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Resolutions - 2016.10.26 - 22648
PUBLIC SERVICES-COMMITTEE MISCELLANEOUS RESOLUTION . #16287 October 26, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: 52/1 DISTRICT COURT (NOVI) - FY 2017 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen; WHEREAS the 52nd District Court, Division I (Novi) applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) effective October 1, 2016 through September 30, 2017; and WHEREAS the court has created an Adult Drug Court, which is a hybrid version of their successful Sobriety Court program to address the needs of the defendants with high risk/high need substance abuse issues, specifically related to the use of illegal drugs, excluding marijuana. The program goals include: reduced system costs (jail days); reduce recidivism; and offender rehabilitation; and WHEREAS the total program funding is $89,400 in grant funding from SCAO, with no required cash match; and WHEREAS the grant award provides funding for the continuation of one (1) special revenue (SR) full-time eligible (FTE) Probation Officer I position (#3020205-11415) to monitor the Drug Court caseload; and WHEREAS the grant award also provides funding for graduation supplies and Michigan Association of Drug Court Professionals' (MADCP) conference expenses for on-going education; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the October 4, 2016 letter from the SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein; and WHEREAS the grant award completed the grant review process in accordance with the Board of Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the 2017, Michigan Drug Court Grant Program award from the State Court Administrative Office in the amount of $89,400, for the period of October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED to continue one (1) SR funded FTE Probation Officer I position in the Probation Unit (#3020205-11415) to provide support for program activities. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of the special revenue position is contingent upon future levels of grant funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Dwyer and KowaII absent. $15,400 $15,400 $ (1,590) (1,257) 19,615 (1,080) (288) 0 $15,400 $89,400 $89,400 $43,629 25,272 19,615 0 294 590 $89,400 FISCAL NOTE (MISC. #16287) October 26, 2016 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: 52/1 DISTRICT COURT (NOVI) — FY 2017 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of a grant award from the State Court Administrative Office (SCAO), Michigan Drug Court Program in the amount of $89,400. 2. The funding period is October 1, 2016 through September 30, 2017. 3. The total program budget of $89,400 consists of $20,499 in operating expenditures and $68,901 in personnel costs. 4. There is no required grant match. 5. The grant will provide continued funding of one (1) Special Revenue, full-time eligible Probation Officer I position (#3020205-11415). 6. A FY 2017 budget amendment is recommended as follows: FY 2017 FY 2017 Adopted Amendment Amended Drug Court Dist. 52 1 Probation (Fund #27151) Grant #GR0000000661 Activity GLB, Analysis Type GLB, Bud Ref 2017 Revenue 3020205-121050-615571 Grants — State $74,000 Total Revenues $74,000 Expenditures 3020205-121050-702010 Salaries $45,219 3020205-121050-722740 Fringe Benefits 26,529 3020205-121050-730373 Contracted Services 0 3020205-121050-730548 Drug Testing 1,080 3020205-121050-731818 Special Event Program 582 3020205-121050-732018 Travel and Conference 590 Total Expenditures $74,000 FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford absent. GRANT REVIEW SIGN OFF — 52/1 District Court GRANT NAME: 2017 Michigan Drug Court Grant Program FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Eric Noll (248) 305 -6453 STATUS: Grant Acceptance DATE: October 3, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/28/2016) Department of Human Resources: KR Approved (No Committee) Continues Position — Lori Taylor (9/27/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (9/28/2016) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (9/30/2016) From: To: Cc: Subject: Date: Van Pelt, Laurie M West, Catherine A; Taylor, Lori; Davis, PatOcia 0; Schultz, Dean I Slack. Alexandra L; Noll, Eric B; Lee, Shannon L; Elorablv KiMheda; r.unninglum. Dale A RE: GRANT REVIEW: 524 1:f:strict Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance Wednesday, September 28, 2016 10:11:43 AM Apo; oved. From: West, Catherine A Sent: Tuesday, September 27, 2016 5:03 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean Cc: Black, Alexandra L; Noll, Eric B; Lee, Shannon L; Elgrably, Kimberly K; Cunningham, Dale A Subject: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor— Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE 52-1 District Court-Adult Drug Court FY 2017 Michigan Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 4, 2016 GRANT INFORMATION Date: 09/27/2016 Operating Department: 52-1 District Court Department Contact: Eric Noll Contact Phone: (248) 305-6453 Document Identification Number: 7559 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: State Court Administrators Office Will you issue a sub award (make payments to outside agencies) or contract (through purchasing): Yes, the Oakland County Sheriff Department overtime for home visit assistance and Dr. Michael Fox for Medical Assisted Treatment consultation. From islYIQL1=0 To: West, Catherine A Cc: Van Pelt, Laurie M; Davis, Patricia G; Schultz, De); pack, Alexandra 1.4 Noll, Eric B; Lee, Shannon L; Elatably, nillarja; f.unningham, Dale A Subject: Re: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance Date: Tuesday, September 27, 2016 8:56:34 PM HR Approved (No Committee) Continues Position Sent from my iPad On Sep 27, 2016, at 5:03 PM, West, Catherine A <westea0)outvov.corn> wrote: GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — 52-1 District Court-Adult Drug Court FY 2017 Michigan Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 4, 2016 GRANT INFORMATION Date: 09/27/2016 Operating Department: 52-1 District Court Department Contact: Eric Noll Contact Phone: (248) 305-6453 Document Identification Number: 7559 REVIEW STATUS: Acceptance Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: State Court Administrators Office Will you issue a sub award (make payments to outside agencies) or contract (through purchasing): Yes, the Oakland County Sheriff Department overtime for home visit assistance and Dr. Michael Fox for Medical Assisted Treatment From: To: Cc: Subject: Date: Frienbeck, Robert C West, Catherine A; Van Pelt, Laurie M; TaVior, Lori; Davis, Patricia 0; Schultz, Dean.] filack, Alexandra L; N.Q1.1. Eric B; Lee, Shannon 14 4 P • II P • ; CunnincihaM. Dale A RE: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance Wednesday, September 28, 2016 9:44:01 AM Approved by Risk Management. R.E. 9/28/16 From: Easterling, Theresa Sent: Wednesday, September 28, 2016 8:16 AM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean) Cc: Black, Alexandra L; Noll, Eric B; Lee, Shannon L; Elgrably, Kimberly K; Cunningham, Dale A Subject: RE: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0478, regarding this matter. Thank you. From: West, Catherine A Sent: Tuesday, September 27, 2016 5:03 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Black, Alexandra L; Noll, Eric B; Lee, Shannon L; Elgrably, Kimberly K; Cunningham, Dale A Subject: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — 52-1 District Court-Adult Drug Court FY 2017 Michigan Drug Court Grant Program State Court Administrative Office Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 4, 2016 GRANT INFORMATION Date: 09/27/2016 From: To: Cc: Subject: Date: Lewis, hieatherl West Catherine A; Van Pelt, Laurie 14; Taylor, Lon; Schultz, Dean Noll. Eric B; lee, Shannon 1,; Elm-ably, Kimberly lc; CunriFnaham,,actal RE: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Mlchigan Drug Court Grant Program - Acceptance Friday, September 30, 2016 2:4739 PM %11.141.1.07,1-3.14MENFIANOWNEINK111.17,...47.......7.4MA There are no unresolved legal issues at this time. Heather L. Lewis Senior Assistant Corporation Counsel Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858.2003 Fax Number: (248) 858.1003 E-mail: fewilsb©oakgov,com PRWELEGED AND CONFTENTIAL ATTORNEY CLIENT COMMUNICATION Ttic a-40;cil 1;-3 intended only for those persou to whom it is specificaily addressed. his confidontial and is protected by the attorney-dent ivilrrv..S 510 woe; rwoduct dosinna. This prlyilegid boitirips to the Gounty oi Oaland, and individual addressees are not authorised to vs eve r modify this pityiiege in any way, Individuais are advised that any dlssernination, reproduction or unatithorized review of this inforrnsilun by persons other than those listed above may constiltite a waiver of this bnvileqe and is therefate prohibited. it you have iihaelvad this message in error, please notify the sender immediately. If you have any questions, please contact the Depanment at Counsel at (248;1 t35titi-Otiiiit0 itinariR you for your cooperation. From: West, Catherine A Sent: Tuesday, September 27, 2016 5:03 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean Cc: Black, Alexandra L; Noll, Eric B; Lee, Shannon L; Elgrably, Kimberly K; Cunningham, Dale A Subject: GRANT REVIEW: 52-1 District Court (Novi) - FY 2017 Michigan Drug Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE 52-1 District Court-Adult Drug Court FY 2017 Michigan Drug Court Grant Program State Court Administrative Office MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 CONTRACT Grantee Name: 52-1 District Court — Adult Drug Court Federal ID Number: 38-6004876 Contract Number: 7559 Grant Amount: 589,400 (which includes 82,400 for Medication Assisted Treatment) 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 52-1 District Court — Adult Drug Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2016 and terminates on 9/30/2017 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE ANT) BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $89,400 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161 -179392—,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDHHS) Institutional Review Board (IRB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (H1PAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. INDEMNITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the SCAO in the performance of this contract, shall be the responsibility of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.04 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 1 4.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.06 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. if an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the . court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCM1S). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least thirty (15) days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, IV1CL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation, Selection of a mediator will be by mutual agreement of the parties. 23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. AMENDMENT 25.01 This contract may be amended only upon written agreement of the parties. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Suzanne Garrett, 48150 Grand River Ave., Novi, MT 48374. B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 27. SIGNATURE OF PARTIES 27.