . .
Projected Length of Stay: 154
Does this program also use DDJR funding? YES If YES, how many OUIL 3rds are projected? 150
Program Location (select all that apply): Jail: El Residential: LI Community:
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
CASE MANAGEMENT —
• Only Community Based Case Management uses this form. Jail Population Monitor and
Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and
Gatekeeper are more of a FUNCTION).
• Proposed definition of Case Management:
o Problem-solving activity for specific populations to address barriers to successful
completion of probation characterized by assessment, planning, linkage to specific
services, monitoring and advocacy; promotes reduction of barriers to success and
improved outcomes.
• Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed
use of this program should be for very specific populations (targets) and very closely tied to
your objective(s).
• You will be asked to clearly explain why additional case management beyond what is provided
by probation supervision is necessary to help achieve your objectives.
• Case Management is not used to simply do data entry for offender enrollment and
termination.
• If you have questions about what form to use or if your program really is "case management"
please contact your grant coordinator.
NSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM"
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
sentence violators by 5% from 176 to 167.
ii. Probation Violator Technical, which states: To reduce the number of technical
Page 1 of 6
violators by 10% from 193 to 174.
, 2.•Based oil VOurobjective(s), -What is your target-Populatioh?
IZ Felons LPretrial IZOther (briefly describe): The target population is non-
violent felony and misdemeanor offenders who are at high risk for reoffending (score 5 or higher on
the COMPAS). Offenders may or may not exhibit substance abuse and/or co-occurring disorders. The
offnders referred are-in-need-of intensive case management-services and specialized groups that will
address specific criminogenic needs. Probation violators or offenders who were not successful in less
intensive programs are a priority population.
,. ..
ipoob.o.Eit.bo..pepgram,
a. Is an assessment not screening) required to determine eligibility? 'VI .: idi rTfak
i..:Yit 6'.`,...:;e;YStrkj'iii Prii..)r 10 t:%IfOilY(Wi'd MO 5tvp 1:Liliti.cirt,t flie C.!.•'::•:..'..''.'-,Alerl't is used
iql: iiity and la determine a supf:Yvisiort plan and is conducted by the
inOlo? stuff
b. Is assessment (not screening) part of the case planning process? YES The case
managers receive the COMPAS results and bio/psych/social narrative from the intake
staff, this assessment is used to create the treatment plan for the offender. We are
using a case planning section within our Cstar database which assists in a seamless
transition from intake to case planning to meet the offender's needs. The COMPAS
scores are used to determine into which services/groups the offender will be placed.
Groups currently available are: Women in Crisis Group, Dual Diagnosis Treatment,
Young Male Offenders Group, Substance Abuse Group, Domestic Violence Group (for
both men and women), Anger Management Group, Cognitive Restructuring Group
(Thinking Matters), Experiential Learning Group, Career Connections. All groups are tied
to a COMPAS need and are considered a "task" in addressing that need.
c. ' Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. Clients must meet PA511 eligibility. In addition the client must
score a 5 or greater on the Violence Recidivism or General Recidivism OR if they have
7 or more areas in which the score is "probable" or "highly probable" under
Criminogenic Need Scales on the COMPAS.
d. Are recommendations for this program made in the PSI or PV sentence
recommendation? YES
e. How else are offenders identified and/or referred to this program? All potential clients
are referred to the intake unit. Defendants are referred either as a condition of bond
or offenders are referred by the Probation Department to fulfill their probationary
obligations. Referrals may come directly from the bench or defense counsel as well.
f. Identify who is responsible for confirming eligibility and describe the process? The
intake staff is responsible for confirming eligibility based upon their criminal history
and COMPAS scores from the intake and assessment. Questions on eligilbilty are
referred to the Supervisor for resolution.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
a client is not eligible for Step Forward the court and/or agent is notified immediately
after the intake has been completed via phone and/or in writing. Additionally, the
Page 2 of 6
offender is provided a list of community resources that may be able to meet their
needs on a less intensive basis.
h. How is CCIS data gathered/entered? Once the client has been deemed eligible for
Step Forward, they are entered into our C*Star database. It operates in a similar
fashion as COMPAS case manager, in that each enrollment reuires a program code.
Our codes mimic the CCIS codes. Therefore when a Step Forward enrollment is
generated it-is-saved-as-an-I24-under-the-P&-S-fundinge-can-query the-database-at
any time for the number of 124s completed for that day or within a specified time
period. All required CCIS information is captured as a comma delineated file and sent
to North Pointe.
i. Does Case Management include goal/task setting? YES If yes, explain how
goals/tasks are established and monitored: The case manager establishes a
supervision plan with each client based upon the COMPAS assessment. The case
managers will focus on the four highest RISK/NEED categories and add goals, tasks and
activities which will address those RISK/NEEDS. The supervision plan is reviewed on
a monthly basis during 1-1 sessions or as needed. if changes occur in the offender's
life then the treatment plan will be adjusted so that this 'change' will be addressed.
j. If referrals are made to other programs, they are both PA 511 and non•PA 511
funded.
k. What is the frequency of reporting/contact with the offender? The case managers
meet with the offenders at a minimum of one time per month. However, this can be
increased based upon the offenders RISK/NEEDS. Additionally, offenders attend
groups 1-3 times per week while in the Step Forward program.
I. How is frequency of reporting/contact determined? The frequency is based upon the
offender's initial screening and their RISK/NEED level. Initially, meetings with their
case manager may be more frequent however; the more compliant the offender
becomes the less they may need to report. Case managers will reduce the reporting
requirements as an incentive for compliance or increase it if warranted.
m. What happens during a typical session with an offender and how long is it estimated to
take? During a typical session with a case manager the supervision plan is reviewed
and any adjustments are made at this time. The offenders are assigned any
appropriate groups, a start date and provided rules of the program. In subsequent
meetings the case managers assist the client by linking them with services in the
community (housing, employment etc). The case managers also target the needs of
the offender and work with them on a 1-1 basis by using the Carey Guides aimed at
specifc criminogenic areas.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES the case managers work with the offenders on issues
relating to their family relationships, employment, referrals to educational institutions
and linidno thc:in with additional treatment providers in the community if required.
The ca ,:e a roi wyers and the providers in the community communicate so that they can
effectively shore information and incorporate the progress, or areas of concern, into
the offender's supervision plan,
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services such as health care or clothing assistance? YES case
Page 3 of 6
fritaittf.PIT.'.i. n •- ';'rnl'i.:t :Li e v ?niec Oo any services in the comonmity t1P;it the y ni,t'ed in
order to th:.; suct:1:::g4til. The referrals ri:.iage from tAiii4ining birth rei;ords, social security
cards, State 10 or their Driver's License. Additionally, the case managers utilize
communily agencies that have clothing assistance, food pantry's, or to a free clinic for
medical services.
p. Does the program monitor for new criminal activity? YES Pretrial investigators in the
fielthvill-contact-the-Step-Forward-program-if-somearre-who-is-enralled-in-the-Step
Forward is reorre.ctti.!.1.: This enrollment information is kept on CStor and is readily
fiMilf:Iiiie to all our staff. In addition case managers ask clients daring 1-1 sessions
about new criminal activity. After termination from the program, clients are tracked
periodically to determine if any rearrests have occurred.
q. This program provides drug/alcohol testing.
r. Explain involvement in 'q' above including the frequency/cost of testing if provided as
part of this program: The frequency of testing is primarily based upon the offender's
drug of choice, assessment at intake, length of clean time, and input from the
referring agent. Currently probation is only able to test once or twice per month.
