HomeMy WebLinkAboutResolutions - 2016.10.26 - 22649REPORT (MISC . #16288) October 26, 2016
BY: Human Resources Committee, Bob Hoffman, Chairperson
IN RE: 52/3 DISTRICT COURT/DIVISION (ROCHESTER HILLS) - FY 2017 MICHIGAN DRUG COURT
GRANT PROGRAM (MDCGP) - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on October 19,
2016, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bowman absent.
MISCELLANEOUS RESOLUTION #16288 October 26, 1016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: 52/3 DISTRICT COURT/DIVISION (ROCHESTER HILLS) — FY 2017 MICHIGAN DRUG COURT
GRANT PROGRAM (MDCGP) - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52 nd District Court, Division III (Rochester Hills) applied for and was awarded a grant with
the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) effective
October 1,2016 through September 30, 2017; and
WHEREAS this grant funding allows the court to continue the Specialty Treatment Program in order to
deal with increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and jail
overcrowding; and
WHEREAS the court has received $68,000 in grant funding from SCAO with no required cash match; and
WHEREAS the grant award provides funding for the creation of one (1) special revenue (SR) part-time
non-eligible (PINE) Probation Officer I position; and
WHEREAS the grant award also provides funding for drug testing, treatment services, incentives,
graduation and office supplies, and registration for the annual Michigan Association of Drug Court
(MATCP) conference; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
October , 2016 letter from SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be construed as a mandate for the future funding of the program from the funding
unit, said letter attached hereto and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process according to the Board of
Commissioners Grant Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2017 Michigan Drug Court Grant Program from the State Court Administrative Office in the amount of
$68,000, for the period of October 1,2016 through September 30, 2017.
BE IT FURTHER RESOLVED to create one (1) SR PINE Probation Officer I; and
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the program and the special revenue position are contingent upon future
levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Dwyer and Kowall absent.
FISCAL NOTE (MISC . #16288) October 26, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: 52/3 DISTRICT COURT/DIVISION (ROCHESTER HILLS) - FY 2017 MICHIGAN DRUG COURT
GRANT PROGRAM (MDCGP) — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of a grant award from the State Court Administrative
Office (SCAO), Michigan Drug Court Program in the amount of $68,000.
2. The funding period is October 1, 2016 through September 30, 2017.
3. The total program budget of $68,000 consists of $47,085 in operating expenditures (contracted
services, special events, travel, drug testing and supplies) and $20,915 in personnel costs.
4. One (1) Special Revenue (SR) part-time non-eligible (PTNE) Probation Officer I (3020405-New)
will be created.
5. There is no required grant match.
6. A FY 2017 budget amendment is recommended as follows:
FY 2017
Drug Court 523 Dist. SCAO( Fund #27165)
Grant #GR0000000468 Activity GLB, Analysis Type GLB, Budget Ref 2017
Revenues
3020405-121060-615571 Grants — State
Total Revenues
$ 68,900
$ 68,000
Expenditures
3020405-121050-702010
3020406-121050-722740
3020405-121050-731818
3020406-121050-732018
3020405-121050-730548
Salaries
Fringe Benefits
Special Event Program
Travel and Conference
Drug Testing
Total Expenditures
$19,778
1,137
6,350
885
39,850
$ 68,000
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
GRANT REVIEW SIGN OFF — 52/3 District Court
GRANT NAME: FY 2017 Michigan Drug Court Grant Program (MDCGP)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: DeAnne Bukari (248) 537-3640
STATUS: Grant Acceptance
DATE: October 4, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee
Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be
place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (9/28/2016)
Department of Human Resources:
HR Approved (Needs HR Committee) — Lori Taylor (9/27/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/4/2016)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (9/30/2016)
From:
To:
Cc:
Subject:
Date:
Van Pelt, Laurie Ni
rkeA; Taylor. Lori; Davis, Patricia G; Schultz, Dean J
Henderson, Brian M; Bukarl, Deanne; Lee, Shannon L; ElciraLly. Kimberly K
RE: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant Program -
Acceptance
Wednesday, September 28, 2016 10:11:09 AM
Approved.
From: West, Catherine A
Sent: Tuesday, September 27, 2016 5:45 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Henderson, Brian M; Bukari, Deanne; Lee, Shannon L; Elgrably, Kimberly K
Subject: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE 52-3 District Court-Specialty Treatment Ct.
FY 2017 Michigan Drug Court Grant Program (MDCGP)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 4, 2016
GRANT INFORMATION
Date: September 27, 2016
Operating Department: 52-3 District Court
Department Contact: DeAnne Bukari
Contact Phone: (248) 537-3640
Document Identification Number: 7573
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award (make payments to outside agencies) or contract (through
purchasing): Yes, Rochester Area Counseling Services LLC
From
To
Cc:
Subject:
Date:
Taylor, Lori
West. Catherine A
Van Pelt. Laurie M pavjs. Patricia G; Schultz, Dean 3; Henderson Brian M; Bukari, Deanne; Lee, Shannon L;
Elm-ably, Kimberly K
Re: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant Program -
Acceptance
Tuesday, September 27, 2016 8:55:45 PM
HR Approved (Needs HR Committee)
Sent from my iPad
On Sep 27, 2016, at 5:45 PM, West, Catherine A <westea!flakgov.com> wrote:
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — 52-3 District Court-Specialty
Treatment Ct.
FY 2017 Michigan Drug Court Grant Program (MDCGP)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please
provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 4, 2016
GRANT INFORMATION
Date: September 27, 2016
Operating Department: 52-3 District Court
Department Contact: DeAnne Bukari
Contact Phone: (248) 537-3640
Document Identification Number: 7573
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award (make payments to outside agencies) or contract
From:
To:
Cc:
Subject:
Date:
Erlenheck, Robert C
West, Catherine A
Schultz, Dean 3
RE: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant Program -
Acceptance
Tuesday, October 04, 2016 11:21:43 AM
Approved by Risk Management. R.E. 10/04/16.
From: Easterling, Theresa
Sent: Tuesday, October 04, 2016 10:17 AM
To: West, Catherine A; Johnson, Sandra K
Subject: RE: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM1741001, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Tuesday, October 04, 2016 9:23 AM
To: Easterling, Theresa; Johnson, Sandra K
Subject: FW: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
From: West, Catherine A
Sent; Tuesday, September 27, 2016 5:45 PM
To; Laurie VanPelt; Lori Taylor; Pat Davis; Schultz, Dean 3
Cc: Henderson, Brian M; Bukari, Deanne; Lee, Shannon L (leesaoakgov.com); Elgrably, Kimberly K
Subject; GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — 52-3 District Court-Specialty Treatment Ct.
FY 2017 Michigan Drug Court Grant Program (MDCGP)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
From:
To:
Cc:
Subject:
Date:
Lewis, Heather L
West. Catherine A; Van Pelt, Laurie M; Taylor, Lori; Schultz, Dean I
Henderson; Brian M; Bukarl Deanne; Lee. Shannon L; Eiorablv, Kimberly K
RE: GRANT REVIEW: 52-3 District Court (Rochester Hills) FY 2017 Michigan Drug Court Grant Program -
Acceptance
Friday, September ao, 2016 1:4120 PM
There are no unresolved legal issues at this time.
OAKLANL
COUNTY MICHIGAN
Heather L. Lewis
Senior Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 rd Floor
Pontiac, MI 48341
Phone Number: (248) 858.2003
Fax Number: (248) 858.1003
E-mail: lewish@oakgov.com
PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client
privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this
information by persons other than those listed above may constitute a walver of this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858-0550, Thank you for your cooperation.
From: Davis, Patricia G
Sent: Wednesday, September 28, 2016 9:33 AM
To: Corporate Counsel
Subject: FW: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
From: West, Catherine A
Sent: Tuesday, September 27, 2016 5:45 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean .3
Cc: Henderson, Brian M; Bukari, Deanne; Lee, Shannon L; Elgrably, Kimberly K
Subject: GRANT REVIEW: 52-3 District Court (Rochester Hills) - FY 2017 Michigan Drug Court Grant
Program - Acceptance
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2017 CONTRACT
Grantee Name: 52-3 District Court — Hybrid DWI/Drug Court
Federal ID Number: 38-6004876
Contract Number: 7573
Grant Amount: $68,000 (which includes $18,000 for Medication Assisted Treatment)
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 52-3 District Court — Hybrid DWI/Drug Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2016 and terminates on 9/30/2017 at 11:59 p.m,
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an
employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3,05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4,01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such
time, attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently carry out and perform the services as described in this contract and in any amendments
to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $68,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,001tml.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7,01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCA°.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation, Such information may be disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (MDHHS)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract, The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO' s invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. INDEMNITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the SCAO in the performance of this contract, shall be the responsibility
of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert
witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments
arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their
responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs,
fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity,
14,04 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.06 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERMINATION
18.01 18,01 In addition to forfeiture under section 17, the SCAO and/or the Grantee
may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows:
18.02 If any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (15) days before the effective
date of such termination. Such written notice will provide valid, legal reasons for termination
along with the effective date.
18,04 Failure of the grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document.
18.08 This agreement may be terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense
incident to the application for or performance of a State, public, or private grant or subcontract; or
convicted of a criminal offense including but not limited to the following: embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to
influence a public employee to breach the ethical conduct standards for State of Michigan
employees; convicted under State or Federal antitrust statutes; convicted of any other criminal
offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant
program for a period of two years, In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20,01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator
will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion
of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of
any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is DeAnne Bukari, 700 Barclay Circle,
Rochester Hills, MI 48307.
B. The SCAO' s contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
52-3 District Court — Hybrid DWI/Drug Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2017 REPORTING REQUIREMENTS
October 1, 2016 through September 30, 2017
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2016, through December 31, 2016.
May 15, 2017 Courts will be reviewing en -or reports reflecting data entered into DCCMIS for the
time period of January 1, 2017, through March 31, 2017.
August 15, 2017 Courts will be reviewing en-or reports reflecting data entered into DCCMIS for the
time period of April 1, 2017, through June 30, 2017.
November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2017, through September 30, 2017.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2017 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2017 Courts will be reporting on expenditures from October 1, 2016, through
December 31, 2016.
April 10, 2017 Courts will be reporting on expenditures from January 1, 2017, through
March 31, 2017.
July 10, 2017 Courts will be reporting expenditures from April 1, 2017, through June 30, 2017.
October 10, 2017 Courts will be reporting expenditures from July 1, 2017, through
September 30, 2017.
