HomeMy WebLinkAboutResolutions - 2016.08.18 - 22497MISCELLANEOUS RESOLUTION #I6199
BY: Commissioner Nancy Quarles, District #17 and Commissioner Janet Jackson, District #21
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CITY OF SOUTHFIELD — REHABILITATION OF NORTH BOUND
NORTHWESTERN HWY SERVICE DRIVE — PROJECT NO. 2016-16
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Southfield has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Southfield has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-16 in the City of Southfield is $109,813; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the city of Southfield and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Southfield prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2016-16.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Southfield.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Nancy Quarles Commissioner Janet Jackson
District #17 District #21
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Rehabilitation of North Bound Northwestern Hwy Service Drive
City of Southfield
Board Project No. 2016-16
This Agreement, made and entered into this day of , 2016, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Southfield, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering
Limited funds, from state statutory revenue sharing funds, for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as Rehabilitation of North Bound
Northwestern Hwy Service Drive, as more fully described in Attachment C, attached hereto,
and made a part hereof, which improvements involve roads under the jurisdiction of and within
the COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland
County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledge and agree that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the
PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition,
the COMMUNITY acknowledges that the program is meant to supplement and not replace
funding for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is
expressly established as a pilot program and there is no guarantee that the PROGRAM will be
continued from year to year. The COMMUNITY further acknowledges and agrees that if the
PROJECT is a multi-year road improvement project, the maximum number of years for the
PROJECT funding is three (3) years, although the BOARD anticipates that most PROJECT's
funded under the PROGRAM will be completed by the end of calendar-year 2017, and there is
no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the
future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $1,589,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $109,813, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing
in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the
acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the
PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $109,813, The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $109,813, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $109,813 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Rehabilitation of North Bound Northwestern Hwy Service Drive
Board Project No. 2016-16
Rehabilitation of 0.95 miles of poor asphalt and concrete pavement on Northbound
Northwestern Highway Service Drive between Telegraph Road and Northwestern Highway.
The road serves as a main access route to several large commercial office buildings as well
as shopping and entertainment destinations
ESTIMATED PROJECT COST
Total Project Construction Cost $1,589,000
$1,589,000
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD TOTAL
TOTAL COST $1,479,187 $109,813 $1,589,000
RETURN TO AGENDA
BOARD 01? COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax; (248) 858-1572
2016 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages,
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
Reauired Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
SOUTHFIELD
CONTACT PERSON
LEIGH SCHULTZ, CITY
ENGINEER
TELEPHONE NUMBER
248-796-4812
E-MAIL ADDRESS
Ischultz@cityofsouthfleld,com
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Rehabilitation of 0.95 miles of poor asphalt and concrete pavement on Northbound Northwestern
Highway Service Drive between Telegraph Road and Northwestern Highway, The road serves as
a main access route to several large commercial office buildings as well as shopping and
entertainment destinations.
ROAD/ROAD(S) TO BE IMPROVED
NB Northwestern Highway Service Drive
DESCRIPTION
The proposed work will be as follows:
Segment 1 (Telegraph to Lockdale)
-Mill off old HMA pavement
-Perform as-needed slab repair (estimated at 30% of pavement area)
-Condition joints with Detail 7 and 8 pavement repair
-Repair failed curb and gutter
-Place 4" of HMA pavement
-Backfill behind curb and restore with topsoil, seed and mulch
-Re-stripe road
Segment 2 (Lockdale to Northwestern Highway)
-Remove existing curb
-Perform a crack and seat of existing concrete pavement
-Place now curb
-Place 4" overlay over seated concrete pavement surface
-Backfill behind curb and restore with topsoil, seed and mulch
-Re-stripe road
PROJECT BUDGET
FUNDING REQUESTED
$109,813,00
LOCAL MATCH
$1,479,187.00
TOTAL PROJECT BUDGET
$1,589,000,00
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
See attached engineer's opinion of probable cost.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCI 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REOUIRMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
The City of Southfield and the property owners in the immediate vacinity are aggressively seeking to
repopulate the existing office space in the adjacent district north of the Northwestern Service Drive.
The Galleria office complex is under new ownership and anticipates making a multi-million dollar
investment upgrading the common areas and assisting with tenant improvements. They recently
signed a new lease with Sandler Travis for 38,000 sf of office space. Additionally, there are current
negotiations to try to secure another new tentant for 60,000 sf of space,
The Star Theater entertainment complex is also anticipated to undergo significant renovations.
This movie theater destination for south Oakland County helps support area restaurants as well as
on-site restaurants beyond the standard lunch crowds.
Credit Acceptance Corporation, just north of the service drive, continues to grow; their 5-story
building is fully occupied. An improved road condition improves the aesthetics and drive experience
for their numerous employees.
The Meade-Lexus car dealership has been located along this service drive for nearly 20 years and
has contacted the City about the poor road condition in recent years. An improved road condition
will be well received by this luxury car dealership.
The pledge by the County and City of improvements to the deteriorating service drive will help to
improve the overall attractiveness of the commercial office and retail properties along the corridor.
The commitment of improvements will improve landowner standing in lease negotiations and
improve the overall attractiveness of the corridor for office tenants.
