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HomeMy WebLinkAboutResolutions - 2016.07.20 - 22457MISCELLANEOUS RESOLUTION #16188 BY: Commissioner Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLL OVER OF COMMUNITY ALLOCATION — CITY OF FERNDALE — RESURFACING OF VESTER STREET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS from the City of Ferndale has submitted a Local Road Improvement Program application with a multiple year project plan requiring the roll-over and accrual of the City's maximum county contribution authorized in the current year's approved distribution formula; and WHEREAS the proposed budget for the identified project, the resurfacing of Vester Street, requires the accrual of three (3) years maximum county contribution at the current distribution amount for the City of Ferndale of $25,237; and WHEREAS the Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited roll-over and accrual of a municipality's allocation for projects plans that require additional county funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and WHEREAS roll-over and accrual of a municipality's allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality's allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Ferndale for the resurfacing of Vester Street and is recommending that the Board of Commissioners authorize the City of Ferndale's 2016 and 2017 allocations roll-over for consideration of the project in 2018, contingent upon continuation of the program; and NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the City of Ferndale to roll-over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the resurfacing of Vester Street in 2018, contingent upon the continuation of the program.. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Ferndale. Chairperson, I move the adoption of the foregoing Resolution. Commissioner Helaine Zack District #18 RETURN TO AGENDA BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248) 858-0100 Fax: (248) 858-1572 2016 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Background: Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". Required Matching Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY City of Ferndale CONTACT PERSON Loyd Cureton, DPW Director Scott Ringler (Giffels Webster) TELEPHONE NUMBER 248-546-2514 248-852-3100 STREET ADDRESS City Hall 300 East Nine Mile CITY/ZIP Ferndale, MI 48220 E-MAIL ADDRESS dpwdirector@fernalemi.com sringler@giffelswebster.com PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT Vester Resurfacing ROAD/ROAD(S) TO BE IMPROVED Vester (Woodward Avenue to Bermuda) DESCRIPTION Asphalt resurfacing of Vester from Woodward to Bermuda. PROJECT BUDGET FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET DESCRIPTION OF PROPOSED PROJECT EXPENDITURES Please see Optional Multi-Year Project Plan for description of expenditures ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that ''A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIRMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY The Vester Avenue resurfacing project would be a benefit to the community and the existing businesses located on Vester by allowing existing and potential customers to reach the targeted businesses which has shown to increase patronage to businesses. Vester Avenue has seen a resurgence in business activity with the recent opening of Valentine Distilling and the M-Brew. The City is targeting other businesses to relocate to this commercial and retail strip. Resurfacing the road and including additional on-street parking will enable the City to market this street as a viable location for new business or expansion of an existing business. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year proiect plan submittal shall not exceed three years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION The City wishes to include the Vester Avenue Resurfacing project as a multi-year project plan in order to accumulate sufficient allocated funds for the work to be constructed in a single construction season. Funding Requested: 2016 = $23,257, 2017 = +/- $23,257, 2018 = $23,257 Total = +1- $69,777 Local match: 2016 = $23,257, 2017 = +1- $23,257, 2018 = $23,257 Total = +/- $69,777 Total Project Budget: estimated at $250,000 Proposed Project Expenditures: Project expenditures would include construction work required for resurfacing / repairing the existing road to include pavement removal and replacement, new curb and gutter, cold milling and resurfacing of the road. ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application. OPTIONAL ADDITIONAL INFORMATION The work that would be performed on Vester would be a continuation of the City's successful resurgence of Downtown Ferndale including East and Nine Mile resurfacing and streetscape projects that have proven to be a great success and catalyst to encouraging and assisting businesses to locate or expand within the City. REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". 1, on behalf of the City of Ferndale , have been provided with a copy of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these terms and conditions. I, on behalf of the City of Ferndale ,understand and agree to comply with the requirement to provide the Oakland County Board of Commissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of the funding. 07/08/2016 Signature of Authorized Party Date Justin Lyons, City Planner Printed Name and Title Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Chris Ward, Senior Analyst wardcc@oakgov.com Questions regarding the application and approval process should be directed to Chris Ward at the email address above or by phone at (248)858-0111 Resolution #16188 July 20, 2016 Commissioner Middleton, Acting Chairperson referred the resolution to the Finance Committee. There were no objections.