HomeMy WebLinkAboutResolutions - 2016.08.31 - 22562MISCELLANEOUS RESOLUTION # 16228
BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — VILLAGE OF BEVERLY HILLS — REHABILITATION OF
EVERGREEN DRIVE — PROJECT NO. 2016-18
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road
Improvement Program to assist Oakland County's cities and villages with the construction, maintenance
and repair of roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a
report shall be submitted to the Board of Commissioners outlining the project activities and the
degree that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed
and recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 60% share of the project from the General
Fund Designated Fund Balance for Pilot Local Road Improvement Program. The resolution shall
be approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in
the cost participation agreement; and
WHEREAS the Village of Beverly Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and
WHEREAS the Village of Beverly Hills has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2016 authorized amount of the Local Road
Improvement Program funding for Project No. 2016-18 in the Village of Beverly Hills is $10,699; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Village of Beverly Hills and authorizes the release of Local Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the Village of Beverly Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2016-18.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the Village of Beverly Hills.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Bill Dwypr
District #14
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Rehabilitation of Evergreen Drive
Village of Beverly Hills
Board Project No. 2016-18
This Agreement, made and entered into this day of , 2016, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the Village of Beverly Hills, hereinafter referred to as the COMMUNITY, provides
as follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering
limited funds, from state statutory revenue sharing funds, for specific, targeted road
maintenance and/or improvement projects on roadways under the jurisdiction of cities and
villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT,
and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Rehabilitation of Evergreen
Drive, as more fully described in Attachment C, attached hereto, and made a part hereof,
which improvements involve roads under the jurisdiction of and within the COMMUNITY and
are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines;
and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies
regarding the PROGRAM, Attachment A, and further acknowledge and agree that the
PROJECT's purpose is to encourage and assist businesses to locate and expand within
Oakland County and shall submit a report to the BOARD identifying the effect of the
PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition,
the COMMUNITY acknowledges that the program is meant to supplement and not replace
funding for existing road programs or projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is
expressly established as a pilot program and there is no guarantee that the PROGRAM will be
continued from year to year. The COMMUNITY further acknowledges and agrees that if the
PROJECT is a multi-year road improvement project, the maximum number of years for the
PROJECT funding is three (3) years, although the BOARD anticipates that most PROJECT's
funded under the PROGRAM will be completed by the end of calendar-year 2017, and there is
no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the
future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the
PROJECT and that Oakland County shares no such responsibilities in administering the
PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $644,359; and
WHEREAS, said PROJECT involves certain designated and approved Local Road
Improvement Matching Funds in the amount of $10,699, which amount shall be paid to the
COMMUNITY by the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing
in this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law and BOARD resolution(s), it is hereby agreed between the
COMMUNITY and the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the
acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the
PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $10,699, The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $10,699, addressed to Lynn Sonkiss, Manager of Fiscal
Services, Executive Office Building, 2100 Pontiac Lake Road, Building 41 West, Waterford, MI
48328, upon execution of this Agreement. Upon receipt of said invoice, the BOARD shall pay
the COMMUNITY the sum of $10,699 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date
first written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
Attachment "A"
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility
for road funding on the State and non-county local units of government. However, the County
also recognizes that the law does permit a limited, discretionary role for the County in
assisting a road commission and local units within a county by supporting some road
maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its
cities, villages and townships (CVT's) and to the Road Commission of Oakland County
(RCOC) by investing in a discretionary Tr-Party Road Program. Authorized under Michigan
law, the County's tri-party funding contributions primarily facilitate safety improvement
projects on CVT roads under the jurisdiction of the RCOC. By law, tri-party funds cannot be
used to fund projects on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever
mindful of the County's limited responsibility for and jurisdiction over non-county roads and
streets, Oakland County Government wishes to pilot a discretionary program that is more
flexible than the current Tr-Party Road Program, one that will allow Oakland County to assist
its cities and villages with maintenance and safety projects on non-county roads.