However these tests are not random. Providing additional drug testing for those
offenders who use opiates or cocaine will help us identify individuals who are having
problems in a more timely manner. Step Forward and probation are currently in talks
to determine how sanctions for positive tests will be handled. The cost of a drug test is
$15.00 per test. Step Forward will only pay for those cases in which additional testing
is deemed necessary.
s. How are delivered services, offender progress and participation documented by the
service provider? All client participation, progress and notes is tracked within our
Cstar database. Additional paperforms, court referral, releases of information are kept
in a paper file.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Referral sources receive
an intake status report as well as copies of the treatment plan and COMPAS
assessment. They are also provided monthly progress reports from the case
managers. Additionally, the referral source receives a completion/termination
reports and are notified promptly if the offender is non-compliant.
u. How does this program differ from the services provided by the probation department?
This program is about addressing underlying criminogenic needs, probation is
still more about enforcement of conditions of probation which may or may not
have anything to do with criminogenic needs.
v. Why can probation officers not provide this level of service? Probation Agents are not
able to meet with the offenders at this level of intensity primarily due to high
caseloads. The case managers at Step Forward are able to focus strictly on completing
activities related to the offender's crinninogenic needs. They are able to tie what is
being discussed within the various groups into the offenders 1-1 sessions.
w. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Case
Page 4 of 6
At Midyear and Year end you are required to report on th
PERFORMANCE
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net-wideningprimary target population. This discourages mid focuse on .0opuitOns
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.-1.?.0:itV:17:ht§'01rii,ofteogtituteikkl6fii:66hIeVderie0#::-Of your objective(s
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managers have caseloads of about 70 offenders for which they coordinate supervision
plans. Case mangers are also required to facilitate 3 groups per week and work at
least 2 evening shifts (until 7:30pm). This allows them to see their clients even more
frequently and allows them to build into their 1-1 sessions lessons from the group.
The DOM case managers have MIL III cases only. These case manger visit all clients
prior_to_being released from the PRC to establish a rapport with the offender.
A. program must Meet at least one of tl-id following objectives and there should be:ConsistencY.
between the objectiYes_and .steategies :identified in Part.1.9f-your application. your targeting an
eligibility noted and your response here.
a. Will this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. If "Both," please describe below how your plan will impact each.
iii. Clearly describe how prison diversions will be accomplished: Moderate to
high risk offenders are often those within the straddle cell sentencing range.
Referring these offenders to Step Forward in lieu of prison (or as part of a split
sentence) will reduce prison commitment rates for this group.
s this program intended to impact recidivism? YE
i. If YES, by targeting which Key Performance Indicator? Both
If "Both," please describe below how your plan will impact each.
Clearly describe how recidivism will be impacted: The Program will
impact recidivism by targeting offenders (violators) that are high risk
high need and developing case plans based on COMPAS criminogenic
needs. Research shows that targeting criminogenic needs will reduce
recidivism by up to 30%. High risk offfenders are often referred to the
Step Forward program as a condition of probation, or as a result of a
technical violation. Having them referred to Step Forward reduces their
criminal activity by targeting criminogenic needs. This significantly
reduces the chance of addition violations or new criminal behavior that
could result in a prison sentence.
6. Develop additional performance indicators based on your program design such as completion of
other monitored programs and conditions, improved family or community stability, improved
assessment scores, etc., as you deem appropriate. Contact your grant coordinator for
Page 5 of 6
Page 6 of 6
_
CCAB: Oakland County FY: 17 h
For OCC Use .0n11": .,
Local Program Name: Jail Reentry Appitive0 (CIS coth' _
•Appr:ovEd PeOiee,teci eproltrrion _. . . . _ .
_ Btiaget Rvcomrnendatim . ... _
Candr bOn.5:
coarginatoi:
Service Provider: Oakland County Sheriff's Office
CCIS Service Type: Community Based Case Management — 124
Projected Enrollment: 260
Projected-Length of-Stay: 42—days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: IZ1 Residential: D Community: El
Program Status (new, modification, continuation): Modification
If a modification, describe here: The program is being modify to add drug testing for those offenders who have
have substance use disorders involving opiates and / or cocaine. These substances require more frequent
testing than probation can currently provide.
List projected enrollment by member county:
CASE MANAGEMENT —
• Only Community Based Case Management uses this form. Jail Population Monitor and
Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and
Gatekeeper are more of a FUNCTION).
• Proposed definition of Case Management:
Problem-solving activity for specific populations to address barriers to successful
completion of probation characterized by assessment, planning, linkage to specific
services, monitoring and advocacy; promotes reduction of barriers to success and
improved outcomes.
• Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed
use of this program should be for very specific populations (targets) and very closely tied to
your objective(s).
• You will be asked to clearly explain why additional case management beyond what is provided
by probation supervision is necessary to help achieve your objectives.
• Case Management is not used to simply do data entry for offender enrollment and
termination.
• If you have questions about what form to use or if your program really is "case management"
please contact your grant coordinator.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PART ICULAR AM.
0Ov_thp .objoctiite(s)
designed to address:,
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
Page 1 of 5
from your Ionyand/OtOokliVisntanalysis Pt I) that this pr
sentence violators by 5% from 176 to 167.
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
2. Beseti;n yo.t.:11...66jectNe(s);:what is your target population?
X Felons DPretrial ElOther (briefly describe): Using the COMPAS assessment, 3
or above in Risk scales or 3 or above in a minimum of two needs scales: criminal personality, criminal
thinking, criminal involvement, and/or cognitive behavior. Probation Violators regardless of score.
Offenders must also be enrolled in the Thinking Mattters -Jail program in order to be eligible.
Describe the program;
a. Is an assessment (not screening) required to determine eligibility? YES Offenders
must meet the PA 511 criteria for Oakland County. An assessment is needed for
placement into program using COMPAS assessment.
b. Is assessment (not screening) part of the case planning process? YES The COMPAS
and Intake Assessment is reviewed with each offender individually to determine a
reentry plan
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. Offenders must be enrolled in the Thinking Matters-jail program
in order to be eligible for this program.
d. Are recommendations for this program made in the PSI or PV sentence
recommendation? YES Somelimes, it depends on the argent and the judge.
e. How else are offenders identified and/or referred to this program? Offenders can be
sentenced into the program by the courts, reviewing the jail population for eligible
candidates is also done to find possible candidates Potential candidates are
forwarded to the court for the possibility of an amended sentence for participation.
Offenders can also make requests to participate in the program through caseworkers
working within the jail.
f. Identify who is responsible for confirming eligibility and describe the process? This
process is completed and confirmed by staff of the OCSO who directly works with the
program.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
an offender is sentenced to the program by the courts on an ineligible charge the
offender is notified, and a letter is sent to the court informing the judge that the
offender is ineligible for the program. These offenders may be eligible for other non-
community corrections funded programs offered within the jail by Sheriff's Office
Program Services staff.
h. How is CCIS data gathered/entered? information on admissions and completions are
complied and then entered into the C*star database. Program information is stored
under program code 124. We can query the database at any time for the number of
124s completed that day or within a specified time period. All required CCIS
information is captured as a comma delineated file and send to NothPointe
i. Does Case Management include goal/task setting? YES If yes, explain how
goals/tasks are established and monitored: Goals are discussed and addressed during
Page 2 of 5
one on one contact with each participant. Tasks and goals are established based on
participant's needs, COMPAS information, Intake Assessment, and TCU Ii Drug Screen.
J. If referrals are made to other programs, they are non-PA 511 funderL
k. What is the frequency of reporting/contact with the offender? Each offender is
required to attend 6 group sessions per week and a minimum of 2 individual sessions
during_the_6_week program. The offender attends 3 classes per week of the Thinking
Matters and 3 sessions on reentry related topics. The topics covered are; Addiction,
criminal behavior, employment, stages of change (subsance abuse), social skills,
communication, and support systems. Some topics cover more than one session. The
2 individuals sessions take place at the beginning of the program, to discuss goals, and
at the end of the program to develop a discharge plan.
