HomeMy WebLinkAboutResolutions - 2016.08.18 - 22528REPORT August 18, 2016
BY: General Government Committee, Christine Long, Chairperson
IN RE: MR #16158 - BOARD OF COMMISSIONERS — OAKLAND COUNTY
CLERK/REGISTER OF DEEDS REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR
OAKLAND COUNTY SENIORS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above referenced resolution on
August 8, 2016, reports with the recommendation the resolution be adopted, along with the
following revisions to the Miscellaneous Resolution and attached Access Oakland Master Fee
Structure:
Strike all references of "Public Act 368 of 1978" (PA 368) in the WHEREAS
paragraphs 2 through 5 and insert "MCL 333.2891" in its place,
Remove the 8th and 9th WHEREAS paragraphs, "WHEREAS as a result of the adoption
of MR #14083, the Oakland County Clerk/Register of Deeds, the County Executive and
Department of Management and Budget undertook a study of Oakland County's vital
records fees to explore costs related to maintenance of the vital records program; and
WHEREAS the resulting study found that the current $15 fee for a certified record
exceeded costs, it currently costs approximately $9.13 to produce a certified copy of a
record; and"
Replace the BE IT FURTHER RESOLVED paragraph BE IT FURTHER RESOLVED that
the Access Oakland Master Fee Schedule be amended to reflect that a person 65 years
of age or older shall not be charged an additional fee for an online application to search
and obtain 1 certified copy of his or her birth record." with the following:
"BE IT FURTHER RESOLVED that Access Oakland Master Fee Schedule be
amended to eliminate the category 'Vital Records Order (VRO) — Any Transaction.'
BE IT FURTHER RESOLVED that online vital records transactions shall be subject
to the fees outlined in the 'Shopping Cart, Payment, and Express Checkout
Products Payment Via Credit/Debit Card' category of the Access Oakland Master
Fee Schedule attached."
Chairperson, on behalf of the General Government Committee, I move the acceptance of the
foregoing report.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gosselin and Woodward absent.
ACCESS OAKLAND
MASTER FEE STRUCTURE
PRODUCT NAME
Residential Property Profile (RPP) - Subscription
Residential Property Profile (RPP) - Any Transaction
Commercial & Industrial Property Profile - Subscription
Commercial & Industrial Property Profile - Any Transaction
Residential Property Analyzer (RPA) - Any Transaction
Mortgage Application Acceleration Program (MAAP) - Any Transaction
Delinquent Tax Statement Program - Account Transaction
Delinquent Tax Statement Program - Non Account Transaction
Current Tax Profile - Any Transaction
Map Atlas Viewer (MAV) - Any Transaction
Land Product Bundle (LPB)-(Bundle includes the above RPP, RPA, MAAP, and MAV
product offerings.)
100 (users) to 400 (users)
401 (users) to 700 (users)
701 (users) +
Recorded Document Profile - Subscription
80 searches
170 searches
260 searches
450 searches
Document view and/or print
Unlimited usage
Recorded Document Profile - Non Subscription
Document view and/or print
CVT Property Sales Report- Non Subscription Transaction
Recorded Document Type Report Non Subscription Transaction
Vital Records Order (VRO) Any Trancaction
Each Additional Vital Record Copy (statutory fcc)
Survey Oakland - Subscription
Land Corner Recordation Certificate - Subscription
Land Corner Recordation Certificate - Non Subscription Transaction
Mainframe Land Tax Appraisal (L-T-A)
Mainframe Sales Data
PRODUCT PRICE
$13.00 per month
$7.50 per transaction
$15.00 per month
$12.50 per transaction
$20.00 per transaction
$20.00 per transaction
$1.50 per transaction
$2.00 per transaction
$2.50 per transaction
$4.00 per transaction
$10.00 (per month, per user)
$7.00 (per month, per user)
$5.00 (per month, per user)
$40.00 per month
$80.00 per month
$120.00 per month
$200.00 per month
$1.00 per document
$2,000.00 to $5,000.00 per
month
$5.00 per search
$1.00 per document
$.17 per line item, $2.00
minimum
$.17 per line item, $2.00
minimum
$20.00 per order itcrn
$3-5,90-pec-additienel-eapy
$500 Annual Fee/company for
unlimited use
$200.00 Annual Fee
$.50 per search
$.25 per document
$6.00
$110 per CityNillage/Township
Per system (L-T-A)
$1,690 per Quarter
ADDITIONAL GIS SUB-GROUPS:
GIS Digital Orthophotography $1.00 per megabyte