Not being the funding responsibility of County government, local CVT roads generally cannot
be maintained or improved using county funds because doing so would be considered to be
the "gifting" of County resources. However laudable the purpose, Michigan law generally
forbids the gifting of government resources. To avoid application of the constitutionally-based
gifting restriction, the state legislature must, and in this arena has, determine that a public
benefit results from a taxpayer investment, one that provides a quid pro quo sufficient to
avoid application of the gifting prohibition. Here, the legislature has determined that the
economic development benefit presumed to accrue to a county as a result of local street and
road investments can provide a sufficient quid pro quo to county taxpayers justifying a
discretionary county investment in a non-county road, a benefit that constitutes a fair
exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by
adding a new section 2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that
county for the purpose of encouraging and assisting businesses to locate and expand
within the county...
(2) A loan or grant made under subsection (1) may be used for local public
improvements or to encourage and assist businesses in locating or expanding in this
state, to preserve jobs in this state, to encourage investment in the communities in
this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage
community investment, needs a safely maintained road infrastructure. This road infrastructure
must include both residential and commercial roads as workers and consumers need to get to
and from work, shopping, schools and recreation. In a fiscally prudent and limited manner,
the County wishes to help its cities and villages accomplish this objective by test-piloting a
new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One important
restriction Public Act 9 imposed on grants or loans made pursuant subsection 2 of the Act is
the mandate that, "A grant or loan under this subsection shall not be derived from ad valorem
taxes except for ad valorem taxes approved by a vote of the people for economic
development" This means that funding for an expanded local road assistance program
cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has
been approved by voters specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the
County can provide a non-ad valorem source of funds that legally can be used to support the
pilot program. Competition for those funds, which are limited in amount, is fierce and their
yearly availability is subject to the state legislative process. In the recent past, the State
stripped all of those funds away from Michigan counties. Understanding that reality, it shall be
the policy of the Oakland County Board of Commissioners that the Board shall not
appropriate any county funds for a local road improvement matching fund program for non-
county roads in any year where the State of Michigan fails to appropriate statutory revenue
sharing funds to Oakland County in an amount sufficient to allow the County to first prudently
address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirements that the
loan or grant shall be administered within an established application process for proposals;
that any grant or loan shall be made at a public hearing of the county board of commissioners
and that the Board shall require a report to the county board of commissioners regarding the
activities of the recipient and a report as to the degree to which the recipient has met the
stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby
establishes the following Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund
Program for the purposes of improving economic development in Oakland County cities and
villages. The County intends this Program to assist its municipalities by offering limited
matching funds for specific, targeted road maintenance and/or improvement projects on
roadways under the jurisdiction of cities and villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall
match any fund authorized by the Board of Commissioners in an amount equal to a minimum
of 50% of the cost of the total project award. County participation shall be limited to a
maximum of 50% of the cost of the total project budget. Funding shall be utilized to
supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already
committed to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads
under the jurisdiction of local cities and villages. Road improvements may include, but not be
limited to, paving, resurfacing, lane additions or lengthening, bridges, or drainage as such
improvements relate to road safety, structure or relieving congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of
receiving additional federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to state
trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized for other
purposes, such as administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these improvements are
included in a project plan for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development
of the local economy and contribute to business growth. Recipients shall be responsible for
providing an outline of the economic benefits of the project prior to approval and for reporting
to the Board of Commissioners after the completion of the project on the benefits achieved as
a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board
of Commissioners in compliance with the County budget process. The amount of funds to be
dedicated for the Pilot Program shall be determined by the Board of Commissioners on an
annual basis. Program funding may be reduced or eliminated based upon the ability of the
County government to meet primary constitutional and statutory duties. The Board of
Commissioners expressly reserves the right to adjust the County matching funds share at any
time based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching
Fund Program shall not be derived from ad valorem tax revenues. Program funding shall be
limited to funds derived from the County's distribution from the Michigan General Revenue
Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds
may result in the elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula
will consist of:
1. A percentage derived from the number of certified local major street miles in each
city and village divided by aggregate total of certified local major street miles of all
cities and villages in the county.
2. A percentage derived from the population of each city and village as determined by
the last decennial census conducted by the U.S. Census Bureau divided by the
aggregate total population of cities and villages in the county.
