HomeMy WebLinkAboutResolutions - 2016.08.18 - 22499MISCELLANEOUS RESOLUTION # 16201
BY: Commissioners Michael J. Gingell, District #1 and Robert Gosselin, District #11
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — CITY OF AUBURN HILLS — RECONSTRUCTION OF DEEP WOOD
DRIVE — PROJECT NO. 2016-01
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirement provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the City of Auburn Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and
WHEREAS the City of Auburn Hills has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-01 in the City of Auburn Hills is $29,877; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Auburn Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Auburn Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-01.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Auburn Hills.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Michael J. Gingell Commissioner Robert Gosselin
District #1 District #11
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Reconstruction of Deep Wood Drive
City of Auburn Hills
Board Project No. 2016-01
This Agreement, made and entered into this day of , 2016, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Auburn Hills, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering
limited funds, from state statutory revenue sharing funds, for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Reconstruction of Deep
Wood Drive, as more fully described in Attachment C, attached hereto, and made a part
hereof, which improvements involve roads under the jurisdiction of and within the
COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland County
or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledge and agree that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the
PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition,
the COMMUNITY acknowledges that the program is meant to supplement and not replace
funding for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is
expressly established as a pilot program and there is no guarantee that the PROGRAM will be
continued from year to year. The COMMUNITY further acknowledges and agrees that if the
PROJECT is a multi-year road improvement project, the maximum number of years for the
PROJECT funding is three (3) years, although the BOARD anticipates that most PROJECT's
funded under the PROGRAM will be completed by the end of calendar-year 2017, and there is
no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the
future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $375,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $29,877, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing
in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the
acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the
PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $29,877, The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $29,877, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $29,877 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Reconstruction of Deep Wood Drive
City of Auburn Hills
Board Project No. 2016-01
Asphalt reconstruction with concrete curb and gutter on Deep Wood Drive
ESTIMATED PROJECT COST
Scope of Design Engineering $30,000
-Construction $305,000
Construction Engineering and Contract Administration $35,000
Geotechnical and Materials Testing $5,000
$375,000
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD TOTAL
TOTAL COST $345,123 $29,877 $375,000
RETURN TO AGENDA
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-01110
Fax: (248) 858-1572
2016 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Auburn Hills
CONTACT PERSON
Jeffrey Herczeg
TELEPHONE NUMBER
248-391-3777
STREET ADDRESS
1827 N. Squirrel Road
CITY/ZIP
Auburn Hills, 48326
E-MAIL ADDRESS
jherczeg@auburnhills.org
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Asphalt reconstruct with concrete curb and gutter.
ROAD/ROAD(S) TO BE IMPROVED
Deep Wood Drive
DESCRIPTION
Deep Wood Drive was constructed in 1988 as part of the Oakland Technology Park development.
The road is a dead-end south off Cross Creek Parkway and provides access within the corporate
park to a variety of light industrial and technology business. Major corporations with access from
Deep Wood include Hirotec and Atlas Copco. There is also a facility for Renishaw proposed on the
vacant parcel at the end of the cul-de-sac. These facilities generate a fair amount of traffic, including
heavy truck traffic.
The majority of the existing road is 34 feet wide from back-of-curb to back-of-curb and is two lanes.
The existing pavement section appears to be 4 inches of HMA over aggregate base with concrete
curb and gutter. Previous micro-surface treatments have worn off but the existing curb and gutter
are in fair condition. The existing pavement is significantly deteriorated and has been patched during
the construction of the adjacent developments.
Based on the pavement conditions removal and replacement of the HMA appears to be the best
option. The geotechnical investigation will confirm, but sub-grade and base improvements are also
anticipated. The pavement geometry needs to be adjusted to accommodate the increased truck
traffic and a pedestrian crossing needs to be added at Cross Creek Parkway with a sidewalk ramps
and a connection to the pathway.