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 52-1 District Court — Adult Drug Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not he a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 REPORTING REQUIREMENTS October 1, 2016 through September 30, 2017 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2016, through December 31, 2016. May 15,2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2017, through March 31, 2017. August 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2017, through June 30, 2017. November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1,2017, through September 30,2017. DCCMIS USER AUDIT DUE DATE NOTE January 31,2017 Courts will be confirming user access to DCCMIS. CLAIMS REPORTS DUE DATE NOTE January 10,2017 Courts will be reporting on expenditures from October 1, 2016, through December 31, 2016. April 10, 2017 Courts will be reporting on expenditures from January 1, 2017, through March 31, 2017. July 10, 2017 Courts will be reporting expenditures from April 1,2017, through June 30, 2017. October 10, 2017 Courts will be reporting expenditures from July 1,2017, through September 30, 2017. PROGRESS DUE DATE NOTE April 30, 2017 Interim Report Courts will be reporting on progress made during the first half of the grant period - October 1,2016, through March 31, 2017. October 30, 2017 Final Report Courts will be reporting on progress made during the second half of the grant period - April 1, 2017, through September 30, 2017. IUFt 01 _it u tkc C )URTS Application 07018 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP) 07559- Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP) Michigan Drug Court Grant Program (MDCGP) Status: Correcting Submitted Date: 05/11/2016 10:55 AM Primary Contact Name:' thiFt,e9,...4tonft ' Mr. Sartatelion Eric First Nemo Midthe Narno Noll Last Name Title: Email: Address; Address Line 2 Address Line 3 Chief Probation Officer nolie@oakgov.com 48150 Grand River Ave City' Novi Michigan 48374 Cily State/Province Postal Code/Zip 248-305-6453 Phone:" Phone Ext. Organization Information Name: Organization Type: Tax ID: Organization Website: Address: 52nd District Court First Division - Oakland County (D52-1) State Court Administrative Office 48150 Grand River Ave. Phone:* Novi Michigan 48374 city State/Province Posta Ccde/Zip 248-305-6144 Exl. Fax: 248-305-5970 Applicant Contact Information Select your court People served County to Receive the Grant Award Date that the program accepted or anticipates first participant Please pick your program type Is your program operational? Is your court a tribal court? Courthouse name (example: Frank Murphy Hall of Justice} Courthouse street address Room/Floor City State Zip code Judge: First Name Judge: Last Name Title Judge: E-mail Address Judge: Phone Number Judge's Mailing Address: Street Judge's Mailing Address: Room/Floor Judge's Mailing Address: City Judge's Mailing Address: State Judge's Mailing Address: Zip Code Judge 2: First Name D52-1 (Novi) Oakland Men, Women Oakland 10/01/2013 Adult District Drug Court Yes No 52-1 District Court 48150 Grand River Ave Novi MI 48374 Travis Reeds Judge reedst@oakgoviconi 248-305-6502 48150 Grand River Ave Ext. Novi MI 48374 Judge 2: Last Name Judge 2; Title Judge Judge 2: E-mail Address Judge 2: Phone Number Judge 2 Mailing Address: Street Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3; Last Name Judge 3: Title Judge Judge 3: E-mail Address Judge 3: Phone Number Ext Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address; State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge Judge 4: E-mail Address Judge 4: Phone Number Ext, Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Project Director (Main Program Contact): First Name Project Director: Last Name Project Director; Title Suzanne Garrett Director of Probation Project Director: E-mail Address Project Director: Phone Number Project Director Mailing Address: Street Project Director Mailing Address: Room/Floor Project Director Mailing Address; City Project Director Mailing Address: State Project Director Mailing Address; Zip Code Financial Officer: First Name Financial Officer: Last Name Financial Officer: Title Financial Officer; E-mail Address Financial Officer: Phone Number' Financial Officer Mailing Address; Street Financial Officer Mailing Address; Room/Floor Financial Officer Mailing Address: City Financial Officer Mailing Address: State Financial Office Mailing Address; Zip Code Authorizing Official; First Name Authorizing Official: Last Name Authorizing Official: Title Authorizing Official: E-mail Address Authorizing Official: Phone Numbers Authorizing Official Mailing Address: Street Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City Authorizing Official Mailing Address: State Authorizing Official Mailing Address: Zip Code garretts@Oakg0v.cOrn 248-305-6071 Exi 48150 Grand River Ave Novi MI 48374 Laurie Van Pelt Director of Managment and Budget vanoeitl@oakgov.com 248-858-2163 Ext. 2100 Pontiac Lake Road 5th Floor, Executive Office Building Waterford MI 48328 Mike Gingell Chairman, Oakland County Board of Commissioners gingellm@oakgov.com 248-858-0100 Ext 1200 North Telegraph Pontiac MI 48341 DCCM1S Contact Information DCCMIS Administrator (The person responsible for reporting data Suzanne to SCA0): First Name DCCMIS Administrator: Last Name Garrett DCCMIS Administrator: E-mall Address garretts©oakgov.com 248-305-6071 OCCMIS Administrator Phone Number' Ext. Application Information Is there an approved Local Administrative Order (LAO)? Local Administrative Order (LAO): LAO Number: Is there a cLure.nt Memorandum of Understanding (MOO)? Memorandum of Understanding (MO U) Effective Date: Expiration Date: Federal Tax ID: What is the program capacity? What is the current number of active participants? How many years has the program been operational? Do you offer Ignition Interlock restricted licenses to repeat drunk drivers? Does your county have an Equal Employment Opportunity Plan (EEOP)? If yes, when was the plan formulated? Yes 2015-26 Yes 03/24/2005 38-6004876 156 103 15 Yes Yes 03/01/2010 Byrne JAG applicants only How many people are employed in the court? Number of Court Employees (Byrne JAG only) FY 17 Program Description Caseload Data: The courts caseload data that substantiates the target population and the need for the drug/DWI court program. Include any changes or trends in the data that further demonstrate the need for the drog/OWI court program. Statewide, the need for drug courts has only increased since the inception of our Drug Court in October 2013. According to the Michigan Prescription and Opioid Abuse Task Force, in 2012, of all unintentional or undetermined intent drug poisoning deaths (59 percent) had received a prescription in the past 30 days and 80 percent had received a prescription in the past year. Thus, the majority of victims seemingly did not receive their drugs through illegal means, but by prescription. According to published raw data from the Michigan Automated Prescription System (MAPS), more than 21 million prescriptions for controlled substances were written in 2014. This is roughly four million more prescriptions than were written in 2007, despite the fact that Michigan's population slightly decreased over the same time period, the state's Prescription and Opioid Abuse Task Force writes in their October 2015 report. In our jurisdiction, the number of opiate support groups has increased. In addition, every police and fire department has been trained in the life saving response with the use of Narcan. The Novi Police Department alone saved 17 lives since they began carrying Narcan in July 2015. According to the Oakland County Sheriff's Department in 2013, there were a total of 737 arrests for Violation of Controlled Substance and Narcotic Equipment Violation offenses. In 2014, there were a total of 758 and as of April 13, 2015 there have been a total of 227 arrests. Within our court, the number of drug related offenses has escalated. In 2014, there were 327 arrests for Controlled Substance and Possession of Drug Paraphernalia, while in 2015, there were 375. The 1 st Division of the 52nd Division District Court serves 12 jurisdictions with a population of over 200,000 people covering 180 square miles in southwest Oakland County. The current number of defendants assigned to probation is 1611. In an analysis conducted in 2015, 77% of those defendants have an indication of substance abuse. Therefore, not only is there a need within the court's jurisdiction, but county wide. This combined with the limited number of drug courts within Oakland County is the reason why we will be asking to expand the parameters to include participants living outside the court's jurisdiction, but still live within Oakland County. With the aid of an Oakland County Sheriff Deputy, home visits will continue as they are a best practice and vital to the success of the participant and program. The data is indicative of the level of addiction to prescription medication and illegal drugs which continues to dramatically increase in our jurisdiction. To actively address the needs of our defendants with high risk/high need substance issues and as a result of an evaluation of our Drug Court format, this application will present a continued structure that utilizes best practices and the 10 key components. This application will not include the sustainable Sobriety Court, Instead, will we will present some format changes that will address issues ascertained by DCAS statistics, staff and judicial observations, and the success of our participants to date. The data provided will be different from the statewide data for this grant. The reason is that Sobriety Court and Drug Court are combined in the statewide data. An LAO has been approved and we are waiting for the separation of the two tracks. In order to have a fair assessment of our Drug Court, it is felt we should be compared with Adult District instead of Sobriety Courts statewide. Casa Dispositions Time Frame The time frame for case dispositions, including any delays. The arrest or violation of a defendant is a traumatic event and creates an immediate crisis in someone's life forcing substance abusing behavior into the open, making denial difficult. This period provides a critical window of opportunity for intervening and introducing the value of Drug Court and treatment. Judicial action, taken promptly, capitalizes on the crisis nature of the arrest and the precipitating substance concerns. Due to our treatment court history, local law enforcement often contact the probation department to have a defendant placed on a 'fast track" if they feel the individual is appropriate for our program. We are implementing an informational resource on the revised eligibility process to ensure efficient "fast track' referrals from all sources in the criminal justice system. The average disposition time for misdemeanor alcohol and drug charges in our court is 53 days; delays would include cases set for bench or jury trials, evidentiary hearings, bench warrants and forensic reviews. A fast track defendant's case is disposed 18 days. This is the average of 15 of the current participants. The other five participants are outliers as four include bench warrant time and one was inpatient prior to the disposition. The three week delay in a having a presentence investigation conducted is also eliminated and the sentencing date is at least a week sooner. For in custody cases, and those who test positive at the time of presentence interviews or violation hearing, we have an expedited referral process where a defendant can be admitted into residential program on the same day. Once the defendant becomes a participant they meet with their probation officer the same day the treatment court contract is signed. To monitor the case disposition time frame, we continue to enter referral sources upon intake into DCCMIS; this includes the identification of same day referrals and admissions. Further, we will compare and contrast the length of time, from arrest to sentencing, for cases admitted into treatment court versus those who were referred but not admitted into the program. Program Goals (Required) Goal 1: Reduce drug use during program participation All new program participants are required to test daily for alcohol and drugs for a minimum of 90 days. The 90 day count normally begins after successful completion of 30 days in residential substance abuse treatment or upon entry to the program. A recommendation from the State Court Administrators Office audit was to evaluate whether initial daily testing was needed. An inquiry of the graduates revealed the first 90 days was critical and daily testing assisted in their sobriety to a great extent as it held them accountable. Testing is then reduced based on the participant's phase advancement. Each participant tests no less than 12 times per month randomly. All testing agencies are required to follow best practices with monitored testing, a standard chain of custody procedure, and immediate notification of positive test results. The Drug Court has 20 current participants with an average amount of 407 total tests during this period. Also during this time, the average number of sobriety days was 226 among participants. The maximum number of days a participant remained sober is 583 days. The longest number of days in the program for a given participant is 582 days with an average of 249.2 days. Of the current program participants during the progress period, just five have had positive drug or alcohol screens. That translates to only .009% of total tests administered from October 2015 to March 2016. One participant tested positive for heroin and two participants tested positive for alcohol. Each participant that tested positive for alcohol also tested positive for one other drug (marijuana and benzodiazepines respectively). The fourth participant tested positive for Buprenorphine (Suboxone), and finally the last positive drug test was actually a failure to test. Overall, from October 1,2013, to March 31, 2016, of the 40 total participants, six have tested positive for opiates, their drug of choice. Therefore, only 15% of the participants have tested positive for opiates. Each participant is randomly tested for Buprenorphine (Suboxone) and synthetic marijuana twice monthly in order to address a participant's potential to utilize drugs that are known to be unidentifiable to a traditional toxicology 10 panel test. Since our active utilization of OCCMIS, these numbers more accurately reflect the reduction of drug use in the program. Regarding treatment, the drug court participants are averaging 136 hours during the last quarter. This information was confirmed through DCCM IS and DCAS and differs from the Statewide Data provided. This reason for this is that the Statewide Data combines sobriety court and drug court participants while this information pertains only to drug court participants. Goal 2; Retain partiopents in the drug court program Since the onset of the program in October of 2013, there have been a total of 40 participants. Of the 40 total participants, 18 have been unsuccessfully discharged due to