HomeMy WebLinkAboutResolutions - 2016.10.06 - 22618MISCELLANEOUS RESOLUTION#16270 October 6, 2016
BY: Planning and Building Committee, Phillip J. Weipert, Chairperson
IN RE: PARKS AND RECREATION — 2016 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHERES the Oakland County Parks and Recreation Commission has been notified of the award of
$15,000 from the Fair Food Network through its Double Up Food Bucks Program; and
WHEREAS the Double Up Food Bucks Program helps to improve the nutrition of low-income families
while promoting local farmers; and
WHEREAS the Double Up Food Bucks Program award provides matching dollars for SNAP benefits
recipients to spend on fresh fruits and vegetables at the Oakland County Farmers Market.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
accepts the 2016 Fair Food Network Double Up Food Bucks Grant in the amount of $15,000.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Bc_)ard!
Chairperson, or his designee, to execute the grant agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoptioniarthe foregoing
resolution.
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Jackson absent.
GRANT REVIEW SIGN OFF — Parks & Recreation
GRANT NAME: 2016 Double Up Food Bucks
FUNDING AGENCY: Fair Food Network
DEPARTMENT CONTACT PERSON: Melissa Prowse 248 858-4630
STATUS: Grant Acceptance
DATE: September 8, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review, Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget;
Approved. — Laurie Van Pelt (8/5/2016)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (8/4/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (8/8/2016)
Corporation Counsel:
Just a couple of comments.
FEN Program Guidelines: I just want to confirm that there are no other FFN program
guidelines that are not contained in the grant agreement. The reason I am asking is because it is
not uncommon for grant agreements to incorporate other documents. I just wanted to make sure.
Vendor Agreement: [just also want to confirm that the Vendor Agreement is only one page.
Also, there is no signature line for the County/Parks to sign, which I find odd, because the
"Market" had responsibilities under the Agreement and the Agreement is between the
County/Parks/the Market and the Vendor. Similar to what we do with the license agreements for
the market, this "Double Up Food Bucks Vendor Agreement" should be between the "County of
Oakland, by and through its statutory agent, the Oakland County Parks and Recreation
Commission" and the "Vendor." The Agreement should not be with the "Oakland County
Farmers Market," The Market is not a legal entity that may sign agreements and bind the
County/Parks.
Also, the "Vendor Agreement" must accompany the grant agreement when it is approved by the
Commission and BOC otherwise there is no authority for anyone to sign the "Vendor
Agreement" or for it to be binding on the County/Parks,
With those caveats highlighted above, I have no other legal issues with the Grant Agreement.
— Jody S. Hall (8/12/2016)
The response pertaining to the program guidelines is below. I have already sent this to Cathy.
The vendor agreement is one page. As for only one signature on the vendor agreement I was told
this is all DUFB requires and that we could add a line to the agreement if we so desired. We can
also change the agreement to show the agreement is with the County of Oakland.
Please let me know if you have any other questions or recommendations,
— Jeremy Brown (9/8/2016)
Thanks! My questions have been answered.
— Jody S. Hall (9/8/2016)
From: Van Pelt, Laurie M
To: West, Catherine A
Cc: Taylor, Lori; Davis, Patricia G; Schultz, Dean Pmwse, Melissa 3; Brown, 3eremy 0; Phelps, Jeffrey C; Menghini,
Brian A
Subject: Re: GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
Date: Friday, August 05, 2016 9:14:55 AM
Approved,
Sent from my iPad
On Aug 4, 2016, at 5:09 PM, West, Catherine A <westca(&oakgov,com> wrote:
GRANT REVIEW FORM
TO; REVIEW DEPARTMENTS Laurie Van Pelt Lori Taylor—Dean Schultz — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE— Parks and Recreation
2016 Double Up Food Bucks
Fair Food Network
Attached to this email please find the grant document(s) to be reviewed, Please
provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments; August 11, 2016
GRANT INFORMATION
Date: August 4, 2016
Operating Department: Parks and Recreation
Department Contact: Melissa Prowse (alt. Jeremy Brown)
Contact Phone; 248-249-2801 (Jeremy; 248-326-4900)
Document Identification Number: Grant 14DU-Ml-16-091
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: April 1, 2016 through March 31, 2017
Original source of funding: USDA
Will you issue a sub award (make payments to outside agencies) or contract
(through purchasing): This grant will be used to reimburse participating vendors
at the Oakland County Farmers Market for Double Up Food Bucks incentives ,
spent by customers at their stalls at the market in exchange for eligible products.
