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HomeMy WebLinkAboutResolutions - 2016.07.20 - 22440MISCELLANEOUS RESOLUTION 1/16173 July 20, 2016 BY: Public Services Committee, William Dwyer, Chairperson IN RE: FRIEND OF THE COURT — FY 2016 ACCESS AND VISITATION GRANT AMENDMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Friend of the Court received an amendment to the FY 2016 Access and Visitation grant award (approved by MR #15278) administered through the State Court Administrative Office (SCA0);and WHEREAS the subsequent award increases the contract amount from $16,000 to $23,500; and WHEREAS the additional $7,500 will be used for services performed in conjunction with Impact Consulting, Inc., which facilitates parenting time (visitation) for certain cases as determined by the Court; and WHEREAS there are no in-kind matching funds required by the grant; and WHEREAS the grant amendment has completed the Grant Review process according to the Board of Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2016 Access and Visitation grant contract amendment for an additional $7,500 for the period October 1, 2015 through September 30, 2016. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute this amendment and to approve additional amendments and extensions up to fifteen (15%) percent variance from the award. BE IT FURTHER RESOLVED this grant program is contingent upon the continuation of State funding and acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE J PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Kowall absent. GRANT REVIEW SIGN OFF — Friend of the Court GRANT NAME: FY2016 Access and Visitation Grant FUNDING AGENCY: State Court Administrative Office DEPARTMENT CONTACT PERSON: Suzanne Hollyer 248 858-0431 STATUS: Grant Amendment #1 DATE: June 27, 2016 Pursuant to Misc. Resolution #131:80, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant amendment package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant amendment, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/22/2016) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (6/22/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (6/22/2016) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (6/27/2016) From To: cc: Subject: Date: Van Pelt. Laurie M West, Catherine A; Tayior, Lori; Davis., Patricia G; Schultz. Dean 3 Hollyer, Suzanne; Elarabiy, Kimberly K; Metrick, Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% Wednesday, June 22, 2016 1:11:57 PM Approved. From: West, Catherine A Sent: Wednesday, June 22, 2016 12:11-PM — To: Van Pelt, Laurie Ni; Taylor, Lori; Davis, Patricia G; Schultz, Dean Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2016 Access and Visitation Grant Amendment State Court Administrative Office Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 29, 2016 GRANT INFORMATION Date: June 22, 2016 Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 Other ID Number: SCAO-2016-024 REVIEW STATUS: Amendment to Current Contract over 15% - Resolution Required Funding Period: October 1, 2015 — September 30, 2016 Original source of funding: Federal, Department of Health and Human Services, Administration for Children and Families, CFDA 93.597 Will you issue a sub award (make payments to outside agencies) or contract (through purchasing): Yes, impact Consulting New Facility / Additional Office Space Needs: None From: To: Cc: Subject: Date: Taylor, Lori West, Catherine A; Van Pelt, Laurie M; Davis, Patricia G; Schultz, Dean Holiver Suzanne; Eigrably Kimberly K; Metrick. Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% Wednesday, June 22, 2016 4:13:44 PM HR Approved (No Committee) From: West, Catherine A Sent:- Wednesday, June 22, 201-6 1211 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor— Dean Schultz Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2016 Access and Visitation Grant Amendment State Court Administrative Office Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 29, 2016 GRANT INFORMATION Date: June 22, 2016 Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 Other ID Number: SCA0-2016-024 REVIEW STATUS: Amendment to Current Contract over 15% - Resolution Required Funding Period: October 1, 2015 September 30, 2016 Original source of funding: Federal, Department of Health and Human Services, Administration for Children and Families, CFDA 93.597 Will you issue a sub award (make payments to outside agencies) or contract (through purchasing): Yes, Impact Consulting New Facility / Additional Office Space Needs: None From: To: Cc: Subject: Date: Erienbeck, Robert C West Catherine A; Van pelt, Laurie M; Taylor Lori; Davis. Patricia G; Schultz Dean 3 Holiver, Suzanne; Ekrably, Kimberly K; Metrick Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% Wednesday, 3une 22, 2016 4:37:04 