How is frequency of reporting/contact determined? Due to the short amount of time
we have the offenders, the frequency of reporting is the same for all. Offenders are
receiving a minimum of six contact sessions per week.
m. What happens during a typical session with an offender and how long is it estimated to
take? One on one sessions will include, social, family, employment, educational,
medical, substance abuse and mental health history. Additionally participants are
required to attend three session lectures per week. The topics are fixed topics that
cover the following: Substance Abuse, Mental Health, Community Resources,
Employment, Support Systems, and Motivational Interviewing. A plan is discussed
with the participant based on needs and requirements that will be needed upon
release. A follow up contact will be conducted to give referrals and specific
information based on needs. Re-evaluation of goals and tasks to be accomplished
upon their re-entry into the community. Intervention opportunities are available to
participants post lecture if necessary. Total time meeting with individuals on one on
one basis during their time in the program is 60 - 75 minutes, in some cases longer
depending on need. Examples of case mangement may include issues like psychiatric
medication, death of a family members, suicidal thoughts and or other related crisis or
non-crisis interventions.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES Based on goals, tasks and needs, additional contacts
for infe.)rmation may be complered by caseworker, Gathered information would be
given to participant in 2nd follow up contact session.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services such as health care or clothing assistance? YES Limited ID
verification can be provided upon request if needed. Health and Mental Health service
refrrc,is are given if needed and required based 0.17 need, if partidpairt is open with
the iVital !kaki? Provider for the county ,an appointment Is coordinated thourgh
Ot.','S") liaison, fi•athy Michigan information is given to participant. Educational
1$71onv`i1-101: is al.v:i given upon need for GED classes, Employment resources ore also
given t.;it this time.
p. Does the program monitor for new criminal activity? YES clients who complete the
program are trucked eil, 12 and 24 months after discharge to determine if any rearrests
have occurred.
q. This program does not -4.1r1r,,ns drug/alcohol testing.
Page 3 of 5
r. Explain involvement in 'q' above including the frequency/cost of testing if provided as
part of this program:
s. How are delivered services, offender progress and participation documented by the
service provider? Documentation is detailed in IMACS Program Services Database
(Sheriff's Office information system), and a hard copy file is also kept. Offender
enrollment and termination dates, codes are tracked in C*star Database. Additional
related information in file include: Intake/Goal Assessment, TCU Drug Screen II, Signed
Program Rules, Completion Certificate, Referal Source Court Order.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Probation is notified of
participant completion of program so that outdates may be adjusted. Agents
are also sent a copy of the offenders discharge plan for follow up.
u. How does this program differ from the services provided by the probation department?
Probation does not attach until the offender is released from jail. This is a jail
based program and as such the offenders are a "captive" audience and
therefore can participate in groups Ito 2 times per day. Program Services staff
has a close working relationship with OCSO personnel which is required for
participant placement, transport and release into the community.
v. Why can probation officers not provide this level of service? Time does not allow
w. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: As part of the
program offenders will have access to ipads or kiosks. On these ipads will be JobView
software which will enable the offender to start searching for employment prior to his
release.
4. : P± program most meet: at least one of the following objectives and-th6re .should-te.c.onsis_tqcY
between -tbe._ObjectiveS -and strategies. identified in Part I, Of your application, your targeting and
eligibility noted above. and.yo6e'resFionse here..
a. Will this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. If "Both," please describe below how your plan will impact each.
iii. Clearly describe how prison diversions will be accomplished: Moderate to
high risk offenders are often those within the straddle cell sentencing range.
Referring these offenders to the jail reentry in lieu of prison will reduce prison
commitment rates for this group.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Choose an item
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: Having offenders
participate in the Jail Reentry program reduces an offenders criminal
activity by targeting criminogenic needs. This significantly reduces the
chance of additional violations or new criminal behavior that could
result in a prison sentence.
Page 4 of 5
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report an the
Statii.t of the following Key
e,t.hat
. . „.
tids
.
primary target popul.ir on. Thk dkrnurage.s net-widening and focuses on popuIt ions in
support of your obje'ive(s).
Track the chaiis in PCRs, ADP and/or LOS based upon your program
Part I. i his will reflect status toward achievement of your nhiective(
Track jail bed days s,ivc'd if applicable to yc'iir pr'am design.
lures..•
Develop additional performance indicators based on your program design such as completion of
other monitored programs and conditions, improved family or community stability, improved
assessment scores, etc., as you deem appropriate. Contact your grant coordinator for
assistance if necessary.
Page 5 of 5
Revised 09/13
CCAB: Oakland County FY: 17
Vendor
Plaiected ADP
Community
Programs Inc
3
Solutions to
Recovery
4
New Paths
1
Turning Point
Completion
House
1
Vendor
Projected ADP
In order for OCC to balance Residential Service contracts amongst all vendors we need a general idea of
how may beds you anticipate using and at which program. You will still be able to access any program
'OrTg.10.9Mikailynded 4gcttivai101e but ypur tholottlimiofvet for beds:i.belps us-plan:
Vendor Community
Programs Inc
Solutions to
Recovery New Paths SHAR Turning Point
Completion House
Pr.ojected ADP 22 30 3 9 16
vendor Heartline
Projected ADP 6
Check with your coordinator to determine how much DIM funding your County
stilt:has available.
How many DM funded residential beds do you have: io
If you use DO.IR funds for residential beds, identify where you are using those beds. Be carefu to nOt
exceed your total DIAIR set-aside including any 5-clay housing or CPS-type programming.
DDJR eligibility is:
• ,Convicted Of OUIL 3 rd
• Intermediate sanction cell, or, Straddle cell with a PRV of leasIkk-1 35
OgScfibRY011T.Res.i4eP1ialSerVics referrai .process:
Are offenders assessed for type of residential placement (substance abuse treatment v. half-way house)
prior to order/referral to the program? Explain: As placement is often part of a structured sentence
recommendation an assessment is not always completed prior to an order into the program. Probation
does not conduct objective SA assessments but rather use their judgement / experience as to as to who
would qualify for treatment. Even though an assessment is not always conducted prior to placement, an
assessment is required for all clients entering a licensed treatment facility.
Are referrals to residential processed by the local manager/staff or do probation officers make direct
referrals to the program? Explain: Program placement is a function of the Community Corrections
Division. Staff track all offenders sentenced to a treatment facility or who has been given a suspended
sentence. Based on projected out dates Community Corrections sets up transportation of the offenders
to the programs, and works on clearing outstanding warrants or holds if possbile. Community Corrections
Page 1 of 2
Revised 09/13
1Dew IlO)
I ItLi1 ir i I
is responsible for entering all placements into C*Star which will allow for easy tracking of LOS, bed
allocation numbers, and reporting of CCIS data. Probation Agents may still directly place offenders who
are not in custody into programs as deemed necessary.
Is residential enrollment captured in Case Manager? It is not captured in Case Manager but it is captured
in our database C*Star. We still require that copies of all monthly billings be sent to us. This information
is entered into C*Star under the appropriate CCIS code. This allows us to track prior placements, number
of days utilized and overall program utilization.
Describe any use of CPS funds in your plan to support non-core services at residential programs. Clearly
describe at which RS vendor and type of non-core service: N/A
How is non-core service enrollment captured in Case Manager? N/A
Do you count bed days saved for participation in residential programs? YES
If YES, clearly describe how jail credit is awarded and documented for residential participation. Most often
the use of PRS is in conjuction with a structured or suspended sentence. If the offender enters treatment
some portion of their sentence is suspended. Jail credit is counted by the number of days suspended
from the sentence.
