HomeMy WebLinkAboutResolutions - 2016.08.18 - 22550MISCELLANEOUS RESOLUTION #1621 3 August 18, 2016
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - HURON VALLEY
SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 3 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS in 2012 the Huron Valley School District (HVS) entered into a service agreement with the Oakland
County Health Division to assist in conducting a groundwater monitoring program that included sampling from
certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant In White Lake
Township, Oakland County, Michigan; and
WHEREAS I-IVS is requesting to amend the agreement to include two (2) additional years of service beginning
on the day of acceptance and ending two (2) years later; and
WHEREAS the HVS Amendment 3 reflects a total potential funding amount of $2,218 per year including
mileage; and
WHEREAS no personnel changes are requested for the Service Agreement; and
WHEREAS this Amendment 3 has been reviewed by the County's Corporation Counsel and has been
recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Huron
Valley School District's Amendment 3 in the amount of $2,218 per year, beginning on the day of acceptance
and ending two (2) years later.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Service Agreement and
approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement
as originally approved.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gosselin and Woodward absent.
ADDENDUM 3
SERVICE AGREEMENT
WHEREAS, Huron Valley School District (hereinafter referred to as "HVS") and the
Health Division of Oakland County (the "County") entered into a service agreement on March 30,
2012 ("Service Agreement").
WHEREAS, under the Service Agreement, HVS retained the County to assist HVS in
conducting a groundwater monitoring program, including sampling from certain residences
located near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township,
Oakland County, Michigan.
NOW, THEREFORE, THE PARTIES AGREE TO AMEND THE SERVICE
AGREEMENT BY AMENDING THE FOLLOWING PROVISIONS:
1. Section III of the Service Agreement shall be amended to read:
This Agreement shall be in force and effect for two (2) years from the date this Addendum is
executed by the Parties. The Parties can mutually agree in writing to extend the term of the
Service Agreement. Either Party may terminate, with or without cause, upon giving the other
Party thirty (30) days advance written notice. HVS shall reimburse the County for any reasonable
expenses incurred/services provided prior to the termination date.
2. EXHIBIT A, SCOPE OF SERVICES and EXHIBIT B, RESIDENTIAL
WELL SAMPLING LIST shall be amended as attached to this Addendum.
Otherwise, the provisions of the SERVICE AGREEMENT remain unchanged and remain
in full force and effect.
IN WITNESS THEREOF, this Addendum to the Service Agreement has been executed
on this day of ,2016.
Executed by:
HURON VALLEY SCHOOL DISTRICT
By:
Its:
OAKLAND COUNTY
By:
Its:
EXHIBIT A
SCOPE OF SERVICES
Residential wells are proposed for sampling as part of Huron Valley School
District's groundwater monitoring program near HVS's Bogie Lake Campus Wastewater
Treatment Plant in White Lake Township, Oakland County, Michigan ("WWTP"). The Health
Division of Oakland County (referred to as the "County"or "Oakland County Health Division")
has agreed to assist Huron Valley School's with the residential well sampling. See attached list
(Exhibit B) for all homes to be included in the sampling survey for Spring 2016 and Spring 2017.
The specific tasks for the residential sampling and the Party responsible to
complete the task are as follows:
- Prepare and send letter to those selected to have their well sampled
o Entity to complete —Huron Valley Schools
Prepare contact list of residents (addresses)
o Entity to complete -Huron Valley Schools
- Contact residents and schedule sampling appointments,
including the potential mailing of postcards to residents
o Entity to complete — Oakland County Health Division
- Preparation of sample containers, and sample coolers
o Entity to complete -Brighton Analytical Services and Huron Valley
Schools
• Review of resident's water system and collect sample from water supply
well
o Entity to complete Oakland County Health Division
Transportation of samples to analytical laboratory (prior to transportation, a
seal that is signed by the County will be placed on all sample containers
and sample coolers, and Brighton Analytical Services will certify that such
seals are in place at the time of delivery to the laboratory).
o Entity to complete —Huron Valley Schools
- Analysis of water samples (constituents to be sampled are: sodium,
chloride and hardness.)
o Entity to complete-Brighton Analytical Services
Note: Lab fees to be paid by Huron Valley Schools
Data quality review
o Entity to complete —AMEC and Oakland County Health Division
• Prepare letter to residents indicating results
o Entity to complete —Oakland County Health Division
Prior to groundwater sample collection, the water treatment system within each
residence or its connection to an outdoor spigot will be reviewed by the County in order to identify
an unsoftened sample tap or spigot location. If the County is unable to confirm whether the
sample was collected from an unsoftened source prior to sample collection, the
confirmation will be completed through analytical testing of the sample. Samples
collected from a confirmed unsottened tap or outdoor spigot at the select residences in the
study area will be labeled as "Unsoftenecl Sample" on the chain-of-custody documents and sample
bottles. The County standard procedures for the collection of a sample will be used and the
Brighton Analytical Services chain of custody form will be used for the collection of samples
(attached).
Analytical results will be transmitted by Brighton Analytical Services to the
County and AMEC for quality control and quality assurance review. Upon completion of this review,
the County will transmit the results to each property owner via a letter consistent with letters
previously sent by the County to area residents.
EXHIBIT B
RESIDENTIAL WELL SAMPLING LIST
HOUSE
NUMBER STREET NAME
3124 Mistwood Court-North
3125 Mistwood Court-North
3132 Mistwood Court-North
3133 IVlistwood Court-North
3140 Mistwood Court-North
7333 Mistwood Drive
7340 Nlistwood Drive
7345 Mistwood Drive
7353 Mistwood Drive
7360 Mistwood Drive
7370 Mistwood Drive
7380 Mistwood Drive
7390 Mistwood Drive
7397 Mistwood Drive
7400 Mistwood Drive
7410 Mistwood Drive
2500 Valley Oaks Drive
2505 Valley Oaks Drive
2645 Valley Oaks Drive
2785 Valley Oaks Drive
2865 Valley Oaks Drive
7075 Willowing Oaks Drive
NOTES
The list of residential drinking water wells to be sampled in
2017 may be different from this list and will be based on
the laboratory analytical results obtained from the
residential drinking water wells sampled in 2016.
FISCAL NOTE (MISC. #16213) August 31, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - HURON VALLEY
SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 3 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. Miscellaneous Resolution #12058 established an agreement so that Oakland County could assist the
Huron Valley School District in conducting a groundwater monitoring program that includes sampling
from certain residences located near the Huron Valley School District's Bogie Lake Campus
Wastewater Treatment Plant in White Lake Township.
2. The County has extended its contract with the Huron Valley School District for an additional two years,
beginning on the day of acceptance, in order to assess the confined aquifer that is used for drinking
water by the nearby residents, as well as to assist in developing and/or refining future soil
boring/monitoring well drilling.
3. The County shall be compensated for performing its services on a per sample basis at a rate of $90
per sample collected, with twenty-two (22) proposed residential wells, amounting to $1,980 along with
$238 in mileage for a total of $2,218 per year in anticipated revenue for FY 2016 and FY 2017.
4. There are no additional positions required with this agreement.
6. The FY 2016 and FY 2017 Budgets are amended as follows:
GENERAL FUND (#10100)
FY2016 - FY2017
Revenues:
1060220-134220-631799 Reimb Contracts $ 2,218
9010101-196030-665882 Planned Use of Balance ($ 2,218)
Total Revenues $ 0
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16213 August 18, 2016
Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda
were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 18, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 18 th day of August, 2016.
Lisa Brown, Oakland County