From:
To:
Cc:
Subject:
Date:
Taylor Lori
West, Catherine A; Van Pelt, Laurie M; Davis, Patricia 0; Schultz, Dean 3
P_rowse, Melissa 3; Brown, Jeremy D; Phelps, Jeffrey C; Menghini, Brian A
RE: GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
Thursday, August 04, 2016 5:12:43 PM
HR Approved (No Committee)
From: West, Catherine A
Sent: Thursday, August 04, 2016 5:09 PM
To Van Pelt, Laurie M; Taylor, Lon; Davis, Patricia G; Schultz, Dean J
Cc: Prowse, Melissa J; Brown, Jeremy D; Phelps, Jeffrey C; Menghini, Brian A
Subject; GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz— Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation
2016 Double Up Food Bucks
Fair Food Network
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: August 11, 2016
IN
GRANT INFORMATION
Date: August 4, 2016
Operating Department: Parks and Recreation
Department Contact: Melissa Prowse (alt, Jeremy Brown)
Contact Phone: 248-249-2801 (Jeremy: 248-326-4900)
Document Identification Number: Grant tIDU-MI-16-091
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: April 1, 2016 through March 31, 2017
Original source of funding: USDA
Will you issue a sub award (make payments to outside agencies) or contract (through
purchasing): This grant will be used to reimburse participating vendors at the Oakland County
Farmers Market for Double Up Food Bucks Incentives spent by customers at their stalls at the
market in exchange for eligible products, Double Up Food Bucks Vendor Agreements are in
place before reimbursement is made,
From:
To
Cc:
Subject:
Date:
Erlenbeck Robert C
West, Catherine A; Van Pelt, Laurie M; Taylor, Lod; Davis, Patricia G; Schultz, Dean.)
Prowse, Melissa 3; Brown, Jeremy D; Phelps, Jeffrey C ., Menohlni, Dian A
RE: GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
Monday, August OB, 2016 10:32:25 AM
Approved by Risk Man agement. R.E. 8/8/16.
From: Easterling, Theresa
Sent: Friday, August 05, 2016 8:31 AM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Prowse, Melissa J; Brown, Jeremy D; Phelps, Jeffrey C; Menghini, Brian A
Subject: RE: GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM16-0396, regarding this matter.
Thank you,
From; West, Catherine A
Sent: Thursday, August 04, 2016 5:09 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Prowse, Melissa 3; Brown, Jeremy D; Phelps, Jeffrey C; Menghini, Brian A
Subject: GRANT REVIEW: Parks and Recreation - 2016 Double Up Food Bucks - Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation
2016 Double Up Food Bucks
Fair Food Network
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: August 11, 2016
GRANT INFORMATION
Date: August 4, 2016
Operating Department: Parks and Recreation
Doubk Up good Bucks
Farmers Market Grant Agreement 2016
FAIR
FOOD
NETWORK
GROW THE GOOD
July 7, 2016
Oakland County Parks and Recreation
Jeremy Brown
2800 Watkins Lake Rd
Waterford Township, MI 48328
ocrnarket@oakgov.com
248-858-4635
Grant Reference Number: DU-MI-16-091
EIN: 38-6004876
Farmers Market/s: Oakland County Market
Dear Jeremy Brown,
Fair Food Network ("FFN"), a tax exempt nonprofit, is pleased to grant in the amount of $12392 to the Oakland
County Parks and Recreation for the Double Up Food Bucks Program.