Page 2 of 2
1-bt'OCC
•••••••• •• • • . . 2.Approved•Prpie,,.cted Enrollment::
:
:Coorgin.oton:...•
ly describe):
CCAB: FY:
Local Program Name:
Service Provider:
CCIS Service Type: 017 Substance Abuse Testing
Projected Enrollment:
Projected-Length-of-Stayi
Does this program also use DEUR funding? Choose an item. If YES, how many OUlL 3rds are projected?
Program Status (new, modification, continuation): Choose au tern.
If a modification, describe here:
List projected enrollment by member county:
Drug and Alcohol Testing -
• OCC recommends that Substance Abuse Testing be a supportive service to other program
participation (i.e., drug or mental health court clients or substance abuse treatment
participants) for specific populations rather than as a "stand alone" program.
• Other programs that have substance abuse testing built into a program design (i.e., a
substance abuse treatment program that includes testing) should address costs associated
with testing in that program's budget.
• You will need to identify why testing already provided by probation is inadequate for your
target population or to address your objective.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program
designed to address:
a. PCR Objectives:
i. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states:
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states:
ii. Probation Violator Technical, which states:
Based on your objective(s), what Is your target population?
LilFeLons LiPretrial DOther (brie
Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable.
b. Are recommendations for the program made in the PSI or PV sentence
recommendation? Choose an item,
c. How else are offenders identified and/or referred to the program?
d. identify who is responsible for confirming eligibility and describe the process?
Page 1 of 3
4.
Track Jail bed.days saved ifapplicabie to your program
Track SUCces5fkii: and unsuccessful terminations from the program
e. Describe your process for addressing referrals not meeting program target and/or
eligibility criteria.
f. How is CCIS data gathered / entered?
g. Explain frequency and type of substance abuse testing provided by this program (urine,
breath, multi panel, instant, lab, etc.). Clearly explain any differences in frequency or
type of testing dependent upon type or characteristic of the offender:
h. Provide-the cost-for-testing suppli&s (for instant-tests,eac-h-test-piece; for lab tests, cost
per scope of test; do not include PBT tubes, alcohol wipes, etc.):
i. How many PBT/Breathalyzer tests are anticipated on an average day?
j. How many urine tests are anticipated on an average day?
k. How are delivered services and offender progress and participation documented by the
service provider?
I. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative tests and types of reports
provided such as intake, monthly, termination, etc.
m. Why is substance abuse testing that is already available through probation supervision
inadequate for this population or to support your objective?
n. Review your answers above. Summarize other aspects of this program not specifically
identified above that you feel are critical to understanding this program:
A program must meet at least one of the following objectives and there should be -consistency-.
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? Choose an item.
i. If YES, by targeting which Key Performance Indicator? Choose an item,
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR:
b. Is this program intended to impact recidivism? Choose an item.
I. If YES, by targeting which Key Performance Indicator? Choose an item.
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted:
•PERFORMANCE MEASUREMENT:: At Midyear and year end to report .......:: . :..................... . . ... ....:.......... ... . . .......... . . .. . .. . . .... . . .• .. . .::.... .. . . ... . . • • ....• • • • • • • • • •
status of the following
:.......:.........................:........
Key Performance Indicators,
.
0CC recommends that 75% of PAS1I funded program enrollees are from this program's
primary target population This i5coprages:nOwiden ingq and focuses. populatio ns
support of your objective(s)
Track the changes In PCRs, ADP and/or LOS based upon your.programE :objectives:per.:.
Part I This will reflect status toward achievement of your objective(s) . . ....
negative tests.
Track the successful /unsuccessful from
. . completions/failures.
6. Develop additional performance indicators based on your program design such as successful
Page 2 of 3
completion of other programming, positive tests by offense, type of treatment, etc., as you
deem appropriate. Contact your grant coordinator for assistance if necessary.
Page 3 of 3
S • Li.f
,
(7...]•• P ro.•qc-o:v1.t:11 rri
CCAB: Oakland County FY: 17 For OCC Use Only:
Approved COS Code:
Approved Projected Enrollment:
Budget Pecommendation:
Conditions,'
Coordinator:
Local Program Name: Youthful Offenders Group
Service Provider: Holy Cross
CCIS Service Type : GOO - Other G lp Program
Projected Enrollment: 65
—Projected Length of-Stay:-180
Does this program also use DDJR funding? NO if YES, how many OWL 3rds are projected?
Program Location (select all that apply): Jail: iil Residential: El L , Community: @
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
1ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) fromyour felony and/or recidivism analysis (Part 1) that this program is
designed to address:
a. PCR Objectives:
I. Overall Prison Commitment Rate Objective, which states:
ii. Group 2 Straddle Cell Objective, which states: Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objectives:
i. Probation Violator New Sentence, which states: To reduce the number of new
sentence violators by 5% from 176 to 167.
Page 1 of 5
Glou p/C rorn [Ii!1:17.1i:p.g
ii. Probation Violator Technical, which states: To reduce the number of technical
violators by 10% from 193 to 174.
Based on your objective(s), what is your target population?
El Felons Pretrial 111Other (briefly describe): Male participants of Step Forward
who score 5 or higher on Violence or Recidivism scales. Must be between the ages 17-26 and have
high crimmogenic scores for-any-of the-foilowing:-criminal-thinkingTcriminal opportunity,-antisocial_
peers, substance abuse, Leisure and Recreation, Social Isolation, Substance Abuse, Anger, Cognitive
Behavioral. Clients that have known gang affiliations or associate with known gang members and
have antisocial peers as a crimnogenic driver are a priority.
. Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Male participants of Step Forward who score 5 or
higher on Violence or Recidivism scales. Must be between the ages 17-26 and have
high criminogenic scores for any of the following: criminal thinking, criminal
opportunity, antisocial peers, substance abuse, Leisure and Recreation, Social
Isolation, Substance Abuse, Anger, Cognitive Behavioral. Clients that have known gang
affiliations or associate with known gang members and have antisocial peers as a
crinnnogenic driver are a priority.
. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES.
Prior to Arirnisqon
i. If an assessment is used, identify the tool: COMPAS
iii. Who completes the assessment? Step Forward Intake staff. The Intake staff
complete an assessment in order to develop a supervision plan. However the
bar charts are received from probation in order to determine eligibility.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO Are required assessments completed prior to the
recommendation? NA
. How else are offenders identified and/or referred to the program? All potential clients
are referred to the intake unit. Defendants are referred either as a condition of bond
or offenders are referred by the Probation Department to fulfill their probationary
obligations. Referrals may come directly from the bench or defense counsel as well.
e. Identify who is responsible for confirming eligibility and describe the process. The
intake staff is responsible for confirming eligibility based upon their criminal history
and COMPAS scores from the intake and assessment (of based on the COMPAS
Page 2 of 5
-6T:():L; 1-fi is s v d
completed by probation). Questions on eligilbilty are referred to the Supervisor for
resolution.
. Describe your process for addressing referrals not meeting program target/eligibility. If
a client is not eligible for Step Forward the court and/or agent is notified immediately
after the intake has been completed via phone and/or in writing. Additionally, the
offender is provided a list of community resources that may be able to meet their
needs on a less intensive basis.
g. How is CCIS data gathered/entered? Once the client has been deemed eligible for
Step Forward, they are entered into our C*Star database. It operates in a similar
fashion as COMPAS case manager, in that each enrollment requires a program code.
Our codes mimic the CCIS codes. Therefore when a Youthful offender enrollment is
generated it is saved as an GOO under the P& S funding. We can query the database at
any time for the number of GOOs completed for that day or within a specified time
period. All required CCIS information is captured as a comma delineated file and sent
to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations).