program violations or absconding. During the 1 st and 2nd quarter of fiscal year 2016, there were 20 participants of whom there are 13 active participants, one in warrant status, one discharged due to absconding and five successful completions. Five of which are new admissions. Three participants graduated in October 2015. Four participants are anticipated to graduate in April 2016. This information is accurately reflected having been accessed from DCCMIS. To further increase interest, participants are applying for each phase promotion in order to advance to the next phase in the program. This provides the participant, the treatment court team and the court with an understanding of their progress. It also contributes to the evaluation of the implementation for new procedures which lead to best practices. Further, offenders are offered an average of nine incentives for their positive behavior. This information was obtained through DCCMIS and differs from the Statewide Data provided. The reason for this is that the Statewide Data includes the sobriety court participants while this information pertains only to drug court participants. An LAO is pending in order to separate the dashboards in DCCM IS. Many participants in the Drug Court program require additional services in order to become successful in their recovery. Ancillary services such as referrals to GED classes at Walled Lake Adult Education, employment opportunities from local business owners, Michigan Works and Life Skills classes are frequently utilized. The Drug Court has continued twice monthly reviews with decreasing frequency with phase advancement. In addition, for consistency and to increase the participants comfort level, all cases are assigned to one judge thus allowing a bond to form between the participant and the judge. Currently, discussions are being held with the Drug Court team in order to develop further incentives in order to increase voluntary participation. Goat 3: Reduce drug and alcohol related crime in the jurisdiction (May not be applicable to Family Dependency Courts) The Drug Court program has been in effect for 30 months. With the reduction in drug use, a total of five participants accrued new charges of which, none have been since the last reporting period. One of the new offenses was drug or alcohol related thus providing a 3% recidivism rate for new alcohol and drug charges. To continue to monitor alcohol and drug related crime, we continue utilizing DCCMIS more effectively to determine our progress. The treatment court officers have continued to refine their skills with DCCMIS and DCAS having attended training on outcomes and evaluations along with conducting internal trainings. This internal training was to create study groups in order to analyze our programs performance. To contribute to future success of the Drug Court, we were able to recruit a retired police officer and a local municipality prosecutor to become a part of our treatment team. In addition, during the month of January, five different presentations were given to police officers on the positive aspects of treatment courts. This outreach is being made in order to forge relationships achieving a quicker response in identifying potential participants. In addition, those participants living outside of the Court's jurisdiction will be considered depending upon the ability to conduct home visits. The drug court participants averaged 136 hours of treatment and 518 drug tests during the last quarter. This information was confirmed through DCCMIS and DCAS and differs from the Statewide Data provided. The reason for this is that the Statewide Data includes the sobriety court participants while this information pertains only to drug court participants. Goal 4: Alleviate congestion of court dockets The average disposition time for general cases is 53 days; delays would include cases set for bench or jury trials, evidentiary hearings, bench warrants and forensic reviews. A fast track case is disposed of in 18 days. Local law enforcement often contacts the probation department to have a defendant placed on a "fast track" if they feel the individual is appropriate for our program. Further, the in-custody cases, and those who test positive at the time of presentence interviews or violation hearing, utilize an expedited referral process, or same day referral where a defendant can be admitted into the program that day. The three week delay in having a presentence investigation conducted is also eliminated and the sentencing date is at least a week sooner. During the last reporting period, the average days from arrest to admission into the program is 8 days or one day from probation violation to admission based upon data entered into DCCMIS. To alleviate congestion in court dockets, we will continue being proactive with other potential referral sources such as defense counsel, prosecuting attorneys, and treatment providers. An informational packet has been created and is available to attorneys whose clients identify with a drug problem. With the increased scheduled review hearings, the program probation officer will address any participant concerns in a timely manner decreasing the potential for a delayed response. To increase the effectiveness of the program, the Drug Court will be assigned to one judge, which meets best practices. Goal 5: Alleviate jail or detention days Drug Court participants entering the program attend their first 30 days in residential treatment in lieu of jail time, thus alleviating jail days significantly. There have been 40 participants since the program began on October 1, 2013. Of these individuals, there was the potential of 6361 days in jail. Since the last reporting period, one participant has been incarcerated for the maximum term of 365 days and 19 people have been sanctioned for a total of 178 days. This has saved the jail from overcrowding of 5818 days or $674,888 at the cost of $116,00 per day. The maximum term of incarceration is only utilized when all other alternatives have been exhausted. Goal 6: Retain participants in substance abuse treatment Upon admission to Drug Court, the majority of the participants are required to complete 30 days residential care. Exceptions were made for those who previously completed treatment or for those participants who would have a negative impact upon their career. All participants are required to attend outpatient substance abuse counseling for the first 14 months of the program. As a result, five participants are currently attending twice per week counseling, two are attending twice per month and six are in phase four pending graduation. The average number of days between the admission date and the date of the first treatment session is 14.7, which is an average of those who did the 30 day inpatient and those who did not. According to DCCMIS, the number of substance abuse treatment hours is an average of 230 treatment hours. To further improve the Drug Court program, a continuum of care is crucial which begins in the courtroom and continues throughout the entire process. A level of treatment will be required throughout the entire program depending upon the participants needs. This will include individual, group, relapse prevention, 12 step, medical detoxification, peer counseling and other treatment services based on the needs of the participant and the treatment philosophy of Cognitive Behavioral Therapy. As recommended in the SCAO audit, treatment providers will determine the clinical treatment plan with the assistance of the participant and with the understanding of the minimum standards. With the recent adjustment in the number of phases comes more flexibility in the treatment plan along with a heavier reliance upon the therapist and participant's input. Further, all treatment providers will be accessible and dedicated to the Drug Court providing a sliding fee scale. Therapists will continue to be active members of the review team and will provide verification of participation in monthly reports. Additionally, there is open communication between the Probation Officer, the Court and therapists, with participant's active involvement and concerns immediately acknowledged and addressed at review hearings. Payment of fees, fines and restitution is also part of the treatment component. Program Goals (Optional) Goal 7: Reduce child abuse and neglect (if applicable) This is not applicable. Goal 8: List ether anal specific to your drug/DWI court program here Improve education in the program: Increasing the level of education of our participants is an important part of Drug Court. To date, three participants have enrolled in college classes. Two participants have obtained their GED certification and one participant completed his apprenticeship program in plumbing. In addition, one participant obtained an internship and another secured full-time employment in her field of accounting. To assist participants, we continue working with local school districts to provide GED resources and information to those in need. In particular, referrals are made to Walled Lake GED Center as they provide free GED courses. Those not enrolled in an educational component are required to perform community service hours. Finally, the program will maintain levels of education and expected improvement in the Ancillary Service section during their program participation in DCCMIS as DCAS appears to only track improvement upon discharge. Goal 9: List other goal specific to your drug/DWI court program here Improve employment status in the program: Obtaining employment is mandatory in Drug Court. Participants not working a minimum of 35 hours per week are required to complete 20 hours of weekly community service. This goal is to appropriately occupy participant's time when not addressing their recovery issues. After analyzing participant information using DCAS and DCCMIS data entries, 25 participants have obtained or improved employment status in the program. The employment goal for Drug Court will be for the participants to obtain and maintain full-time, self-sustaining employment or participate in the employment/community service. Further, to assist participants, referrals are provided to workforce development resources such as Michigan Works and even individual employers. In order to increase motivation, participants are required to provide verification that they are actively seeking employment. All referrals and progression will be documented in DCCMIS. To demonstrate success, one particular participant recently went from a fast-food worker to a career position in accounting. Goal 10: List other poet specific to your drug/DWI court program here Target Population What is the target population? Misdemeanor, Drug Offender, High Risk, Non-Violent Offender The target population of the Opiate Court has been adults, 17 years or older, whose non-violent, misdemeanor offenses or violation behaviors are related to their opiate use, who reside within Oakland County, who NEEDS assessment indicates a level of substance abuse, the need for intensive services, while adhering to standard set forth in best practices. Describe how the above information differs from previous years' procedures and how often the target population is reviewed. It is the intent of the Drug Court Program to open the program to municipalities close to the 52/1 District Court jurisdiction. There are approximately 25 cases that could have benefited from the drug court, however they reside in communities adjacent to the court's jurisdiction and therefore were not candidates for the program. Screening and Eligibility Describe the eligibility criteria: 1.) Individuals with violent offenses, excluding Domestic Violence will not be admitted to the program. 2.) Additionally, only persons who reside within Oakland County will be admitted. 3.) The participant must be an illegal/prescription drug abuser or addict. 