PROJECT BUDGET
FUNDING REQUESTED
$29,877.00
LOCAL MATCH
$29,877.00
TOTAL PROJECT BUDGET
$375,000.00
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Scope of Design Engineering estimated $30,000
Construction estimated $305,000.00
Construction Engineering and Contract Administration estimated $35,000.00
Geotechnical and Materials Testing estimated $5,000.00
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIRMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
In 2014 Atlas Copco, a world leading provider of industrial productivity solutions, moved their 58,000
sq.ft. Auburn Hills facility on Dutton Road to a new 120,000 sq. ft. space on Deep Wood Drive and
Cross Creek Parkway. The larger space employs 225 people, which is about 30 more new jobs than
the previous facility housed and allows for future growth needs.
This project more than doubled their space, which helped Auburn Hills retain Atlas Copco and
insure their capabilities to grow and thrive in Oakland County,
In 2015 Hirotec America, Inc. constructed a 213,000 sq. ft. headquarters for the Americas in the
Oakland Technology and Research district. Located on Cross Creek and Deep Wood Drive, the new
building is the second site owned by Hirotec in Auburn Hills. Combined these facilities house 450
employees that float between the two buildings doing design and manufacturing for General Motors,
Chrysler, Ford, Honda, and BMW, among others.
This project retained and created several hundred jobs in Auburn Hills and Oakland County.
Currently in the development is a 20,000 sq. ft. facility for Renishaw Inc. one of the world's leading
scientific technology companies, with expertise in precision measurement and healthcare. The
primary objective of the facility in Auburn Hills is to provide turnkey measurement solutions to the
Automotive Industry. The facility will include a display area, office space, lab, and showroom to
accommodate 35 (new) engineer and technician jobs in Auburn Hills.
Combined these developments have retained hundreds and created over 60 technology based jobs
for Auburn Hills and Oakland County. As all three of these sites are serviced from Deep Wood Drive
the City of Auburn Hills is committed to improving the existing road condition while continuing to
build successful and lasting relationships with our industrial and commercial partners.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a cornmunity's allocation year to year.
DESCRIPTION OF MULT1-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
Auburn Hills strives to be the leader in continuing the success of Oakland County business
development, and is always looking for an advantage to improve and capture funding to make our
City the most attractive place to build and operate.
Thank you for consideration.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of The City of Auburn Hills , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of The City of Auburn Hills , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Jeff Herczeg Digiially signed hy Jeff FICIT.ZE,g
DN: er,JellHerczeg, c,CIty Atthorolillls. ou=.1114p.arinteni of PubPc
Works, cmall=klerciPg@aubornliiiis,org, eUS
bate: 2016.67.07 1247.64 07/07/2016
Signature of Authorized Party Date
Jeffrey Herczeg, Deputy Director of Public Works
Printed Name and Title
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A Of copy of application can be emailed to: Chris Ward, Senior Analyst wardccPoakgov.com
Questions regarding the application and approval process should be directed to Chris Ward at the email address above
or by phone at (248)858-0111
Resolution #16201 July 20, 2016
Commissioner Middleton, Acting Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL NOTE (MISC. #16201) August 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — CITY OF AUBURN HILLS — RECONSTRUCTION OF DEEP WOOD DRIVE —
PROJECT NO. 2016-01
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1, On May 18, 2016, the Board of Commissioners approved Miscellaneous Resolution #16103 which
designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for the
purposes of improving economic development in Oakland County cities and villages.
2. Funding of $29,877 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-01.
3. This project is for the asphalt reconstruction with concrete curb and gutter on Deep Wood Drive,
4. The FY 2016 budget be amended as follows:
GENERAL FUND #10100 FY 2016
Revenue
9010101-196030-665882 Planned Use of Balance $29,877
Total Revenues $29871
Expenditures
9010101-153000-740085 Local Road Funding Program $29,877
Total Expenditures $29,877
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
Resolution #16201 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
PV) c
I HER APPAOVO YHIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of August, 2016.
Lisa Brown, Oakland County