Strategies for Self-Improvement and Change (SSC) by Wanberg and Milkman
ii. Is the group open or closed? Open
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There is a minimum of 3 and maximum of 15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? 2.3 groups will be able to be completed at each location per year, for a
total of 4.6 groups
v. How many sessions will be completed per group? 102 sessions per year (22
sessions per group).
vi. What is the length of each group session? Each session is 2 hours in length
vii. Identify what skills are taught in this program: The SSC model focuses on
assisting offenders in developing new thinking skills that will help them to
reorganize drug related beliefs and automatic thoughts that promote criminal
conduct and substance abuse.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: This
program is only available in the community.
ix. Are individual sessions part of the program? Choose <In item.
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? N/A
xi. On what basis would individual sessions be used? N/A
i. identify the training or credentials held by your service provider qualifying him/her to
provide this service: Holy Cross Services is one of the largest private, not-for-profit
providers of children's services in Michigan. The service portfolio includes residential
campuses and group homes, charter schools, foster care homes, supervised
independent living programs, day treatment and a variety of community-based
services. They have been in business for over 60 years. They have worked with a
Page 3 of 5
variety of courts and funding sources (MDOC, Pontiac Parole, Oakland County Circuit
Court, and Office of Substance Abuse Services). They have been providing CBT
treatment to parolees and other criminal justice clients since 1993. The current
facilitator, Lonie Gray, is a CADC-M (Certified Alcohol and Drug Counselor) through
MCBAP certification #1-03530, expires 5-16. Lonie has also been trained in Stages of
Change, MotivationalinteMer.!ising, Trauma Informed Services, and Toxic
Relationships.
. How are delivered services and offender progress and participation documented by the
service provider? Progress reports are submitted after every group to the Step
Forward case manager on the client's participation.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The Step Forward case
managers report back to the probation department and/or the court monthly on the
offender's participation or lack of progress. A telephone or email contact is made if
immediate attention is required due to inadequate progress.
. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Holy Cross is
reimbursed on a per group basis. There is a flat fee of $250 per group, this includes all
materials for group participants. _
4, A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how this program will impact the PCR: Individuals referred to
this group are clearly headed to prison if their criminal behavior continues.
This groups is Cognitive behaviorally based and is designed to interrupt that
thinking, help offenders with new thinking patterns that will lead them away
from criminal behaviors.
. Is this program intended to impact recidivism? YE
i. If YES, by targeting which Key Performance indicator? Both
If "Both," please describe below how your plan will impact each.
ii. Clearly describe how recidivism will be impacted: The program is a cognitive
behavior program. These program have been shown to reduce recidivism by
up to 30%. Targeting high risk, high need offenders for this program will
reduce the likelihood of reoffending either with a new crime or for a technical
violation.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net widening and focuses on populations in
support of your objective(s).
Page 4 of 5
Gio LI p IC Liss D(divPi eci P og1,111111)Inii,
Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your olojective(s).
Track jail bed days saved if applicable to your program design.
Track successful and unsuccessful terminations from the program.
Track the successful /unsuccessful discharge from probation for program
completions/failures.
67—Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
- Projected
CCAB: Oakland County FY: 17
-I-SUMMARY INSTRUCtION -:-
In the:.first.:Cd1Uinn :select the code for which you itted-a-:-fvhdif ...•
In the second column indicate if the program is a New Initiative, Modification or Continuation
Please note - if the program is listed as a continuation (with no change. to the program
structure), please do not submit a program description as the original will be used.
In the third column, list out the projected new enrollments.
4. It is not
.:•.
....... .necessary. .. ..Probation Residentia Programming be ow•
Program Code:
:
• .•
Program 1: B15 - Employment Services -
Program 2: CO1 - Cognitive — Thinking Matters Jail
Continuation 260
Program 3: CO1 - Cognitive —Thinking Matters
Continuation 257
Community
Program 4: C05 - Domestic Violence - New Initiative 144
Program 5: D08 - Electronic Monitoring - Continuation 500
Program 6: F22 - Pretrial Assessment - Continuation 10000
Program 7: F23 Pretrial Supervision - Continuation 3500
Program 8: GOO - Other Group Services — Young mens Continuation 65
Program 9: H20-01 - DDJR 5 Day Housing - Continuation 309
Program 10: 122 - Assessment —Step Forward Intake Continuation 850
Program 11: 122 - Assessment —Mental Health & SA
Modification 150
Program 12: 124 - Community Based Case Management Continuation 800
Step Forward
Program 13: 124 - Community Based Case Management — Continuation
260
Jail Reentry
Program 14: ZOO — Drunk Driving S & A Continuation 85
Program 15: Choose an item.
Program 16: CI loose an item.
Program 17:
Program 18:
Program 19:
Program 20:
Program 21:
Program 22:
Program 23:
Choose an tC III
Choose an item.
Choose an item.
Choose an item.
Choose an item.
Choose an item.
Choose an item.
Choose an item,
Choose an item.
Choose an item,
Choose an item.
Choose an item.
Choose an item.
Choose an item,
Choose an item,
Choose an item.
Page 1 of 2
Program 24: Choose an itew. Choi:,se at item.
Program 25: Choose. an item. Choose ail item,
Page 2 of 2
Summary of Program Services
For:
Select the Name of Your CCAB From the Drop Down List
• • • Program Code • • • ProgProgram& Service Type • •
• • • . Name of Program Enrollments •
. Prolected • Continuations Total in Program •
Adrntnlstration Admintstratlen Administration n/a n/a n/a
CO1 Cognitive Thinking Matters - Jail 260 50 310
CO1 Cognitive Thinking Matters - Community 257 77 334
028 Electronic Monitoring Pretrial Supervision EM 500 112 612
F23 Pretrial Supervision Pretrial Supervision 3500 650 4150
F22 Pretrial Assessment Pretrial Services Assessment 10000 0 10000
122 Actuarial Assessment Step Forward Intake 850 0 850
124 Community Based Case Management • Step Forward KO 380 1180
122 Actuarial-Assessment Step Forward-Mental-Health-&-SkIntake— 150 0 150
GOO Other Group Service Young Niers Group 65 14 79
ZO1 DWR Assessment & Treatment Services Drunk Driving Screen and Assessment 85 0 85
Z02 DDJR In Jail Assessment 5 Day Housing 309 2 311
Z03 DDiR Residential Services Residential Services 36 36
124 c9 unity Based. Case Management . laii Sentry 260 50 310
C05 Domestic Violence Batterer's Intervention 144 50 194
915 Employment Services Career Pathways 130 0 130
--
0
-- 0
-- 0
0
0
-- 0
-- 0
0
-- 0
0
Program Cost Descriptions
For:
Select the Name of Your CCAB From the Drop Down List
••••
lail./"8.L.Y.I1agelCOsts•••••
Position 'I
• Title: Manager Name of Individual: Barb Hockey
. .
Number of Hours Worked Per Year.
(Full Time is 2.-,ORO) • . . 2080.00 PIE Equivalent: 1.00
• Funding Sources & cost Allocation
• Program Codeplime . CPS . . • DORI LocallOther 'Fee Revenue Totals Duties and Responsibilities
Administration 181,712 181,712
Responsible for managing all aspects of the CC Division. Completes all
required reports. Develops and maintains the budget for both the State
MDOC grant and the county OP/OF.
Cultivates relationships between CC and its partners on the local, state
and federal levels
.