4.) The person shall not have a drug delivery charge. Pre-Bond Investigation, Law Enforcement, Probation Agent, How are potential participants identified: Prosecuting Attorney, Case Manager, Participant, Treatment Provider, Pre-Trial, Judges, Defense Attorney, Family If Other, please describe: A referral form may be utilized. Legal Eligibility Screening: Describe when the legal eligibility screening occurs, who conducts the screening, and who determines legal eligibility. The probation officer or program coordinator conducts the screening for eligibility. This process can occur at pretrial, probation violation hearing, sentencing, or at any other point they are identified as a potential candidate. Once they are identified, the screening occurs on the same day. A discussion regarding the eligibility of the potential participant is conducted with all team members. What criminogenic risk/needs assessment does the program use to help identify high crirninogenic risk/high need offenders? Criminogenic Risk Assessernent?: Other If Other, please describe: NEEDS Assessments Assessment How does the program determine if the defendant is dependent upon or abusing drugs or alcohol? Include descriptions of court and clinical assessments if performed. Defendants are required to "complete a Presentence Investigation Interview during which time the defendant's level of dependency and abuse are detected through their self-reported pattern of use, their criminal history and urine testing. A NEEDS Assessment tool is also utilized to support the finding of the Presentence Investigation. The NEEDS verifies their level of supervision, level of recommended treatment and overall need. In addition, during the course of supervision, defendants are identified by their self-reported continued pattern of abuse or by their positive testing results. As recommended in the SCAO audit, treatment providers will determine the clinical treatment plan with the assistance of the participant and the Drug Court team. This occurs within an average of 12 days at the participant's first appointment. The American Society of Addiction Medicine (ASAM) Patient Placement Criteria and Stages of Change Readiness and Treatment Eagerness Scale (SOCRATES) are used to assist in the clinical assessment. Clinical intake assessments and treatment plans include statements regarding their concerns, expectations and goals for treatment. Treatment Continuum and Plan Substance Abuse Treatment: List the types of treatment services available for drug/DWI court participants. The following agencies are utilized for the first 30 day residential program: Community Programs, Incorporated - 3/4 housing, assistance with MAT, dual diagnosis, and transitional housing centered around Cognitive Behavioral Therapy. Solutions to Recovery - 3/4 housing, assistance with employment and transitional housing while using Cognitive Behavioral Therapy and Moral Recognition Therapy Turning Point - 3/4 housing, assistance with MAT, dual diagnosis, and transitional housing centered around Cognitive Behavioral Therapy. The following agencies and therapists are utilized subsequent to the residential program: Gretchen Hart, private therapist - group and individual outpatient substance abuse counseling using Cognitive Behavioral Therapy. Jeffrie Cape, private therapist - group and individual outpatient substance abuse counseling using Cognitive Behavioral Therapy, Psycho-social Therapy and/or Motivational Interviewing. James Schepper, private therapist - group and individual outpatient substance abuse counseling using Cognitive Behavioral Therapy. Oakland Family Services - Intensive and outpatient (individual and group) substance abuse counseling using Cognitive Behavorial Therapy, Motivational Interviewing and the13 Principles of Effective Treatment. A psychiatrist is also on staff. Milford Counseling - 3/4 housing, Intensive and outpatient substance abuse counseling, mental health counseling, groups and individual and extended sober living. They utilize motivational interviewing, mindfulness based cognitive, cognitive behavioral, trauma informed, client centered, and DBT therapy. Are participants linked to treatment providers based on individual differences? Linking to Treatment Yes Explain the answer given to the above question by describing the process Drug Court participants are linked to treatment initially based on the program probation officer's review of the presenting substance and psychological issues, their access to insurance, accessibility to services, and if warranted, based on the participant's gender, age and ethnicity. The agencies that we have partnered with are able to provide CBT treatment, treat users of multiple substances, and provide various levels of care as needed. Clinical Treatment Plan: At what point in the program is the clinical treatment plan developed? Who develops it? The Drug Court participant's clinical treatment plan is initiated at the time of the participant's first appointment with their therapist. Per DCCMIS and DCAS, the average time between entry into the program and their first counseling appointment is 12 days. The clinical treatment plan is developed between the therapist, the participant and the Court. Clinical Treatment Plan Review How often is the clinical treatment plan reviewed? What events trigger a review? The clinical treatment plan is presented by the therapist, and is evaluated by the judge, program probation officer and other team participants. This occurs at the scheduled review hearings which occur twice a month during phase one, once per month in phase two and every other month in phase three. The clinical treatment plan is also reviewed at the time of a relapse or violation. The clinical treatment plan is updated based on the participants needs. Relapse Prevention (Aftercare) What services does your program use toward relapse prevention once participants have completed treatment? Does this occur while the participant is still participating in the program. post-graduation, or both? Please describe. Graduates have developed a relapse prevention plan with their therapist. Techniques are used from CBT to teach participants about the concept of a 'thinking error' and how thinking errors are used to justify or rationalize behaviors including substance use. They are taught how to manage thoughts and urges to use with self- talk. Participants learn to identify potential triggers and high-risk situations, and are assisted to identify and rehearse responses to avoid using. Participants are helped to learn new coping skills — a major component of CBT. They learn drink /drug refusal skills, and skills to deal with social pressure to use. Reliance upon AA and their sponsor is strongly advocated. In addition, the Drug Court is in the process of developing an Alumni/Mentor Group to help support participants who have completed treatment, are in aftercare and/or for those who have graduated, Active Drug Court participants will be required to attend the Alumni/Mentor Group monthly. Several graduates have been identified and expressed a desire to begin the group and it is hopeful that it will be up and running by the summer. What ancillary services are available to the participants in the program? Check all that apply. Educational, Housing, Mental Health, Dental, Vocational, Ancillary Services Physical, Food, Career, Transportation, Clothing, Parenting Classes If Other, please describe: Describe how the above information differs from previous years' procedures: Insurance Our drug court program continues to build relationships within the community to help provide needed services to the participants. The Alumni/Mentor Group is on the verge of becoming a reality. Program Length What is the minimum length of the drug/DWI court program? 18 What is the maximum length of the drug/DWI court program? 24 How many phases does the program consist of? 4 If phases are not used, explain how a participant progresses through the program. List the requirements for completing each phase. e.g the number, type, and frequency of drug tests; attendance at support groups; etc, Phase 1: Intensive Phase-twice weekly meetings with their PO and twice monthly reviews. It is required that they participate in the "90 in 90" 12 step meetings and submit to "90 in 90" daily drug tests and PBTs, as well as once weekly group and individual treatment and have 90 days of sobriety. Further, during this phase participants are required to obtain or maintain full-time employment or supplement their time with community service hours which are not to exceed 35 hours per week. Phase 2 is the Stabilization Phase-twice weekly PO meetings and once monthly reviews. Testing may be reduced based on performance and 12 step attendance is reduced to five times per week, as well as once weekly group or individual meetings based on the participant's needs. The expectation of employment and/or community service is continued. Phase 3 is the Transition Phase-once weekly PO meetings and reviews every other month. Testing may be reduced based on performance and 12 step attendance is reduced to three times per week, as well as biweekly group or individual meetings based on the participant's needs. Phase 4 is the Graduation Phase-twice monthly PO meetings and a final review during the participant's last month of probation. Testing may be reduced based on performance, but no less than 12 times per month and 12 step attendance is reduced to once per week. The participants will now attend peer or alumni groups. Describe how the above information differs from previous years' procedures: !MIN 1 Case Management Case Management is provided by: If other, please explain: What is the ratio of partic;ipants to the case manager (e.g. 50:1)? Case Manager Ratio: Case Management Responsibilities: What are the responsibilities of the case manager? A recommendation was made by the State Court Administrator's Office to reduce the number of reviews as it may be detrimental to the participant trying develop a healthy and productive lifestyle. Therefore, the number of reviews has been gradually reduced as the participant advances through the phases. Probation Officers 30:1 The Drug Court Officer's responsibilities include conducting intakes and related assessments; prepare for court review hearings and consult with drug court team; conduct office visits based on phase requirements as well as monthly home visits; ensure compliance with program requirements providing assistance or referrals as needed; write reports for other agencies as needed; maintain communication with treatment providers, judge, treatment team and ancillary providers; assist with life skills improvement such as education and employment resources; conduct drug and alcohol testing; present law enforcement and the court in a positive light; and enter information into DCCMIS in a complete and timely manner. To ensure the effectiveness of the program, the probation officer maintains his proficiency through training. Communication between the Probation Officer, the treatment providers and any ancillary providers occurs at least weekly and can occur as needed via email or phone. Initially, in Phase 1, progress reports and communication will be weekly. In the later phases, as the requirement for treatment services is reduced, the level of communication will decrease accordingly. There is ongoing communication between the probation officer and providers and contact is made immediately upon any divergent behavior such as a missed appointment or missed test. Judicial Supervision Description of Staffing Meeting Please describe the staffing meetings, including how they operate and how decisions regarding participants are made. Staffing meetings occur prior to the review hearings. All members of the team are present. The participants being reviewed are placed in order of most compliant to least compliant. The probation officer presents a written and oral presentation to the team members indicating the number of days sober, number of days in the program, what phase they are in and number of points accrued. Further information such as counseling, AA attendance, education and employment is included along with the suggested course of action whether it be a sanction or an incentive. All team members discuss the defendant and how they are progressing in their recovery giving opinions based on their respective discipline. Decisions regarding sanctions and incentives need to be discussed with everyone on the team presenting their opinions with the judge making the final decision based upon best practices and standards set forth within the drug court program. Check all that apply. Who attends the staffing meetings? If Other, please describe: Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Prosecutor, Law Enforcement, Community Advocate, Program Director, Clinical Staff When do staffing meetings occur? Immediately prior to the status review hearing If Other, please describe: Status Review Hearings How frequently does the participant appear before the judge for status review hearings? Judicial review hearings become less frequent as the participant moves through the phases. In the first phase, participants attend judicial reviews twice Monthly at a minimum, every other month in the second phase, and every other month during phase three. In phase four, the participant will attend a final review during their last month of probation. If the participant has a special need, or sanction, they may be reviewed more often. Description of Review Hearings Please describe the status review hearings, including how they operate and how each participant interacts with the court During review hearings, probation officers will call the participants name and are acknowledged by the Judge. The probation officer will explain the participant's number of days sober, days in the program and points that they have accrued. Any other relevant information is explained and then the participant is given a chance to address the court. If there is a sanction, the judge will discuss the behavior which brought about the sanction, explain the sanction and future expectations and encourage the participant to improve. The participant is given an opportunity to explain him or herself and then the sanction is given. If it is a major sanction with the potential for removal and maximum sentence, the judge will offer the defendant the opportunity to withdraw from Drug Court and hire their own attorney or remain in drug court and be represented by the defense advocate. When a participant is doing well, the participant receives applause and the judge indicates his approval, then the judge shakes their hand and offers them their incentive. Also, during this process, family members are given the