PROGRESS
DUE DATE NOTE
April 30, 2017
Interim Report
Courts will be reporting on progress made during the first half of the grant period -
October 1, 2016, through March 31, 2017.
October 30, 2017
Final Report
Courts will be reporting on progress made during the second half of the grant
period - April 1, 2017, through September 30, 2017.
WehGrants - Michigan Courts Page 1 of 31
OEM
MICIIIGAN COURTS
One Court Of PINOLA?
Application
07018 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP) - Final Application
07573 - 2017 Michigan Drug Court Program (MDCGP)
Michigan Drug Court Grant Program (MDCGP)
Original
Submitted 05112/2016 1144 AM
Status: Submitted
Date:
Last Submitted 09/23/2016 10:37 AM Date:
Applicant Information
Primary Contact:
Name:* Ms. DeAnne N. Bukari
Salutatfon First Name Middle Name Last Name
Title:
Email:*
Address:*
Address Line 2
Address Line 3
City*
Phone:*
Organization Information
Name:"
Organization Type:
Tax ID:
Organization Website:
Address:*
Director of Probation
bukarid@oakgov.com
700 Barclay Circle
Rochester Hills
City
248-537-3640 kt;,?
Phone
Michigan 48307
State/Province Postal Code/Zip
Ext.
52nd District Court Third Division - Oakland County (052-3)
State Court Administrative Office
700 Barclay Circle
Rochester Hills Michigan 48307
City State/Province Postal Code/Zip
Phone:* 248-853-5553 ts,.n
Ext.
Fax: 248-537-3622 cl*.
Applicant Contact Information
9/27/2016
WebGrants - Michigan Courts Page 2 of 31
Select your court*
People served"
County to Receive the Grant
Award*
Date that the program accepted
or anticipates first participant*
Please pick your program type*
Is your program operational?" Yes
Is your court a tribal court?* No
Courthouse name (example:
Frank Murphy Hall of Justice)
Courthouse street address* 700 Barclay Circle
Room/Floor
D52-3 (Rochester Hills) Oakland
Men, Women
Oakland
04/19/2006
Adult District Drug Court
52-3 District Court
City*
State"
Zip code*
Judge: First Name*
Judge: Last Name*
Title*
Judge: E-mail Address*
Judge: Phone Number
Judge's Mailing Address:
Street*
Judge's Mailing Address:
Room/Floor
Rochester Hills
MI
48307
Julie
Nicholson
Judge
nicholsonj@oakgov.com
248-853-5553 cp-
700 Barclay Circle
Ext.
Judge's Mailing Address: City' Rochester Hills
Judge's Mailing Address: State* MI
Judge's Mailing Address: Zip
Code"
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
Judge 2 Mailing Address: Street
Judge 2 Mailing Address:
Room/Floor
Judge 2 Mailing Address: City Rochester Hills
Judge 2 Mailing Address: State MI
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
48307
Ext.
48307
Nancy
Carniak
Judge
carniakn@oakgov.com
248-853-5553 ut
700 Barclay Circle
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WebGrants - Michigan Courts Page 3 of 31
Judge 3: Title Judge
Judge 3: E-mail Address
Judge 3: Phone Number
Judge 3 Mailing Address: Street
Judge 3 Mailing Address:
Room/Floor
Judge 3 Mailing Address: City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip
Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title Judge
Judge 4: E-mail Address
Judge 4: Phone Number
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Project Director (Main Program
Contact): First Name*
Project Director: Last Name* Bukari
Project Director: Title" Program Coordinator
DeAnne
Ext.
Ext.
Project Director: E-mail
Address*
Project Director: Phone Number*
Project Director Mailing
Address: Street"
Project Director Mailing
Address: Room/Floor
Project Director Mailing
Address: City*
Project Director Mailing
Address: States
bukarid@oakgov.coM
248-537-3640
700 Barclay Circle
Rochester Rills
MI
48307
Financial Officer: First Name* Laurie
Ext.
Financial Officer; Last Name* VanPelt
Financial Officer: Title"
Financial Officer: E-mail
Address*
Financial Officer: Phone
Number*
Project Director Mailing
Address: Zip Code"
9/27/2016
Director of Management and Budget
varipelti@oakgoy.corn
248-858-2163 tp
WebGrants - Michigan Courts Page 4 of 31
Financial Officer Mailing
Address: Street"'
Financial Officer Mailing
Address: Room/Floor
Financial Officer Mailing
Address: City"
Financial Officer Mailing
Address: State*
Financial Office Mailing
Address: Zip Code*
Authorizing Official: First Name"
Authorizing Official: Last Name*
Authorizing Official: Title*
Authorizing Official: E-mail
Address"'
Authorizing Official: Phone
Number*
Authorizing Official Mailing
Address: Street*
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
Authorizing Official Mailing
Address: State*
Authorizing Official Mailing
Address: Zip Code*
Ext.
2100 Pontiac Lake Rd.
5th Floor/ Executive Office Building
Waterford
MI
48328
Mike
Gingell
Chairman, Oakland County Board of Commissioners
gingetlm@oakgov.com
248-858-0100 kfr
Ext.
1200 N. Telegraph
Pontiac
MI
48341
DCCM1S Contact Information
DCCMIS Administrator (The
person responsible for reporting
data to SCA0): First Name"
DCCMIS Administrator: Last
Name"
DCCMIS Administrator: E-mail
Address*
DCCMIS Administrator: Phone
Number
DeAnne
Bukari
bukarid@oakgov.com
248-537-3640 k,f,
Ext.
Application information
ls there an approved Local Administrative Order (LAO)?
Local Administrative Order
(LAO):
LAO Number: 2008-14
Is there a current Memorandum of Understanding (MOU)7
Memorandum of Understanding Yes
(MOW
Yes
9/27/2016
WebGrants - Michigan Courts Page 5 of 31
Effective Date: 02/05/2016
Expiration Date:
Federal Tax ID:* 38-6004876
What Is the program capacity?* 30
What is the current number of
active participants?*
How many years has the
program been operational?'
Do you offer ignition Interlock
restricted licenses to repeat Yes
drunk drivers?*
Does your county have an Equal
Employment Opportunity Plan Yes
(EEOP)? *
If yes, when was the plan
formulated? 03101/2010
Byrne JAG applicants only: How many people em employed in the coed?
Number of Court Employees
(Byrne JAG only)
FY 17 Program Description
Caseload Data:*
The court's caseload data that substantiates the target population and the need for the drug/DWI court program. Include any changes or trends in the data that further
demonstrate the need for the drug/DWI court program.
The 52-3 District Court serves the communities of Addison Township, Auburn Hills, Lake Angelus, Oakland Township,
Orion Township, Oxford Township, Rochester, Rochester Hills, Village of Lake Orion, Village of Leonard and the Village of
Oxford. The total population of 52-3's jurisdiction is 191,270 per the 2010 census, the last census taken. This equates to
2% of the total State of Michigan population. The Mission of the 52nd District Court, 3rd Division's Specialty
Treatment Court is to serve our communities and improve public safety by focusing on drunk drivers and other substance
abusing repeat offenders. Specialty Treatment Court is necessary to provide intensive probation supervision combined
with treatment and testing regimes to repeat offenders affecting this large jurisdiction.
The 52nd District Court, 3rd Division has implemented a Specialty Treatment Court program targeting high-risk,
substance abusing, repeat offenders. Individuals are identified as having a severe substance abuse problem via
substance abuse assessments conducted by the probation department. Historically, this group has not performed well
under traditional supervision so a need has developed for intensive supervision to assist in maintaining long term
sobriety. This group of high risk offenders is likely to continue using alcohol and/or drugs without close supervision,
treatment, substance testing and personal accountablility. The intense court supervision combined with treatment that
includes frequent drug testing provides proactive response to the problem of substance abuse assists in reducing
recidivism and minimizing jail time.
In 2015, the Court's total caseload was 47,737. Of those cases, 6,515 were misdemeanor cases and 1,388 placed on
probation. In 2015, 614 drunk driving cases and 538 drug cases were processed through the 52-3 District Court. Of these
defendants there were over 21,000 jail days served. That is an average of 37 jail days per person. The sentences ranged
from 1 day to 365 days. In contrast there were an average of 23 participants in the Specialty Treatment Court with a total
of 212 days served, an average of 9.5 days per person. The range of sentence was 1-190 days, and these jail days were
served by just 4 people in the program. Jail days cost approximately $115 per day at the Oakland County Jail, the non-
Specialty Treatment Court defendant's jail cost is $1,260,000 compared to $12,700 for the Specialty Treatment Court
defendants, for an average savings of $1650 per person in jail costs.
The need for Specialty Treatment Court has increased with the continued epidemic of prescription drug and opiate abuse.
The number of heroin overdose deaths in Oakland County doubled from 2013 to 2014 (per the Detroit Free Press 3-03-16).
This fact is of great concern as within this jurisdiction is a large community college, a large public university and six
large high schools. The target population will now also include young adults experiencing substance abuse addictions.
When the Court's Sobriety Court was incepted in 2006, the concentration was primarily on alcohol addicted defendants.
Today, there are many cross addicted defendants so our name was changed In 2016 to Specialty Treatment Court which
includes abuse of all substances. Subsequently, the need has increased for intensive supervision, frequent drug testing,
21
10
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WebGrants - Michigan Courts Page 6 of 31
inpatient as well as outpatient counseling, and for a strong, devoted team to manage it all for the benefit of the defendants
and the community.
Case Dispositions Time Frame:*
The time frame for case dispositions, including any delays.
Since the implementation of Specialty Treatment Court, the time frame between arraignment and sentencing has
decreased by 75%. The time frame was 8-10 weeks but it has been reduced to 2-3 weeks when an individual meets the
eligibility criteria and is identified before arraignment. Identified defendants are "fast tracked" in order to start the
intensive supervision and treatment regimen often as early as during bond proceedings. Although local police
departments in the jurisdictions are all aware of this specialty treatment program, 10 years have passed and therefore, the
current plan is to make contact with each department again, requesting their assistance to "fast track" defendants into
the program. This serves the community as a whole. We are going to make individual contacts with each department to
encourage continued referrals from local law enforcement. A local police chief has now been added to our team and
is active in discussion about our specialty treatment court with neighboring police agencies.
Additionally, criminal clerks and local prosecutors are flagging potential candidates for the program as the repeat
offender cases are set for arraignment/pretrial. This procedure will cut down on court appearance delays. With the
combined law enforcement and prosecutorial efforts to identify defendants quickly in need of the program, it is hoped the
cases are processed and enter the program within 60 days.