Administration
Totals - 181,717 181,712
Position 2
•. Title; Chief of Field Operations Name of individual: Larry Doyle
Number of Hours SAiork.d Per Year
(full TInie 112,0801 2080.00 FTE •
Equivalent . LDS
• Funding Sources 8, Cest Allocation
Program Code CPS DIM tocallOther Fee Revenue Totals . Duties and Responsibilities .
Administration 125,624 125,624
Responsible for overall day to day operations. Attends meetings or other
functions as necessary and acts in the capacity of Manager in her
absence.
. _
-
Totals 125,624 - 125,624
Position 3
• Title: User Support Specialist III Name of Individual; Diana Carver
Numf.ar of Hmirs Worked Per Year.
(Pitil Timels 2,0ell . 2080,00 FIE
Frquivalent. 1.00
Funding Sources & Cost Allocation . .
Program cede CPS DIM Local! Other Fee Revenue Totals • Duties and Responsibilities
Administration 49,032 49,032 98,064
Maintaining and updates all databases within CC. Sands monthly CCIS
data and maintains the Integrity of the data. Updates all brochures,
newsletters, and other printed information.
- .
. .
-
Totals 49,037 - 49,032 98,054
Position 4
Title:
Supervisor Community
Corrections Name of individual: Eric Schmidt, Karen Peterson, Dana O'Neal, Lisa Smith
Number of Pours Worked Per Year
(Full Time is 2,080) • 8320.00 FTE
Equivalent: 4.00
• Funding Sources &Cost Allocation
Program code CPS 0D1R LooallOther Fee Revenue Totals Duties and Responsibilities .
Administration 31,829 31,829
The Step Forward supervisor oversees day to day operations of the Step
Forward Program. Responsible for procedures, employee issues and
works as a liaison between OCC staff, MDOC staff and
124- Step Forward 31,829 63,658 95,487
Administration. Also carries a small caseload of special needs clients 8.
transfer cases.
F22 - Pretrial Services Assessment 127,315 127,315
There Is one supervisor for both the District Court and Jail staff. The
supervisors handle staffing issues, conduct work evaluations, draft policy
and fill staffing gaps as needed.
F23 - Pretrial Supervision 127,364 127,364
The supervisor is responsible both the supervision as and EM units. She
Is responsible for procedures, staff issues and performance appraisals.
Also provides coverage as needed.
Administration 125,348 125,348
Responsible for the Weekend and Weekend Alternative for
Misdemeanants programS. Also coordinerecall PA511 placements form
tile all for MDOC and for the misds.
. . Totals 63,558 443,685 - 507,343
Position 5
.Tftle: Office Assistant • Name of Individual: Arnie Hamm, Anita Lindsay, Robin VValler, Autumn Childers, Lauren Phelps, Clara
Shoebottom
Number of Pears Worked Per Year.
(Full Tripe ii 2,080). • 11400,00 FIF
EqUIVRIenti 5.48
Funding Sources & Colt AllOcatiOn
Program Cade CPS DD1R Losal/Other • Fee Revenue • Totals .Duties and ReeponsIbililles
Administration 83,013 83,013
Acts as administrative assistant to the Manager, also completes payroll,
personnel requisitions and billing duties.
F23 - Pretrial Supervision 79,306 79,306
Sorts and enters supervision cases as they are received. Secures and
enters next court dates from the courts or other databases. Sends letters
and performs other general clerical duties as needed.
124 - Step Forward 50,217 71,298 131,515
Assists in data entry to C*Ster for CCIS data, sets up appointments for
clients, tracks referrals, answers phones, sorts mall. Other general
Clerical Duties. There Is 1 FIE in each of our 2 locations
Administration 78,843 78,843
Schedules offenders for the WWAM program and assists in data entry for
all programs
-
Totals 60,217 312,460 - 372,677
Position 6
. Title: Community Corrections
Specialist Ill Name of Individual: •
Beatrice Stitt, Jill Hadley, Janet Yosick, Michelle Dennis, Barb Baril, Kori Short,
Angel Braden, Linda Muiter-Carmean
NuMber of Hours Worked Per Year.
(Full Time is 2,os0) 15640.01 PTE
Equivalent 8.00
Funding Sources & Cost Allocation
Program Code CPS OMR LociaSOther Fee Revenue Totals Duties arid Responsibilities
F22 - Pretrial Services Assessment 429,092 429,092
Monitors daily activities of the CCS Ils. Sets work priorities based on
available resources, checks work, and acts as a liaison for staff
F23 - Pretrial Supervision 111,118 111,118 Responsible for the day to day operation of the unit and the Offender
Link system. Monitors the case loads of line staff.
124 -Step Forward 230,754 230,754
Carries a smaller caseload but is also responsible for making sure groups are
covered, helping line staff with difficult clients and acts a liaison.
Administration 102,996 192,096 Responsible for the WWAM program. Coordinates group sites, maintains
particiapnt rosters and provides reports to the courts.
122 -Step Forward Intake 102,303 102,303
To sanded intake assessments (COMPAS) on all referred offenders into the Step
Forward program. Provides norneligible clients with appropriate referrals.
Tote41 1
Title: Community Corrections
Specialists I & II
Houle, Miles, Warholak, Poisson, Denison, Denver, Coodret, Jensen, Fanning,
Twomey, Antwan, Dean, Sparks
1,503,556
11.50
Funding Sources & Cost Allocation
467,600
14,451
1,132,456
336,649
767,943
DD.'S LoaaltOther Fee Revenue Totals
3.48 7240.00 FTC
Equivalent.
Number of Hours Worked Per year.
(Fail Time Is 2,080)
DDJR LooallOther Fee Revenue Totals cps Program Code
C01 - Thinking Matters -Jail
124 -Jail Sentry
174,772
174,772
174,772
174,772
83,920 Administration 83,920
Position 7
Number of Routs Worked Per Year,
(Full T€me IS'2,0139} .
Program Code
F23 - Pretrial Supenifsion
DOS - Pretrial Supervision EM
F22 - Pretrial Services Assessment
Position 8
Community Corrections
Specialists I & II Title:
Number of Hours Worked Per Year,
(Full Time is 2,089) 23929.00
Fielding Sources & Cost Allocation
()MR tocallOther Fee Revenue Totals CPS Program Code
48,437 59,721 108,158 001 Thinking Matters - Community
193,748
31,067
293,415 124- Step Forward
122- Step Forward Intake
001- Drunk Driving Screen and
Assessment
001 - Drunk Driving Screen and
Assessment
199,763
23,206
Totals 273,252 222,969 464,721
487,165.
142,652
199,763
23,206
960,942
Funding Sources & Cost Allocation
CPS DDJR LocallOther Fee Revenue = Totals Duties and Responsibilities
Responsible for tracking recidivism on all offenders completing PA 511
funded programs. Conducts COMPAS on misdemeanors.
Position 10
Number of Hears Worked PerYear.
(Full The is 2,080) 2080,00
Program Code
349,544
Name of Individual: Bonnie Walendzik
1.00 FTE
Equivalent:
Funding Sources & Cost Allocation
Totals 349,544
The: Inmate Casework Specialist
1,104,592
Name of Indivi ash
FIE
Equivalent.
975,3611
Kot, Rogers, Finley, Stoops, Rector,Galloway, Dutcher, Falls,Sornmerville, Allen,
Barns, Rielly, Konkol, GulIon, Mickley, Stocker, Kulakowski
17.00 35360.00
CPS
125,951
94,451
364,513
Totals 398,964
Duties and Responsibilities
Monitors pretrial defendants on supervision for compliance with
conditions of bond ordered by the court.
Also responsible for defendants placed on EM. Staff Is responsible for
offender whereabouts, scheduling, monitoring of alarms, and responding
Interviews-in custody-defendants-and complies-a-bend-report-In-accordance-with
NICR 6.105. Bail recommendations are made using the pretrial risk assessment
Duties and Responsibillttes
Each case manager conduct at least 2 sessions of the Thinking Matters
groups per week. Responsible for all aspects of group.