Oakland County Parks and Recreation, hereafter called "the Grantee Organization," will receive a grant from
"FIN" for the Double Up Food Bucks program, hereafter called "the Program" at the Oakland County Market,
hereafter called "the Market".
Grantee Organization:
Oakland County Parks and
Recreation
Grant Period Start Date:
April 1, 2016
2016 Grant Amount:
$12392
Tokens issued in 2016:
2000
Market Cycle:
Year-Round
Grant Period End Date:
March 31, 2017
Beginning Fund Balance:
(funds carried over from
2015 program year)
$2608
Tokens on-hand from
2015:
938
Grant Number:
DU -M1-16-091
Funds Disbursement
Method:
Single Payment
Total Funds Available:
$15000
Total Tokens Granted:
2938
faivittoilmetimehmra o 734.2133999 flicom/fairfoodnetwork
fE infoPfairroadnetwork_org @fairfoodnetwork
This grant is made on the following terms and conditions:
Grant Terms and Conditions
I. Use and Handling of Grant Funds
a. Funds are to be used by the Grantee Organization to reimburse participating vendors at the Market for
Double Up Food Bucks Incentives spent by customers at their stalls at the Market in exchange for
eligible products,
b. Products eligible for Double Up Food Bucks Incentive redemption are unprocessed, Michigan-grown
fruits and vegetables. If the Market is in a county, which borders another state, Double Up Food Bucks
may be redeemed for produce grown in the state bordering that county.
c. Double Up Food Bucks tokens or electronic loyalty credits are used as currency proxy for Incentive
distribution and redemption at the Market, hereafter called "the Incentive."
d. Funds shall not qualify for the Double Up Food Bucks Incentive nor may they be used to reimburse a
vendor at the Market if the vendor provided a customer with ineligible product.
e. Funds may not be used to reimburse a vendor who is not participating in the FFN Program or has not
signed a Vendor Agreement.
f. Any portion of the grant funds not used within the grant period or not used for the purposes stated
above must be returned to FFN within one month of when both the Grantee Organization and FFN have
agreed upon a reconciliation statement, unless the Grantee Organization receives express written
consent from FFN.
g. Grant funds shall be kept separately on the Grantee Organization's books of account as grant funds from
FFN; and accurate records of the funds received and expenses incurred under the grant should be kept
in accordance with generally accepted accounting principles.
h. Financial and program based records related to the Grant will be retained for at least four years after
the completion of the Grantee Organization's use of the Grant funds.
i. FFN, at its request, shall have reasonable access to the Grantee Organization's and/or the Market's files,
records, personnel and premises for the purposes of making financial audits, verifications, or program
evaluations as it deems necessary concerning the Grant.
No part of the Grant funds may be used to carry on propaganda, or otherwise attempt to influence
legislation or to influence or to participate in or to intervene in (including the publishing or distribution
of statements) any political campaign on behalf of (or in opposition to) any candidate for public office.
lc This agreement becomes null and void, and funds of the Grant must be returned if the terms and
conditions of the Grant are not met by the Grantee Organization.
I. The Grantee Organization should have the correct number of Incentive tokens at the end of the Program
season based on reporting provided. The calculation used to determine the number of Incentive tokens
which the Grantee Organization should have on hand at the end of the season is: the number of tokens
received at the start of the season, minus the number of tokens distributed to customers, plus the
number of tokens redeemed by vendors. In the instance that the Grantee Organization does not have
the correct number of Incentive tokens at the end of the season, the Grantee Organization must provide
FFN the cash value of lost tokens. Within the direction of FFN, FFN may waive any return of Grant
money if there is a small margin of error with the reconciliation of Incentive tokens.
II. Program Guidelines and Standards
Double Up Food Bucks Farmers Market Grant Agreement 2016 2
5 May 2016
The Grantee Organization is responsible for ensuring FFN Program guidelines are followed at the Market and
agrees to administer the Program as directed by FFN. The Grantee Organization will:
a) Vendor Education
• Provide Program information to all vendors at the Market, including those vendors who sell eligible
products and those who do not sell eligible products.