Program Goals (Required)
Goal 'I:*
Reduce drug use during program participation
The number one tool that is utilized to reduce drug use is urinalysis testing. This program is now referred to as a "Specialty
Treatment Court" program because many of the participants have prescription and illegal drug abuse problems in addition to an
alcohol addiction, Frequent testing for both alcohol and drug use is utilized in the program and detailed in the participant guide and
contract.
For alcohol testing PST's, ETC testing, Alcohol Tethers, as well as in home alcohol testing devices are utilized. Participants are
tested up to three times daily for alcohol use to measure abstinence. The participants are advised to refrain from using personal
and household products that contain alcohol.
For drug testing, urinalysis is primarily used however, on occasion oral swab testing is utilized. This testing can be as frequent as
daily to several times per week. The defendant is tested randomly on a regular weekly basis. With random testing, the defendant
calls in every morning to inquire if they are to be tested that day. Additionally, all testing is closely monitored utilizing a minimum of
a 10 panel test. All positives are also lab confirmed with an accredited laboratory per best practices standards. Any positive test
result is addressed immediately by the Probation Officer and is ultimately discussed in team meeting before judicial action is
promptly taken.
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Defendants are required to contribute monetarily to their required testing, however, when the defendant is in compliance, and
making positive changes, there are occasions when free drug test coupons are awarded, via monthly incentives, to assist with the
financial burden of frequent testing.
The second tool that is utilized to reduce drug use is substance abuse counseling. Many of the participants are placed in an
inpatient program and subsequent aftercare treatment. All of the participants attend outpatient counseling that includes a relapse
prevention component for a minimum of 3 months. Monthly contact between the probation officer and the counselors ensures the
defendant is participating fully and is engaged in the therapeutic process. A treatment plan is developed and followed. Monthly
progress reports from the therapists are discussed at the team meetings. Therapists are encouraged to attend monthly review
hearings for the benefit of the defendant.
In addition to the testing and counseling tools, regular attendance at 12 Step programs is essential and mandatory. This tool is
perhaps the most vital for long term sobriety as it can help the defendant with or without the assistance Specialty Treatment Court.
Introduction to this program and regular mandatory attendance is what will encourage the defendant with maintaining sobriety on
their own. The defendants in this program attend meetings daily to 3 times per week, depending on the phase requirements.
Defendants must also obtain a sponsor or 12 Step accountability partner who closely monitors their meeting attendance,
completion of homework assignments and sobriety committment.
Goal 2:*
Retain participants In the drag cowl program
The 52-3 District Court has been able to maintain approximately a 72% retention rate. This has been accomplished by utilizing
highly trained senior probation officers that require appointments that vary from 2 times per week to bi-weekly with the defendants.
The probation officers spend no less than 1 hour per appointment not only verifying compliance with all terms of the program but
also offering guidance and support to the defendant. All questions are answered and new problems are addressed promptly.
The judges of the 52-3 District Court come in early for court review hearings allowing the defendant to attend required review
hearings and still maintain employment. The participating judges maintain a team concept for all case review meetings
which include the probation officer, treatment providers, program coordinator, prosecutor, defense attorney and law enforcement.
Since the Sobriety Court Program started in 2006 there have been 129 cases closed; of those, 30 were closed unsuccessfully/non-
compliant. Another 3 passed away, and 4 withdrew involuntarily. This means that approximately 72% completed the program
successfulty. This information was obtained through the data entered into DCCMIS.
Goal 3:*
Reduce drug and alcohol /elated crime in the jurisdiction (may not be applicable to Family Dependency Courts)
As this program has been in place for approximately 10 years, some recidivism studies have been conducted. As expected from a
court that operates under the 10 Key Components, this court has been able to have success in reducing recidivism.
Per LE1N/SOS, 75% of participants have no new adjudications while enrolled in the Sobriety Court program.
Per JIS and JDW, in 2015, the 52-3 District Court had 614 drunk driving cases. None of the Specialty Treatment Court participants
or graduates accrued a drunk driving charge.
Per 1CHAT, 100% of program graduates from November 2013 to May 2016 have not accrued any new 2015 charges.
* Data extrapalated in 2016.
Goal
Alleviate congestion of court dockets
The average disposition time for general cases is approximately 54.4 days (per JIS data), Delays include cases set for bench or
jury trials, evidentiary hearings, bench warrants, bond violation hearings and forensic reviews. The 3-4 week delay in having a
substance abuse assessment or a presentence investigation conducted was also eliminated and for a potential Specialty
Treatment Court participant, it is conducted one week sooner, As indicated local law enforcement is encouraged to assist in
9/27/2016
WebGrants - Michigan Courts Page 8 of 31
advising the court if a defendant is appropriate for our program. A fast track defendant's case is disposed approximately 26 days
faster than the average case (per DCCMIS data). To also alleviate congestion in court dockets, we will make program resources
available to other potential referral sources such as new defense counsel, prosecuting attorneys, and treatment providers. With the
monthly scheduling of review hearings (JIS and DCCMIS), the program probation officer will address any participant concerns in a
timely manner decreasing the potential for a delayed response,
Most of the participants in the Specialty Treatment Court program are OWI 2nd offenders. Most of these participants would
normally be sentenced to jail before being placed on 24 month's probation. A great percentage of these offenders violate probation,
congesting the dockets with violation hearings. Review hearings take place monthly and can accomodate several participants at
the same time, dealing with sanctions as well as incentives. The Courts docket is no longer riddled with adjournments and hearings
for the Specialty Treatment Court cases.
Additionally, the Specialty Treatment Court program allows another option for defense attorneys to assist their clients which results
in a "bargaining chip' for prosecutors and defense attorneys to come to an agreement and plea on these cases. The results are
"win- win" for all sides involved and expedites the judicial process. The interlock legislation encourages defendants to enter into the
agreement even if they feel the program would be difficult to complete.
The goal is also to "fast track" the possible participants through the process in order to get them into the program at an expedited
rate. Studies have shown that the time between arrest and adjudication is crucial for the defendant (per the National Institute of
Justice). The sooner the defendant enters treatment after the arrest the greater chance for recovery.
Goal 5:*
Alleviate jail or detention days
As indicated previously, many of the OWI 2nd offienders as well as other selected participants would likely be incarcerated due to
their criminal history and substance abuse issues. When comparing the average jail days to the population of defendants not in the
Sobriety Court program to those individuals who enter the program, there are an average of 27.5 days per defendant saved, The
defendant not entering the program received an average of 37 days in jail, and the participants in the program received an average
of 9.5 days in jail (per DCCMIS 2014 stets).
In 2015, a total of 6,515 misdemeanor cases were filed in 52-3 District Court (per JIS), with 1,368 being placed on probation and
172 being sentenced to jail. A very small fraction of those misdemeanor cases, only 15 (per DCAS) were placed into the Specialty
Treatment Court. According to the DCAS jail report, only 13 days were served in 2015 by participants, a very significant number in
measuring the alleviation of jail days served.
Specialty Treatment Court participants are not typically incarcerated at program entry and mostly receive jail time if revoked from
the program or for aggregious violations. Non-Sobriety Court participants are sentenced to jail often at the onset of their sentence,
for bond violations and also for probation violations.
Goal 6:"
Retain participants in substance abuse treatment
Treatment providers are carefully selected to provide therapy for Specialty Treament Court participants. Only treatment providers
who have received proper training and licensure to deal with high risk offenders, who are knowledgable about the therapetuic
alliance and are committed to in the Specialty Treatment Court area are utilized for counseling (per the NADCP Best Practice
Standards). Participants are required to attend a minimum of weekly sessions that include individual and group therapy, for no less
than 3 continuous months straight of outpatient counseling. Occasionally, the therapeutic regime includes but is not limited an
inpatient or residential setting, followed by weekly outpatient sessions or intensive outpatient sessions of 3 times per week with
a mandatory relapse prevention component.
Significant variable utilized in measuring placement into substance abuse treatment or adjusting the level of care are relapse, new
arrest, failing drug tests by use or no shows and disengagment from therapy. Treatment may be increased due to these violations,
upon the treatment provider's recommendation, or at the defendant's request.
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Program Goals (Optional)
Goal 7:
Reduce child abuse and neglect (if applicable)
n/a
Goal 8:
List other goal specific to your drug/DWI court program here
n/a
Goal 9:
List other goal specific to your drug/DWI mid program here
n/a
Goal 10:
List other goal specific to your drug/DWI court program here
n/a
Target Population
What Is the target population?*
The target population is males or females, 17 years of age or older, full time resident within the 52-3 District Court jurisdiction,
alcohol/drug dependent, preferably in the program for a second substance related offense. Per the NADCP Best Practice Standards,
the 52-3 District Court widened the scope of allowable partcipants to basically "high-risk, high need". Therefore, the program will
accept anyone who is alcohol and drug dependent and has a desire to seek a clean/sober lifestyle, except those with convictions of
violent crimes or drug delivery charge convictions. For 2017, the 52-3 District Court would like to also target the young adult
population of the local large university within our jurisdiction.
Describe how the above
Information differs from
previous years' procedures and
how often the target population
is reviewed.
Screening and Eligibility
Describe the eligibility criteria:*
In the past, the program would only accept defendants who had 2 prior convictions for
drunk driving and was in the program for OWI. The target population was reviewed in the
past 2 years and it was determined that an expansion was necessary to accommodate
others that were high risk to the community due to alcohol and drug dependency.
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Anyone over the age of 17 with an alcohol/drug dependency who has a desire to seek a clean/sober lifestyle, who lives within the
52-3 District Court jurisdiction recently convicted of a misdemeanor, with no violent crimes convictions, and no drug delivery
charges are eligible for the program. Potential participants are identified by law enforcement and 52-3 District court criminal clerks
who flag a file with a pink tab (an internal procedure) which alerts the prosecutor who then confers with them at pretrial.
How are potential participants
Identified:*
Law Enforcement, Probation Agent, Prosecuting Attorney, Participant, Treatment Provider, Pre-
Trial, Judges, Defense Attorney, Family
If Other, please describe:
Legal Eligibility Screening:*
Describe when the legal eligibility screening occurs, who conducts the screening, and who determines legal eligibility.
Within one week of pretrial, potential participants are legally screened by a licensed 52-3 District Court sobriety court probation
officer who determines their eligibility. The defendants complete a NEEDS assessment and a two page basic information sheet
before the probation officer conducts a face to face interview of approximately 1 hour with the defendant before writing a five page
report. During the interview, other criteria are addressed such as criminal records, criminogenic factors of risk, an incident report,
bond compliance, alcohol/drug history, medical conditions, prescription and any treatment received. On the final page of the report,
the probation officer will provide justification and rationale, determining if the respective candidate is appropriate for entry into the
program. This report is shared with the treatment agency from which a treatment plan can be developed.