Case managers have caseloads of about 70, for which they coordinate treatment
and supervision plans using the COMPAS and Carey Guides.
To conduct intake assessments (COMPAS) on all referred offenders into
the Step Forward program.
DDJR case manAers within the Step Forward program have only OU1L III ca
Conducts comprehensive assessments Including drugs and alcohol for
offender referred into the OU1L Ill delayed sentence program. The DDJR
Duties and Responsibilities
Facilitates all sessions of the Thinking Matters in the jail,
Meets individuallay with all offenders, develops rentry plans which
provide referrals and aftercare piens.
975,363 I
Name of Individual;
FTE
Equivalent:
DIM Local/Other Fee Revenue Totals
19,752
9,207
28,959
Program Code CPS
Administration 19,752
Administration 9,207
Sub -Total 28,959
DDJR Local/Other Fee Revenue. Totals
25,500
25,500 Sub-Total 25,500
cPs Program Code
25,500
•
GOO -Young Mena Group
1:31:11R l_oeal/Other Pee Revenue Totals
7,000
7,000
Program code CPS
C55 - Batterer's Intervention 7,000
Sub -Total 7,000
Totals 83,920 83,920
Salary 84 Wage Totals 1,278,587 • 222,969 3,657,189 • • 5,158,745
Contractual Services
Contract
Name of Provider: Oakland County Information Technology, Oakland County Facilities, Maintenance and Operations
Services Provided;
Terms of Reimbursement;
Computers, support, development of all IT applications and phone lines; Support and rental of phone, and fax lines;
Building space rental
$1,738/ quarter or $6,352/ year for computer rental and $10,00 for development; $2200 for phone usage, $50/month for
fax/copier/scanner maintenance and repairs; $11.00 /square foot X 837 feet of space
Funding Sources & Cost Allocation
Contract 2
Name of Provider: Holy Cross Counseling
Services Provided: Group for Youthful Offenders
Terms of Reimbursement: Holy Cross Is reimbursed on a per group basis. There is a flat fee of $250 per group, this includes all materials for group participants.
Funding Sources & Cost Allocation
Contract 3
Name of Provider' TEM
Services Provided:
Terms of Reimbursement:
Batterer's Intervention Services
$12.50 -$25.00 per session for offenders who are deemed financially unable to pay for the cost of the program.
Reimbursement will be determined on an individual basis.
funding Sources & Cost Allocation
Contract 4
Name of Provider: Oakland County Community Mental Health
Services. Provided: Screening for Mental Health and Substance Abuse Services
• Terms of Reimbursement: $45,000 tor full-time employee assigned to Common ty Corrections
Funding Sources & Cost Allocation
Program Code CPS MAR Lecall0 her Fee Revenue Totala
122 - Step Forward Mental Health & SA
Intake 45,000 45,000
- - - 9
-
-
Sub - Total 45,000 - - 45,000
Contract 5
Nunie of Provider: ADE, iNC
Services Provided: NEEDS assessments for offenders that require a substance abuse assessment according to COM PAS and/or the 7 CU .
Terms of Reimbursement: $0,00 per test
Funding Sources & Cust Allocation
Program Code CPS OMR Local/Other Fee Revenue Totals
122 - Step Forward Intake 1,200 1,200
. .
_
-
Sub-Total 1,200 1,200
Contract 6
Name of Provider: ilancillio &Assoc, House Arrest, & 045
Services Provided: Electronic Monitoring services for pretrial defendants who are unable to pay.
Terms of Reimbursement: Average cost $12.00/day plus $100 hook up fee.
Funding Sources & Cost Allocation
Program Code CPS OMR Local/Other Fee Revenue Totals
DOS - Pretrial Supervision FM 5000 5,000
Z01 - Drunk Driving Screen and
Assessment
5,000 5,000
-
.
.
Sub - Total 5,000 5,000 - - 10,000
Contract 7
Name of Provider: Oakland County Sheriff's Office
Services Provided: Housing for [MIL III offenders
Terms of Reimbursement: $43.00 per day up to 5 days.
Funding Sources & Cost Allocation
Program Code CPS OM Locel/Other Fee Revenue Totals
702 - 5 Hay Housing 67,208 67,208
_
. .
_
Sub-Total 67,208 . - 67,208
Contract 8
CPS
18,378
Sub - Total 18,375
LocalfOther Fee Revenue Totals
18,378
18,378
Program Code
124 - Step Forward
CPS Totals DescrIpton I Local/Olher I Fee Revenue I Program Code
Name of Provider: Jobvlew
Joisylew is a self-service employment application that simplifies the job search process by allowing users to find daily updated
• SCMCCS Provided: updated local, regional arid national Jobs from a simple user Interface that Is purpose-built for one task—search and apply for jobs. This
Is for a kiosk at the lail for offenders in the Nen ic_ograrro.
Terms of Reimbursement: $5,000 / year licensing fee
Funding Sources & Cost Allocation
CPS •DD.In LocallOtbar Fee Revenue Totals
8,700 8,700
Sub - Total 8,700 8,700
Contract 9
Name of Provider; SenreSafe National Restaurant Association;
Services Provided: Serve Safe certificate
Program Code
124 -Jail Rentry
Terms of Reimbursement: $15.00 per online course and assessment; 2 sets of study materials in English $90; 2 sets of study materiais in spanish $90.
Funding Sources & Cost Allocation
DDJR LocallOther Fee Revenue . Totals
1,500
2000,
3,500
Program Code CPS
B15 -Career Pathways 1,500
1315 -Career Pathways 2000
Sub -Total 3,500
Contract 10
Name of Provider: TED
Services Provided; Urine Drug Testing
Terms of Reimbursement: $15,00 per test; 20 offenders t8 test per month s 17 months,
Funding Sources & Cost Allocation
Total 143,237 72,208 215,445
Equipment
Program Code CPS DDJ R LocaUOther Fee Revenue Totals Description
Administratlon
Total
Supplies
Administration
- -0
Total
TraVe
Program Code CPS DDJR Local/Other I Fee Revenue Totals Descdption
Administration 2,000
2,000
Training
Total ZODO 2000,
Program Code CPS DOM Local/OtherFee Revenue Totals Description
Administration 2000 2,000
Total ZODD 2,000
Board expenses
Program Code CPS DDJR Local/other Fee Revenue I TotalS Description
Ad inIllStration 1,000
Total 1,000
Qther ::
Program Code cps DDJR Local/Other I Fee Revenue Totals Description
Administration 1,000 1,000
Total 1,000 1,000
Administration
Salary & Wages
Contractual Services
Equipment
Supplies
Travel
Training
Board Expenses
Other
Administration Total
Total Funding
Recommendation Program Code Funding Request Reserved Funding
Program
MICHIGAN DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
P12017 FUNDING PROPOSAL
for
Select the Name of Your CCAB From the Drop Down List
Comprehensive Plans & Services
Program Code Funding Request Approved Funding Reserved Funding Total Funding
Recommendation
Community Service
Placement
Work Crew - Inmate
Work Crew - Community
Sub-Total
Group-Based Programs
Education
Employment
Life Skills
Cognitive
Domestic Violence
• Sex Offender
• Substance Abuse
Other Group Services
Sub-Total
Supervision Programs
Day Reporting
Intensive Supervision
Electronic Monitoring
Pretrial Supervision
Sub-Total
Assessment Services
Actuarial Assessment
Pretrial Assessment
Sub-Total
Gatekeeper
Jail Population Monitor.
