HomeMy WebLinkAboutResolutions - 2016.10.26 - 22650MISCELLANEOUS RESOLUTION #16290 October 26, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: CIRCUIT COURT — 2017 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT
TREATMENT COURT) — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2016 through
September 30, 2017; and
WHEREAS the total program funding for the Adult Treatment Court is $170,540, consisting of $47,600 in
grant funding from SCAO, $80,000 in PA 511 Community Corrections funding, a Restore Foundation
donation of $18,940, and General Fund operating support of $24,000; and
WHEREAS the court intends to continue the Adult Treatment Court to deal with problems of increasing
recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and the increase in jail days
ordered; and
WHEREAS two positions are partially funded by the Adult Treatment Court Grant, which include: one (1)
full-time eligible (FTE) Youth and Family Casework Supervisor position (#3010402-09712) and one (1)
FTE Technical Assistant position (#3010402-10677); and
WHEREAS this program also includes drug testing supplies and kits, registration fees for conference, bus
passes, meetings, contractual services for individual and family treatment, incentives, transitional
housing, and defense attorney fees; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
October 4, 2016 letter from the Michigan SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be construed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2017 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of
$47,600 from the State Court Administrative Office (SCAO), for the period of October 1, 2016 through
September 30, 2017.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners accepts a donation in
the amount of $18,940 from the Restore Foundation.
BE IT FURTHER RESOLVED that continuation of positions (#3010402-09712 and #3010402-10677) are
contingent upon continuation of State funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further
commitment.
Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Dwyer and Kowall absent.
FISCAL NOTE (MISC . #16290) October 26, 2016
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: CIRCUIT COURT - 2017 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT
COURT) - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of grant funding from the State Court Administrators
Office (SCAO), 2017 Michigan Drug Court Grant Program (MDCGP), for the Adult Treatment
Court (ATC), in the amount of $47,600 for the period of October 1, 2016 through September 30,
2017.
2. The total program budget of $170,540 includes SCAO funding of $47,600; PA 511 Community
Corrections contributed funding of $80,000, General Fund support of $24,000 and an anticipated
Restore Foundation donation of at least $18,940.
3. There are two (2) full-time eligible (FTE) positions that are partially funded by the ATC totaling
$47,000. These positions are funded as follows:
- One (1) General Fund/General Purpose (GF/GP) FTE Youth and Family Caseworker
Supervisor (#3010402-09712). This position is funded as follows: ATC SCAO funding of
$30,000 and $89,409 in the Child Care Fund. Also provides in-kind support to the
Juvenile Drug Court program.
One (1) GF/GP, FTE Technical Assistant position (#3010402-10677). This position is
funded as follows: ATC SCAO funding of $17,000 and $56,501 Child Care Fund. Also
provides in-kind support to the Juvenile Drug Court program.
4. Total operating costs for the ATC Program are $123,540 of which, $80,000 is PA 511 Community
Corrections funding; $24,000 is General Fund budgeted operating support, at least $18,940 is
anticipated as a donation from the Restore Foundation, and $600 is included in the SCAO
funding.
5. A FY 2017 budget amendment is recommended as follows:
General Fund #10100
Circuit Court Judicial Administration
Revenue
3010101-121205-650301 Donations
Total Revenue
FY 2017 FY 2017
Adopted Amendment Amended
0 $18,940 $18,940
$18,940 $18,940
Expenditure
3010101-121205-788001-27130Trans Out to ATC Fund $
$18,940 $18,940
0 $18,940 $18,940 Total Expenditure
Drug Court Circuit Adult SCAO (Fund #27130)
Grant #GR0000000233 Activity GLB, Analysis Type GLB, Bud Ref 2017
Revenue
3010301-121205-695500-10100Trans In from GF-Cir Ct $ 0 $18,940
3010301-121200-615571 Grants State 47,000 600
Total Revenues $47,000 $1 9,540
$18,940
47 600
$66,540
Expenditures
3010301-121200-702010
3010301-121200-722740
3010301-121205-731416
3010301-121205-731997
3010301-121205-732018
3010301-121205-732165
3010301-121205-750245
3010301-121205-750280
Salaries $29,500
Fringe Benefits 17,500
Private Institutions-Res
Transport of Clients
Travel and Conference
Workshops & Meetings
Incentives
Laboratory Supplies
Total Expenditures
0 $29,500
0 17,500
6,940 6,940
2,000 2,000
600 600
1,000 1,000
3,000 3,000
6,000 6,000
$19,540 $66540
0
0
0
0
0
0
$47,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2017 Michigan Drug Court Grant Program (Adult Treatment Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John CoopetTider 22154 / 80256
STATUS: Grant Acceptance
DATE: October 6, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/3/2016)
Department of Human Resources:
HR Approved (No Committee) Continues Positions —Lori Taylor (10/6/2016)
Risk Management and Safety:
Approved by Risk Management— Robert Erlenbeck (10/4/2016)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (10/6/2016)
From:
To:
Cc:
Subject:
Date:
Van Pelt, Lamle M
West, Catherine A; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
C000errider, John L; Howes-Evanson, Jacauellne A; Metrick, Tammy A; Flgrabfv, Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment Court) -
Acceptance
Monday, October 03, 2016 5:09:28 PM
Approved.
