HomeMy WebLinkAboutResolutions - 2016.08.18 - 22486MISCELLANEOUS RESOLUTION # 16187
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD or COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CITY OF HUNTINGTON WOODS — RESURFACING OF SCOTIA RD,
BERKLEY AVE, HUNTINGTON RD, & LUDLOW AVE. — PROJECT NO. 2016-07
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Huntington Woods has identified a project and submitted an application detailing
the goals and outcomes of the project; and
WHEREAS the City of Huntington Woods has demonstrated that it has available funding equal to a
minimum of 50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-07 in the City of Huntington Woods is $7,267; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Huntington Woods and authorizes the release of Local
Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Huntington Woods prepared by Corporation Counsel for
the Pilot Local Road Improvement Program Project No. 2016-07.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Huntington Woods.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Helaine Zack
District #18
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Resurfacing of Scotia Rd, Berkley Ave, Huntington Rd, & Ludlow Ave.
City of Huntington Woods
Board Project No. 2016-07
This Agreement, made and entered into this day of , 2016, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Huntington Woods, hereinafter referred to as the COMMUNITY,
provides as follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering
limited funds, from state statutory revenue sharing funds, for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as Resurfacing of Scotia Rd,
Berkley Ave, Huntington Rd, & Ludlow Ave., as more fully described in Attachment C, attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of
and within the COMMUNITY and are not under the jurisdiction of the Road Commission for
Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledge and agree that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the
PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition,
the COMMUNITY acknowledges that the program is meant to supplement and not replace
funding for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is
expressly established as a pilot program and there is no guarantee that the PROGRAM will be
continued from year to year. The COMMUNITY further acknowledges and agrees that if the
PROJECT is a multi-year road improvement project, the maximum number of years for the
PROJECT funding is three (3) years, although the BOARD anticipates that most PROJECT's
funded under the PROGRAM will be completed by the end of calendar-year 2017, and there is
no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the
future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $14,534; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $7,267, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing
in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the
acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the
PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $7,267, The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $7,267, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $7,267 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Resurfacing of Scotia Rd, Berkley Ave, Huntington Rd, & Ludlow Ave.
City of Huntington Woods
Board Project No, 2016-07
Roadway overlay and banding of roads labeled "Major" under the City's major/local category:
Scotia, Berkley, Huntington, Ludlow.
ESTIMATED PROJECT COST
Total Project Construction Cost $14,534
$14,534
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD TOTAL
TOTAL COST $7,267 $7,267 $14,534 ,
AD MINISTR A I'll V E OFFICES
Mayor Robert F. Paul III
Mayor Pro-Tern Joe Rozell
City Manager Amy Sullivan.
Commissioner Jules B. Olsman
Commissioner Allison Iversen
Cominissioner Jeff Jenks
2016 Application Form
Local Road Improvement 1Vlatelling Fund Program
2016 Allocation Huntington Woods $7,267
Municipality:
Contact Person:
Phone:
Address:
Email:
Project Description:
Designated Roads:
Description:
Project Budget:
Funding Request
Huntington Woods City
Richard Tony Lehmann
248-763-9409
26815 Scotia Road, Huntington Woods, MI 48070
tlehmarna@hwmi.org
Roadway Overlay and Banding
Roads labeled "Major" under the City's major/local State
Scotia, Berki.ey, Huntington, Ludlow, and
1-696 service drive under the Oakland County Road System designated for tri-part
funding.
As per the 2012 and 2014 Series I and Series 11 road Bond program the City of
Huntington Woods has reconstructed roadways within our major and local
street system. The roads designated in the 2016-17 Major and Local Act 51
Budget include those which are 3 to 4 years old, in need of over-banding to
reduce the infiltration of water. These "newer" roads are prime candidates for
this type of product/process. The City has recently prepared documentation
that has been approved by the City Commission on June 21, 2016 accepting
the project scope and cost. Total program $30,600.00
Act 51 Funding 7,267
General Fund (Local Road Allocation) 4,066
8,000 Tri Party Funding Oakland County
Tii-Party 1/3 match ,.,.... ,. , . .. , . : 4,000
'Peiltiolia con ii."•,•KeilOtRrioetin• 1267
Total Cost— Over-banding Program 30,600
C:111sers \Ullmann \Deskimp\LocalRcrad_OC Matching_Ftagl jilot_2016.docx
26815 Scotia Rood Hunting,ton Woods, Michigan 48070 Phone: (248) 541-4300 Fax: (248) 541-3412
hwcity@ci.huntington-woods,mi.us
C f"2.b
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of -1,--)Lei„...‘ -1-1„ 11-Jch CITY , have been provided with a copy of the
Policies and Procedures of the Loca Road improvement Program (Attachment 'A) and agree to comply with these
terms and conditions,
I, on behalf of 1r4c...k.,----r( e.A S DC/r.iS , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Signature of Authorized Party
•izt c_AA.c., 4,- of Le, tic.0
Printed Name and Title
Please return completed application to:
Date
Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Chris Ward, Senior Analyst wardccPoakgov,com
Questions regarding the application and approval process should be directed to Chris Ward at the email address above
or by phone at (248)858-0111
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Project has been established under MCL 123.872, the Gifts of
Property Act, which provides that "A county may grant or loan funds to a township, village or city
located within that county for the purpose of encouraging and assisting businesses to local and expand
within the county".
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING
BUSINESSES TO LOCATE AND EXPAND IN THE COUNTY.
An important part of encouraging businesses to locate and expand in Oakland County is the ability to
provide a high quality of life for employees and their families. Huntington Woods is a welcoming,
beautiful and pleasant place to live. Others have also noticed — in recent years, we've appeared on
several prestigious "best suburbs in America" lists. We take pride in our reputation as one of America's
most desirable cities and strive to maintain that standing. Investing in our infrastructure such as roads,
is one way we can provide a pleasant and pleasing place for employees to settle and raise families.
Maintaining and investing in our local roads, impacts the quality of life for our residents, improves their
property values and provides that highly sought after quality of life for businesses and its employees.
Resolution #16187 July 20, 2016
Commissioner Middleton, Acting Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL NOTE (MISC. #16187) August 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CITY OF HUNTINGTON WOODS RESURFACING OF SCOTIA RD, BERKLEY
AVE, HUNTINGTON RD, & LUDLOW AVE. — PROJECT NO. 2016-07
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1, On May 18, 2016, the Board of Commissioners (BOG) approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2, Funding of $7,267 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-07.
3, This project is for roadway overlay and banding of roads labeled "Major" under the City's major/local
category.
4. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
Revenue
901 010 1-196030-665882
FY 2016
Planned Use of Balance
Total Revenues
$7,267
$7,267
Expenditures
9010101-153000-740085 Local Road Funding Program $7,267
Total Expenditures $7,267
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
Resolution #16187 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE Thle i:INSULUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20th day of July, 2016.
Lisa Brown, Oakland County