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HomeMy WebLinkAboutResolutions - 2016.10.26 - 22647MISCELLANEOUS RESOLUTION #16286 October 26, 2016 BY: Public Services Committee - Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM AND INMATE CASEWORKER POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sheriff's Office has received a letter of agreement from the Oakland County Community Mental Health Authority (OCCMHA) to continue reimbursement funding for the Jail Alliance With Support (JAWS) program and mental health services to inmates having serious and persistent mental illnesses for the period October 1,2016 through September 30, 2017; and WHEREAS last year, OCCMHA provided funding to the Oakland County's Sheriff's Office under two separate letters of agreement approved by Miscellaneous Resolutions #16007 and #16008; and WHEREAS this fiscal year, OCCMHA has combined funding for all of the positions into a single agreement; and WHEREAS per M.R.#09267 the Byrne JAG Stimulus grant award expanded the existing post- booking jail diversion program (JAWS) to the female jail population who are experiencing addiction problems, which included treatment readiness services, coordination with the Courts for a community re-integration plan diverting them from jail and 30 days of follow-up services; and WHEREAS the OCCMHA has agreed to reimburse the County in an amount not to exceed $57,194 for the cost of two (2) part-time non-eligible Inmate Caseworker positions (#11611 and #11612) and an amount not to exceed $21,954 for one (1) part-time non-eligible 1,000 hours per year Inmate Casework Specialist position #11285 assigned to the Jail Alliance With Support (JAWS) program; and WHEREAS OCCMHA has also provided support to the Oakland County Sheriff's Office in order to offer mental health services to inmates having serious and persistent mental illnesses; and WHEREAS OCCMHA has provided partial reimbursement for one (1) GF/GP Inmate Caseworker position since 1999; and WHEREAS OCCMHA agrees to continue partial funding in the amount not to exceed $68,338 for one (1) GF/GP full-time Inmate Caseworker position #06577; and WHEREAS this agreement has completed the Grant Review Process according to the Board of Commissioners Grant Procedures; and WHEREAS acceptance of these funds does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the reimbursement up to $147,486 from OCCMHA for inmate casework services for October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED to continue two (2) GF/GP part-time non-eligible 1,000 hours per year Inmate Caseworker positions (#11611 and #11612) in the Inmate Program Services Unit (#4030320). BE IT FURTHER RESOLVED to continue one (1) GF/GP part-time non-eligible 1,000 hours per year Inmate Casework Specialist position #11285. BE IT FURTHER RESOLVED to continue one (1) GF/GP full-time Inmate Caseworker position #06577 which is partially funded by OCCMHA. BE IT FURTHER RESOLVED that the continuation of these positions are contingent upon continued reimbursement funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Dwyer and Kowall absent. FISCAL NOTE (MISC. #16286) October 26, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM AND INMATE CASEWORKER POSITIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of reimbursement funding not to exceed $147,486 by letter agreement from the Oakland County Community Mental Health Authority (OCCMHA) for support of the female jail population post booking jail diversion program; in conjunction with the Jail Alliance With Support (JAWS) program. 2. This award provides partial reimbursement funding of $68,338 for salaries of one (1) General Fund/General Purpose (GF/GP) full-time eligible (FTE) Inmate Caseworker position *06577 in the Inmate Program Services Unit (#4030320); the balance of the position fringe benefit funding of $44,395 represents the grant match obligation for this grant award. 3. Also, this award continues to provide reimbursement funding of two (2) GF/GP part-time non-eligible (PTNE) 1,000 hours per year Inmate Caseworker positions (#11611 and #11612) in the Inmate Program Services Unit (#4030320) with a not to exceed amount of $57,194 and one (1) GFIGP PTNE 1,000 hour per year Inmate Casework Specialist position (#11285) in the JAWS program with a not to exceed amount of $21,954. 4. OCCMHA agrees to continue this funding arrangement for one (1) year for the period October 1, 2016 through September 30, 2017 at which time this funding arrangement will be evaluated for extension and renewal; and is contingent upon continuation funding from OCCMHA. 5. No budget amended is required. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford absent. GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: FY 2017 Agreement with Oakland County Community Mental Health Authority for Inmate Casework Specialist and Inmate Caseworker Positions FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA) DEPARTMENT CONTACT PERSON: Lt. Dorothy Hall 248-858-5064 STATUS: Acceptance DATE: September 26, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned gent materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/22/2016) Department of Human Resources: HR Approved (No Committee) Continues Positions Lori Taylor (9/22/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (9/26/2016) Corporation Counsel: APPROVED by Corporation Counsel. — Mary Ann Jerge (9/23/2016) From: To: Cc: Subject: bate: Van Pelt. Laurie M Wag, Catherine A; Taylor. Lori; Davis. Patricia G; actujitz4earU Cunningham. Dale A; Seaman. Lortta fade. Tammy 5; Hall Dorothy F; )oe Matkosky (matkoskvjgBoakcov.com) (matkoskIdgaco.oakland.mi.us) (matkoskyjftco.oakiand.ml .usl; Malone 1r.. Prentiss RE; GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance Thursday, September 22, 2016 3:01:54 PM Approved. From: West, Catherine A Sent: Thursday, September 22, 2016 2:57 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Joe Matkosky (matkoskyj@oakgov.com ) (matkoskyj@co.oakiand.rni.us ) (matkoskyj@co.oakland.mi.us ); Malone Jr., Prentiss Subject: GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance GRA1VT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz— Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriffs Office FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: September 29, 2016 GRANT INFORMATION Date: September 22, 2016 Operating Department: Sheriff's Office Department Contact: Lt. Dorothy Hall Contact Phone: 248-858-5064 Document Identification Number: REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 From; To Cc: Subject: Date: Taylor. Lori West. Catherine_A Van PelLLaiarie M; Day1s,..2a,tdra_Q; schuitz Dean J; Cunninaham, Dale A; sgaman,Isattam; Feole. Tammy 5; Hall. Dorothy F; Joe Matkosky (rnatkoskyjMoakgay core4matkoskyjaco oakiancLmi ua matkoskyjeco.oakland.mi.us); Malone Jr.. Prentiss Re: GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance Thursday, September 22, 2016 6:31:29 PM HR Approved (No Committee) Continues Positions Sent from my iPad > On Sep 22, 2016, at 2:56 PM, West, Catherine A <westca@oakgov.com > wrote: > GRANT REVIEW FORM > TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz— Pat Davis > RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office > FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions > Oakland County Community Mental Health Authority (OCCMHA) > Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. > Time Frame for Returned Comments: September 29, 2016 > GRANT INFORMATION > Date: September 22, 2016 > Operating Department: Sheriff's Office > Department Contact: Lt Dorothy Hall > Contact Phone: 248-858-5064 > Document Identification Number: > REVIEW STATUS: Acceptance —Resolution Required > Funding Period: October 1, 2016 through September 30, 2017 > Original source of funding: OCCMHA > Will you issue a sub award(s): No > New Facility / Additional Office Space Needs: N/A > IT Resources (New Computer Hardware / Software Needs or Purchases): N/A > Funding Continuation/New: Continuation > Application Total Project Amount: $147,486 > Prior Year Total Funding: $155,514 > New Grant Funded Positions Request: No > Grant Related Positions: Inmate Caseworker positions (PTNE) #11611, (PTNE) #11612, Inmate Casework Specialist (PTNE) #11285 and Inmate Caseworker (PTE) #6577 > Grantor Funds: $147,486 > Total Budget: $191,881 > Match and Source: OF $44,395 total Fringe Benefits for position #6577 > PROJECT SYNOPSIS From: To Cc: Subject; Date: Erienteas..ggtedS West. Catherine A; Van Pelt. Laurie M; Taylor. Lori; Davis. Patricia G; Stbm.117,-Dea.0...1 Cunninoham, Dale A; Seaman_Loretta M; feole. Tammy 5; Hall. Dorothy F; joe Matkosky (matkosicyjeoakgov.comi (matkosloathco.oakland.ml.us ) (matkosejeco.nakland.mi.us).; tialonelc,,_Er_eatlas RE: GRANT REVIEW; FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance Monday, September 26, 2016 1138:45 AM Approved by Risk Management. R.E. 9/26/16 From: Fastening, Theresa Sent: Friday, September 23, 2016 8:48 AM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Joe Matkosky (matkoskyj@oakgov.com) (matkoskyl@co.oakiandani.us) (matkoskyj@co.oakiand.mi.us ); Malone Jr., Prentiss Subject: RE: GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0471, regarding this matter. Thank you. From: West, Catherine A Sent: Thursday, September 22, 2016 2:57 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cunningham, Dale A; Seaman, Loretta M; Feoie, Tammy S; Hall, Dorothy F; Joe Matkosky (matkoskyjPoakgov.corn) (matkoskyacomakiancizaLus) (matkoskyjeco.oakland.rni.us); Malone Jr., Prentiss Subject GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz— Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE—Sheriff's Office FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. From: 1erg. Mary A To: Nis/wir flfhprine tv, Van Pelt. Laurie U; Taylor. Oh; Schultz, Dean) Cc: Dorothy F; Costello, Matthew .1 Subject: FW: GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance Date: Friday, September 23, 2016 3:03:26 PM Attachments: Letter of Agreement.pdf Hello All —APPROVED by Corporation Counsel. 