What adminogenic risk/needs assessment does the program use to help identify high criminogenic risk/high need offenders?
Criminogenic Risk
Assessement?:*
If Other, please describe: NEEDS assessment
Assessments
Assessment*
How does the program determine if the defendant is dependent upon or abusing drugs or alcohol? Include descriptions of court and clinical assessments if performed.
The NEEDS assessment is conducted the same day as the plea and administered by a probation clerk. Within 2 weeks of the
plea, a probation officer conducts the face to face interview, lasting approximately 1 hour. The NEEDS assessment results which
includes the ASAM criteria for the recommended level of care, is also printed and available for review. The 4-5 page report that is
compiled includes the information from the NEEDS assessment, the incident report, substance abuse history, the level of
intoxication, treatment history, employment history, personal history, educational background, bond conditions and compliance, the
defendant's version of the arrest, mental health history, physical/medical history, military background, victim/family statement and
criminal history. A recommendation for sentence is the final page of the legal document.
This assessment is often requested by the treatment agency and the suggested level of care from the assessment is discussed
between the probation officer and therapist before a clinical treatment plan is developed.
Other
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Treatment Continuum and Plan
Substance Abuse Treatment:*
List the types of treatment services available for drug/DW1 court participants,
The following state approved agencies agencies are on the provided list with the type of services offered:
Catholic Social Services - Intensive Outpatient Substance Abuse, Outpatient Substance Abuse, Outpatient Mental Health
Centro Multicultural La Familia - Outpatient Substance ABuse
North Oakland Counseling Center - Mental Health, Outpatient Substance Abuse
Oakland Family Services - Outpatient Substance Abuse, Mental Health
Perspectives of Troy - Outpatient Substance Abuse, Outpatient Mental Health
Eastwood Clinic - inpatient Substance Abuse, Detoxification, Outpatient Substance Abuse, Outpatient Mental Health
Holy Cross Counseling - Intensive Outpatient Substance Abuse, Outpatient Substance Abuse, Outpatient Mental Health
Rochester Area Counseling Services- Outpatient Substance Abuse, Outpatient Mental Health
Turtling Point - Inpatient Substance Abuse
Each of the above agencies provide specific individual and group services to men, women and/or families. Some also offer
specialized services such as topic specific sessions that may focus on trauma, PTSD, abuse, impulse control, life skills and financial
budgetary needs. Several offer cognitive behavior therapy, motivational interviewing, behavior modification and/or client-centered
psychotherapy.
Are participants linked to treatment providers based on individual differences?
Linking to Treatment* Yes
Explain the answer given to the above question by describing the process
After the participant is sentenced to Specialty Treatment Court they are provided a comprehensive list of local accredited treatment
agencies approved for the Specialty Treatment Court program. The defendant may select any of these agencies but if the
defendant selects an alternative agency not on the approved list, the probation officer must approve it based on their accreditation,
proposed treatment plan and if counselors are willing to participate with the program.The agency/counselor must also be willing to
share the treatment plan, verify the attendance, and provide reports as requested which is no less than monthly. The agency must
also be willing to have the defendant sign a full disclosure so that necessary information may be provided.
Typically, at the assessment interview, specific dynamics are addressed such as a participant's gender, ethnicity, sexual
orientation, spiritual needs as well as traumatic events, abuse/neglect, impulse behavior and risk to self. These factors, combined
with the recommended level of care, are strongly considered when the agency is selected.
Clinical Treatment Plan:*
At what point in the program Is the clinical treatment plan developed? Who develops it?
The treatment plan is developed at the onset of the therapeutic alliance and is between the participant, the therapist and
the Specialty Court team. Although there is a minimum standard of treatment the defendant must enter the program weekly for a 12
week duration, based on the information compiled from the Substance Abuse Assessment, the clinical treatment plan may begin at
a higher level and may be amended as needed by the therapist. Treatment plan is reviewed at the review hearings as
are the updated progress reports sent by the therapists to the probation officer. As noted, the therapist can modify the treatment
plan once goals and objectives are met or of new ones created. The team is notified of any changes made by the therapist which
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could include the increase or decrease of treatment needs and changes in level of care. Hence, the team evaluates the
participants compliance with treatment and strongly considers the therapists recommendations.
Clinical Treatment Plan Review"
How often is the clinical treatment plan reviewed? What events trigger review?
The therapist and participant review clinician treatment plan weekly to bi-monthly to ensure the goals and objectives are being met
within the stated time frame by the responsible party listed. Events such as a relapse, new offense, strong urges or personal crises
would trigger a review of current goals and objectives that need immediate modification and attention. Additonally, if all goals and
objectives were met, a new set of goals & objectives would be created by the therapist and participant before it is shared with the
probation officer and team.
Relapse Prevention (Aftercare)"
What services does your program use toward relapse prevention once participants have completed treatment? Does this occur while the participant is still participating
in the program, post-graduation, or both? Please describe.
Before a client is successfully discharged from therapy, a relapse prevention plan is created which is shared with the probation officer
and team. Additionally, our program has implemented a Participant Recovery Plan developed by one of treatment providers, to assist
each participant with the necessary tools to address life stressors, triggers, urges and situations that can threaten their recovery. The
Participant Recovery Plan is completed while in the program and is amended by the participant, probation officer and therapist based
on adjustment issues to life stressors.
What ancillary services are available to the participants in the program? Check all that apply.
Educational, Housing, Mental Health, Vocational, Food, Child Care, Career, Transportation,
Parenting Classes, Other
12 Step programming such as Alcoholics Anonymous, Narcotics Anonymous, Cocaine
Anonymous, Marijuana Anonymous and Smart Recovery
More communities in our jurisdiction are offering more services.
18 months
24 months
3
Every participant is required to remain in the program for 18 months, progressing through
each phase, which lessens in intensity and allows the participant to adjust to more
freedom. If a defendant is struggling or violates a phase in some way, they could remain
in that phase longer until stable or an additional 6 months is added to allow the participant
more time to adjust, improve, and successfully complete the program. For the District
Court level, 18 months is the standard according to training received at the MATCP
conference and the recommendation was followed at the inception of the program.
Ancillary Services:*
If Other, please describe:
Describe bow the above
information differs from
previous years procedures:*
Program Length
What is the minimum length of
the drug/DWI court program?"
What lathe maximum length of
the drug/DWI court program?*
How many phases does the
program consist of?*
If phases are not used, explain
how a participant progresses
through the program.
List the requirements for completing each phase.*
e.g. the number, type, and frequency of drug tests; attendance at support groups; etc.
• The first phase of the program is a minimum of 90 days in duration. Requirements of phase one include:
• 12 Step Program (ANNA) - minimum of once per day
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• Obtain sponsor at AA/NA
• Daily PHI (lx per day) and/or immobilization device.
• Urinalysis (1-8xs per month dependant on drug of choice)
• Meet with probation officer (lx per week)
• Treatment (1-3x per week but is determined by assessment) -frequency based on ASAM
• Maintain a written journal to share with Probation Officer and Sobriety Court team members
• Attend court sessions with judge and team (minimum lx monthly)
• Employment (or seeking)! volunteer / student / homemaker
• Random home visits
• Have family member or sponsor attend court sessions and/or provide verification that defendant has sponsor/support
• Pay fines, costs and all assessed fees or establish payment plan with probation officer
The second phase is six to nine months in length. The requirements of phase two are:
• Hi-monthly appointment with probation officer
• Victims Impact panel
—Complete 50 hours of Community Service Work
• PHI (5x per week)
• Urinalysis (1 - 8x per month, depending on drug of choice)
• ANNA (minimum 5 x per week)
• Treatment (frequency determined by treatment provider in conjunction with team)
• Maintain written journal to share with probation officer and Sobriety Court team members
• Attend court sessions with judge and team (monthly)
• Employment obtained/classes scheduled/conducting volunteer work
• Random home visits
• Have family member or sponsor attend court sessions and/or provide verification that defendant has sponsor/support
• Payment of fines and costs and all assessed fees (supervision of monies by probation officer)
• Maintain current status on probationary oversight expenses
• The third phase of the program is six to nine months in length and consists of the following requirements:
• Appointment with probation officer one time per month
• Continue AA/NA as directed by team
• Drug testing (frequency determined by team)
• PBT (frequency determined by team)
• Treatment (as appropriately determined by therapist and team)
• Attend court sessions once per month with judge & team
Describe how the above
Information differs from
previous years' procedures:*
Case Management
Case Management is provided
by:*
The phase requirements have not changed since the inception of the program.
Coordinator, Probation Officers, Therapist
If other, please explain:
What is the ratio of participants to the case manager fag. 50:1)?
Case Manager Ratio:* 15:1
Case Management Responsibilities:*
What are the responsibilities of the case manager?
The Specialty Treatment Court Officer's responsibilities include conducting intakes, preparing a five page assessment on possible
candidates, preparing for review hearings and consulting with the team, The officer conducts all office visits on each participant
anywhere from weekly to monthly depending on phase requirements. The officer provides referrals to all phase requirements as
well as ancillary services based on the defendant's need which is identified and discussed during the one hour office visit, The
officer conducts the office visits in a positive manner, never scolding the defendant even if there is a violation. The highly trained
officer has a plethora of community resources available and direct contact with a resepective agency for a timely referral, often
while a participant is in the probation department. The officer also enters all data information and case notes into OCCAMIS timely in
order to have up to date information. The officer also attends the annual MATCP Drug Court Conference, and any training available
within budgetary constraints.
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The Specialty Treatment Court Officer maintains constant contact with the participants as well as with all members of the treatment
team typically by group emails to keep every member abreast of progress or problems.
Judicial Supervision
Description of Staffing Meeting *
Please describe the staffing meetings, including how they operate and how decisions regarding participants are made.
Staffing meetings occur prior to the monthly review hearings. Each discipline of the team is present and offers their opionion as
each case is discussed. All of the active participant's monthly activity is reviewed. The probation officer presents a written and oral
presentation to the members indicating the number of days sober, number of days in the program, what phase the participant is in
and a recap of what occurred at the previous months' review hearing. Additional information such as counseling progress,
employment status, testing results and AA attendance is included along with any suggested course of action which is either a
sanction or an incentive. All team members discuss the defendant and their progress in their recovery. Generally, the team
does agree upon giving a sanction or rewarding an incentive. Decisions regarding sanctions in particular are voted on, however,
the judge makes the ultimate decision with the information given as well as the team members input is taken into consideration.
During staffing meetings the possibility of adding new participants and/or transfer participants and possible changes to the program
are also discussed.
