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Home My WebLink AboutResolutions - 2016.09.22 - 22591REPORT (misc. #16251) September 15, 2016 BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — INFORMATION TECHNOLOGY SOUND MASKING SYSTEM PROJECT To the Oakland County Finance Commitee Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above referenced resolution on September 13, 2016, reports with the recommendation that the County enter into a contract with TEL Systems of Ann Arbor in the amount of $42,712. The Committee further recommends funding for the total project cost of $49,924, including contingency, be approved. Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report. PLANNING AND BUILDING COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Bowman absen MISCELLANEOUS RESOLUTION .?#1_6251 September 22, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — INFORMATION TECHNOLOGY SOUND MASKING SYSTEM PROJECT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Information Technology (IT) Department has been working to implement programs to attract and recruit IT talent; and WHEREAS the current hiring market in Southeast Michigan is extremely competitive evidenced by the recent hiring of several thousand technology workers in the private sector; and WHEREAS the current floorplan provides a traditional office and high walled cubicle environment; and WHEREAS the current layout of this area (high cubed walls) inhibits the ability to collaborate and communicate with co-workers on projects; and WHEREAS office redesign is part of a multi-faceted approach to staff retention and recruitment; and WHEREAS one of the many things that employees are looking for is an open, collaborative workspace; and WHEREAS greater collaboration and communication between staff members is needed for successful delivery in a team oriented environment; and WHEREAS the presence of ambient background sound such as conversations can be distracting to employees and visitors working nearby; and WHEREAS by raising the background sound level to a steady-state level above the distracting sounds using speakers installed in the plenum above a suspended ceiling, concentration levels and productivity of staff are improved; and WHEREAS the scope of this project will be to provide a sound masking system over 30,842 square feet of space in the Information Technology building; and WHEREAS the Facilities Planning & Engineering Division secured County Executive approval to proceed with the Information Technology Sound Masking System Project and pre-approval from the Planning & Building Committee to issue bids; and WHEREAS pricing was solicited from a competitively selected contractor, TEL Systems Sound Masking of Ann Arbor, MI (see attached bid summary); and WHEREAS the contractor's cost will be $42,712 including installation, $700 for FM&O electrical work, and $6,512 for contingency, bringing the total project cost to $49,924 (see attached project estimate); and WHEREAS the FY 2016 through FY 2025 Capital Improvement Program (CIF) allocated funding for the Information Technology Sound Masking System Project; and WHEREAS funding in the amount of $49,924 for the Information Technology Sound Masking System Project is available for transfer from the FY2016-25 Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Information Technology Sound Masking System Project (#100000002444) in the amount of $49,924. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the amount of $49,924 from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to establish the Information Technology Sound Masking System Project (#100000002444) as detailed below: BUILDING IMPROVEMENT FUND (#40100) 1040101-148020-788001-40400Transfer Out PROJECT WORK ORDER FUND (#40400) Project ID 100000002444, Activity PROJ 1040101-148020-695500-40100Transfer In ($49,924) $49,924 $ -0- FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long absent. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Project Estimate Date: 11/3/15 FPE#: 15-519 WO#: 476703 TRADE FM-730443 VOICE & DATA FM-730443-VDJack,Cable FM-730562 ELECTRICAL FM-730562-Electricalighting FM-730359 CONTINGENCY FM-730359-Contingency FM Project Manager' BATTISHILL, BRETT Project: IT Sound Masking System DESCRIPTION TEL Systems Sound Masking Provide electrical outlets Contingency 15% .......: VOICE & DATA Total ELECTRICAL-'tPtal..: . . . CONTINGENCY Total ESTIMATE ..$42,712 $700 $6,512 $4,512.. Subtotal: $43,412 $0 GRAND TOTAL: $49,924 $42,712 8/9/2016 COMPANY --,- DESCRIPTION ,L Bidder #1 Bidder #2 Bidder #4 Bidder #5 Bidder #6 Absolute Sales Bill Rogers 248 334 3995 bill@altronint.com Sun Tel Sound Eng problems T& Cs Escon TEL Systems Price Information/notes Price Information/notes Price Information/notes Price Information/notes Price Information/notes Lump Sum $71,589.00 $45,371.93 id24,00. . $77,201.00 tAZ712.00 UNIT PRICE SCHEDULE ADD $2,092.00 QT Pro600 & Rack Mount Kit $1,714.03 Cambridge QT600 fully Assembled $2,105.00 Cambridge $412.00 Primary Speakers Installed $1,760.00 Cambridge ar 600 fully assembled 6 zone control module DEDUCT -$1,987.00 _$1,714.03 -$2,105.00 -$412.00 ADD $106.00 E-A-W Emitter, 16 Plenum Patch Cable, J Hook Beam Clamp $20.80 Cambridge RM-QT Rack Mount Bracket for 01600 $25.00 Cambridge RMQT $215.00 Secondary Speakers Installed $22.00 Cambridge RUCIT Rack Mo DEDUCT -$100.00 -$20.80 -$25.00 -$215.00 unt bracket for 7600 ADD $18-00 DEM - 3 Drywall Housing $236.50 CEarntrird4g ep WhitAe W 164 $340.00 Cambridge EAW164 $989.00 Control Panel intalied $243.00 EAVV 16 4 white volume cant ernMers DEDUCT -$16.00 -$236.50 -$340.00 -$989.99 ADD $27.00 UB-W Universal Emitter Bracket $5.78 Cambridge Plastic Drywall Mount $7.00 Cambridge DW $6.00 Cambridge DM Plastic drywall mount DEDUCT -$25,00 -$5.78 -$7.00 ADD $17.72 Cambridge 75mrn Dr)wali Hole Saw $22.00 Cambridge UBW $19.00 Cambridge HS-DN/ 76MM dryall hole saw DEDUCT -$17.72 -$22.00 ADD $18.90 BB-W Beam Mount $15.00 Cameddge 1_113-i/V Universal mounting bracket DEDUCT -$18.90 ADD $351.00 Professional As Build/rig Drawings $113.00 Cambridge Drawings offictcal wiring and layou DEDUCT -$351.00 ADD $585-00 Supply Misc J Hooks, clamps, etc DEDUCT -$585.00 List below, all wiring required for the proposed system (type and linear footage) ADD $1.65 CAT5e Blue Plenum J Hook Beam Clamp, RJ45 Connector $110 Cable Cat5e Plenum $0.15 cable $1,008.00 1500 ft of Plenum rated CAT5e DEDUCT -$1.55 -$1.70 -$0.15 _ 9/15/2016 Resolution #16251 September 22, 2016 Moved by Kochenderfer supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 9--,/2- 3/7 c- GERALVD.-POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TC1 IN1q6. 45,559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 22, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of September, 2016.