GIS Parcel Data $10.00 per megabyte, min
$15/max $450
GiS Contour Data $10.00 per megabyte
GIS Road Centerline and Address Range Data $4500 for Entire County
GIS Thematic Layers (Cataloged by One Stop Shop) $350 for Entire County
Shopping Cart, Payment, and Express Checkout Products
Payment Via Credit/Debit Card:
Order Price Range Enhanced Access
From To Fees Pricing Description
$0.00
$50.00
$100.00
$200.00
$300,00
$400.00
$500.00
$600.00
$700.00
$800.00
$900.00
$1,000.00
$49.99
$99.99
$199.99
$299.99
$399.99
$499.99
$599.99
$699.99
$799.99
$899.99
$999.99
and over
$2.50
$4.00
$5.50
$8.25
$11.00
$13.75
$16.50
$19.25
$22.00
$24.75
$27.50
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Flat Rate per order
Fiat Rate per order
Flat Rate per order
Flat Rate per order
2.75% of Order
Payment Via Electronic Check:
$2.50 Flat Rate per Order
Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to
use restrictions that may be necessary to protect the County's intellectual property rights in this data, and any software
underlying the access.
Commissioner
District # (49 A
mmis,
District t.,)
son, I move the peropyon of the foregoing Resolution.
Commissioner
District #
Commissioner
District #10
Commis& ner
District # jC)
Commissioner
District #
MISCELLANEOUS RESOLUTION #16158
BY: Commissioner David Woodward, District #19
IN RE: BOARD OF COMMISSIONERS — OAKLAND COUNTY CLERK I REGISTER OF DEEDS
REDUCED FEE FOR CERTIFIED BIRTH RECORDS FOR OAKLAND COUNTY SENIORS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Clerk/Register of Deeds is invested with the responsibility of serving as
the local registrar and as the custodian of vital records; and
WHEREAS Public Act 368 of 1978 authorizes the governing body of a local government with jurisdiction
over a local registrar to establish a system of fees to provide for the maintenance of a vital records
program; and
WHEREAS PA 368 provides that the fees established by a local government for certified copies of vital
records shall be equal or less than the fee amounts authorized by statute to obtain records from the state
registrar; and
WHEREAS PA 368 further provides that "these fees shall be used for the maintenance and sustenance of
the vital records fees program only. The fees shall alleviate any burden to the taxpayers to provide this
worthwhile program"; and
WHEREAS PA 368 states, "Upon formal application, the state registrar shall charge a person 65 years of
age or older a fee of $14.00 for a search for and 1 certified copy of his or her birth record"; and
WHEREAS the current fee for a search and certified copy of a birth record in Oakland County has been
set at $15.00 per record and $5.00 per additional copy of the same record; and
WHEREAS an enhanced access fee in the amount of $5.00 per item has also been established for online
requests for vital records; and
WHEREAS as a result of the adoption of MR #14083, the Oakland County Clerk/Register of Deeds, the
County Executive and Department of Management and Budget undertook a study of Oakland County's
vital records fees to explore costs related to maintenance of the vital records program; and
WHEREAS the resulting study found that the current $15 fee for a certified record exceeded costs, "it
currently costs approximately $9.13 to produce a certified copy of a record"; and
WHEREAS the state registrar has recommended that the local fees established to provide 1 certified
copy of a birth record for individuals 65 or older no longer exceed the $14 state registrar's fee set by
statute; and
NOW THEREFORE BE IT RESOLVED that the Oakland County vital records fee schedule be amended
to reflect that a person 65 years of age or older shall be charged $10.00 to search and obtain 1 certified
copy of his or her birth record.
BE IT FURTHER RESOLVED that the Access Oakland Master Fee Schedule be amended to reflect that
a person 65 years of age or older shall not be charged an additional fee for an online application to
search and obtain 1 certified copy of his or her birth record.
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Resolution #16158 June 16, 2016
The Chairperson referred the resolution to the General Government Committee. There were no
objections.
Resolution #16158 August 18, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.