Signature of Authorized Part y
Frederick E. Zorn, Jr., CEcD, City Administrator
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCI 12.872 requires that "the grant or loan contract made b y a county shall require a report to the county board of
commissioners regardin g the activities of the recipie nt and the degree to which the recipient has met the stated public
purpose of the fundin g .
I, on behalf of have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and a gree to comply with these
terms and conditions,
I, on behalf of , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report followin g the completion of an
approved project outlining the degree to which the project met the stated purpose of the fundin g .
Printed Name and Title
7/gbo i 6t
Date
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Chris Ward, Senior Analyst wardcc@oakRov,com
Questions regarding the application and approval process should be directed to Chris Ward at the email address above
or by phone at (248)858-0111
1 1111
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PROJECT WORK SHEET
Advancing Communities'
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CITY OF SOUTHFIELD
NB Northwestern Highway
0153-16-0041
Shoot: ENGINEER'S OPINION OF PROBABLE COST p
a. 7/8/2016 13y: ZH
Checked: PD
architects. engineers, planners,
Client:
Project:
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Assumptions:
1 , I
NW Highway to Lockdale will be crock and seated due to the high percentage of cracking within the
Lockdale and Telegraph will be milled to the underlying concrete (assumed),
repaired using detail 7& Et as well as concrete repairs (-assumed at 30% of the pavement area),
Existing driveways will be rebuilt to meat the new grade as required.
pavement grade,
1, The concrete segment (Segment 1) from
existing slabs.
2. The composite segment (Segment 2) between
3, The existing concrete in segment 2 will be
4. NI surfaces will receive a 4'' HMA overlay,
5. Shoulder work will include meeting The new
6. The existing lane configuration is maintained,
7. Permanent signs will not be repMced,
ITEM DESCRIPTION UNIT TOTAL UNIT PRICE COST
1 Mobilization, 5% Max LS 1 $ 40,000.00 $ 40,000.00
2 Soil Erosion and Sedimentation Control LS 1 $ 8,000.00 $ 8,000,00
3 Traffic Maintenance and Control LS 1 $ 26,000.00 $ 25,000.00
4 Crack and Seat (Segment IL Syd 14794 $ 4.00 $ 59,176,00
5 Curb and Gutter Rem Ft 3279 $ 9,00 $ 29,511.00
6 Station Grading Ste 508 600,00 $ 30,000.00
Drainage Structure Repair Ea 15 $ 2,500.00 8 37,500.00
8 Utility Structure Adjust Ea 10 $ 250.00 $ 2,500.00
Underdrain, Subgrade 6 inch Fl 1000 $ 17.00 $ 17000,00
10 Aggregate Base, 8 inch SYD 1650 $ 10.00 16,500.00
11 Aggregate Shoulder, 5 Inch Syd 1064 $ 20.00 $ 21280.00
12 Cold Milling, HMA (Segmont 2) Syd 9173 $ 3.00 $ 27,519.00
13 Asphalt Overlay (4") Ton 5300 $ 80.00 $ 424,000,00
14 Pavt Repr, Det 7 Ft 3046 $ 7.00 $ 21,323.23
15 PavApr, Det 8 Ft 1015 $ 20.00 $ 20,307.83
16 Hand Patching Ton 788 140.00 $ 10,859.05
17 Concrete Pavement Repair (R & R) Syd 2309;6 $ 75.00 $ 173,226.00
18 Curb and Gutter Ft 2279 $ 18.00 $ 41,022,00
19 Concrete Driveway, 8 Inch SYD 543 $ 75,00 $ 40,725.00
20 ADA Ramps Ea 14 $ 1,000.00 8 14,000.00
21 Permanent Pavement Markings LS 1 $ 5,000.00 $ 5,000.00
22 Restoration Syd 11000 $ 5,00 $ 55,000,00
SUBTOTAL $1,119,443,11
CONTINGENCY 20% $223,888,62
TOTAL OPINION OF PROBABLE CONSTRUCTION COST = $1,343,000.00
Other Costs
Engineering (Log Style Design (7%)) $78,000.00
Construction Engineering and Materials Testing (15%) $168,000.00
TOTAL PROJECT COST= $ 1,589,000.00 , , r SUBJECT SHEET NO.
1...., OF,. _..1
JOB NUMBER
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PROJECT LOCAITON MAP AND AREA BUSINESSES
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Resolution #16199 July 20, 2016
Commissioner Middleton, Acting Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL NOTE (MISC. #16199) August 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CITY OF SOUTHFIELD — REHABILITATION OF NORTH BOUND
NORTHWESTERN HWY SERVICE DRIVE — PROJECT NO. 2016-16
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $109,813 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-16.
3. This project is for the rehabilitation of Northbound Northwestern Highway Service Drive between
Telegraph Road and Northwestern Highway.
4. The FY 2016 budget be amended as follows:
GENERAL FUND #10100 FY 2016
Revenue
9010101-196030-665882 Planned Use of Balance $109,813
Total Revenues $109,813
Expenditures
9010101-153000-740085 Local Road Funding Program $109,813
Total Expenditures $109,813
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
Resolution #16199 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPFIOVE fF;118111E8OLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 181h day of August, 2016.
Lisa Brown, Oakland County