• Distribute a Double Up Food Bucks sign to each participating vendor and ensure the signs are visibly
posted for customers during the Market's hours of operation.
• Communicate a defined process and schedule for Double Up Food Bucks Incentive redemption and
reimbursement with participating vendors at the Market.
b) Incentive Redemption and Reimbursement to Vendors for Incentives
• Make reimbursement payments to participating vendors for the cash value of the Incentive
redeemed at the Market for eligible product within one month of redemption.
• Prior to reimbursement, the Market must have a signed Double Up Food Bucks Vendor Agreement
on file for each vendor for each year of this Grant. The Grantee Organization must provide a copy of
this Agreement to FFN upon request.
• To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the
Grantee Organization must:
a) If the Market accepts Electronic Benefits Transfer ("EBT") payments using a Mobile Market
Plus application, monitor all Incentive Loyalty reports.
b) If the Market accepts EBT via a token-based system, collect Incentive tokens from
participating vendors and maintain and submit to FFN written records of Incentive tokens
redeemed by participating vendors using a form provided by FFN or a similar form with FFN
permission. Records must indicate the name of the vendor who redeemed the tokens, the
date of redemption, the dollar value of tokens submitted and the Market name.
• If the Grantee Organization makes cash reimbursement payments for Incentive redemption by
vendors, the Grantee Organization must be able to verify to FFN that these payments were made by
providing a receipt by each vendor or obtaining vendor's signature at time of reimbursement.
• In seasonal markets, the last day for vendors to accept Incentive in exchange for eligible product is
the Market's closing day, and the last day for the Grantee Organization to reimburse vendors for
redeemed Incentive is one week after the Market's closing day.
c) Incentive Distribution to Customer
• The Grantee Organization will oversee Incentive distribution to customers using federal food
assistance benefits (also called Supplemental Nutrition Assistance Program (SNAP), at the Market.
• A customer at the Market will receive a value of Incentive tokens or loyalty credits equal to the
amount of SNAP dollars spent, up to $20 per market day.
a) If EBT benefits are accepted using a Mobile Market Plus application by each vendor, the
Grantee Organization will monitor vendors' SNAP and Incentive transactions to ensure EBT
sales are always greater than or equal to Incentive credits awarded.
Double Up Food Bucks Farmers Market Grant Agreement 2016
5 May 2016
b) If EBT benefits are accepted at a central terminal and distributed via a taken-based system,
the Grantee Organization will maintain records of daily distribution of tokens using a
standardized report form provided by FFN or a similar form with FFN permission. This form
must provide a record of each EBT transaction and Incentive distribution.
• The Organization must provide third party EBT verification in the form of either,
i. A copy of a daily batch receipt from the Market's point-of-sale device for each market
day
ii. Monthly statement from EBT merchant processor
Hi. Report from the Mobile Market Plus application
• In seasonal markets, the last day to distribute the Incentive to customers is the last day of the
Market's season
Ill. Record-Keeping and Reporting
a) Monthly Reports Online
The Grantee Organization will submit weekly totals of the following in monthly reports via an online
survey link:
• Cash value of Incentive redeemed by participating vendors and dispersed to customers
• Cash value of EBT redeemed by participating vendors and dispersed to customers
• Number of EBT transactions
• lf EBT benefits are accepted at a central terminal and distributed via a token-based system,
number of new customers as indicated by the number of EBT customers who respond yes to the
question "Is this your first time using your Bridge Card (or equivalent) at this market?"
b) Verification of Monthly Reports
The Organization will submit the following supporting documentation records for seasonal markets
within one month of the Market's closing day, or upload and submit each month via online monthly
reporting survey:
• If EBT benefits are accepted at a central terminal and distributed via a token-based system,
customer transaction record sheets for each market day must be kept and maintained by Grantee
Organization.
i. Grantee Organizations participating in the program for the first year must submit these
records to FFN.