Check all that apply.
Who attends the staffing Judge, Coordinator, Defense Attorney, Parole/Probation Agent, Treatment Provider, Prosecutor,
meetings?* Law Enforcement
If Other, please describe:
When do staffing meetings
occur?'
If Other, please describe:
Status Review Hearings*
How frequently does the participant appear before the Judge for status review hearings?
Each defendant is required to attend monthly review hearings while in the program (18 for 18 months, 21 times if in for 21
months, eta). These meetings are no less than monthly and are mandatory. On occasion, the Judge may, as an incentive, skip a
month if the entire group has remained sanctioned free for 3-4 consecutive months.
Description of Review Hearings*
Please describe the status review hearings, including how they operate and how each participant interacts with the court.
During review hearings, each participant is called by name to the podium by the Judge who acknowledges them. The Judge
will reference the participant's sobriety date and progress within that phase. Any other relevant information is explained and then
Immediately prior to the status review hearing
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the participant is given a chance to address the court. If there is a sanction, the judge will discuss the behavior which brought about
the sanction, explain the sanction and future expectations and encourage the participant to improve. The participant is afforded an
opportunity to provide an explanation before the sanction is imposed. For those doing well, the participant receives applause from
the team and participants. The judge, indicating her approval, will award them their respective incentive. Also, during this process,
family members are given the opportunity to address the court. On occasion, the judge will encourage a phase 3 participant nearing
graduation to offer insightful words to a struggling participant. This has great impact on the struggling person, empowers the phase
3 participant and impacts the entire courtroom filled with people. The judge, who practices motivational interviewing from the bench,
spends an average of five minutes per participant. Adhering to best practices and the 10 key components, Drug Court participants
will be assigned to only one judge during their entire time in the program.
Who attends the status review Judge, Coordinator, Defense Attorney, Parole/Probation Agent, Treatment Provider, Prosecutor,
hearing?* Law Enforcement
If Other, please describe:
Confidentiality:"
What are the program's policies and/or procedure(s) for complying with confidentiality rules such as 42 CFR Pail 2 and HIPAA during the status review hearing?
To ensure confidentiality, participants sign a full disclosure release of information. The Drug Court files are maintained in the
Probation Officer's office in a separate, locked file cabinet. Access to DCCMIS is limited to Probation Officers in the program and
all DCCMIS data entry is done exclusively by these probation officers. Confidentiality is maintained in the staffings with a closed
door policy. It is further maintained at the review hearings in that the participants and visitors are informed that information shared
at the hearings is confidential. Upon completion of the program, the files of discharged participants are kept separate from general
probation and are destroyed after three years based on policy and procedure. In order to ensure compliance, probation officers
attend continuing education conferences on record confidentiality, particularly on 42 CFR Part 2 and HIPPA requirements, and
verify that all participants sign the release of information immediately after being sentenced into the program.
What are the program's policy and/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and 1-11PAll during the staffing meeting?
All team members are informed of the Program's Confidentiality Policy and Procedure and staffings are held in a closed setting. This
includes treatment information and all drug testing reported.
Drug Testing
Drug Test Frequency?*
How frequently are participants required to submit to alcohol and drug testing?
The number of alcohol and drug tests each participant is ordered to perform is based on the severity of their addiction, the drug of
choice, and compliance. Every participant starts out the program with daily alcohol testing through PBT's, alcohol tethers, or in home
alcohol testing units. This protocol remains in effect for a minimum of 90 days. If in total compliance, testing frequency is reduced in
Phase II to 5 times per week, and then again reduced in Phase Ili to 3 times per week, also with total compliance. Any alcohol use
violation at any time increases testing back to daily. Per DCAS, the total number of PBT/UA tests taken in 2015 was 4,097.
Every participant in Phase I submits to 2 to 4 random and observed urinalysis tests per week, at an approved testing agency with a
minimum 10 panel test, All positive test are lab confirmed. The frequency again depends on the drug of choice and compliance.
Heroin addicts, for example, could be tested 1-2 times per day. In Phase II, participants submit to testing twice per month to 3 times
per week, and in Phase Ill anywhere from once per month to once per week. Again this is dependent on compliance and negative
testing. Any positive test for drugs will increase the testing protocol.
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The defendants call in every morning to their chosen testing site where they previously signed an agreement, to inquire if they
must test that day, They may only test at an approved agency that utilizes an observed test, follows a chain of custody, and has an
accredited lab to send positive tests to for confirmation, per Best Practice Standards.
Drugs Tested?*
What types of drugs does the drug/DWI court program test for?
Alcohol, ETG, Marijuana, Cocaine, Benzodiazepine, Oxycodone, IVIDMA, Barbiturates,Bath Salts, Opioids, Amphetamine,
Methamphetamine, Methadone, PCP, Synthetic Marijuana, and Buprenorphine.
Does your program use a testing agency for drug and alcohol testing?
Drug Testing Agency:* Yes
If yes, list which agency(s) are JAMS, NOVA, ADAM, Onsite testing, Michigan Court Services, Results Program,
being used? Rainbow Services, L.A.D.S., D'N'A. All of these facilities have been checked to ensure
they follow proper monitoring procedures, have an appropriate chain of custody and
immediately notify the officer of positives, no shows or other concerns.
Does your drug/DWI court personnel perform alcohol and drug testing?
Perform Alcohol and Drug
Testing?*
If yes, list who performs the
testing:
Who is notified of the test results? How soon is notification made concerning positive test results?
Test Result Notification:* The probation officer is notified on the same day as the positive test, The team is notified
immediately after the probation officer is made aware so preparations for an emergency
review can be made.
What is the response to a positive alcohol or drug test result?
Positive Result Response?* The participant is immediately contacted and advised to come to the court. They are
given only a few hours to appear, The participant may be detained and an emergency
review hearing is scheduled. Since the participant is only allowed to test in the morning
before 7:30am, notification of a positive test usually occurs by 9:00am, Therefore, the
entire day is available to handle the case. Sanctions can include curfew restrictions,
increased testing, incarceration, revocation of driver's license privileges, increase in
treatment and/or electronic monitoring
Statute and Best Practices*
Explain how your drug testing protocol meets statute and best practices.
The Drug Court testing protocol meets best practices in that testing is frequent, random, occurs no less than three times per week,
includes a broad range of testing, the testing is observed by same sex personnel, verified for proper sample, has a documented
chain of custody, and the results are received in a timely manner. Further, test results are communicated to the court and the
participant promptly and concerns are addressed forthwith. Finally, participants are abstinent for a period of time to progress
through the program.
Describe how the above
information differs from No changes have been made since the inception of the program in this regard.
previous years procedures:
Incentives and Sanctions
Yes
Probation officers conduct PBTs at the court for alcohol testing.
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Incentives*
List each program incentive and behaviors that trigger each Incentive.
List incentives your
program uses List the reason an Incentive is used Who can award an Incentive and
when does this happen
Applause To acknowledge compliance and the defendants
effort to remain drug/alcohol free
The judge, team and particpants- At review
hearings and graduation
gift card to restaurant To acknowledge the defendant's effort to remain
alcohol/drug free. Phase advancement. The judge -At review hearings
AA Sober Living book Advancement from Phase Ito Phase il The judge- At review hearings
Certificate of Achievement Graduation The judge-At the formal graduation
ceremony
Graduation gift Graduation from program The judge- At the formal graduation
Key chain token (4) Al each Phase advancement + graduation The judge- Al review hearings and
graduation
Free drug tests Acknowledgment of effort to remain alcohol/drug
free, total compliance The judge- At a review hearing
Handshake/accolades from the
judge Any positive change the defendant makes The Judge- At a review hearing
Return of Driver's License in phase 2 after 6 months of complete compliance The Judge- At a review hearing
Sanctions*
List each program sanction, behaviors that trigger each sanction, and who administers the sanction.
List Sanctions your
program uses List the reason a Sanction is used
Who can administer a
Sanction and when does
this happen
increased testing positive, missed or late alcohol or drug test Judge at the review or violation
hearing
write an essay titled "why I violated"
and read to tearn at a court session violation of any type The judge at a review hearing
increased probation officer visits
missed probation meeting, missed counseling,
missed/positive alcohol/drug tests, failure to obtain
employment/enroll In school
The judge at a review/violation
hearing
incarceration '
missed, late or positive alcohol drug test, falsification of
PA documentation, dishonesty, new arrest or offense
The judge at a review or violation
hearing
Community Service
missed counseling session, missed probation
appointment, late alcohol or drug test, missed AA
meetings
The judge at the review or violation
hearing
increased counseling
sessions/treatment
missed counseling, missed AA/NA meetings, missed or
positive alcohol/drug testing,
The judge at a review/violation
hearing
Electronic monitoring positive test, late test, missed test, dishonesty,
falsification
The judge at a review/Volation
hearing
VVVVAM (weekday/weekend work
Pgm)
violation of any type The judge at a review hearing
Graduation Requirements
Graduation Requirements:*
Discuss the program's requirements for graduation.
Participants are eligible for graduation when the following conditions have been met:
• Successful completion of all three program phase requirements
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• Minimum of 10-12 months of sobriety/clean time
• Minimum length of 18-24 months in program
• All fines, costs, assessed fees paid in full
• Participant displays commitment to ongoing recovery
Each graduate is given the opportunity to speak at the graduation ceremony which often includes their positive changes in gainful
employment, academic achievements and relationship improvements. Gratitude to the specialty treatment court experience is
extended to the team and to their families and/or friends.
Once graduation occurs:* the participant is no longer under the court's jurisdiction
Alumni
Does the program offer graduates a way to remain connected with the program (e.g. an alumni group) after graduating? If yes, please describe.
The graduates have been encouraged to remain connected via an alumni group and to date, an official group has not been created.
Expulsion Criteria
Termination Criteria:*
Explain the criteria for terminating a participant from the program.
Possible termination cases will be discussed and voted upon by the team at a staffing session, with official removal from the
program being ordered by the judge at a judicial review hearing. if a participant is terminated from the program, the maximum
term of incarceration will be imposed, with credit for any time served. Participants will be terminated from the program based on
the following:
* New Offense
If the participant acquired a felony offense after admission into the 52/3 Specialty Treatment Court program and is subsequently
convicted, the judge will terminate that individuals participation with the program [MCL 600.1074(2) If the participant is convicted
of a felony for an offense that occurred after the defendant is admitted to drug treatment court, the judge shall terminate the
participant's participation in the program], If the participant has a felony offense prior to admission into the 52/3 Sobriety Court
that may result in a conviction, the judge could terminate the individual from the program, as the probability for the defendant to
complete a program in district court is low. New misdemeanor offenses acquired after admission into the program will be
evaluated by the assigned judge and the team on a case by case basis.