opportunity to address the court. The judge, who practices motivational interviewing from the bench, spends an average of five minutes per participant. Adhering to best practices and the '10 key components, Drug Court will be assigned to only one judge. Who attends the status review hearing? If Other, please describe: Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Prosecutor, Law Enforcement, Community Advocate, Program Director, Clinical Staff Families Against Narcotics Representative and family members of participants Confidentiality: What are the programs policies end/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and HIP/IA during the status review hearing? To ensure confidentiality, participants sign a full disclosure release of information. The Drug Court files are maintained in the Probation Officer's desk in a locked file cabinet and access to DCCMIS is limited to Probation Officers in the program. Confidentiality is maintained in the staffings with a closed door policy. It is further maintained at the review hearings by the participants and visitors being informed that information shared at the hearings is confidential. Upon completion of the program, the files of discharged participants are kept separate from general probation and are destroyed after three years based on policy and procedure. In order to insure compliance, we have a Confidentiality Compliance Officer whose role is verify each team member is aware of 42 CFR Part 2 and HIPPA requirements and that all participants sign the release of information. What are the programs policy and/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and 141PAA during the staffing meeting? All team members are informed of the Program's Confidentiality Policy and Procedure and staffings are held in a closed setting. This includes treatment information reported. This is evaluated, as needed, by the Confidentiality Compliance Officer. Drug Testing Drug Test Frequency? How frequently are participants required to submit to alcohol end drug testing? Everyone in the program is required to test daily for drugs and alcohol for the first 90 days. The decision to have them test daily was based on the reports from the addicts themselves who all indicated in the initial stages of recovery from Opiates that the daily drug testing is what kept them "focused" on not using. The frequency of testing is reduced based on full compliance and subsequent phase promotion as a result of negative tests and no missed tests. The participant's testing is reduced by 2 times per month based on compliance, and never gets reduced to less than 3 times per week (12 times per month). Testing is also performed during home visits. All testing is based on a colorized random system, monitored and utilizing a chain of custody. Drugs Tested? What types of drugs does the drug/DWI court program test for? MarijuanapocainelBenzodiazepinelOxycodonelMDMAIBarbituratesiBath SaltslOpioidslAmphetaminelMethamphetamineiMethadone1PCP1Synthetic MarijuanalSuboxone, Other Does your program use a testing agency for drug and alcohol testing? Drug Testing Agency: Yes If yes, list which egency(s) are being used? Drop Zone, ADAM, Onsite, D'n'A. All of these facilities have been checked to ensure they follow proper monitoring procedures, have an appropriate chain of custody and immediately notify the officer of positives, no shows or other concerns. Does your drug/DWI court personnel perform alcohol and drug testing? Perform Alcohol and Drug Testing? Yes The probation officers conduct observed drug If yes, list who performs the testing: testing utilizing the I-Cup from Redwood Toxicology and send the samples to the lab, if necessary. Who is notified of the test results? How soon is notification made concerning positive test results? Test Result Notification: What is the response to a positive alcohol or drug test result? The probation officer is notified on the same day as the positive test. The team is notified immediately after the probation officer is made aware so preparations for an emergency review can be made. Positive Result Response? The participant is immediately contacted and advised to come to the court. They are given only a few hours to appear. The participant may be detained and an emergency review hearing is scheduled. Since the participant is only allowed to test in the morning before 7:30am, notification of a positive test usually occurs by 9:00am. Therefore, the entire day is available to handle the case. Sanctions can include curfew restrictions, increased testing, incarceration, revocation of driver's license privileges, increase in treatment and/or electronic monitoring. Statute and Best Practices Explain how your drug testing protocol meets statute and best practices. The Drug Court testing protocol meets best practices in that testing is frequent, random, occurs no less than three times per week, includes a broad range of testing, the testing is observed by same sex personnel, verified for proper sample, has a documented chain of custody, and the results are received in a timely manner. Further, test results are communicated to the court and the participant promptly and concerns are addressed forthwith. Finally, participants are abstinent for a period of time to progress through the program. Describe how the above information differs from previous years' N procedures: o Changes. Incentives and Sanctions Incentives List each program incentive and behaviors that trigger each incentive. List Incentives your probation uses List the reason an Incentive is used Free Drug Testing Gift Cards Movie Passes Accolades from Judge (applause, praise) Sporting Event Tickets Signed Sports Memorabilia Honor Roll Permission for up to three night vacation (only granted twice in program) 30 days full compliance Phase advancement 30 days of complete compliance Any positive changes the defendant makes At completion of 2nd phase Completion of the 4th phase and completion of probation Complete compliance up to review hearings If participant remains in complete compliance for first 90 days and second vacation granted if complete compliance for 1 year. Who can award an Incentive and when does this happen Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing or graduation Judge at judicial review hearing The Judge at judicial review, probation officer for second vacation if defendant in complete 'I year compliance. Sanctions List each program sanction, behaviors that trigger each sanction, and who administers the sanction, List Sanctions your program uses List the reason a Sanction is used Who can administer a Sanction and when does this happen Curfew Restrictions Increase Testing Increase in 12-Step Meetings Community Service Incarceration Revocation of Driver's License Privileges Day in Court Observing Proceedings Increase in Treatment Electronic Monitoring (GPS, SCRAM, Portable Testing Device) Community Programs, Inc Curfew violation, positive test, missed test, late test Missed test, late test, positive test Missed 12-step meetings and missed counseling Late test, missed probation appointment, missed judicial review Missed test, late test, dishonesty, forging, positive test, missed judicial review (occasionally) Positive alcohol test Late test, missed probation appointment, missed judicial review Missed counseling, missed 12-step meeting, positive test Missed test, late test, positive test Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Judge at judicial review hearing Positive test, missed test, curfew violation Judge at judicial review hearing Graduation Requirements Graduation Requirements: Discuss the programs requirements for graduation. The defendant must complete the following: 1. Have at least 90 days of sobriety/clean time. 2. Must have at least 14 judicial status review hearings. 3. Must have completed a minimum of 48 outpatient counseling sessions. 4. Submit application for graduation. 5. Must have been in the program for at least 18 months. 6. Must have fines and costs paid in full or compliant with payment plan. 7. Must have relapse prevention plan or ongoing self-help support. 8. Must have completed all phases. 9. If necessary, must have worked on obtaining, maintaining or improving employment or educational status. Once graduation occurs: the participant is no longer under the courts jurisdiction Alumni Does the program offer graduates a way to remain connected with the program (e.g. an alumni group) after graduating? If yes, please describe. The Drug Court is currently in the process of creating an Alumni Group. Two past graduates have been identified and are anxious to lead the group. The Alumni Group will be utilizied for not only graduates, but also for current participants in order to create potential mentors. In addition, the Alumni Group is looking to set up a Facebook page in order to communicate and remain connected. This group should be up and running by this summer. Expulsion Criteria Termination Criteria: Explain the criteria for terminating a participant from the program, Termination or expulsion from the program can occur as a result of the following conditions: 1) Dishonesty 2) A minimum of three major violations (sanctions that include Jail) 3) Absconded for a lengthy period of time 4) Forging of documentation 5) Accruing a new charge (excluding DVVLS) 6) Automatic termination upon accruing a new felony after admission to the program The consideration of expulsion is discussed with team members immediately and expulsion recommendation is made to the judge who makes the final decision. Expulsion is only determined when all other avenues have been exhausted. Sustainability Plan Sustainabiiity Plan: Explain the plan for addressing program needs (e.g., treatment resources, team members, clinical and legal criteria, target population, program design, and funding) that are required to sustain the program if grant funds are no longer available. The Sobriety Court program that was initiated in 2001 was initially a grant funded program. The Veteran's Court was initiated in 2008, and has been self-sustaining since. Both programs have evolved into what they are today through constant re-evaluation with the assistance of all team members. These programs became self-sufficient after proving their continued excellence with assistance from team members and through county funding. The plan for the Drug Court is the same. It is the intention to gradually move the Drug Court Probation Officer position into one that is fully funded by our funding source, Oakland County. To aid in this process, a $240 Treatment Court participant fee has been implemented and a monthly oversight probation fee for treatment court participant fee has been increased by $10 over general monthly oversight probation fees. Since 2002, the Advisory Committee has continued to run the 501(c)(3) and provides funds for the treatment courts at 52-1 District Court. Moreover, they are ready and willing to support the Drug Court. To aid in support of this, the Advisory Committee will hold a fundraising event in 2016. Continuous meetings with team members, aside from judicial reviews, including the defense advocate, judges, probation officers, treatment providers and Advisory Committee members will assist in sustaining positive relationships amongst the team. These meetings will provide insight into possible necessary changes, and present new ideas. The Drug Court program continues to provide an option to jail for the judges and defense attorneys. The expectation is that with additional education on the availability of this program, it will run at capacity on a constant basis, much like Sobriety Court has since inception. The team members will continue to support Drug Court Month, with a graduation scheduled, as it has for the Sobriety Court and Veterans Court, to assist in the increased awareness throughout the state. All team members from treatment courts will continue to attend and assist in the MATCP conference planning. Promoting the awareness on the local level through the Advisory Board will also be continued. Treatment court officers continue to be active with Families Against Narcotics (F.A.N.), are on the advisory board and are instrumental in increasing growth and public awareness. The mission of F.A.N. is: "To raise awareness of the prescription opiate drug abuse epidemic, to reduce the stigma and change the face of addiction, to educate about the dangers of prescription drug abuse and its potential to lead some to illegal narcotic use and to support those affected by drug abuse or addiction." Further, partnerships with Oakland University, Central Michigan University, University of Michigan, Eastern Michigan University, and Ferris State University will continue to assist with research and internships. Keeping these relationships with large Universities has provided the department with much needed support and outreach. Involvement with the MATCP, and participation with NDCI, and SCAO will continue to provide networking, and assistance when needed. Program Evaluation Process Evaluation What methods and tools does your team use to evaluate the structure of your program? The Drug Court team has become proficient in entering data and utilizing DCCMIS and DCAS in a consistent manner. By having the Drug Court officer completing the data entry at intake, and by the