From: West, Catherine A
Sent: Monday, October 3, 2016 5:02 PM
To: Van Pelt, Laurie M; Taylor, Lou; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment
Court) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE 6 th Circuit Court
2017 Michigan Drug Court Grant Program (Adult Treatment Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 3, 2016
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone: x80247/x80256
Document Identification Number: 7311
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware/Software Needs or Purchases): N/A
From:
To:
Cc:
Subject:
Date:
Taylor, Lori
West Catherine A; Van Pelt, Laurie NI; Davis. Patricia G; Schultz. Dean 3
C000errider, John L; Howes-Evanson, Jacaueline A; Metrick, Tammy A; Elorabiv, Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment Court) -
Acceptance
Thursday, October 06, 2016 4:16:53 PM
HR Approved (No Committee) Continues Positions
From: West, Catherine A
Sent: Monday, October 03, 2016 5:02 PM
To Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment
Court) - Acceptance
GRANT RE VIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Lori Taylor— Dean Schultz Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Ei th Circuit Court
2017 Michigan Drug Court Grant Program (Adult Treatment Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 3, 2016
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone: x80247/x80256
Document Identification Number: 7311
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
From:
To:
Cc:
Subject:
Date;
tnenbeck, Robert C
West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cooperrider, John L; Howes-Evanson, 3acaueline A; Metrick, Tammy A; Elgrably Kimberly K
RE; GRANT REVIEW; Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment Court) -
Acceptance
Tuesday, October 04, 2016 11;52:45 AM
Approved by Risk Management. R,E, 10/04/16.
From: West, Catherine A
Sent: Monday, October 03, 2016 5:02 PM
To: Van Pelt, Laurie M; Taylor, Lou; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment
Court) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE 6th Circuit Court
2017 Michigan Drug Court Grant Program (Adult Treatment Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 3, 2016
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone: x80247/x80256
Document Identification Number: 7311
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware! Software Needs or Purchases): N/A
From:
To:
Cc:
Subject:
Date:
Lewis, Heather L
West, Catherine A; Van Pelt, Laurie M; Taylor, Lod; Davis, Patricia G; Schultz, Dean J
C000errider, John L; Howes-Evanson, 3acaueline A; Metrick, Tammy A; Elgrablv, Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment Court) -
Acceptance
Thursday, October 06, 2016 11:04:42 AM
There are no unresolved legal issues at this time.
Heather L. Lewis
Senior Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 1d Floor
Pontiac, Ml 48341
Phone Number: (248) 858.2003
Fax Number: (248) 858.1003
E-mail: lewishoakgov.com
IVILEGED AND CONFIDENTIAL — AT COMMUNICATION
This e-mail is intended ony for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client
privilege arid work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this
information by persons other then those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender Immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858..0550. Thank you for your cooperation.
From: West, Catherine A
Sent: Monday, October 03, 2016 5:02 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Adult Treatment
Court) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — 6th Circuit Court
2017 Michigan Drug Court Grant Program (Adult Treatment Court)
State Court Administrative Office (SCAO)
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2017 CONTRACT
Grantee Name: 6th Circuit Court Hybrid DWI/Drug Court
Federal ID Number: 38-6004876
Contract Number: 7311
Grant Amount: $47,600
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court —Hybrid DWI/Drug Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2016 and terminates on 9/30/2017 at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an
employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such
time, attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently carry out and perform the services as described in this contract and in any amendments
to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $47,600 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.michigan.gov/budgct/0,1607,7-157-13404 37161-179392--,00.html.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO' s fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of Service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation. Such information may he disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (MDHHS)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including H1PAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with T-ITPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or suhrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. INDEMNITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the SCAO in the performance of this contract, shall be the responsibility
of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert
witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments
arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their
responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs,
fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.04 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.06 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(I) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above,
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERMINATION
18.01 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee
may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows:
18.02 If any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (15) days before the effective
date of such termination. Such written notice will provide valid, legal reasons for termination
along with the effective date.