* Repeated failure to comply with program guidelines
*Display of violent. inappropriate or disruptive behavior
*Participant requests to be removed from program
Sustainability Plan
Sustalnability Plan:*
Explain the plan for addressing program needs (e.g., treatment resources, team members, clinical and legal criteria, target population, program design, and funding)
that are required to sustain the program if greet funds am no longer available.
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The 5213 Specialty Treament Court is currently funded within the operating budget of the 52/3 District
Court. All program requirements including personnel and public defenders are funded in the same
manner as any other court operation.
The two primary Specialty Treatment Court Probation Officers have regular caseloads of 245 individuals
in addition to supervising the majority of the Sobriety Court cases. The 52/3 District Court probation
department supervisor is the Specialty Treatment Court Coordinator and is also the grant
administrator. Since regular caseloads have slightly increased since the last grant award, the plan is to
reduce the general caseload of the two Sobriety Court Officers, allowing them to each increase the
specialty caseloads by 10. This will allow more time spent with those defendants who need to be closely
monitored. The judges schedule monthly Specialty Court review hearings within their normal working day.
The public defender present at the review hearing is paid from the court's budget. The city attorney and
treatment providers volunteer their time, attending every month in their representation with the sobriety
team. The law enforcement officer volunteers his time to attend monthly staffings and hearings as well.
We have 95% attendance of the team at each review hearing.
The repeat offender target population cases are identified by existing resources. Potential Specialty
Treatment Court cases are flagged by the criminal division within the normal operations of the
court. Local law enforcement will on occasion alert the Court of a potential case of a substance abusing
arrestee. For 2017, in particular, the local university's police department will assist in identifying
need within their population to join our program.
At the suggestion of an Advisory Board, it was hoped a 501(c)(3) could be created to sustain the
Specialty Treatment Court in the event 52/3 District Court's budget reductions jeopardize its continuance.
The intended primary purpose is to create specialty treatment court public awareness, raise funds to
support and sustain it and seek applicable community resources for Specialty Treatment court use. The
52-3 Specialty Treament Court's 501(c) (3) remains in its developmental infancy.
Given SCAO's directive it is unlikely that the Court will be able to utilize any funds from a non-profit
organization or any additional funds from our current funding unit for the Specialty Treatment Court's
program. We have been utilizing existing resources and will, in all likelihood, continue to do so,
Program Evaluation
Process Evaluation*
What methods and tools does your team use to evaluate the structure of your program?
The Specialty Treatment Court utilizes DCCMIS and DCAS, consistently taking this data a participant survey administered in
phase 3, and team observations, to make improvements in the program which are made on an ongoing basis. Specific program
components evaluated, for example, were target population, eligibilty criteria and incentives/sanction protocols. Subsequently, team
responses have resulted in changes for 2017 to target population (university students), eligibility criteria (include other substance
related charges, not just drunk drivers) and better incentive awards and consistency with graduated sanctions. By adding university
students to our specialty court caseloads and measuring consistent sanctions are good tools of evaluating and measuring new
program data. Team meetings are regularly held to discuss current practices and suggestions for improvement. The information
learned at the annual 2016 MATCP conference was also shared with the team during regular team meetings. The recent addition
to our team of a law enforcement officer has contibuted to our expanding our target population to include the young adult substance
abusers that he continues to arrest. The recidivism for all participants discharged from the program is reviewed annually. Our
participant handbook was also renovated with updates.
Evaluation Frequency*
How often does your team evaluate program structure?
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Several times during the year. Between the team observations, the information from DCCMIS and DCAS, the surveys and the
annual recidivism review, and information from the MATCP conference, evaluation occurs no less than 4 times per year, formally
and informally.
Outcome Evaluation"'
What methods end toots does your team use to evaluate your program's outcomes?
By using the data from DCCM1S, LEIN, ICHAT, SOS, J1S, JDW, local police contacts and surveys, a thorough team discussion
ensues to make necessary updates and changes. The law enforcement officer was influencial to consider including university and or
high school students into our program who displayed substance abuse problems. Prior program statistics excluded this group.
Evaluation Frequency*
Now often does your team evaluate its outcomes? Please list the performance measures that are evaluated.
Data is analyzed whenever a report is due. In addition, we conduct our own yearly surveys and recidivism checks. Recidivism,
sobriety, positive changes in employment, or other ancillary needs areas are evaluated . This information then is crosschecked with
the program requirements and adjustments to the program are made based on the information.
Drug Court Team
Who are the members of the
drug/DWI court team?*
if Other, please describe:
Judge, Coordinator, Defense Attorney, Parole/Probation Agent, Treatment Provider, Prosecutor,
Law Enforcement
Medication Assisted Treatment
How many active participants
are currently using MATS
What type of MAT is currently being used by participants diagnosed with oploid-use disorder?
We have one current participant permitted in March 2016 to begin using Vivitrol.
What physician/clinic is the program currently utilizing to administer MAT to active participants? Include credentials as well as list the
specific MAT they administer.
Rochester Center for Behavioral Medicine (RCBM), 441 S. Livernois, Suite 100, Rochester Hills, MI 48307 with Dr. Joel Young, MD,
This agency is providing Vivitrol.
Describe how your program utilizes the combination of medication and behavioral therapy to effectively treat opiold -use disorders.
The medical monitoring of Vivitrol is done by Joel Young, MD from RCBM and weekly treatment of group and individual sessions is
performed by a committed, knowledgable therapist from a State licensed agency. These combined efforts are closely monitored by
the specialty treatment court probation officers who have earned an advanced college degrees and are state licensed.
Does your program currently
have a medical professional as No
an active member of the team?
9/27/2016
WebGrants - Michigan Courts Page 21 of 31
If yes, what is the medical professionals role on the team and do they participate in team meetings?
How does your program ensure that MAT guidelines are being followed by the physician/clinic?
By verification via monthly progress reports from the agency of the proper methods and procedures of the administering of Vivitrol
that meets insurance company guidelines.
Howls your program currently funding MAT? Please provide detail.
Our program has no funds available for this. Presently, the participant pays for MAT costs via insurance benefit coverage.
Explain how additional funding would enhance your current MAT program.
New funding would allow access to a number of participants that could benefit from MATs such as Vivitrol. Presently, we have four
opiate addicts that might truly benefit from MATs but three have no insurance coverage and are unable to afford the high cost of
monthly injections. Additional opiate addicted participants are forecasted to be added to our program for 2017 and this would be a
very valuable resource to assist them in maintaining a sober/clean lifestyle.
MAT Planning
Describe the court's caseload data that substantiates the need of MAT for opioid-use disorders in your drug court program. Include any
changes or trends in the data that further demonstrate the need.
How many participants do you intend to provide MAT services to during this grant-year?
What types of MAT for oploid disorders would your program offer? What providers In your Jurisdiction are able and licensed to administer
these medications?
Describe how your program would utilize the combination of medication and behavioral therapy to effectively treat opioid-use disorders.
If funds were awarded, how would your program utilize these funds.
Funding Request
Contractor Computation Services to
be Provided Request
Other Grant or
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Rochester Center for
Behavioral Medicine
2 participants x $1,000
per month x 12 months $24,000 00 50.00 $0.00 $000 $24,000.00
$24,000.00 i
Funding Justification
Funding Justification
9/27/2016
WebG rants - Michigan Courts Page 22 of 31
Justify costs associated with the proposed project,
The 52-3 District Court is requesting $24,000 for MATs since the current monthly cost of Vivtrol injections are $1,000 per shot. This
amount will assist two participants in 2017
Program Income
Will your court program earn
program Income as defined Yes
above?*
Program Income Sources:
If yes what are the program income sources and how much is charged for each program Income source (e.g., drug tests $5; participation fees $250, etc,)?
Participants pay for their awn PBT and urinalysis tests at no profit to the court. A collection of $60 per month for Probation
Oversight fees and allowable fines and costs are assessed per statute on each case. Additionally, a $150 Specialty Treatment
Court Participant fee is charged to every participant.
Collection
What percentage of assessed program income (not court fines, costs, or fees) does your program collect annually? Does the program waive assessed program
income for any reason? Please describe.
There is an average 90% collection rate of fees and fines that are ordered to be paid at the beginning of the program. In 10% of the
closed cases, the participant fee of $150 was waived when either a participant was revoked, voluntarily withdrew or died.
Financial Request Justification
Are you requesting more grant funds than you were awarded last year?*
Yes
If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc.
In April 2015, the 52-3 District Court enlisted the assistance of the 52-1 District Court grant writer since
we hired a new Court Administrator (April 2015) whom had never written a grant and planned to
restructure the whole court, including the staff and the Specialty Treatment Court program.
The Supervisor of Probation became the Grant Administrator and Specialty Treatment Court Coordinator
when 52-3 District Court was awarded the 2016 grant fund request of $15,000, No FY2015 grant was
requested and the past 2014 award was only partially used and the 3rd quarter report was late since the
Court Administration endured significant changes.
Another issue that is in the process of being reviewed, is the 501 (0(3). Even though it exists, there have
been no recent contributions from it. There is a plan in place to have it rejuvenated as well in the future.
The plan is to utillize all of the available funds as the program had been struggling to assist
defendants according to the original structure. As in 2016, this grant will not only be administered by the
Supervisor of Probation but will have a second "check and balance" system in place with the new court
administrator. This allows for multiple individuals who are aware of proper fund appropriations and the
submission of timely reporting to assist with accountability. Compliance with deadlines and organization
of the overall program will add to its success.
9/27/2016
WebGrants - Michigan Courts Page 23 of 31
While the Supervisor of Probation has very little grant writing experience, the available data provided was
evaluated and utilized to determine that it is clear we are utilizing best practices and have had great
success. There is a devoted team in place that recently added another probation officer, defense
attorney, treatment provider and law enforcement officer. The two judges, probation supervisor and
prosecutor remain from the original team developed in 2005.
The primary goal of 2017 is program expansion now that there is stabilization of the
program through some assistance from the 2016 grant. Also, there had been a lack of incentives for the
defendants which are crucial, and graduations were less than impressive due to lack of refreshments and
graduation gifts. More participants means a need for more incentives, more outpatient treatment, more
testing, more case management and new for 2017, will be a request for Medication Assisted Treatment
(specifically Vivitrol) and for outpatient counseling services for the new anticipated participants via
program expansion.
Additionally, to closely monitor new participants and for increased case management including DCCMIS
data entry and conducting substance abuse assessments, is a request for a part time probation officer.