1IPUNA14"4111:WTY MIC-}0CiA61. MEM VW, frle Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg, 14 East/ Courthouse West Wing Extension, 3 rd Floor/ Pontiac, MI 48341 Phone Number: (248) 858-0551/ Fax Number: (248) 858-1003/ E-mail: jergem©oakgov.c,om ERIVILEGf0 AND CONFIDENTIAL— ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. From: West, Catherine A Sent: Thursday, September 22, 2016 2:57 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Joe Matkosky (rnatkoskyjAoakgov.com) (rnatkoskyjnco.oakland.rni.us ) (matkoskyjaco.oakland.mi.us); Malone Jr., Prentiss Subject: GRANT REVIEW: FY2017 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz— Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY2011 Agreement with Oakland County Community Mental Health Authority for Inmate Caseworker Specialist and Inmate Caseworker Positions Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your COMMUNITY MENTAL HEALTH AUTHORITY September 20, 2016 WILLIE BROOKS, Executive Director and CEO Lt. Dorothy Hall, Corrections Administrator Michael J. Gingen, Chairperson Oakland county Sheriff's Office Oakland County Board of Commissioners 1200 North Telegraph Road #12E 1200 North Telegraph Road Pontiac, Michigan 48341 Pontiac, Michigan 48341 Re: Letter of Agreement for the FY17 Full and Part-time Inmate Caseworker Positions and the Part-time Inmate Casework Specialist Position Dear Lt. Hall and Mr. Gingell: This Letter of Agreement (LOA), which will be effective October 1, 2016, is entered into between Oakland County Community Mental Health (OCCMHA) and the Oakland County Sheriff's Office (County). OCCMEA shall fund the County in an NOT TO EXCEED (NTE) amount for the following positions: • $68,338 for the cost of one (1) full-time Inmate Caseworker position. The County will fund the fringe benefits for this position. • $57,194 for the cost of two (2) part-time non-eligible Inmate Caseworker positions. • $21,954 for one (1) part-time non-eligible Inmate Casework Specialist position assigned to the Jail Alliance With Support (JAWS) program. The NTE indicates the maximum possible financial obligation of OCCMHA regardless of Oakland County's total costs and expenditures under this agreement. The County will be compensated in the amount of $147,486 after October 1, 2016. To ensure timely payment, the County shall invoice OCCMHA for the full amount and direct the invoice to the attention of Anya Eliassen, Chief Financial Officer. Prior to the close of FY17, Oakland County will provide a cost settlement breakdown of the funding to OCCMHA' s Chief Financial Officer, Anya Eliassen. A Financial Status Report on the total fiscal year expenses must be submitted to the Chief Financial Officer of OCCMHA 20 days after the end of the fiscal year. Cost settlement of this agreement will be based upon a comparison of the actual allowable expense for the Inmate Caseworker position and the amount paid by OCCMHA to the County. Any unspent funds will be returned by the County to OCCMHA within 30 days of the final settlement letter. In addition, the County will collect program data including, but not limited to: number of people screened for psychiatric referrals, number of people assessed and treated, and the number of contact hours of service. The County shall make this data available to OCCMHA on a quarterly basis. I have enclosed two (2) signed originals and would appreciate it if you would return one (1) signed original to my office. Please feel free to call me at 248-858-1221 if you have any questions. Thank you and we look forward to our continued collaboration together. Inspiring hope, empowering people, strengthening communities. 2011 Executive Hills Boulevard, Auburn Hills, MI 48326 I Telephone: (248) 858.1210 I Fax: (248) 975-9768 Sincerely, Willie BrooOr Executive Virector and CEO Accepted on behalf of the Oakland County Board of Commissioners: Michael J. Gingell Chairperson cc: Sheriff Michael J. Bouchard Kathleen Kovach, Deputy Executive Director Willie Brooks, Executive Director and CEO Cathie Yunker, Administrator of Access and Acute Care Lisa Dunn, Community Liaison Resolution #16286 October 26, 2016 Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, VVeipert, Woodward, Zack, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCI. 45,559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26 th day of October, 2016. Lisa Brown, Oakland County