PM Approved by Risk Management. R.E. 6/22/16. From: Easterling, Theresa -Sent: WednesdayJune-22 2016-3:23-PM - To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Metrick, Tammy A Subject: RE: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0339, regarding this matter. Thank you. From: West, Catherine A Sent Wednesday, June 22, 2016 12:11 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Hollyer, Suzanne; Elgrabiy, Kimberly K; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2016 Access and Visitation Grant Amendment State Court Administrative Office Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 29, 2016 GRANT INFORMATION Date: June 22, 2016 From: To: Cc: Subject: Date: Lewis Heather L West Catherine A; Van Pelt, Laurie M; Taylor Lori; Schultz, Dean Ho'No', Suzanne; Elarablv, Kimberly K; Metrick, Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% Monday, June 27, 2016 2:02:19 PM There are no unresolved legal issues at this time. COUNTY MICHIGAK Heather L. Lewis PTNE Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, Ml 48341 Phone Number: (248) 858.2003 Fax Number: (248) 853.1003 E-mail: lewish©oakgov,com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICA_TION This e-mail is intended only for those persons to whom it is specifically addressed, It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550, Thank you for your cooperation. From; West, Catherine A Sent: Wednesday, June 22, 2016 12:11 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Ho11yer, Suzanne; Elgrably, Kimberly K; Metrick, Tammy A Subject; GRANT REVIEW: Friend of the Court - FY 2016 Access and Visitation - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE Friend of the Court FY 2016 Access and Visitation Grant Amendment State Court Administrative Office Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Office of Dispute Resolution 517-373-4839 Access and Visitation Contract Amendment for State Fiscal Year 2015-16 The 2015-16 Access and Visitation Contract, effective October 1, 2015, through September 30, 2016, between the State Court Administrative Office (SCAO), P.O. Box 30048, Lansing, Michigan 48909, and the 6th Circuit Court, Oakland County Friend of the Court, 230 Elizabeth Lake Road, Pontiac, Michigan 48390 (Contractor), is amended as follows: 1. The contract amount of $16,000.00 is increased to $23,500.00. 2. This amendment will be effective only when signed by the Chief Operating Officer or her designee, and the Chief Circuit Court Judge, or other person designated to legally bind contracts. Once signed, its provisions will apply to the entire period specified in the 2015-16 Access and Visitation Contract. The remaining provisions, responsibilities, and assurances within the 2015-16 Access and Visitation Contract continue to apply except as modified by this amendment. Authorized by: Dawn A. Monk Michigan Supreme Court Chief Operating Officer Acceptance by Contractor: Date Date Date FINANCE CO,MWTTEE —Thg ( 4 n FISCAL NOTE (MISC . #16173) July 20, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: FRIEND OF THE COURT - FY 2016 ACCESS AND VISITATION GRANT AMENDMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Oakland County Friend of the Court (FOG) received a grant amendment in the amount of $7,500 to the Federal 2016 Access and Visitation grant award (MR #15278) administered through the State Court Administrative Office (SCAO). 2. The amendment will increase the contract award from $16,000 to $23,500 for the grant period of October 1, 2015 through September 30, 2016. 3. The grant amendment of $7,500 will be used to provide services to be performed in conjunction with Impact Consulting, Inc., to facilitate parenting time (visitation) for certain cases as determined by the Court. 4. There are no in-kind or County matching funds required. 5. The Fiscal Year 2016 Special Revenue budget is amended as follows: FOG Access Visitation — Fund (#27120) GR0000000282 Activity GLB, Analysis Type GLB, Bud Ref 2016 Revenue 3010404-126030-610313 Grants-Federal Total Revenue FY 2016 $7,500 $7,500 Expenditures 3010404-126030-731458 Professional Services Total Expenditures $7,500 $7,500 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward and Quarles absent. Resolution #16173 July 20, 2016 Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Kochenderfer, KowaII, Long, Middleton, Quarles, Scott, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (17) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). .171 27z-/AC I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559AM I Hemel ift3PROVE THIS .RF7zn CHIEF DEPUTY COUNT ACTING PURSUANT TO iviCL STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 20, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 20th day of July, 2016. Lisa Brown, Oakland County