The entry level salary for a 1,000 hour position is being sought.The staff also need to be able to defer
some of the costs of the annual conference and it would be greatly beneficial if the new team members
could attend the 2017 MATCP conference.
In short, the court is aware of the responsibilities of utilizing grant funds, reporting timely, and keeping
within Best Practice Standards. The unfortunate turn of events of having the sole person responsible for
these issues who left in the middle of the grant year, was a lesson learned in 2015-16. Safeguards are
now in place to ensure this does not occur again.
Certification Form
Authorizing Official
By checking the box, I certify
that the below referenced person
is the Authorizing Official for the
court program.*
Authorizing Official Name:"
Date:*
Project Director
By checking the box, I certify
that the below referenced person
is the Project Director for the
court program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, I certify
that the below referenced person
is the Financial Officer for the
court program:*
Financial Officer Name:*
Date:"
By checking this box, I certify
that the Chief Judge of this court
supports our court applying for
this grant opportunity.*
Yes
Brian Henderson
05/03/2016
Yes
DeAnne Bukari
05/03/2016
Yes
Laurie Van Pelt
05/03/2016
Yes
9/27/2016
WebGrants - Michigan Courts Page 24 of 31
Personnel
Name Position Computation Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
$0.00 $0.00 $0.00 $0.00 $0.00
Personnel Justification
Personnel Justification*
Justify personnel (f.e., wages) associated with the proposed project.
There are currently two full time probation officers and the Supervisor of Probation who handle all of the supervision, the screenings
and assessments and review hearings. The Probation Supervisor administers the grant, handles team staffing meetings, prepares
the graduation ceremonial functions and appears at all review hearings. The two fulltime probation officers will dedicate a minimum
of 50% of their time to the caseload, and it is approximated that the Supervisor will dedicate 20% of her time to the program. The
part time probation officer requested for 2017 will devote all 1,000 hours to participant supervision, screening and assessments and
attend monthly review hearings. All three officers will be responsible for DCCMIS data entry and the probation supervisor for data
analysis. In 2017, the Supervisor of Probation will spend approximately 400 hours on anything involving the program at the rate of
$35.55 which is $14,220 per year, and the probation officers will spend 1040 hours at the rate of $30.21 per hour or $31,418 and
$22.15 per hour or $23,036 respectively. Therefore the Oakland County funding source will provide $68,674 in Local In-Kind
Contributions toward personnel for the program.
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources -
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 1.45% $0,00 $0.00 $0.00 $0.00 $0.00
Retirement 2,76% $0,00 $0.00 $0.00 $0.00 $0.00
Hospital Insurance 0% $0,00 $0.00 $0.00 $0,00 $0.00
Dental Insurance 0% $0,00 $0.00 $0.00 $0.00 $0.00
Vision Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00
Unemployment 0.21% $0,00 $0,00 $0,00 $0,00 $0.00
Workers
Compensation 1.33% $0,00 $0,00 $0,00 $0.00 $0,00
Life Insurance 0% $0.00 $0.00 $0,00 $0,00 $0.00
Other 0% $0.00 $0.00 $0,00 $0.00 $0.00
Other 0% $0.00 $0.00 $0,00 $0.00 $0.00
Other 0% $0.00 $0.00 $0.00 $0.00 $0.00
Other 0% $0.00 $0,00 $0.00 $0.00 $0.00
Totals $0.00 $0.00 $0.09 $0.00 $0.00
Fringe Benefits Justification
Fringe Benefits Justification*
Justffy fringe benefit costs associated with the proposed project.
Total fringe benefits for the part-time probation officer will equal 5.75% of their salary and includes FICA, Retirement, Unemployment
and Worker's Compensation,
9/27/2016
WebGrants - Michigan Courts Page 25 of 31
Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding runding
Source
Local Cash
Contribution
Local In-Kind
Contribution Subrecipiont ContractorNendor
$0.00 $0.00 $9.00 $0.00 $0.00
Contractual Justification
Contractual Justification"
Justify contractual costs associated with the proposed protect.
Since the participants are required to test daily in phase 1, often for 90-100 days, followed by continued
frequent testing for alcohol and drugs, and are often unemployed, it may become a financial hardship. Free
testing is often utilized as an incentive at the monthly review hearings. This can alleviate the costs and
serve as a reward to the defendant for continued sobriety and positive changes. Several of the agencies
provide discounted rates to the defendants who are in a treatment court. JAMS and NOVA are the vendors
most frequently selected by participants and both are located directly across the street from the
courthouse.The participant is responsible for the cost of testing. We are requesting testing for
those entering the program in 2017 that the first 30 tests are funded via the grant. This request would be
$4,500 for testing, leaving the remaining testing to be paid for by the other above listed funding sources.
The court also sometimes requires the defendants to enter a 30 day residential program. Funds are
frequently available through the Oakland County's Community Corrections funding source. However, those
funds are being utilized by all the Oakland County Courts so when the funds run out at the end of the fiscal
year, it can be difficult to place defendants in an inpatient setting. This is the same for 3/4 housing. The
residential treatment facility,Turning Point, costs $47.50 per day, and the 3/4 house at Turning Point costs
$23.00 per day. It is not frequent that these programs are utillized, however, at least 4 times per year an
individual may need to be placed with no funding available. The In-Kind cost of this over the course of the
past year has been approximately $11,400 for 8 participants. We are requesting grant funds for $8,550 in
anticipation the funds will run out again this year since by March 2016, we have already placed three
participants into inpatient treatment.
Long term outpatient counseling is required and necessary for all participants to remain clean and sober.
Several of our drug addicted participants are struggling financially, have no insurance coverage and find it
difficult to pay $50 per hour for outpatient services, even with a reduced rate offered by our specialty
treatment court providers. We are requesting $800 per new participant for six months of regular treatment
sessions or $8,800. Recently, three participants that were discharged from inpatient treatment lacked the
funds to continue in outpatient therapy.
We recently permitted a participant to begin medication assisted treatment or MATs in the form of monthly
Vivitrol injections at a cost of $1,000 per month as monitored by a medical doctor, employed at a state
licensed facility. Financial burdens prevented three other drug addicted participants from using the MAT
(Vivitrol) so we are requesting monthly injections for two new participants at a cost of $1,000 per month for
9 months or $18,000.
Supplies
-
Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions] Total
$0.00 $0.00 $0.00 I $0.00 $0,00
9/27/2016
WebGrants - Michigan Courts Page 26 of 31
Supplies Justification
Supplies Justification*
Justify supply costs associated with the !Imposed project.
The Sobriety Court will conduct one large graduation in 2017. Typically, we expect approximately 100
attendees at each graduation which includes graduates, family members, sponsors, community members,
staff and dignitaries. Refreshments are served to the guests which usually include fruit, sandwiches,
desserts and water/coffee. It is approximated that $150 per graduation is spent on refreshments.
Traditionally, a gift valued at $25 is given to the graduates. There are approximately 10-15 participants
scheduled to graduate. There is no funding from the funding source for these items.
Participants in this program had been lacking gift card incentives. Through the participant survey feedback,
the previous gift cards awarded were for food and found to be very beneficial to the defendant. Although a
501(c)(3) is in the process of being created, it has not been successful in securing funds to assist the
program. We fell very short in this area. The 2016 grant award for incentives has been very helpful in
rewarding compliant participants with diverse gift cards and books related to sober/clean lifestyles. Since
12 review hearings are held annually in this program and there is such a high success rate of earned
rewards, the potential need for these cards is again $5400 so we can continue to recognize and reward
compliant behavior.
Basic supplies include journals, folders and planners for participant organization with the demands of the
court directives of the Specialty Treatment Court program.
Travel
Type of Travel
Expenses Computation Request Other Grantor Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
_ $0.00 $0.00 $0.00 $0.00 $0.00
Travel Justification
Travel Justification"
Justify travel costs associated with the proposed project
The court would like to send 3 team members to the MATCP conference in 2017. The conference will be
held at the Suburban Collection Showplace in Novi. The court will incur the cost of mileage, travel
expenses and hotel fees. However, the court is planning to utilize travel budget funds, and is requesting
the conference registration of $295 be paid by the grant funds. It is approximated that the court will be
paying approximately $2000 in In-Kind contributions for the remaining expenses.
9/27/2016
WebGrants - Michigan Courts Page 27 of 31
Other Sources of Funding
Other Sources of Funding"
Other sources of funding include, the Oakland County funding source for personnel, treatment funds, supplies, and the defendant
for treatment, testing, and all other costs associated with the program.
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Personnel Total $0.90 $0,00 $0.00 $0.00 $0,00
Fringe Benefits Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Fringe Benefits Total $0.00 I $0,00 $0.00 $0.00 I $0.00
Contractual Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Contractual Total $0.00 $0.00 $0.00 $0,00 $0.00
Supplies Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Supplies Total $0.00 $0,00 $0.00 $0.00 $0.00
Travel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Travel Total $0,00 $0.00 $9,00 $0.00
Total Budget
Budget Category j Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Total $0.00 $0.00 $0.00 $0,00 $0.00
9/27/2016
WebGrants - Michigan Courts Page 28 of 31
Personnel
Name Position Computation
-
Request Other Grant Or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Probation
Officer I PTNE 1,000 per year at $19,78
per hour 819,778.00 Elm $0.00 $0.00 $19,778.00
$19,778.00 $0.00 $0,00 $0.00 $19,778,00
Personnel Justification
Personnel Justification"'
Justify personnel (i.e., wages) associated with the proposed project.
There are currently two full time probation officers and the Supervisor of Probation who handle all of the supervision, the screenings
and assessments and review hearings. The Probation Supervisor administers the grant, handles team staffing meetings, prepares
the graduation ceremonial functions and appears at all review hearings. The two fulltime probation officers will dedicate a minimum
of 50% of their time to the caseload, and it is approximated that the Supervisor will dedicate 20% of her time to the program. The
part time probation officer requested for 2017 will devote all 1,000 hours to participant supervision, screening and assessments and
attend monthly review hearings. All three officers will be responsible for OCCMIS data entry and the probation supervisor for data
analysis. In 2017, the Supervisor of Probation will spend approximately 400 hours on anything involving the program at the rate of
$35.55 which is $14,220 per year, and the probation officers will spend 1040 hours at the rate of $30.21 per hour or $31,418 and
$22,15 per hour or $23,036 respectively. Therefore the Oakland County funding source will provide $68,674 in Local In-Kind
Contributions toward personnel for the program.
