HomeMy WebLinkAboutResolutions - 2016.09.22 - 22589REPORT (MISC. #16250) September 15, 2016
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS - BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT - PILOT PHASE
To the Oakland County Finance Commitee
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the above referenced resolution on September
13, 2016, reports with the recommendation that the County enter into a contract with Limbach Company,
LLC of Pontiac in the amount of $143,151.
The Committee further recommends funding for the total project cost of $178,939, including contingency,
be approved.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing
report.
PLANNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bowman absent.
MISCELLANEOUS RESOLUTION #16250 September 22, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT — PILOT PHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings and to provide a comfortable working environment for employees and visitors; and
WHEREAS the existing building management system (BMS) was custom designed and installed by Kors
Engineering, which is a small local firm with very few staff capable of maintaining the system; and
WHEREAS segments of the current Building Management System are over 30 years old; and
WHEREAS the current BMS infrastructure is aging and its technology has been superseded by newer,
more advanced hardware and software solutions; and
WHEREAS the current BMS is critical to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, etcetera; and
WHEREAS Facilities Maintenance and Operations and Purchasing hired the architectural and
engineering firm of Hooker-DeJong to assist in designing and specifying a replacement BMS; and
WHEREAS the Planning & Building Committee gave Facilities Management authorization to request bids
for a BMS solution implementer; and
WHEREAS Facilities Maintenance and Operations and Purchasing worked closely together to develop a
Request for Proposal and solicited bids for a BMS solution implementer; and
WHEREAS, after a thorough review process by a team of evaluators that included IT, FM&O, and
Purchasing, the lowest responsible bidder was Limbach Company, LLC, of Pontiac (see attached bid
summary); and
WHEREAS Limbach Company, LLC, has been in business for over 40 years; and
WHEREAS Limbach Company, LLC, is capable of meeting any bonding requirements, has certified
Niagara-4 and Iridium (preferred software platform) staff, and has a 16-year history of similar integration
projects; and
WHEREAS Limbach Company, LLC, contract cost will be $143,151 and contingency cost will not exceed
$35,788 for a total project cost of $178,939; and
WHEREAS the FY 2016 through FY 2025 Capital Improvement Program (CIP) allocated funding for a
new BMS solution; and
WHEREAS funding for the pilot phase of $178,939 which is part of the new BMS solution project is
available for transfer from the FY2016-25 Capital Improvement Program/Building Fund (#40100) to the
Project Work Order Fund (#40400); and
WHEREAS Facilities Maintenance and Operations will enter into a professional services agreement with
Limbach Company, LLC, to provide a secure web-based graphical user interface to control the BMS
system's numerous components both directly and remotely, and oversee the installation of non-
proprietary BMS software and integration of non-proprietary controllers and mechanical systems in just
the Public Works Building, Sheriffs Administration Office Building, and the Executive Office Building as a
pilot project; and
WHEREAS the total estimated cost of the BMS replacement including the Pilot Phase of the project is
$5,000,000, all of which is included in the Capital Improvement Program/Building Fund; and
WHEREAS once the pilot project is successfully completed, a second Misc. Resolution will be brought to
Planning & Building to complete the implementation of the BMS in the other County Executive buildings.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
BMS Replacement Project — Pilot Phase in the amount of $178,939.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the BMS Replacement Project Pilot Phase (#100000002443) as detailed below.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002443, Activity PROJ
1040101-148020-695500-40100Transfer In
($178,939)
$178,939
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Resolution #16250 September 22, 2016
Moved by Kochenderfer supported by McGillivray the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
C
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of September 22, 2016.
Lisa Brown, Oakland County