3. A percentage derived from the three year rolling total of the number of crashes on
city and village major local streets divided by the aggregate three year rolling crash
numbers for all city and village major local streets. The crash data will be supplied
by the Road Commission for Oakland County using data from the Traffic
Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor
percentage and dividing that total by three. The amount of funds available for match shall be
determined by the total amount of funds allocated by the Board of Commissioners added to
an equal amount representing the match provided by local cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a
Subcommittee on the Local Road Improvement Program. This subcommittee shall consist of
three members, with two members representing the majority caucus and one member
representing the minority caucus. It shall be the responsibility of the Subcommittee to direct
the administration of this program, receive applications for program funding and make
recommendation of acceptance to the Finance Committee and Board of Commissioners. The
Subcommittee may consult with county departments, staff and the Road Commission for
Oakland County in the conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road Improvement
Matching Fund Program projects to the Chairman of the Board of Commissioners. This
recommendation shall include a cost participation agreement between the County and
participating municipality. Minimally, cost participation agreements shall include: responsibility
for administering the project, the project location, purpose, scope, estimated costs including
supporting detail, provisions ensuring compliance with project guidelines, as well as
disbursement eligibility requirements. The cost participation agreement shall also require the
maintenance of supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with
appropriated funding shall be maintained a minimum of seven years from the date of final
reimbursement for actual expenditures incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project
expenditures reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcommittee, the County
Commissioner or Commissioners, representing the area included in the proposed project,
may introduce a resolution authorizing approval of the project and the release of funds.
Resolutions shall be forwarded to the Finance Committee of the Board of Commissioners,
who shall review and issue a recommendation to the Board on the adoption of the resolution.
The Chairperson of the Finance Committee shall schedule a public hearing before the Board
of Commissioners prior to consideration of final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the
Subcommittee. The Subcommittee may work with participating municipalities to develop a
plan for projects that exceed that municipality's annual allocation amount. This may include a
limited plan to rollover that municipality's allocation for a period of years until enough funding
availability has accrued to complete the project, subject to funding availability,
Upon completion of project plans and execution of the local participation agreement by the
County and governing authority of the local municipality, the participating municipality shall
submit an invoice in accordance with the terms and conditions included in the agreement.
The Oakland County Department of Management and Budget Fiscal Services Division shall
process payments in accordance with policies and procedures as set forth by the Department
of Management and Budget and the Oakland County Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local Road
Improvement Matching Fund Program, any previously undistributed allocated funding may be
reallocated to all participating local units of government in accordance with the formula
included in this policy.
At the completion of each project, the participating local government shall provide a report to
the Board of Commissioners regarding the activities of the recipient and the degree to which
the recipient has met the stated public purpose of the funding as required by MCL 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS
Provision regarding existing funded local road programs and projects. The standard project
agreement shall require participating municipalities to acknowledge that the Local Road
Improvement Program is meant to supplement and to not replace funding for existing road
programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road
Improvement Program has been established by the Oakland County Board of Commissioners
under the authority granted by MCL 123.872, which provides that "A county may grant or loan
funds to a township, village or city located within that county for the purposes of encouraging
and assisting businesses to locate and expand within the county". It shall be the responsibility
of the municipality to outline the extent to which the project included in their application will
meet these standards. The Subcommittee shall only consider projects that meet the
standards provided in MCL 123.872. The standard project agreement shall include a
provision requiring the participating municipality to fulfill the statutory requirement included in
MCL 123.872 that, "the grant or loan contract made by county shall require a report to the
county of board of commissioners regarding the activities of the recipient and the degree to
which the recipient has met the stated purpose of the funding."
Multi-year projects. The Local Road Improvement Program has been expressly established
as a pilot program. There is no guarantee the program will be continued from year to year.
The Subcommittee recognizes that the allocation authorized for local governments may not
provide adequate funding in a single year to allow a project to move forward. Local
governments shall be offered the opportunity to submit project plans that would necessitate
the accumulation of multiple years of the community's allocation amount to fulfill the county's
share of a project budget. A multi-year project plan submittal shall not exceed three years in
duration. The allocation amount available to each community is subject to change annually
based upon the factors utilized in the formula. Consideration of multi-year project plans does
not obligate Oakland County in any way to funding any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the
Oakland County Board of Commissioners regarding authorizing a limited carryover of a
community's allocation year to year.