timely entry of information throughout the program, we are able to better evaluate the program. The process evaluation measures that will be examined include the target population, the referral process, timely identification, access to treatment, treatment modalities, program and phase length, types of incentives and sanctions, review hearing frequency, drug testing protocol, case manager monitoring, home visits and graduation requirements. All this information provides oversight, monitoring and periodic measurements of the program's performance against our stated goals and objectives. Evaluation Frequency How often does your team evaluate program structore 9 The team minimally evaluates the effectiveness of the program structure when completing reports required for the grant and as needed based on observations or concerns. The program director will begin reviewing process evaluation measures through DCCMIS and DCAS every six months in order document our program's actual caseflow, service delivery and resources in relation to its planned target population, policies and procedures over time. Outcome Evaluation What methods and tools does your team use to evaluate your program's outcomes? The Drug Court has only been in effect for 30 months, between the 4.5 and 9 month mark, our team conducted a blind survey that the participants were able to complete voluntarily. The survey was handed out and turned in with an enclosed envelope to create anonymity. Upon completion, participants were rewarded with a testing coupon, but were unaware there would be any incentive for completing the survey. According to our survey, the majority of participants attributed their sobriety to daily testing and AA meetings. Second, the participants attributed the rigid structure of the program in regards to being busy and accountability to their success in the program. In contrast, participants reported that the cost of the program and their inability to find transportation greatly hindered their ability to complete the program. We utilized this information to support changes in the program. Our program will continue to develop a post survey along with SCAO's comparison findings to help us see where we stand compared to others along with visiting other drug treatment courts. In order to properly assess the effectiveness of our program, we will use DCCM1S, DCAS, JIS and JDW to analyze outcome measures such as recidivism, number of sobriety days, success rate and improvements in education and employment. This information will be gathered to assess effectiveness and to look for any positive or negative patterns that are occurring in the program. Evaluation Frequency How often does your team evaluate its outcomes? Please list the performance measures that are evaluated. The team minimally evaluates the effectiveness of the program structure when completing reports required for the grant and as needed based on observations or concerns. The program director will begin reviewing outcome evaluation measures through DCCMIS and DCAS every six months at a minimum. In order to properly assess the effectiveness of our program, we will analyze performance measures such as retention rate, sobriety, recidivism and units of service. All this information provides oversight, monitoring and periodic measurements of the program's performance against our stated goals and objectives. Drug Court Team Who are the members of the drugIDWI court team? If Other, please describe: Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Prosecutor, Law Enforcement The coordinator will assume the role of evaluator with the aid of the Drug Court Probation Officer. It is the intent of the program to involve a physician as a consultant in the next grant year. Medication Assisted Treatment How many active participants are currently using MATs 1 What type of MAT is currently being used by participants diagnosed with opioid-use disorder? The Drug Court Program currently has one participant receiving Naltrexone shots. He received his first shot while attending his 30 days inpatient at Community Programs, Inc. The participant plans to continue his prescribed Naltrexone through Community Programs, Inc. His medication is funded through Medicaid. What physician/clinic is the program currently utilizing to administer MAT to active participants? Include credentials as well as list the specific MAT they administer. The one participant currently using Naltrexone received the medication by Dr. Diane Morris, M.D. at Community Programs, Incorporated. He plans to continue the medication through Community Programs. His medication is funded through Medicaid. Describe how your program utilizes the combination of medication and behavioral therapy to effectively treat opioid-use disorders. A SAMSHA certified opioid treatment program prescribes Naltrexone for a participant who is °plaid dependent. The participant is medically monitored and must voluntarily agree to receive the medication which is administered via injection monthly. Naltrexone will block the euphoric and sedative effects of the abused drug and prevents feelings of euphoria upon relapse. According to SAMSHA, research shows that participants have better success rates if MAT is used in combination with a comprehensive treatment program to provide a whole patient approach. The Drug Court Program provides this comprehensive treatment by mandating behavioral counseiing, 12 step meeting, alumni groups, vocational and educational programs. Our program will try to maintain the medication assisted treatment for as long as it is clinically appropriate, medically necessary, and acceptable to the participant. An advantage to MAT is it supports a participant's recovery within their own environment. This way, the participant is able to have a voice in their own recovery plan which may include building relationships with their family, community groups and recovery oriented programs. Does your program currently have a medical professional as an No active member of the team? If yes, what is the medical professional's role on the team and do they participate in team meetings? It is the Drug Courts intention to involve Dr. Michael Fox as a consultant on drug court cases. He is ASAM certified and a Diplomat of the American Board of Addiction Medicine. He has agreed to assist the program with consultations on difficult cases along with giving the advantages of MAT. Dr. Fox advocates for Naltrexone and Suboxone. How does your program ensure that MAT guidelines are being followed by the physician/clinic? The injectable extended-release form of the drug Naltrexone is administered at 380 mg intramuscular once a month. Naltrexone can be prescribed by any health care provider who is licensed to prescribe medications. Physicians and Opiate Treatment Programs must be SAMSHA certified in order to prescribe medication assisted treatment. In addition, MAT for opioid addiction is subject to federal legislation, regulations, and guidelines, including DATA 2000 and federal regulation 42 CFR 8. In order to ensure that these guidelines are being followed, written progress reports are requested. Within the progress report, it is important to confirm that the medication is only dispensed by a SAMSHA licensed practitioner. In addition, there should be an explanation of the assessment, physical exam and treatment plan listed in the progress report. We also confirm with the practitioner that the medication assisted treatment will continue as long as the patient desires and derives benefit from treatment and that the program has the capability to obtain medication blood levels when clinically indicated. How is your program currently funding MAT? Please provide detail. Currently, only one of the Drug Court participants has opted for medically assisted treatment. His shots are being funded by Medicaid. Participants are responsible for the cost of MAT either through self-pay, insurance or Medicaid. The Drug Court Program does not currently fund MAT, however there is an interest in receiving funding for consultations with certified practitioners and for the medication itself. Explain how additional funding would enhance your current MAT program. According to SAMSHA, research shows that participants have better success rates if MAT is used in combination with a comprehensive treatment program to provide a whole patient approach. The Drug Court Program provides this comprehensive treatment by mandating behavioral counseling, 12 step meeting, alumni groups, vocational and educational programs. Additional funding would help pay for the cost of a consultation with a SAMSHA certified physician thus allowing participants to utilize Naltrexone giving them a better chance at fighting their addiction and improving their life. Unless a participant has insurance, there is an inability to afford MAT. If funding was provided to pay for the medication itself, it is suspected that the majority of participants would be receptive to the medication thus providing a better success rate and lower recidivism rate. MENIERMINEIMMEEMONSMMI= MAT Planning Describe the courts caseload data that substantiates the need of MAT for oplaid-use disorders in your drug court program. Include any changes or trends in the data that further demonstrate the need. n/a How many participants do you Intend to provide MAT services to during this grant-year? n/a What types of MAT for oplold disorders would your program offer? What providers in your jurisdiction are able and licensed to administer these medications? n/a Describe how your program would utilize the combination of medication and behavioral therapy to effectively treat opioid-use disorders. n/a If funds were awarded, how would your program utilize these funds. It is the Drug Court's intention to involve Dr. Fox as a consultant on drug court cases. He is ASAM certified and a Diplomat of the American Board of Addiction Medicine. He has agreed to assist the program with consultations on difficult cases along with giving the advantages of MAT. Dr. Fox advocates for Naltrexone and Suboxone. Funding Request Contractor Computatio Services to be Provided Other Grant Local Cash Request or Funding Contributio Source ns Local In- Kind Contributio us Total Dr. Michael Fox $200/hr x lx per month x 12 months = $2,400 Once per month consultation regarding difficult cases and their potential for MAT. $2,400.00 $0,00 $0.00 $0.00 $2,400.00 $2,400.00 Funding Justification Funding Justification Justify costs associated with the proposed project. The Drug Court clients require very intense supervision. In the initial phase of the program, the participant will be seen twice weekly in the office and at least once monthly at their home during an unannounced search with the first search being within seven days of entry into the program. Office visits will reduce to biweekly reporting toward the end of their program participation, which is a minimum of 18 months. The caseload should not exceed 30 participants due to the nature of high risk/high needs supervision. Currently all of the probation officers at the court, including the three current SobrietyNeteran's Court Officers have reached maximum capacity on their caseloads. The Drug Court probation officer would continue to be solely responsible for the cases in Drug Court. This officer is minimally required to complete the free on-line training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further, due to the need for constant evaluation of this program, the Drug Court probation officer has begun to follow up on DCCMIS entry. This will allow for consistency when evaluating information obtained from DCAS. This year, our Drug Court program is requesting overtime pay for an Oakland County Sheriff deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critical to the participant's success. Within the 52/1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer to conduct home visits creates a hardship for the department and has an impact on the municipality's safety. In addition, it has been discovered through statistical analysis using DCCMIS and the probation module that an estimated 25 defendants per year are candidates for the Drug Court Program, however they live on the parimeter of our jurisdiction. These defendants are being placed into intensive probation and not receiving the benefits of the Drug Court program. Utilizing an Oakland County Sheriff Deputy would allow us to accept these defendants into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of five hours per week overtime for a D-II/Patrol Deputy. In order to continue with compliance in entering data into the DCCMIS and to assist with this caseload, a part time clerical person is required. The department currently has 3 full time and 1 part time clerical staff to service the probation department which is comprised of ten full time and four part-time probation officers, as well as two part- time community service officers. This clerical staff is also required to assist other departments on a daily basis. The part-time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any clerical support necessary, as well as the input of DCCMIS data. A District Court Clerk III will be assigned to work on the grant for a minimum of 1,040 hours per year. Therefore, the in-kind cost is $18.70 per hour at 1,040 hours per year