HomeMy WebLinkAboutResolutions - 2016.08.31 - 22560MISCELLANEOUS RESOLUTION # 16227
BY: Commissioner Nancy Quarles, District #17; Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM —
MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION —
CITY OF OAK PARK — REDEVELOPMENT OF W. NINE MILE RD.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the City of Oak Park has submitted a Local Road Improvement Program application with a
multiple year project plan requiring the rollover and accrual of the City's maximum County contribution
authorized in the current year's approved distribution formula; and
WHEREAS the proposed budget for the identified project, the redevelopment of W. Nine Mile Rd. ,
requires the accrual of three (3) years maximum County contribution at the current distribution amount for
the City of Oak Park of $27,110; and
WHEREAS the Oakland County Board of Commissioners established policies and procedures for the
Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and
WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and
procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that
require additional County funding; and
WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality
to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a
maximum of three (3) years; and
WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval
by the Board of Commissioners; and
WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate
Oakland County in any way to funding a project; and
WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local
Road Improvement Program, which has been established as a pilot program; and
WHEREAS a municipality's allocation is subject to change from year to year based upon the factors
utilized in current distribution formula and amendments to the distribution formula approved by the Board
of Commissioners; and
WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of
Oak Park for the redevelopment of W. Nine Mile Rd. and is recommending that the Board of
Commissioners authorizes the City of Oak Park's 2016 and 2017 allocations rollover for consideration of
the project in 2018, contingent upon continuation of the program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
City of Oak Park to roll over their allocation under the Local Road Improvement Program for 2016 and
2017 for the purpose of the City to submit an application for the redevelopment of W. Nine Mile Rd. in
2018, contingent upon the continuation of the program,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Oak Park.
Chairperson, I move the adoption of the foregoing Resolution.
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0 IGO
Fax: (248) 858-1572
2016 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages,
Proiect Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2016 program proiects in Farmington has been set at $11,642.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Oak Park
CONTACT PERSON
City Manager, Erik Tungate
TELEPHONE NUMBER
248.691.7410
STREET ADDRESS
13600 Oak Park Blvd
CITY7Z1P
Oak Park, MI 48237-2029
E-MAILADDRESS
etungate@oakparkmi.gov
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Closing the intersection of W. Nine Mile Rd and Sherman St., located within one of Oak Park's
primary commercial corridors, to construct an engaging public space. Such a project will contribute
to Oak Park's larger plan to redevelop Nine Mile Rd. into a walkable, vibrant commercial strip,
ultimately transforming it into a magnet for new and thriving businesses.
ROAD/ROAD(S) TO SE IMPROVED
Sherman Street & West Nine Mile Road
DESCRIPTION
The closure and repurposing of the intersection at Sherman St. and Nine Mile Rd. is an integral
piece of Oak Park's larger redesign of the Nine Mile Corridor. Transforming this small,
under-utilized portion of Sherman St. into an interesting and engaging public space will assist the
City in pushing forward our larger agenda of changing the way people view, and use Nine Mile Rd.
Interrupting the street grid will calm the flow of traffic while creating a pleasant space and visual
diversity. This will aide in fostering an atmosphere friendly to business owners, pedestrians,
bicyclists, and vehicles. The existing private parking areas surrounding the new public space will be
enhanced by landscaping to provide a more comfortable and aesthetically pleasing place that may
simultaneously accommodate pedestrians and vehicles. Buffer plantings will help distinguish the
new public space from the surrounding area.
The approximately 7,200 square foot space will include movable tables, chairs, and planters, an
outdoor chess set, and a Cornhole gaming area, all intended to arouse the interest of those passing
by. The proposed entry seat walls and signage at the north edge of the space will separate the area
from motorists using Sherman St. Tables adjacent to the neighboring restaurant will encourage
outdoor dining, and will attract patrons to this local eatery. Landscape buffers and trees will act as a
soft barrier between the public space, parking to the east and the back entrance of the local eatery
to the west. The interactive elements will create a place attractive to people of all ages. Benches
and seating walls will encourage people to gather and will provide places for commerce and social
Interaction.
