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HomeMy WebLinkAboutResolutions - 2016.08.18 - 22537MISCELLANEOUS RESOLUTION #16229 BY: Commissioner Bill Dwyer, District #14 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — VILLAGE OF BINGHAM FARMS — VILLAGE CRACK SEALING PROGRAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Village of Bingham Farms has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City's maximum County contribution authorized in the current year's approved distribution formula; and WHEREAS the proposed budget for the identified project, the Village Crack Sealing Program, requires the accrual of three (3) years maximum County contribution at the current distribution amount for the Village of Bingham Farms of $2,013; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of three (3) years; and WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality's allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the Village of Bingham Farms for the Village Crack Sealing Program and is recommending that the Board of Commissioners authorizes the Village of Bingham Farms' 2016 and 2017 allocations rollover for consideration of the project in 2018, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Village of Bingham Farms to roll over their allocation under the Local Road Improvement Program for 2016 and 2017 for the purpose of the City to submit an application for the Village Crack Sealing Program in 2018, contingent upon the continuation of the program.. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the Village of Bingham Farms. Chairperson, I moyell-5kadoption of the foregoing Resolution. Commissioner Bill Dwyer District #14 BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248) 858-0100 Fax: (248) 858-1572 2016 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Background: Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". Required Matching Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY Village of Bingham Farms CONTACT PERSON Kathryn Hagaman TELEPHONE NUMBER 248.644.0044 STREET ADDRESS CITY/ZIP 24255 Thirteen Mile Rd. #190 Bingham Farms, 48025 E-MAIL ADDRESS clerk©binghamfarms.org PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT ROAD/ROANS) TO BE IMPROVED DESCRIPTION PROJECT BUDGET FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET DESCRIPTION OF PROPOSED PROJECT EXPENDITURES ECONOMIC IMPACT OF PROJECT , The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIRMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION The Village has several road projects planned for the future. A joint crack sealing program estimated at $19,000 will cover all local and major streets in the Village. This project is currently planned for FY 2018-2019. In FY 2020, the Village plans to do a milling overlay project on Bingham Rd., and Bristol Ln. Bingham Rd. is the major road connecting 13 Mile and 14 Mile Rds. Project cost is estimated at $600,000. Both these projects will provide good road surfaces which will carry thousands of cars per day to our major business district on Telegraph Rd. ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application. OPTIONAL ADDITIONAL INFORMATION REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that the grant or loan contract made by a county shall require a report to the counly board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". I, on behalf of Policies and Procedures of the Lao terms and conditions. have been provided with a copy of the Program (Attachment "A") and agree to comply with these Road I provem zot on behalf of V—e-.4 V CI - 9-euidok understand and agree to comply with the requirement to provide the OaklarM Count Board oi ornmissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of the funding. 24,014 Signature of Authorized Party Date ket Printed Name arid Title Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, NH 48341-0475 A pdf copy of application can be emailed to: Chris Ward, Senior Analyst wascicc@oakgov.com Questions regarding the application and approval process should be directed to Chris Ward at the email address above or by phone at (248)858-0111 Resolution #16229 August 18, 2016 The Chairperson referred the resolution to the Finance Committee. There were no objections.