Completion of projects and submittal of post-project report. The standard cost participation
agreement shall include a provision requiring the municipality to complete the project and
submit the required post-project completion report prior to the end of the next calendar year
following the date of project approval. An alternative schedule may be approved for a project
by action of the Board of Commissioners, upon recommendation of the Subcommittee.
PRELIMINARY DISTRUBUTION FORMULA OAKLAND COUNTY LOCAL ROAD IMPROVEMENT PILOT PROGRAM ailwriii4130 Auburn Hilis a,iirseiiiiiii6fltaiimir 32-33 . 4.82% 21,412 2.8056. 236 1.3433 230% $55,753 $29,077 Berkley 15.63 233% 14,970 1.96% 55 0.31% 1.53% $30,583 $15,342 Beverly 1311s 1099 1.64% 10,267 134% 40 0.23% 1.07% $21,398 $10,599 Bingham Farms 1.02 0.15% 1,111 3.1556 54 031% 0.20% $4,025 92,013' Birmingham 2187 3.26% 23,103 2.63% 590 3.23% 3.06% $61,156 $30,598 Broomfield Hilts 8.83 1.32% 3,359 0.51% 235 133% 1.05% $21,039 $10,520 Ckrkston 1.48 0.22% 582 092% 97 0.21% 0.18% $3,649 $1,820 Clawson 9.62 1.44% 11,825 1.55% 134 9.76% 1.25% $24,960 $12,480 Farmington 7.33 110% 10,372 1.36% 183 1.04% 1.16% $23,234 $11,642 Farmington Hills 58.36 8.71% 79,740 10.43% 1355 11.08% 1097% $201,492 $100,746 Ferndale 2035 3.13% 15,900 2.58% 219 1.2456 233% $46,513 $23,257 Franklin 4.34 955% 3,150 0.41% 48 0.27% 0.44% $8,878 $4,439 Havel Park 17.12 23555 16,422 2.15% 188 1.06% 192% $38445 $19,223 Holly 7 1.04% 6,066 0.80% 33 0,47% 0,77% $15,421 $7,711 Huntington Woods 5.95 1.04% 6,233 0_92% 58 033% 0.73% $14,533 $7,267 Keego Harbor 1,93 0.29% 2,970 039% 80 0.46% 038% $7,547 $3.774 Lake Angelus 0 0.00% 290 0.04% 22 0.12% 095% $1,084 $642 Lake Orion 2.74 0.41% 2,973 0.39% 123 15.70% 030% $9,980 $4,950 Lathrup Village 7.36 1.10% 4,075 0.53% 185 LOS% 0.89% $17,857 $3,934 Leonard 2.34 1.35% 413 905% 4 0.02% 0.14% $2,817 $1,409 Madison Height8 21.5 3.21% 29,694 3.89% 745 4.22% 2.77% $75,431 $37,716 Milford 7.3 1.09% 5,175 0.e1% 109 0,31% 0.84% 615,716 $zosa 4.row9ie. 0.0 912% 5,970 0.78% 109 062% 0.51% 5114329 $5,055 Novi 39_52 5.90% 55,224 7.25% 2313 7.44% 636% 5137,104 $68,552 Oak Park 18.35 2.74% 29,339 15.84% 275 1,56% 2.71% $54,2213 327310 Orchard take 19 827% 2,375 931% 120 968% 5.42% 6-4397 $4999 Ortonvilfe 3.21 11413% 1,442 919% 40 0.23% 138% $9,962 $2,981 Oxford 6.01 0.90% 3,436 0.45% 157 0.60% 0.65% $13,006 $5,503 Pleasant Ridge 3.59 0.54% 2,526 933% 145 0.82% 0.56% $11,254 $5,627 Pontiac 7021 1537% 59,535 7.79% 1264 7.16% 8.48% $169,507 $54,754 Rochester 8,59 2.28% 12,711 1.66% 243 1.39% 1.44% $28,1379 $14,440 Rochester Hills 3861 5.76% 70,599 9.29% 1945 11.0254 9.69% 5175,839 $86,915 Rnyal Oak 63.96 9.34% 57,236 7.49% 1083 6.14% 7.72% $154,461 $77,231 South Lyon 4.43 0.66% 11,327 148% 144 0.81% 039% $19,717 $9,359 Southfield 64,71 9.65% 71.739 9_39% 2452 13.90% 10.913% 9219,625 $109,813 Sylvan Lake 2.58 038% 1,720 033% 66 0.38% 933% $6,574 $3,287 Troy 57-34 85653 90,550 10.60% 2343 13.28% 10.31% $216,211 $108306 Walled Lake 5.34 0.80% 6,999 11.9236 153 0,87% 0.86% $17,212 $8,506 Wixom 10.49 1,56% 13,498 1.77% 408 23191 1.88% $37,623 618,814, Wolverine 3.94 0.55% 4,312 956% 57 0.33% 0.48% $9,598 54,7961 TOTAL 57029 100.012% 7E4,251 100.03% 17,539 10090% 100.00% 62,000,000 51,000,0001