totals $19,448. In addition to the clerical position, the Director of Probation will be working as the Program Director at 288 hours per year. At an hourly rate of $30.62 this amounts to $8,819 per year which will be contributed as in-kind by the Court for the purposes of the grant. Program Income Will your court program earn program income as defined above? Yes Program Income Sources: If yes. what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)? The 52/1 District Court has been collecting a $240 Sobriety Court Assessment fee for those participants that enter a specialty court program including Drug Court. The money collected is put into a general account fund. In addition, as of January 29, 2015, the Probation Oversight Expense for specialty court participants was raised from $40.00 to $60.00 per month. The additional probation oversight income is also placed into a general fund. Collection What percentage of assessed program income (not court fines, costs, or fees) does your program collect annually? Does the program waive assessed program income for any reason? Please describe. Currently, the money collected by the Sobriety Court Assessment Fee and the increase in Probation Oversight Expense is placed in a general fund and not utilized by the Drug Court program. Financial Request Justification Are you requesting more grant funds than you were awarded last year? if yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. The increase in the request is demonstrated given that the Drug Court Probation Officer position has a step increase along with a cost of living increase. There was also a minor increase in the cost for the MATCP conference registration. Finally, given the increased amount of testing given the new protocol, a request for drug testing supplies was added this year. This year, our Drug Court program is requesting overtime pay for an Oakland County Sheriff deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critical to the participant's and program's success. Within the 52/1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer to conduct home visits creates a hardship for the department and has an impact on the municipalities safety. In addition, it has been discovered through statistical analysis using DCCMIS and the probation module that an estimated 25 defendants per year are candidates for the Drug Court Program, however they live on the parimeter of our jurisdiction. These defendants are being placed into intensive probation and not receiving the benefits of the Drug Court program. Utilizing an Oakland County Sheriff Deputy would allow us to accept these defendants into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of five hours per week overtime for a D-II/Patrol Deputy. Certification Form Authorizing Official By checking the box. I certify that the below referenced person is the Authorizing Official for the court program. Yes Authorizing Official Name: Date: Project Director By checking the box. I certify that the below referenced person is the Project Director for the court program: IVlichael J. Gingefl 04/18/2016 Yes Yes Project Director Name: Suzanne Garrett Date: 04/18/2016 Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program; Financial Officer Name: Date: By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity. Yes Laurie VanPelt 04/18/2016 Yes Personnel Name Position Computatio Other Grant Local Cash Request Or Funding Contributio Sources Local In- Kind Contributio Total Mary Whitt Probation 2080 x Officer I $20.98 $43,629.00 $0.00 $0.00 $0.00 $43,629.00 $43,629.00 $0.00 $0.00 $0.00 $43,629.00 Personnel Justification Personnel Justification Justify personnel (La,, wages) associated with the proposed project. The Drug Court clients require very intense supervision. In the initial phase of the program, the participant will be seen twice weekly in the office and at least once monthly at their home during an unannounced search and will reduce to biweekly reporting toward the end of their program participation, which is a minimum of 18 months. The caseload should not exceed 30 participants due to the nature of high risk/high needs supervision. Currently all of the probation officers at the court, including the three current Sobriety/Veteran's Court Officers have reached maximum capacity on their caseloads. The Drug Court probation officer would continue to be solely responsible for the cases in Drug Court. This officer is minimally required to complete the free on-line training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further, due to the need for constant evaluation of this program, the Drug Court probation officer has begun to follow up on DCCMIS entry. This will allow for consistency when evaluating information obtained from DCAS. In order to continue with compliance in entering data into the DCCMIS and to assist with this caseload, a part- time clerical person is required. The department currently has three full-time and one part time clerical staff to service the probation department which is comprised of ten full time and four part-time probation officers, as well as two part-time community service officers. This clerical staff is also required to assist other departments on a daily basis. The part-time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any clerical support necessary, as well as the input of DCCMIS data. A District Court Clerk III will be assigned to work on the grant for a minimum of 1,040 hours per year. Therefore, the in-kind cost is $20.23 per hour at 1,040 hours per year totals $21,039. In addition to the clerical position, the Director of Probation will be working as the Program Director at 288 hours per year. At an hourly rate of $36.61 this amounts to $10,544 per year which will be contributed as in-kind by the Court for the purposes of the grant. 12.92% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Hospital Insurance Dental Insurance Vlsion Insurance $0.00 $5,637.00 $0.00 $468.00 $0.00 $51.00 $5,637.00 1.07% $468.00 0.12% $51.00 Fringe Benefits Row Percentage Other Grant Or Request Funding Sources Local Cash Local In-Kind Contribution Contribution Total Employer FICA 7.65% $3,338.00 $0.00 $0.00 $0.00 $3,338.00 Retirement 33.95% $14,814.00 $0.00 $0.00 $0.00 $14,814.00 Unemployment 0.21% $92.00 $0.00 $0.00 $0.00 $92.00 Workers Compensation 0.22% $98.00 $0.00 $0.00 $0.00 $98.00 Life Insurance Other Other Other Other Totals 0.22% $95.00 1.56% $679.00 0% $0.00 0% $0.00 0% $0.00 $26,272.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0,00 $95.00 $679,00 $0.00 $0.00 $0.00 $26,272,00 Fringe Benefits Justification Fringe Benefits Justification Justify fringe benefit costs associated with the proposed project. The full time probation officer position will need fringe benefits as she will be working over 32 hours per week. Contractual Services Contract° Computat to be Request ion Provided Other Local Local In- Grant or Cash Kind Funding Contribut Contribut Source ion ion T Subrecipi Contract° othl ent rNendor $5,400.00 0 $25,015.0 $0.00 $0,1/0 0 $19,616.0 5 hours per week x 52 weeks = 260 260 hours x $66.21 = $17,215 30 drug tests x $6 DropZone x 30 participant S $200/hr x lx per month x 12 months Accom pan y the Drug Court officer during home visits. Provide a discount on drug tests Once per month consultati on regarding difficult cases and their potential for MAT. Oakland County Sheriff D- II/Patrol Deputy Dr. Michael Fox $17,215.0 0 $17,215.0 $0.00 $0,00 $0.00 No Yes 0 $0.00 $5,400.00 $0.00 $0.00 $5,400.00 No Yes $2,400.00 $0.00 $0.00 $0.00 $2,400.00 No Yes Contractual Justification Contractual Justification Justify contractual costs associated with the proposed project. This year, our Drug Court program is requesting overtime pay for an Oakland County Sheriff deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critial to the participant's and program's success. Within the 52/1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer from patrol to conduct home visits creates a hardship for the department and has an impact on the municipality's safety. In addition, it has been discovered through statistical analysis using DCCMIS and the probation module that an estimated 25 defendants per year are candidates for the Drug Court Program, however they live on the perimeter of our jurisdiction. These defendants are being placed into intensive probation and not recieving the benefits of the Drug Court program. Utilizing an Oakland County Sheriff Deputy would allow us to accept these defendants into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of five hours per week overtime for a D-II/Patrol Deputy Since participants are initially required to test on a daily basis for alcohol and drugs for the first 90 days and are often unemployed, it is anticipated that these testing costs may be difficult to pay. The testing agency DropZone currently provides a discounted rate for treatment court participants of $6 per test. The individuals who are truly indigent may present documentation to their Probation Officer to support their financial need and funds will be made available for them to test. Participants will be responsible for three quarters of the drug testing and the 501(0(3) will assist with a third of the testing. After the first 90 days of testing is completed, the participant will be responsible for the remainder of their testing in the program. Pending admission into the program, defendants will enter and complete either a 30 day residential program, an inpatient program, or in very few cases based on employment, direct admission into the program. Any participant that is placed with Community Programs Incorporated is funded through Oakland County, 52-1 District Court Community Corrections funding source. The anticipated in-kind cost is $43,650.00. This is calculated given 30 days for 30 participants at $48.50 per day. Supplies Other Grantor Local Cash Local In-Kind Item Computation Request Funding Contributions Contributions Total Source Graduation Food $25x 10 $250,00 $0,00 $0.00 $0.00 $250.00 Graduation Gift $15 x 30 $450.00 $0.00 $0.00 $0.00 $450.00 $700.00 $0.00 $0.00 $0.00 $700.00 Supplies Justification Supplies Justification Justify supply costs associated with the proposed project. The Drug Court will conduct two graduations per year. Each food tray is $25 and five trays at each graduation are needed resulting in an expense of $250. In addition, 15 graduates are anticipated twice per year with a graduation gift cost of $15 totaling $450.00. The total approximate cost for these graduations will be $700.00 for food and gifts for participants. As an incentive, gift cards for food, testing, and movies will be given. These cards will vary from $10-$20 in value. Also, office supplies including folders, paper and pens will be utilized. Donations through the 501(c)(3) will pay for these costs. Travel Type of Other Grantor Local Cash Local in-Kind Travel Computation Request Funding Contributions Contributions Total Expenses Source MATCP Conference $295 x 2 $590.00 $0.00 $0.00 $0.00 $590.00 Registration $590.00 $0.00 $0.00 $0.00 $590.00 Travel Justification Travel Justification Justify travel costs associated with the proposed project. The estimated cost for the 2017 MATCP conference is $295.00. The program director and probation officer will need to attend. The 52/1 District Court budget will be pay for costs associated with attending the conference. An estimate includes hotel of $150 per night, two nights for two people totals $600. In addition, roundtrip mileage for two (127 miles @ .58 per mile) is $296. Finally, food cost for two dinners per person at $15 per diem is $60. Therefore, the estimated amount that the court will provide as in-kind is $956.00. Other Sources of Funding Other Sources of Funding Currently, there is a full time probation clerical staff that will spend time on this program. The 52- 1 District Court budget will continue to support her salary and fringe benefits. The Coordinator is currently the full time Probation Director at 52-1 District Court and her salary and benefits will continue to be paid for through the 52-1 District Court budget. The same is true with the assigned Judge to the Drug Court. A 501(c)3 was established several years ago to assist with sustainability in our Sobriety Court Program. This Advisory Committee has expressed their intent to continue their assistance with the Drug Court. Personnel Summary Travel Summary Budget Category Travel Total Other Grant Or Request Funding Source $590.00 $0.00 Local Cash In-Kind Contributions Contributions $0.00 $0.00 Total Cost $590.00 Budget Category Request Other Grant Or Local Cash Funding Source Contributions In-Kind Contributions Total Cost Personnel Total $43,629.00 $0.00 $0.00 $0.00 $43,629.00 Fringe Benefits Summary Budget Category Other Grant Or Local Cash In-Kind Request Funding Source Contributions Contributions Total Cost Fringe Benefits Total $0.00 $0.00 $0.00 $25,272.00 IMUMMEMSEEll Contractual Summary Budget Category Request Contractua# Total Other Grant Or Local Cash In-Kind Funding Source Contributions Contributions Total Cost $26,015.00 $19,615.00 $5,400.00 $0.00 $0.00 Supplies Summary Budget Category Supplies Total Other Grant Or Local Cash In-Kind Request Funding Source Contributions Contributions Total Cost $700.00 $0.00 $0.00 $0.00 $700.00 Total Budget Budget