While we are proposing a closure of the intersection, there will still be an opportunity for vehicles to
access Sherman St. from Nine Mile Rd. by way of the alley system located behind the commercial
buildings that connect to Republic Ave. to the west and Forest St. to the east. This intersection
repurposing will ultimately play an important role in Oak Park's larger redesign of Nine Mile Rd. by
transforming a bleak space, which currently only serves a purpose for vehicles, into a space that
encourages a variety of users to spend more time on the commercial strip.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$81,330 (over 3 years) $93,850 $175,180
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
SITE DEMOLITION/PREP
Concrete Pavement Removal: $7,200
Asphalt Removal: $3,735
Concrete Curb Removal: $2,900
TOTAL: $13,835
SITE IMPROVEMENTS
Site Civil: $17,000
Utility Removal I Relocation: $8,000
Final Site Grading: $2,850
TOTAL: $27,850
SITE HARDSCAPE
6" Curb: $810
Standard Plaza Concrete: $39,200
Standard Concrete Sidewalk/Ramp: $6,528
Step: $3,300
Alley/Driveway Flare: $4,800
Masonry Seat Walls: $4,375
TOTAL: $59,013
LANDSCAPE/SOFTSCAPE PACKAGE
Ornamental Tree: $3,600
Shrub/Ground Cover: $11,000
Mulch: 1,260
Seeded Turf: $325
Planting Soil Mixture: $4,100
TOTAL: $20,285
SITE FURNISHINGS & LIGHTING
Pedestrian Scale Lighting: $6,500
Accent Lighting: $4,000
Tables/Chairs: $10,000
TOTAL: $20,500
MISC.
Chess Game & Corn Hole: $4,500
TOTAL $4,500
BUDGET COSTS: $145,983
10% CONTINGENCY: $14,598.30
SOFT COSTS (10%): $14,598.30
TOTAL COSTS: $175,180
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCI 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REOUIRMENT OF ENCDURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
In order to help our current businesses thrive, and to encourage additional businesses to locate on
the Nine Mile Corridor, a complete redesign of Nine Mile Rd. is essential. A successful redesign
must include space for all modes of transportation and places that foster social and economic
interaction. To accomplish this goal Oak Park has been actively working on a plan to rehabilitate the
Nine Mile Corridor. This plan emphasizes the addition of street parking, combined with the
implementation of a road diet and pedestrian amenities to transform Nine Mile into a thriving
commercial corridor that attracts an increased amount of foot traffic. It also includes bike lanes,
green space, walking paths, and a variety of engaging public spaces strategically intermingled
within our existing commercial infrastructure. Ultimately, the plan to redesign Nine Mile Rd. will
create a vibrant, more business friendly commercial strip.
Currently, the approximately sixty by one hundred and twenty-foot space on Sherman St, between
Nine Mile Rd. and the adjacent alley is a concrete wasteland. There are no spaces for shoppers or
residents to enjoy Oak Park or each other's company, and therefore, nothing to entice users to
linger on the commercial strip. By transforming this intersection into a lively public space we can
change the way people utilize Nine Mile Rd., encouraging them to spend time on the corridor and
frequent our local businesses. The Nine Mile Rd. redesign plan will capitalize on our existing
human-scale infrastructure to create a vibrant hub of pedestrian activity. By replacing a desolate
intersection, that encourages people to move away from businesses as soon as possible, with a
place that encourages interaction, we will turn Nine Mile Rd. into a regional destination for
pedestrians, shoppers, and businesses. With this seemingly small piece of the larger plan we can
expect to see substantial increases in pedestrian traffic, increases in sales at existing businesses,
the attraction of new businesses into our many vacant storefronts, and reinvestment in commercial
space. This intersection closure is a vital, incremental piece of Oak Park's larger Nine Mile Rd.