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Rehabilitation of Evergreen Drive
Village of Beverly Hills
Board Project No. 2016-18
Rehabilitation of Evergreen Road from the Village limits south of Embassy Drive to the
intersection of Thirteen Mile and the intersection of Thirteen Mile and Evergreen with
enhanced signalization of the intersection.
ESTIMATED PROJECT COST
Professional engineering services and construction services. $644,359
COST PARTICIPATION BREAKDOWN
COMMUNITY BOARD TOTAL
TOTAL COST $633,660 $10,699 $644,359
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, Ml 48341-0475
(243) 85.8-0100
Phx: (248)168-1572
2016 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages,
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines; The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A''.
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment 'B".
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUN$C1PALITY
Village of Beverly Hills
CONTACT PERSON
Christopher Wilson
TELEPHONE NUMBER
(248) 646-6404
STREETADDRESS CITY/ZIP
18500W. Thirteen Mile Rd. Beverly Hills, MI 48025
E-MAIL ADDRESS
cwilson@villagebeverlyhills,com
PROJECT INFORMATION
SHORT DESCR)PT3ON OF PROJECT
Evergreen Rd. rehabilitation
ROAD/ROANS) TO BE IMPROVED
Evergreen Rd. from Village limits North including intersection of Thirteen Mile & Evergreen
DESCRIPTION
This project will be a joint project between the City of Southfield and the Village of Beverly Hills for
the 2017 construction utilizing federal funds with a local match. Attached is a cost share breakdown
for the project. This project will include rehabilitation of Evergreen Rd. from the Village limits south
of Embassy Dr. to the intersection of Thirteen Mile and the intersection of Thirteen Mile and
Evergreen with enhanced signalization of the intersection.
PROJECT BUDGET
FUNDING REQUESTED
$21,398
LOCAL MATCH
$10,699
TOTAL PROJECT BUDGET
$644,359.45
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
See attached breakdown of cost.
TABLE 1: DETAILED BREAKDOWN OF COST SHARE EVERGREEN 11 MILE RD TO 150' NORTH OF 13 MILE RD COST BREAKDOWN SECTION OF ROAD COST TYPE TOTAL COST FED AID CITY OF SOUTHFIELD VILLAGE OF BEVERLY HILLS $418,339.25 $561,975.59 CONSTRUCTION $1,080,314.84 I SEGMENT 1 FORESTWOOD ST. TO CONSTUCTION COST SPLIT FEDERAL AID AMOUNT PROFESSIONAL ENGINEERING -1 $82,204.00 39% ($105,716.05) $31,832_53 61% ($167,283.95) $50,371.47 $273,000.00 13 MILE RD. CONSTRUCTION ENGINEERING %15 $162,047.23 $99,296.34 $62,750.89 TOTAL COSTT $1,324,566.07 $273,000.00 $407,206.62 $644,359.45
ECONOMIC IMPACT OF PROJECT
The local Road Improvement Pilot Program has been established under MCI 121872, the Gifts of
Property Act, which provides that "A county may grant or loan funds to a township, village of city
located within that county for the purpose of encouraging and assisting businesses to locate and expand
within the county".