Category Total Other Grant Or Local Cash in-Kind Request Funding Source Contributions Contributions $89,806.00 $6,400.00 $0.00 $0.00 $95,206.00 Total Cost Personnel Name Position Computatio Other Grant Local Cash Request Or Funding Contributio Sources Local In- Kind Contributio Total Row Percentage Request Funding Other Grant Or Contribution Contribution Local Cash Local In-Kind Sources Total Probation 2080 x Mary Whitt Officer I $2098 $43,629.00 $0.00 $0.00 $0.00 $43,629.00 $43,629.00 $0.00 $0.00 $0.00 $43,629.00 Personnel Justification Personnel Justification Justify personnel (Le., wages) associated with the proposed project. The Drug Court clients require very intense supervision. In the initial phase of the program, the participant will be seen twice weekly in the office and at least once monthly at their home during an unannounced search and will reduce to biweekly reporting toward the end of their program participation, which is a minimum of 18 months. The caseload should not exceed 30 participants due to the nature of high risk/high needs supervision. Currently all of the probation officers at the court, including the three current Sobriety/Veteran's Court Officers have reached maximum capacity on their caseloads. The Drug Court probation officer would continue to be solely responsible for the cases in Drug Court. This officer is minimally required to complete the free on-line training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further, due to the need for constant evaluation of this program, the Drug Court probation officer has begun to follow up on DCCMIS entry. This will allow for consistency when evaluating information obtained from DCAS. In order to continue with compliance in entering data into the DCCMIS and to assist with this caseload, a part- time clerical person is required. The department currently has three full-time and one part time clerical staff to service the probation department which is comprised of ten full time and four part-time probation officers, as well as two part-time community service officers. This clerical staff is also required to assist other departments on a daily basis. The part-time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any clerical support necessary, as well as the input of DCCMIS data. A District Court Clerk III will be assigned to work on the grant for a minimum of 1,040 hours per year. Therefore, the in-kind cost is $20.23 per hour at 1,040 hours per year totals $21,039. In addition to the clerical position, the Director of Probation will be working as the Program Director at 288 hours per year. At an hourly rate of $36.61 this amounts to $10,544 per year which will be contributed as in-kind by the Court for the purposes of the grant. Fringe Benefits Employer FICA 7.65% $3,338,00 $0.00 $0.00 $0.00 $3,338.00 Retirement 33.95% $14,814.00 $0.00 $0,00 $0.00 $14,814.00 Hospital insurance 12.92% $5,637.00 $0.00 $0.00 $0.00 $5,637.00 Dental Insurance 1.07% $468.00 $0.00 $0.00 $0.00 $468.00 Vision Insurance 0.12% $51.00 $0.00 $0.00 $0.00 $51.00 Unemployment 0.21% $92.00 $0.00 $0.00 $0.00 $92.00 Workers Compensation 0.22% $98.00 $0.00 $0.00 $0.00 $98.00 Life Insurance 0.22% $95.00 $0.00 - $0.00 $0.00 $95.00 Other 1.56% $679.00 $0.00 $0.00 $0.00 $679.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Totals $25,272,00 $0.00 $0.00 $0.00 $26,272.00 Fringe Benefits Justification Fringe Benefits Justification Justify fringe benefit costs associated with the proposed project, The full time probation officer position will need fringe benefits as she will be working over 32 hours per week. Contractual Service Contract° Computat to be r(s) ion Provided Request Other Local Local In- Grant or Cash Kind Funding Contribut Contribut Sources ion ions Subrecipi Contracto Total ent rNendor Home Visits Oakland County Sheriff D- II/Patrof Deputy 5 hours per week x 52 weeks = 260 $17,215.0 $17,215.0 $0.00 $0.00 $0.00 No 0 0 Yes Medical Assisted Treatment Dr. Michael Fox $200/hr x lx per month x $2,400.00 $0.00 $0.00 $0.00 $2,400.00 No 12 months Yes $19,615.0 $0.00 0 $0.00 $0.00 $19,615.0 Contractual Justification Contractual Justification Justify contractual costs associated with the proposed project. This year, our Drug Court program is requesting overtime pay for an Oakland County Sheriff deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critial to the participant's and program's success. Within the 52/1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer from patrol to conduct home visits creates a hardship for the department and has an impact on the municipality's safety. In addition, it has been discovered through statistical analysis using DCCMIS and the probation module that an estimated 25 defendants per year are candidates for the Drug Court Program, however they live on the perimeter of our jurisdiction. These defendants are being placed into intensive probation and not recieving the benefits of the Drug Court program. Utilizing an Oakland County Sheriff Deputy would allow us to accept these defendants into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of five hours per week overtime for a D-II/Patrol Deputy. Since participants are initially required to test on a daily basis for alcohol and drugs for the first 90 days and are often unemployed, it is anticipated that these testing costs may be difficult to pay. The testing agency DropZone currently provides a discounted rate for treatment court participants of $6 per test. The individuals who are truly indigent may present documentation to their Probation Officer to support their financial need and funds will be made available for them to test. Participants will be responsible for three quarters of the drug testing and the 501(c)(3) will assist with a third of the testing. After the first 90 days of testing is completed, the participant will be responsible for the remainder of their testing in the program. Pending admission into the program, defendants will enter and complete either a 30 day residential program, an inpatient program, or in very few cases based on employment, direct admission into the program. Any participant that is placed with Community Programs Incorporated is funded through Oakland County, 52-1 District Court Community Corrections funding source. The anticipated in-kind cost is $43,650.00. This is calculated given 30 days for 30 participants at $48.50 per day. Supplies Type of Supply Computation Other Grant Local Cash Local In-Kind Request or Funding Contribution Contribution Sources Total Graduation Ceremony- Food/Gifts 2 ceremonies x $147 $294.00 $0.00 $0.00 $0.00 $294.00 $294.00 $0.00 $0.00 $0.00 $294,00 Supplies Justification Supplies Justification Justify supply costs 0.334w:fated with the proposed project. Local Cash Total Cost Request Other Grant or Funding Sources $89,400.00 Total Budget Budget Category Total Contributions Contributions $0.00 $0.00 $0,00 $89,400.00 The Drug Court will conduct two graduations per year. Each food tray is $25 and one at each graduation are needed resulting in an expense of $50. In addition, 15 graduates are anticipated twice per year with a graduation gift cost of $8.13 totaling $244.00. The total approximate cost for these graduations will be $294.00 for food and gifts for participants. As an incentive, gift cards for food, testing, and movies will be given. These cards will vary from $10-$20 in value.Also, office supplies including folders, paper and pens will be utilized. Donations through the 501(c)(3) will pay for these costs. Travel Type of Travel Computation Other Grant Local Cash Local In-Kind Request or Funding Contribution Contribution Sources Total MATCP Conference $295 x 2 $590.00 $0.00 $0.00 $0.00 $590.00 Registration $590.00 $0.00 $0.00 $0.00 $590.00 Travel Justification Travel Justification Justify travel costs associated with the proposed project The estimated cost for the 2017 MATCP conference is $295.00. The program director and probation officer will need to attend. The 52/1 District Court budget will be pay for costs associated with attending the conference. An estimate includes hotel of $150 per night, two nights for two people totals $600. In addition, roundtrip mileage for two (127 miles @ .58 per mile) is $296. Finally, food cost for two dinners per person at $15 per diem is $60. Therefore, the estimated amount that the court will provide as in-kind is $956.00. Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2017 Funding Provided by State Court Administrative Office rY 2017 SCAO MDCGP Program Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST MDCGP Allowable • Substance use disorder treatment services • Participant incentives (not to exceed $25 per incentive) • Mental health treatment services • Transportation expenses for participants (such as bus • Cognitive behavioral services and programs passes or mileage reimbursement) • Drug testing services • Registration fees only for the MADCP conference (up to • Drug testing supplies three participants) • Graduation awards (not to exceed $25 per award) • Defense Attorney fees for the purposes of participating • Refreshments for pre-approved graduation ceremonies (not to exceed $150 per graduation ceremony) in team meetings and review hearings only (no individual legal services; not to exceed $100/hour. • Personnel and Fringe Benefits Maximum of $600 per month.) • Consultant/Contractor not to exceed $450 per day • Transitional (also known as Three-Quarter) housing for • Police overtime for purposes of home or employment participants (not to exceed 60 days per participant) checks only (must be overtime, cannot pay regular shift • time) Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits • Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include forms and other legal documents (not to exceed $36 per participant) cell phones and related expenses or equipment such as • computers and printers. Fees for obtaining Michigan ID (not to exceed $12 per participant) • GED Tests (test cost only) Disallowed • Drug testing confirmations • Ignition interlock • Office equipment (such as computers, copiers, printers, cell phones and related costs, etc.) • In-state and out-of-state training, including national conferences • Software (such as new software, upgrade costs, maintenance fees, etc.) • • Memberships Fines and Penalties (such as court fees, driver's license • Indirect and administrative fees fees, etc.) • Gasoline expenses • Lobbying • Construction or renovation • Honorariums • Meals and refreshments (except for approved • Attorney fees for indigent defense or prosecution graduation ceremonies) • Other costs not directly related to operation of a drug • Lodging, mileage, and parking costs for MADCP court conference • Evaluation or evaluator expenses Air pense, disallowect CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2016 to September 30, 2017). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. FY 2017 SCAO MDCGP Program Allowable Expenses Page 2 This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON -SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2017 SCAO MDCGP Program Allowable Expenses Page 3 MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6, Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCIVHS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1062(g), will be excluded from the drug court programs. a. "Violent offender" means an individual who meets either of the following criteria: 1. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to have committed or has admitted responsibility for, an offense involving the death of, or a serious bodily injury to any individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual, whether or not any of these circumstances are an element of the offense, or is criminal sexual conduct of any degree. ii. Has one or more prior convictions for, or if a juvenile has one or more prior findings of responsibility for, a felony involving the use or attempted use of force against another individual with the intent to cause death or serious bodily harm. 14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(03, that no employee of the court will be directly involved in the operations of the 501(03. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract. d. Proposing or implementing substantial program changes to the extent that the application would not have been selected for funding. e. Filing a false certification in this application or other report or document. f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures corn mit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director October 4, 2016 Commissioner Michael Gingen Chairperson of the Board of Commissioners 1200 N. Telegraph Rd,, Building 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: ii am providing information about Assurances #3 in State Court Administrative Office (SCAO) grant application materials. The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program finding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at parksjgcourts.mi.gov, Jessica Parks Trial Court Services Deputy Director Resolution #16287 October 26, 2016 Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted), AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCl, 4.559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26 th day of October, 2016. Lisa Brown, Oakland County