HomeMy WebLinkAboutResolutions - 2016.08.18 - 22494MISCELLANEOUS RESOLUTION #16196
BY: Commissioner Marcia Gershenson, District #13
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — REPLACEMENT
OF CULVERT CROSSING AT PUTNAM DRIVE — PROJECT NO. 52734
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its 1/3
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2016 authorized amount of Tr-
Party Road Improvement funding for Project No. 52734 in the Charter Township of West Bloomfield is
$83,333.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of
Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of West Bloomfield.
Chairperson, I move the adoption of the foregoing Resolution.
Co mission Marcia Gershenson
District #13
Quality Life through Good Roads "We Care"
A=it:=FA. CIPA 112
CCP ifirilliLS:cf ePt IV
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: June 20, 2016
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor 77_4/0
SUBJECT: PROJECT NO. 52734, PUTNAM DRIVE
CROSSING WALNUT LAKE CANAL
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WEST BLOOMFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of West Bloomfield for the
replacement of the Putnam Drive culvert crossing the Walnut Lake Canal. Construction
on this project is expected to begin this summer.
The estimated total cost is $625,000. The Board will contribute the preliminary and
construction engineering, estimated in the amount of $125,000. The remaining project
cost of $500,000 will be shared equally by the township and the Board. The township
has elected to use the Tr-Party Program to fund their 50% share. Our total estimated
share is $458,334 and is in the FY16 budget.
The project is in the district of County Commissioner Marcia Gershenson. The
agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
=ROAD
COM11155/0/1
for OAKLAND COUNTY
QUAY LIFE THROUGH GOOD ROADS:
.DAD CONIMISSIQN FOR OAKLAND COUNTY
"WE CARE."
July 7, 2016
Ms. Cathy Shaughnessy, Clerk
Charter Township of West Bloomfield
P.O. Box 250130
West Bloomfield, MI 48325-0130
Re: Putnam Drive, Crossing Walnut Lake Canal
Project No, 52734
Dear Ms. Shaughnessy:
A fully signed and executed agreement for the above mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, P.E., Managing Director at the regularly scheduled Board meeting of
Thursday, July 7, 2016.
3oard of Road Commissioners
Ronald J. Fowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, PE.
Managing Director
Gary Piotrowici, P.E, P.T,O.E.
Deputy Managing Director
County Highway Engineer
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
Onalln
Shannon J. Milldr
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Dennis Lockhart
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-0452
TDD
248-645-9923
www.rcocweb.org
APPROVED
By Cathy Shaughnessy at 8:27 pm, Jun 13, 2016
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Putnam Drive
Crossing Walnut Lake Canal
Charter Township of West Bloomfield
Board Project No. 52734
—1-kt This Agreement, made and entered into this 43tii. day of -deRG. J aci , 2016,
by and between the Board of County Road Commissioners of the County of Oakland Michigan,
hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the replacement of the
Putnam Drive culvert crossing the Walnut Lake Canal, as described in Exhibit "A", attached
hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the
BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $625,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $250,000, which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writirig in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that;
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include preliminary engineering, construction engineering, and
total payments to the contractor.
3. The BOARD shall contribute the preliminary engineering and the construction
engineering, estimated in the amount of $125,000.
4. The remaining PROJECT cost of $500,000 shall be shared equally by the BOARD and
the COMMUNITY. Each 50% share is estimated to be $250,000, respectively and
concurrently. The COMMUNITY agrees that any cost overages will be funded equally
by the BOARD and the COMMUNITY. It is also agreed that:
a. The COMMUNITY shall fund their $250,000 share through the Tr-Party Program.
b, For the COMMUNITY'S 50% portion, any cost overages above the Tr-Party
Program funding of $250,000 will be funded first with any available Tr-Party
Program funds. If no Tr-Party Program funds are available, any costs overages
will be funded 100% by the COMMUNITY.
5. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $83,333 (being 100% of the COMMUNITY'S Tr-Party
contribution).
6. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $83,333 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Putnam Drive - 2 -
Crossing Walnut Lake Canal
Project No, 52734
5/18/2016
IN VV1TNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above. CHARTER TOWNSHIP OF WEST BLOOM FIELD
BeARB-OF-R9A9-€4641M4864eNER6-0E-THE
-604441-14-Gg-GAKLAND
A-Polalie-Beily-Gefeerete-
CHARTER TOWNSHIP OF WEST BLOOMFIELD
By eete/e./
Its
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
By
/K4
Its Managing Director
Putnam Drive - 3 -
Crossing Walnut Lake Canal
Project No. 52734
5/18/2016
EXHIBIT A
TRI-PARTY PROGRAM
Putnam Drive
Crossing Walnut Lake Canal
Charter Township of West Bloomfield
Board Project No. 52734
Replacement of the culvert on Putnam Drive crossing the Walnut Lake Canal.
ESTIMATED PROJECT COST
Preliminary Engineering
Construction Engineering
Contractor Payments
Total Estimated Project Cost
$50,000
$75,000
$500,000
$625,000
COST PARTICIPATION BREAKDOWN
COMMUNITY, COUNTY BOARD TOTAL
Tr-Party Program $83,333 $83,333 $83,334 $250,000
Contribution $0 $0 $375,000 $375,000
TOTAL SHARES $83333 _ $83,333 $458,334 $625,000
Putnam Drive - 4-
Crossing Walnut Lake Canal
Project No, 52734
5/18/2016
Resolution #16196 July 20, 2016
Commissioner Middleton, Acting Chairperson referred the resolution to the Finance committee. There
were no objections.
FISCAL NOTE (MISC. #16196) August 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — REPLACEMENT OF
CULVERT CROSSING AT PUTNAM DRIVE — PROJECT NO. 52734
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 9, 2015, the Board of Commissioners approved Miscellaneous Resolution #15315
which designated $3,909,236 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $83,333 is available in the General Fund Assigned Fund Balance for Tr-Party 2016 and
prior funding (account #383510) for project 52734.
3. This project is for the replacement of the Putnam Drive culvert crossing the Walnut Lake Canal.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
Expenditures
9010101-1 53010-7401 35
FY 2016
Planned Use of Balance $83,333
Total Revenues $83,333
Road Commission Tr-Party $83,333
Total Expenditures $83,333
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
.77K
I HER M ArioftWE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Resolution #16196 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of August, 2016.
Lisa Brown, Oakland County