redesign plan. By creating strategically placed interesting public spaces that encourage people to
spend time and patronize nearby businesses we can attract entrepreneurs, private investment and
increased economic development to a currently under-utilized commercial area in Oakland County.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed three years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
'ALLOCATION
Due to the high cost of this project It is our intention to fund it over multiple years with the
assistance of the Local Road Improvement Program. With the funds allocated this year we plan to
complete preliminary work on the site, and to complete the project with Local Road Improvement
Program funds and City match in the following years. In the event that the Local Road
Improvement Program is discontinued, or the allocation amount available to the City in the next two
years is less than anticipated, we are fully prepared to seek alternate funding to complete the
project.
5
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
Please find attached to this document several pictures of the current conditions of the project area.
These images illustrate not only the existing bleak environment, but also the potential this area
holds to become a vibrant commercial destination,
REPORT FOLLOWING COMPLETION OF THE PROJECT
Ma 123.872 requires that the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of The City of Oak Park , have been provided with a copy of the
Policies and Procedures of the Local Road improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on be The City of Oak Park understand ancl agree to comply with the
requ men to provide the Oakland County Board of Commissioners with a report following the completion of an
oved roject outlining the degree to which the project met the stated purpose of the funding.
IrCiature of Authorized Par
Erik Tungate
Printed Name and Title
Please return completed application to; Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, NO 48341-0475
A pdf copy of application can be emalled to: Chris Ward, Senior Analyst warcicc@oakgov.com
Questions regarding the application and approval process should be directed to Chris Ward at the email address above
or by phone at (248)858-0111
7/28/16
Date
Above: Looking north on Sherman St. from 9 Mile Rd. is a view Wings Garden Chinese Restaurant currently stands on the west corner and a va-cant commercial building stands on the east corner. Below Left: Looking east on 9 Mile Rd. is a view of the vacant commercial building on the northeast corner of 9 Mile and Sherman. Below Right: Looking south on Sherman St. is a view of the proposed project space and the vacant commercial building on the northeast corner of 9 Mile and Sherman.
Top: Looking west on 9 Mile is a view of Wings Garden Chinese Restaurant on the northwest corner of 9 Mile and Sherman. Bottom: Looking north on Sherman is a view of the proposed project space and Wings Garden Chinese Restaurant on the northwest cor-ner of 9 Mile and Sherman.
Legend Landscape Buffer Entry Seat Watls & Signage O Specimen Tree Cornhole Gaming Area Future Patio Expansion Outdoor Chess Set e Moveable Planters Private Outdoor Dining •0 Moveable Table & Chairs • Low Colorful Plantings Proposed site plan for project area
Resolution #16227 August 18, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #16227) August 31, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE
YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — CITY OF OAK
PARK REDEVELOPMENT OF W. NINE MILE RD.
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a
multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of
three (3) years.
3. The proposed budget for the identified project, the redevelopment of W. Nine Mile Rd., requires the
accrual of three (3) years maximum county contribution at the current distribution amount for the City
of Oak Park of $27,110.
4. The Local Road Improvement Subcommittee and Board of Commissioners has reviewed the multi-
year plan application submitted by the City of Oak Park and authorized to roll-over the 2016 and 2017
allocation amounts for the purpose of the City to submit an application in 2018 for the redevelopment
of W. Nine Mile Road project.
5. The 2016 and 2017 roll-over allocation amounts for the City of Oak Park under the Local Road
Improvement Program will be retained in the Local Road Improvement Matching Program Assigned
Fund Balance (GL account #383465) and will require a separate resolution anticipated in 2018 to
appropriate funding for the redevelopment of W. Nine Mile Road project; contingent upon continuation
of the program.
6. The funding will be contingent upon the County's distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result
in the elimination or suspension of the program.
7. No budget amendment is required at this time.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16227 August 31, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin. Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I I'
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31,
2016 : with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 31 st day of August, 2016.
Lisa Brown, Oakland County