HomeMy WebLinkAboutResolutions - 2016.08.18 - 22522REPORT (MISC. #16181) August 18, 2016
BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: MR #16181 - SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on August 11, 2016,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #16181 July 20, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Oxford has contracted with the Oakland County Sheriffs Office to
provide law enforcement services for the Township (M.R. #15298); and
WHEREAS paragraph 29 of this Contract provided that an amendment to this Contract must be approved
by a resolution of the Oakland County Board of Commissioners and the Charter Township of Oxford; and
WHEREAS the Charter Township of Oxford has approved a proposed amendment to the contract adding
a Patrol Investigator; and
WHEREAS the Sheriff has agreed to the provisions of Amendment #1 for the Charter Township of Oxford
under the terms of this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
Amendment #1 to the original Oakland County Sheriff's Office 2016 Law Enforcement Services
Agreement with the Charter Township of Oxford to add one (1) Patrol Investigator and authorizes its
Chairperson to execute this agreement.
BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Deputy II position in the
Sheriff's Office, Patrol Services Division, Oxford unit (4030626).
BE IT FURTHER RESOLVED that one (1) fully marked Patrol Tahoe with mobile, prep, MDC and video
camera be added to the county fleet.
BE IT FURTHER RESOLVED that this amendment will take effect August 20, 2016.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES/COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
OAKLAND COUNTY SHERIFF'S OFFICE
2016 LAW ENFORCEMENT SERVICES AGREEMENT WITH
CHARTER TOWNSHIP OF OXFORD
Amendment 1
Pursuant to Paragraph 29 of the 2016 Law Enforcement Services Agreement between
the COUNTY and the CHARTER TOWNSHIP OF OXFORD, the parties hereby agree to amend
said contract in accordance with the attached Schedule A.
All other contractual provisions, of the 2016 Law Enforcement Services Agreement not
otherwise affected by the attached Schedule A remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises,
acknowledgments, set forth in this Amendment and for other good and valuable consideration,
the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute
this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties
to the terms and conditions of this Contract.
IN WITNESS WHEREOF, William Dunn, Supervisor of the Charter Township of Oxford,
hereby acknowledges that he has been authorized by a resolution of the Municipality's
governing body to execute this Amendment on behalf of the Municipality and hereby accepts
and binds the Municipality to the terms and conditions of this Amendment.
EXECUTED: DATE:
William Dunn
Supervisor
WITNESSED: , Clerk DATE:
Charter Township of Oxford
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the
Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland
County, and hereby accepts and binds Oakland County to the terms and conditions of this
Amendment.
EXECUTED: DATE:
Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED: DATE:
County of Oakland
SCHEDULE A
(For Amendment 1 of the 2016 Law Enforcement Services Agreement With the Charter Township of Oxford)
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Effective August 20, 2016
Rank of
Sheriff's
Deputies
Contracted
Number of
Sheriffs
Deputies
Contracted
Biweekly
Charge to
Municipality
in 2016
Annual Costs
2016
Captain $7,579.50
Lieutenant 1 $6,571.80 $170,867
Patrol
Sergeant $5,775.89
Detective
Sergeant 1 $5,949.74 $154,693
Deputy II
(wifill) $5,879.75
Deputy ll (no-
fill) 12 $5,034.16 $1,177,992
Deputy ll (no-
fill/no-vehicle) $4,739.87
Patrol
Investigator
(no-fill)
2 $5,208.01 $135,408
Deputy I (no-
filI) $4,637.66
TOTAL 16 $1,638,960
NOTE: For each "Deputy II (w/1111)" identified above, the 0.C.S.O. will, at no additional
cost to the Municipality, provide a substitute Sheriff's Deputy (i.e., a "fill-in") to provide
Law Enforcement Services to the Municipality whenever a contracted "Deputy T1 (w/fill)"
is absent from the Municipality during any 80 hour biweekly period for any reason except
those reasons enumerated in Paragraphs 6.1.1 - 6.1.5 above.
NOTE: The 0.C.S.O. will not assign any trainees to perform the duties of any Sheriffs
Deputy contracted for and assigned to perform Law Enforcement Services under this
Agreement.
Resolution #16181 July 20, 2016
Commissioner Middleton, Acting Chairperson referred the resolution to the Finance Committee. There
were no objections.
54,945
26,335
4,203
15,220
15,236
126
736
863
115
857
125
979
500
769
11,517
2,700
210
0
0
$ 135,436
56,044
27,569
4,287
15,524
15,236
129
751
880
118
857
125
1,008
515
792
12,093
2,700
221
0
0
$ 138,849
FISCAL NOTE (MISC. #16181) August 18, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Charter Township of Oxford is contracted with the Oakland County Sheriff to provide law
enforcement service to the community.
2. Miscellaneous Resolution #15286 authorized and established the law enforcement contract and
rates for calendar year 2016; the rates stated in this agreement are consistent with the rates
established by this resolution.
3. The resolution authorizes amendment #1 to the law enforcement contract effective August 20,
2016 through December 31, 2016.