H. All Grantee Organizations must keep these records on file and must provide a copy of to FFN
upon request.
• Third party verification of EBT sales demonstrated by either,
i. Copy of a daily batch report from the Market's point-of-sale device for each market day
ii. Monthly statement from EBT merchant processor
iii. Report from the Mobile Market Plus application
• Vendor record sheets for each market day indicating cash value of Incentive and EBT redeemed by
each vendor. Excel or spreadsheet document with required elements of Vendor Record sheet is
allowable.
Double Up Food Bucks Farmers Market Grant Agreement 2016 4
5 May 2016
• Reimbursement payments made to vendors for Incentives redeemed by the Organization as
demonstrated by either:
i. Completed payment record column on Vendor Record Sheet provided by FFN with date,
check number, and total dollar value of check. FFN only requires payment record for
Incentive reimbursements. The Vendor Record sheet must indicate the portion allocated to
each market currency if the Grantee Organization includes multiple market currencies (eg.
EBT, WIC Project FRESH, credit/debit.) in a single reimbursement payment.
ii. Report from the Organization's accounting software verifying each incentive reimbursement
payment made to vendors, aligned with Incentive redemption documentation.
iii. With FFN permission, alternative forms of documentation may be acceptable.
c) Year-End Requirements
• Provide FFN a copy of signed Double Up Food Bucks Vendor Agreements for participating
vendors. Electronic copies and signatures are allowable.
• The Grantee Organization will complete a year-end market manager evaluation survey.
IV. Evaluation
• The Grantee Organization may opt-in to distribute a questionnaire to customers at point of sale and a
survey to vendors provided by FFN during the Market's season, and return completed surveys in an
envelope provided with pre-paid postage within a month of collection.
• The Grantee Organization will allow for additional evaluation methods at the Market as requested by
FFN, an independent evaluation firm, or the United State Department of Agriculture (USDA).
V. Trademark
• Fair Food Network owns the trademarked name "Double Up Food Bucks" and the apple/carrot logo.
As a Grantee of the Program, the Grantee Organization may use, on a non-exclusive basis, the
licensed mark in Market promotional materials for the duration of the Grant period.
VI. Report Schedule
Due Date Report Name Report Format
Due the first Wednesday of Monthly Report Online via survey link posted in market
each month for previous manager portal at
month's activity for all www.DoubleUpFoodBucks.org and sent via
markets. email
Grantees receiving funds on a
reimbursement schedule may
opt to submit reports bi-
weekly on the first and third
Wednesday of each month.
Due the first Wednesday of Verification of Monthly First year Grantee Organizations must submit
each month for previous
month's activity or within a
Reports hard copy records either in-person, via mail,
or by scanning and sending electronically to
month of the Market's closing FFN. Markets providing monthly verification
Double Up Food Bucks Farmers Market Grant Agreement 2016 5
5 May 2016
day for seasonal markets, or
upon request.
must scan and upload with monthly online
report. All Grantee Organizations must keep
records on file and submit upon FFN request.
Due within one-month of
completion
Customer and Vendor
Surveys
Grantee Organization may opt-in to
participating and mail completed surveys in
an envelope provided by FFN with pre-paid
postage.
Due within one month of the
Market's last day or3/2/2017
for year-round markets.
Agreements must be made
available upon request by
FFN.
Signed Vendor Agreements Markets must submit hard copy records either
in-person, via mail, or by scanning and sending
electronically to FFN.
Markets providing monthly verification must
scan and upload via online report.