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 1.45% $286.78 $0.00 $0.00 $0.00 $286,78
Retirement 2.76% $545.87 $0.00 $0.00 $0,00 $545.87
Hospital insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00
Dental Insurance 0% $0.00 $0,00 $0,00 $0.00 $0.00
Vision Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00
Unemployment 9.21% $41,53 $0.00 $0,00 $0.00 $41.53
Workers
Compensation 1.33% $283.05 $0.00 $0,00 $0,00 $263.05
Life Insurance 0% 50.00 $0.00 $0.00 $9.00 $0.00
Other 0% $0.00 $0,00 $0.00 $0.00 $0.00
Other 0% $0,00 $0.00 $0.00 $0.00 $0.00
Totals $1,137.23 $0.00 $0.00 $0.00 $1,137.23
Fringe Benefits Justification
9/27/2016
WehGrants - Michigan Courts Page 29 of 31
Fringe Benefits Justification*
Justify fringe benefit costs associated with the proposed project.
Total fringe benefits for the part-time probation officer will equal 5.75% of their salary and includes FICA, Retirement, Unemployment
and Worker's Compensation.
Contractual
Service
to be
Provided
Contractor
(s) Computation Request
Other
Grant or
Funding
Sources
Local Cash
Contribution
Local In-Kind
Contributions Total Subrecipient ContractorNendor
MAT
treatment
Rochester
Center tor
Behavioral
Medicine
2 participants
x$1,000per
month for 9
month duration
$18,000,00 $0.00 $0.00 $0.00 $15,000.00 Yes Yes
inpatient
substance
abuse
treatment
Turning Point
6 participants x
30 days x 847.50
per day
$8.550.00 $0.00 $0,00 $0.00 $8,550.00 No Yes
drug/alcohol
testing
JAMS. NOVA
testing
25 new participants x 30
tests x $6 each
$4,500.00 $0.00 $0.00 $0.00 $4,500.00 No Yes
outpatient
substance
abuse
counseling,
relapse
prevention,
aftercare
services
Rochester
Area
Counseling
Services
11 participants x
16 sessions x
$50 per hr.
$8,800.00 $0.00 $0.00 $0.00 $8,500.00 Yes No
$39,850.00 $0,00 80.00 $0.00 $39,850.00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project.
Since the participants are required to test daily in phase 1, often for 90-100 days, followed by continued frequent testing for alcohol
and drugs, and are often unemployed, it may become a financial hardship. Free testing is often utilized as an incentive at the
monthly review hearings. This can alleviate the costs and serve as a reward to the defendant for continued sobriety and positive
changes. Several of the agencies provide discounted rates to the defendants who are in a treatment court. JAMS and NOVA are the
vendors most frequently selected by participants and both are located directly across the street from the courthouse.The participant
is responsible for the cost of testing, We are requesting testing for those entering the program in 2017 that the first 20 tests are
funded via the grant. This request would be $4,500 for testing, leaving the remaining testing to be paid for by the other above listed
funding sources.
The court also sometimes requires the defendants to enter a 30 day residential program. Funds are frequently available through the
Oakland County's Community Corrections funding source. However, those funds are being utilized by all the Oakland County
Courts so when the funds run out at the end of the fiscal year, it can be difficult to place defendants in an inpatient setting. This is
the same for 314 housing. The residential treatment facility,Tuming Point, costs $47.50 per day, and the 3/4 house at Turning Point
costs $23.00 per day. It is not frequent that these programs are utillized, however, at least 4 times per year an individual may need
to be placed with no funding available. The In-Kind cost of this over the course of the past year has been approximately $11,400 for
8 participants. We are requesting grant funds for $8,550.00 in anticipation the funds will run out again this year since by March
2016, we have already placed three participants into inpatient treatment.
Long term outpatient counseling is required and necessary for all participants to remain clean and sober. Several of our drug
addicted participants are struggling financially, have no insurance coverage and find it difficult to pay $50 per hour for outpatient
9/27/2016
WebGrants - Michigan Courts Page 30 of 31
services, even with a reduced rate offered by our specialty treatment court providers. We are requesting $800 per new participant
for six months of regular treatment sessions or $8,800. Recently, three participants that were discharged from inpatient treatment
lacked the funds to continue in outpatient therapy.
We recently permitted a participant to begin medication assisted treatment or MATs in the form of monthly Vivitrol injections at a
cost of $1,000 per month as monitored by a medical doctor, employed at a state licensed facility. Financial burdens prevented three
other drug addicted participants from using the MAT (Vivitrol) so we are requesting monthly injections for two new participants at a
cost of $1,000 per month for 9 months or $18,000.
Supplies
Type of Supply Computation
.....
Request Other Grant or
Funding Sources
Local Cash
Contribution
Local In-gind
Contribution Total
incentve gift cards $15 gift card x 30 participants x 12
review hearings $5,400.00 $0.00 $0.00 $0.00 $5,400.00
12 Step
books/literature $7.49 per book s 30 participants $224.77 $0.00 $0.00 $0.00 $224,77
graduation gift $25 gift cards 15 Graduates x 1
graduation $375.00 $0.00 $0.00 $0.00 $375.00
graduation
refreshments one ceremony @ $200 $200.00 $0.00 $0.00 $0.00 $200,00
office supplies basic supplies for program $150.00 $0.00 $0.00 $0.00 $150.00
$5,349,77 $0.00 $0.00 $0.00 $5,349,77
Supplies Justification
Supplies Justification
Jusffy supply costs associated with the proposed project,
The Sobriety Court will conduct one large graduation in 2017. Typically, we expect approximately 100
attendees at each graduation which includes graduates, family members, sponsors, community members,
staff and dignitaries. Refreshments are served to the guests which usually include fruit, sandwiches,
desserts and water/coffee. It is approximated that $200 per graduation is spent on refreshments.
Traditionally, a gift valued at $25 is given to the graduates. There are approximately 10-15 participants
scheduled to graduate. There is no funding from the funding source for these items.
Participants in this program had been lacking gift card incentives. Through the participant survey feedback,
the previous gift cards awarded were for food and found to be very beneficial to the defendant. Although a
501(c)(3) is in the process of being created, it has not been successful in securing funds to assist the
program. We fell very short in this area. The 2016 grant award for incentives has been very helpful in
rewarding compliant participants with diverse gift cards and books related to sober/clean lifestyles. Since
12 review hearings are held annually in this program and there is such a high success rate of earned
rewards, the potential need for these cards is again $5,400 so we can continue to recognize and reward
compliant behavior.
Basic supplies include journals, folders and planners for participant organization with the demands of the
court directives of the Specialty Treatment Court program.
Travel
9/27/2016
WebGrants - Michigan Courts Page 31 of 31
Type of Travel Computation Request Other Grant or Funding
Sources
Local Cash
Contribution
Local in-Kind
Contribution
Total
MATCP Annual
Conference
3 team members x $295
each $865.00 . $000 6000 $0.00 $85500
I
$88500 $0.00 $0.00 $0.00 $885,00
Travel Justification
Travel Justification*
Justify travel costs associated with the pm posed project.
The court would like to send 3 team members to the MATCP conference in 2017. The conference will be held at the Suburban
Collection Showplace in Novi. The court will incur the cost of mileage, travel expenses and hotel fees. However, the court is planning
to utilize travel budget funds, and is requesting the conference registration of $295 be paid by the grant funds. It is approximated that
the court will be paying approximately $2000 in in-Kind contributions for the remaining expenses,
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions 1n-Kind Contributions Total Cost
Total $68,000.00 $0.00 $0.00 $0.00 $58000.00
9/27/2016
Michigan Drug Court Grant Program
Allowable Expenses Lists
Fiscal Year 2017
Funding Provided by
State Court Administrative Office
FY 2017 SCAO MDCGP Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP
Allowable
• Substance use disorder treatment services • Participant incentives (not to exceed $25 per incentive)
• Mental health treatment services • Transportation expenses for participants (such as bus
• Cognitive behavioral services and programs passes or mileage reimbursement)
• Drug testing services • Registration fees only for the MADCP conference (up to
• Drug testing supplies three participants)
• Graduation awards (not to exceed $25 per award) • Defense Attorney fees for the purposes of participating
• Refreshments for pre-approved graduation ceremonies
(not to exceed $150 per graduation ceremony)
in team meetings and review hearings only (no
individual legal services; not to exceed $100/hour.
• Personnel and Fringe Benefits Maximum of $600 per month.)
• Consultant/Contractor not to exceed $450 per day • Transitional (also known as Three-Quarter) housing for
• Police overtime for purposes of home or employment participants (not to exceed 60 days per participant)
checks only (must be overtime, cannot pay regular shift •
time)
Fees for obtaining birth certificate in order to get state
ID or social security card, and to complete benefits
• Up to $500 of basic office supplies (such as paper, pens,
folders, calendars, or binders). This does NOT include
forms and other legal documents (not to exceed $36
per participant)
cell phones and related expenses or equipment such as •
computers and printers.
Fees for obtaining Michigan ID (not to exceed $12 per
participant)
• GED Tests (test cost only)
Disallowed
• Drug testing confirmations • Ignition Interlock
• Office equipment (such as computers, copiers, printers,
cell phones and related costs, etc.)
• In-state and out-of-state training, including national
conferences
• Software (such as new software, upgrade costs,
maintenance fees, etc.)
•
•
Memberships
Fines and Penalties (such as court fees, driver's license
• Indirect and administrative fees fees, etc.)
• Gasoline expenses • Lobbying
• Construction or renovation • Honorariums
• Meals and refreshments (except for approved • Attorney fees for indigent defense or prosecution
graduation ceremonies) • Other costs not directly related to operation of a drug
• Lodging, mileage, and parking costs for MADCP court
conference • Evaluation or evaluator expenses
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2016 to September
30, 2017). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
FY 2017 SCAO MDCGP Program Allowable Expenses Page 2
This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If
required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): It must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future
date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is
scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of
the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off.
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 2017 SCAO MDCGP Program Allowable Expenses Page 3
MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted,
4. Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1062(g), will be excluded from the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
14. Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if the
drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3,
15. The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User Audit,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c, Failure to adhere to the requirements in the grant contract,
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517)373-4835
Jennifer Warner
Director
October 4, 2016
Commissioner Michael Gingell
Chairperson of the Board of Commissioners
12001\1, Telegraph Rd., Building 12E
Pontiac, MI 48341-0475
Dear Mr. Ging&
are providing information about Assurances #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit.
If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at
_parksjcomtsmLgov.
Sincerely,
Jessica Parks
Trial Court Services Deputy Director
Resolution #16288 October 26, 2016
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE ACTING PuRStiANT 10 MCL 45 559A(7%
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26th day of October, 2016.
,
Lisa Brown, Oakland County