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT Or ENCOURAGING AND ASSISTING
BUSINESSES TO LOCATE AND EXPAND IN THE COUNTY.
The intersection of Thirteen Mile a nd Evergreen is a major commercial route within the Village of
Beverly Hills. Enhancing the intersection configuration and improved signalization will promote
commercial traffic flow.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget.
multi-year project plan submittal shall not exceed ;three years In duration, The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPT}ON OF MULTI-YFAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval, Please
pply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL AODITlONAL INFORMATION
The project will enhance safety and traffic flow thru the intersection of Thirteen Mile & Evergreen
which has Groves High School in the northwest corner of Thirteen Mile Rd. and Evergeen.
REPORT FOLLOWING COMPLETION OF THE PROJECT
ma 123,872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of Village of Beverly Hills , have been provided with a copy of the
Policies and Procedures of the Local Road improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of Village of Beverly Hills ,understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the corn pletion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
aviL}g ein
Signature of Authorized Party Date
Chris Wilson, Village Manager
Printed Name and Title
Please return completed application to: Local Road improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be ernailed to: Chris Ward, Senior Analyst wardcc@oakgoy.com
Questions regarding the application and approval process should be directed to Chris Ward at the email address a hove
or by phone at (248)858-0111
Resolution #16228 August 18, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections,
FISCAL NOTE (MISC. #16228) August 31, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2016 APPROPRIATION — VILLAGE OF BEVERLY HILLS — REHABILITATION OF EVERGREEN DRIVE —
PROJECT NO. 2016-18
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On May 18, 2016, the Board of Commissioners (BOC) approved Miscellaneous Resolution #16103
which designated $1,000,000 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $10,699 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program 2016 funding (account #383465) for project 2016-18.
3. This project is for the rehabilitation of Evergreen Drive from the Village limits south of Embassy Drive
to the intersection of Thirteen Mile and the intersection of Thirteen Mile and Evergreen with enhanced
signalization of the intersection.
4. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2016
Planned Use of Balance
Total Revenues
$10,699
$10,699
Expenditures
9010101-153000-740085 Local Road Funding Program $10,699
Total Expenditures $10,699
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16228 August 31, 2016
Moved by Middleton supported by Jackson the resolution (with fiscal note attached) be adopted.
Moved by Middleton, supported by Jackson the resolution be amended as follows:
MISCELLANEOUS RESOLUTION #16228
BY: Commissioner Bill Dwyer, District #14
IN RE: BOARD or COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — VILLAGE or BEVERLY HILLS — REHABILITATION or
EVERGREEN DRIVE ROAD — PROJECT NO. 2016-18
FISCAL NOTE (MISC. #16228)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2016 APPROPRIATION — VILLAGE OF BEVERLY HILLS — REHABILITATION OF EVERGREEN
DRIVE ROAD — PROJECT NO. 2016-18
1. This project is for the rehabilitation of Evergreen Drive Road from the Village limits south of
Embassy Drive to the intersection of Thirteen Mile and the intersection of Thirteen Mile and
Evergreen with enhanced signalization of the intersection.
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Rehabilitation of Evergreen Drive Road
Village of Beverly Hills
Board Project No. 2016-18
WHEREAS, the COMMUNITY has identified the PROJECT as the Rehabilitation of Evergreen
Drive Road as more fully described in Attachment C, attached hereto, and made a part hereof,
which improvements involve roads under the jurisdiction of and within the COMMUNITY and
are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines;
and
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Rehabilitation of Evergreen Drive Road
Village of Beverly Hills
Board Project No. 2016-18
Discussion followed.
Vote on amendment:
AYES: Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer,
Fleming. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, Fleming, Gershenson.
(20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended was
adopted.
I HERM APPPIC'NE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 31,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 316t dayof August, 2016.
."6176, S)4/61
Lisa Brown, Oakland County