4. The Charter Township of Oxford is requesting the addition of one (1) Patrol Investigator to their
contract requiring the creation of one (1) GFGP Full-Time Eligible Deputy II position in the
Contract Patrol Unit, Patrol Services Division of the Sheriff's Office.
5. All other GF/GP Oxford Township positions are continued in the Contracted Patrol Unit/Patrol
Services Division of the Sheriff's Office; the total number of contracted positions for this
community is increased from 15 to 16 positions.
6. The amendment also adds one (1) new marked 2WD Tahoe patrol vehicle with prep at a total
cost of $34,474 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at
a total cost of $11,349; and one (1) mobile/prep radio at a total cost of $4,500 and one (1) hand
held portable radio costing $3,300 for a total capital cost transfer from GFGP Non-Departmental
Contingency of $53,623.
7. Capital funding is partly derived from a funding transfer of $50,000 from the Non-departmental
Grant Match line item to Contingency.
8. The Fiscal Year 2016-2019 budgets are amended as follows:
GENERAL FUND #10100
Revenue
4030601-110000-632093
FY 2016 FY 2017 FY2018-FY2019
Sher. Spec. Dep. $ 16,484 $ 135,436 $ 138,849
Total Revenues $ 16,484 $ 135,436 $ 138,849
Expenditures
4030601-116180-702010-40140
4030501-116230-712020
4030601-116180-722790-40140
4030601-116180-722770-40140
4030601-116180-722780-40140
4030601-116180-722760-40140
4030601-116180-722750-40140
4030601-116180-722810-40140
4030601-116180-722820-40140
4030601-116180-722800-40140
4030601-116180-722850-40140
4030601-116180-750070-40140
4030601-116180-750581-40140
4030601-116180-774677-40140
4030601-116180-776661-40140
4030601-116180-776659-40140
4030601-116180-773535-40140
9090101-196030-730800
9090101-196030-730359
Salaries 6,734
Overtime 3,109
Social Security 515
Retirement 1,865
Hospitalization 1,905
Group Life 15
Workers Comp 90
Disability 106
Unemployment 14
Dental 107
Optical 16
Deputy Supplies 119
Uniform 61
Insurance Fund 93
Lease Vehicles 1,371
Motor Pool Fuel 338
Clemis 26
Grant Match ($ 50,000)
Contingency 50,000
Total Expenditures $ 16,484
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
$ 338
2,127
3,800
4,750
34,074
0
$ 45,089
$ 2,700
17,018
0
0
3,228)
16,490
FY 2016 FY 2017-2019
Capital Costs
4030601-116180-788001-40140-66100 Transfer Out- Motorpool
4030601-116180-788001-40140-53600 Transfer Out- Radio
4030601-116180-788001-40140-63600 Transfer Out- Info Tech
9090101-196030-730359 Contingency
Total Capital Cost
$ 34,474
7,800
11,349
( 53,623)
0
MOTOR POOL FUND #66100
Revenue
1030811-184010-630833
1030811-184010-631071
1030811-184010-631610
1030811-184010-631463
1030811-184010-695500-10100
1030811-184010-665882
Gasoline Oil Grease Chgs.
Leased Equipment
Productive Labor
Parts and Accessories
Transfer In - Gen. Fund
Planned Use of Balance
Total Revenue
Expenses
1030811-184010-750210
1030811-184010-750413
1030811-184010-761156
1030811-184010-796500
Gasoline Charges. $ 338
Parts and Accessories 4,700
Depreciation Vehicles 1,724
Budget Equity Adjustment 38,327
Total Expense $ 45,089
$ 2,700
0
13,790
0
$ 16,490
RADIO COMMUNICATIONS FUND #53600
Revenue
1080310-115150-695500-10100
1080310-115150-665882
$ 4,500
( 4,500)
$ 0
Transfer In - Gen. Fund
Planned Use of Balance
Total Revenue
CLEMIS FUND #53500
Revenue
1080305-116080-630931
1080305-116080-665882
In-Car Terminals
Planned Use of Balance
Total Revenue
$ 26
$ 0
$ 210
(210)
0
INFORMATION TECHNOLOGY #63600
Revenue
1080601-152096-630658
1080601-152096-695500-10100
1080601-152096-665882
$ 192
11,349
( 11,349)
$ 192
Equipment Rental
Transfer In - Gen. Fund
Planned Use of Balance
Total Revenue
Expenses
1080601-152096-761121 Depreciation Equip.
Total Expense
$ 192
$ 192
FINANCE COMMITTEE
REPORT (MISC. #16181) August 18, 2016
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends the
following amendment:
Update:
Schedule A of amendment #1 (page 3): move position from Detective Sergeant to Patrol Sergeant
and correct the annual cost; also, correct the annual costs for Deputy II (no-fill), Patrol Investigator
(no-fill) and total amount.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote,
Resolution #16181 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, Kowa11, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
33/ /6
I HEREBY APPROVE IS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, 1 . have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18.11 day of August, 2016.
46"&"7474-1--,z---
Lisa Brown, Oakland County