Due 12/18/16 Market Manager Survey Online survey link sent via email and posted in
market manager portal at
www.DoubleUpFoodBucks.org
VII. Disbursement of Funds
FFN will disburse funds following the receipt of counter-signed grant agreement and a W-9 or copy of tax
exempt letter from IRS for tax exempt organizations from the Fiduciary or Grantee Organization in one of the
following two methods as denoted on Page 1.
a) Single Payment: Funds will be released to the Fiduciary or Grantee Organization in a single payment
made by a check; or
b) Scheduled Reimbursement: FFN will reimburse the Fiduciary or Grantee Organization for the cash value
of Incentives spent by customers at the Market after the Organization submits complete and accurate
reports in the following manner:
1. FFN will process payments and disburse funds for the cash value of Incentive loyalty transactions
redeemed by customers at the Market within 2 weeks of receiving a complete monthly report
from the Fiduciary or Grantee Organization.
a. Reimbursement reports are due on the first Wednesday of the month for transactions
during the month prior. The Fiduciary or Grantee Organization may opt to submit
reimbursement reports bi-weekly on the first and third Wednesday of the month.
b. FFN will only process payments and disburse funds on a bi-weekly schedule. Late
reimbursement reports will not be processed until the next scheduled opportunity.
2. FFN will process payments and disburse funds for the cash value of Double Up Food Bucks tokens
redeemed for eligible product by customers within 2 weeks of receiving redeemed tokens with
complete token reimbursement report from the Fiduciary or Grantee Organization.
a. FFN will provide the Fiduciary or Grantee Organization with postage-paid envelopes for
certified mail return of reimbursed tokens and token reimbursement report form upon
request.
If Grantee Organization violates any of its duties (including failing to make timely or accurate reports) then FFN
could require a refund from Grantee Organization to FFN of part of the Grant that relates to or is impacted by
the breach by the Grantee Organization. FFN reserves the right to discontinue, modify or withhold any payment
due under the Grant, to require repayment of expended Grant funds, or a refund of unexpended Grant funds, if,
in its judgment, such action is necessary to comply with the requirements of any law or regulations affecting its
Double Up Food Bucks Farmers Market Grant Agreement 2016 6
5 May 2015
responsibility with respect to the Grant. If any of the conditions of the Grant are violated by Grantee
Organization, in addition to requiring a refund of the amount giving rise to the violation, Fair Food Network will
have no further obligation to continue to fund the Grant.
The foregoing conditions comply with FFN's obligation under U.S. law to make reasonable efforts and establish
adequate procedures to see that the Grant funds are spent solely for the purposes for which they have been
granted and to obtain full and complete records on how the Grant funds have been expended. Changes in the
U.S. laws or regulations may require FFN to ask that more detailed reports be submitted or other steps be taken.
FFN will inform the Grantee Organization of any such changes. If the Grantee Organization accepts the above
stated conditions, please have a duly authorized representative of the Fiduciary or Grantee Organization sign
below and make a copy for the Organization's files. Electronic signatures are acceptable.
Return original or copy of the entire signed agreement by mail to Michigan Farmers Market Association to the
following address:
Michigan Farmers Market Association
Attn: Double Up Food Bucks
480 Wilson Rd, Room 172
East Lansing, MI 48824
Or scanned and emailed directly:
To: sydney@mifma.org I Subject: Signed agreement for Double Up Food Bucks
On behalf of Fair Food Network, I want to extend our best wishes for success in your work.