Gatekeeper
Sub-Total
Case Management
Substance Abuse Testing
Other
Program Total
3,500
223,209
7,000
25,500
259,209
39,451
125,951
165,402
77,267
364,513
441,780
487,644
1,354,035
164,781.00
28,959.00
2,000.00
2,000.00
1,000.00
1,000.00
199,740
Total Comprehensive Plans & Services 1,553,775 0 0 0
Drunk Driver Jail Reduction
101 227,969 0
5-Day In Jail Housing 102 67,208 0
Residential Services 103 0 0
Totals 295,177 0
COMMUNITY CORRECTIONS/SHERIFF'S OFFICE FY 2017 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT APPLICATION
FY 2016 Grant Award versus FY 2017 Application
SCHEDULE A
Fund 27370 Project # GR0000000093 Bud Ref 2017 Variance
Revenue + Activity "A" FY 2016 FY 2017 FY 2016 award Variance
Dept. Program Account Name Award Application vs FY 2017 application as V.
REVENUES
Community Corrections
1070401 113180 615571 Grants State $ 1,337,305 $ 1,339,579 $ 2,274 0.17%
Sheriff - Corrective Services
4030301 112650 615571 Grants State 493,034 509,374 16,340 3.31%
$ 1,830,339 $ 1,848,953 $ 18,614 1.02%
702010 Salaries
722740 Fringe Benefits
731213 Membership, Dues
732018 Travel, Conference
750294 Materials, Supplies
773630 IT Development
770631 Bldg, Space Rental
731941 Training
774636 IT Cost
778675 Telecommunications
731388 Public Education (Printing)
731 818 Board expense (Special Event Erogr
702010 Salaries
722740 Fringe Benefits
702010 Salaries
722740 Fringe Benefits
730373 Contracted Services
702010 Salaries
722740 Fringe Benefits
731458 Professional Services
702010 Salaries
722740 Fringe Benefits
731773 Software Rental/Lease
731458 Professional Services
702010 Salaries
722740 Fringe Benefits
730373 Contracted Services
702010 Salaries
722740 Fringe Benefits
731458 Professional Services
702010 Salaries
722740 Fringe Benefits
731458 Professional Services
Total Community Corrections Division
48,485
32,376
500
2,000
0
10,000
9,207
2,000
6,952
2,800
500
1,000
74,555
51,396
21,815
12,636
5,000
218,362
146,151
0
29,684
1,383
1,200
45,000
162,149
123,644
21,878
28,497
19,940
32,500
148,655
74,314
5,000
1,339,579 $
2.00%
2.37%
0,00%
0,00%
-100.00%
0.00%
0,00%
0,00%
0.00%
0.00%
0.00%
0.00%
-12.14%
-3.84%
2.00%
-1.56%
-66.67%
-5.86%
12.73%
-100.00%
7.21%
7.63%
-50.00%
21.62%
-16.30%
1.48%
0.00%
-16.10%
-6.42%
27.45%
12.09%
16.15%
-60.80%
0.17%
EXPENDITURES
Community Corrections
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113000
1070401 113020
1070401 113020
1070401 113035
1070401 113035
1070401 113035
1070401 123010
1070401 123010
1070401 123010
1070401 113120
1070401 113120
1070401 113120
1070401 113120
1070401 113130
1070401 113130
1070401 113130
1070401 113131
1070401 113131
1070401 113130
1070401 113150
1070401 113150
1070402 113190
47,534
31,627
600
2,000
10,000
9,207
2,000
6,952
2,800
500
1,000
84,859
53,451
21,387
12,836
15,000
231,945
129,649
0
27,688
1,285
2,400
37,000
193,718
121,838
0
33,066
21,308
25,500
132,618
63,983
12,754
$ 1,337,305
52,520
29,676
109,040
62,775
109,040
62,775
0
67,208
$ 493,034 $
2.00%
2.27%
2.00%
1.23%
2.00%
1.23%
0.00%
0.00%
3.31%
1.02%
Sheriff - Corrective Services
4030301 113000 702010
4030301 113000 722740
4030301 112651 702010
4030301 112651 722740
4030301 113130 702010
4030301 113130 722740
4030301 113130 730373
4030301 112620 731885
Salaries
Fringe Benefits
Salaries
Fringe Benefits
Salaries
Fringe Benefits
Contracted Services .
Support Services
Total Sheriff's Office
53,569
30,351
111,223
63,550
111,223
63,550
8,700
67,208
509,374 $
$ 1,830,339 $ 1,848,953 5
951
749
-
(10,304)
(2,055)
428
(200)
(10,000)
(13,583)
16,502
1,996
98
(1,200)
8,000
(31,569)
1,806
21,878
(5,469)
(1,368)
7,000
16,037
10,331
(7,754)
2,274
1,049
675
2,183
775
2,183
775
8,700
16,340
18,614
NOTES:
County responsible for 50% match in costs for one (1) Community Corrections Support Specialist and one (1) Supervisor - Community Corrections
- Total match is $112,690.
State responsible for payment and billing the Probation Residential Centers.
The County is responsible for requesting the allocation and tracking the costs.
County requesting an allocation of $1,681,738 for FY 2017
FISCAL NOTE (MISC. #1617,2) July 20, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The State-of Michigan-offers-funding tolocal communities_under_PA 51_1 targeted to divert non-
violent offenders from prison into local jail or sentencing alternatives.
2. Oakland County has been receiving Community Corrections funds since 1994.
3. The Oakland County Community Corrections Division has applied to the Michigan Department of
Corrections (MDOC) requesting funding in the amount of $1,848,953 for plans and services for
the grant period of October 1, 2016, through September 30, 2017.
4. The FY2017 application is $18,614 more than the FY2016 award.
5. Michigan Department of Corrections holds the contracts for all residential services. The State is
responsible for the payment and billing of the Probation Residential Centers in the amount of
$1,681,738, which will be paid directly to the residential centers. The County is responsible for
requesting the allocation and tracking the costs. The remaining amount of $1,848,953 is the
County's responsibility as detailed on Schedule A.
6. The grant provides funding for positions in the Community Corrections Division and the Sheriff's
Office.
7. The grant seeks funding for the following Community Corrections Division positions: ten (10) FTE
Community Corrections Specialist Is (positions #7425, #7426, #7429, #7432, #7433, #9243,
#9247, #9291, #9648, #9649, one (1) FTE Community Corrections Specialist I (position #11772),
one (1) FTE Office Assistant II (position #9295), one-half (.50) FTE Community Corrections
Support Specialist (position #7834), one half (.50) FTE Supervisor-Community Corrections
(position #9396), one (1) PTNE Community Correction Specialist I (position #9397) and one (1)
PTNE Community Corrections Specialist II (position# 9292).
8. The grant will continue to fund the following Sheriff's Department positions; three (3) FTE Inmate
Caseworkers (position #7418, #7419 and #7420), one (1) FTE Inmate Casework Specialist
(position #7421), and one (1) PTNE Office Assistant II, (position #7417).
9. No County match is required with this grant; however, it should be noted that the FY2017 Budget
of this grant application seeks funding for two (2) General Fund/General Purpose FTE positions
(#7834 and #9396) whereby the State will fund 50% of the costs, and the County will match 50%
of the costs.
10. No budget amendment is required at this time.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward and Quarles absent.
Resolution #16172 July 20, 2016
Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Kochenderfer, Kowall, Long,
Middleton, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (17)
NAYS: None. (0)
A-suffidie-nt-majority having votedln favor, the resolutions (with fiscal i—iotesttached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
'7/ 1- c/ iL
1 HEREBY APPROVS THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 201h day of July, 2016.
Lisa Brown, Oakland County
>5441e/