Sincerely,
Dr. Oran B. Hesterman
President and CEO
Double Up Food Bucks Farmers Market Grant Agreement 2016 7
5 May 2016
OAKLAND COUNTY PARKS AND RECREATION [ OAKLAND COUNTY MARKET
Oakland County Parks and Recreation
Jeremy Brown
2800 Watkins Lake Rd
Waterford Township, MI 48328
ocmarket@oakgov.corn
248-858-4635
Grant Reference Number: DU-MI-16-091
FIN: 38-6004876
Farmers Market/s: Oakland County Market
Authorized Representative of Fiduciary or Grantee Organization
Oakland County Parks and Recreation
Signature .Name and Title (Please Print or Type) Date
Attachments
This agreement become binding when FFN receives:
1. Counter-signed grant agreement from the Organization
2. W-9 or copy of non-profit exemption letter from IRS
Signature'
Email:
Double Up Food Bucks Farmers Market Grant Agreement 2016 8
5 May 2016
DOUBLE UP FOOD BUCKS"
state
Double Up Food Bucks
Vendor Agreement (Token) - 2016
SIGNED CONTRACT MUST BE ON FILE PRIOR TO REIMBURSEMENT
This agreement by and between (Market Name) Oakland County Farmers Market
and (Vendor Business Name)
whose address is city
zip phone email
is effective during the Double Up Food Bucks program season in 2016 at the Market (above). This agreement authorizes the
Vendor (above) to accept Double Up Food Bucks tokens at the specified market from authorized SNAP Bridge Card participants in
exchange for unprocessed, Michigan-grown, fresh fruits and vegetables and plants that produce food, in accordance with market
and program guidelines.
SECTION 1 BY SIGNING THIS AGREEMENT, THE VENDOR AGREES TO:
1. Display a sign, provided by the farmers market, indicating the Vendor accepts Double Up Food Bucks tokens.
2. Provide only unprocessed Michigan-grown, fresh fruit and vegetables, or plants that produce food, in exchange for Double
Up Food Bucks tokens.
3. Prove, upon request, that all product provided in exchange for Double Up Food Bucks tokens was grown in Michigan.
4. Not give change for purchases made with Double Up Food Bucks tokens,
5. Provide fruits and vegetables at the current price or less than the current price charged to other customers.
6. Not allow the return of product purchased with Double Up Food Bucks tokens in exchange for cash or non-food items.
7. Be monitored by the farmers market or Fair Food Network for program compliance.
8, Not provide cash or credit in exchange for Double Up Food Bucks tokens.
9. Not accept Double Up Food Bucks tokens for non-food items, except for plants that produce food.
10. Accept Double Up Food Bucks tokens from customers year round.
Turn in all redeemed tokens to the farmers market for reimbursement in accordance with market and program guidelines.
SECTION II THE MARKET AGREES TO:
1. Collect from the Vendor redeemed Double Up Food Bucks tokens and to account for and pay the Vendor for any tokens.
Provide a sign for the Vendor to display indicating the Vendor accepts Double Up Food Bucks tokens,
2. Monitor sales to ensure program guidelines are followed.
3. Submit signed agreement to Fair Food Network upon request,
SECTION Ill SANCTIONS
A Vendor and/or his/her employees who violate the provisions above may be disqualified from the program and not allowed to
participate in future programs. A Vendor will only be reimbursed by the Market for Double Up Food Bucks tokens accepted in
accordance with market and program guidelines,
SECTION IV CERTIFICATION:
The Vendor, through signature below, accepts all terms of this agreement. This agreement becomes valid only upon signature.
VENDOR:
Name (type or print) Signature Date
Double Up Food Bucks
Vender .Acifeement 2015 - Token
FISCAL NOTE (MISC. #16270) October 6, 2016
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: PARKS AND RECREATION — 2016 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS
GRANT ACCEPTANCE
To The Oakland and County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution accepts a grant award of $15,000 ($12,392 for 2016 and $2,608 carried over from
2015) from the Fair Food Network through its Double Up Food Bucks Program.
2. The funding will be used to reimburse participating vendors at the County Market who sell
unprocessed Michigan grown fruits and vegetables.
3. The Double Up Food Bucks Program helps to improve the nutrition of low-income families while
promoting local farmers.The award also provides matching dollars for Supplemental Nutrition
Assistance Program (SNAP) benefits to recipients to spend on fresh fruits and vegetables at the
OaklandCounty Farmers Market.
4. The grant period is from April 1, 2016 to March 31, 2017.
5. A budget amendment is not required.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #16270 October 6, 2016
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford, (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF Deputy CouNTY PXKuTrvE ACTiNg PYRS9ANT TO mCE 45,559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 6,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 6th day of October, 2016.
Lisa Brown, Oakland County