18.04 Failure of the grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document,
18,08 This agreement may be terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense
incident to the application for or performance of a State, public, or private grant or subcontract; or
convicted of a criminal offense including but not limited to the following: embezzlement, theft,
forgery, bribery, falsification Or destruction of records, receiving stolen property, attempting to
influence a public employee to breach the ethical conduct standards for State of Michigan
employees; convicted under State Or Federal antitrust statutes; convicted of any other criminal
offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant
program for a period of two years. In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq,
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator
will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion
of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of
any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Jacqueline Howes-Evanson, 1200 North
Telegraph Road, Pontiac, MI 48341.
B. The SCAO' s contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court — Hybrid DWI/Drug Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2017 REPORTING REQUIREMENTS
October 1, 2016 through September 30, 2017
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2016, through December 31, 2016.
May 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1, 2017, through March 31, 2017.
August 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2017, through June 30, 2017.
November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2017, through September 30, 2017.
DCCM IS USER AUDIT
DUE DATE NOTE
January 31, 2017 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10,2017 Courts will be reporting on expenditures from October 1,2016, through
December 31, 2016.
April 10, 2017 Courts will be reporting on expenditures from January 1, 2017, through
March 31, 2017.
July 10, 2017 Courts will be reporting expenditures from April 1, 2017, through June 30, 2017.
October 10, 2017 Courts will be reporting expenditures from July 1,2017, through
September 30, 2017.
PROGRESS
DUE DATE NOTE
April 30, 2017
Interim Report
Courts will be reporting on progress made during the first half of the grant period -
October 1,2016, through March 31, 2017.
October 30, 2017
Final Report
Courts will be reporting on progress made during the second half of the grant
period - April 1,2017, through September 30, 2017.
WebGrants - Michigan Courts Page 1 of 35
Application
07018 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP) - Final Application
07311 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP)-Adult Treatment Court
Michigan Drug Court Grant Program (MDCGP)
Original
Submitted 05/1112016 3:00 PM
Status: Submitted
Date:
Last Submitted
Date: 09/20/2016 9:23 AM
Applicant information
Primary Contact:
Name:* Ms. Jacqueline Ann Howes-Evanson
Salutation First Name Middle Name Last Name
Drug Treatment Court Supervisor
howesevansonj@oakgov.com
1200 N. Telegraph Rd.
Title:
Address:*
Address Line 2
Address Line 3
City*
Phone:*
Organization Information
Name:*
Organization Type:
Tax ID:
Organization Website:
Address:*
Phone:*
Pontiac Michigan 48341
City State/Province Postal Code/Zip
248-452-2154
Phone Ext.
6th Circuit Court - Oakland County (C06)
State Court Administrative Office
6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
Pontiac Michigan 48341
City State/Province Postal Code/Zip
248-452-2154
Ext.
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Fax: 248-858-2006
Applicant Contact Information
Select your court* C06 Oakland
People served*
County to Receive the Grant
Award*
Date that the program accepted
or anticipates first participant"
Please pick your program type*
Is your program operational?* Yes
Is your court a tribal court?* No
Courthouse name (example: Oakland County Sixth Circuit Court Frank Murphy Hall of Justice)
Courthouse street address* 1200 North Telegraph Road
Room/Floor
City* Pontiac
State* MI
Zip code* 48341
Judge: First Name" Joan
Judge: Last Name" Young
Title* Judge
Judge: E-mail Address" youngj@oakgov.com
Judge: Phone Number* 248-858-5282
Men, Women
Oakland
08/29/2001
Adult Circuit Drug Court
Ext.
Judge's Mailing Address:
Street'
Judge's Mailing Address:
Room/Floor
Judge's Mailing Address: City*
Judge's Mailing Address: State*
Judge's Mailing Address: Zip
Code*
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
1200 North Telegraph Road
Courtroom 2H-Second Floor
Pontiac
MI
48341
Shalina
Kumar
Judge
kumars@oakgov.com
248-858-5280
Ext.
Judge 2 Mailing Address: Street 1200 North Telegraph Road
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Judge 2 Mailing Address:
Room/Floor
Judge 2 Mailing Address: City
Judge 2 Mailing Address: State
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title Judge
Judge 3: E-mail Address
Judge 3: Phone Number
Judge 3 Mailing Address: Street
Judge 3 Mailing Address:
Room/Floor
Judge 3 Mailing Address: City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip
Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title Judge
Judge 4: E-mail Address
Judge 4: Phone Number
Ext.
Courtroom 1C-First Floor
Pontiac
MI
48341
N/A
Ext.
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Project Director (Main Program
Contact): First Name"
Project Director: Last Name"
Project Director: Title*
Project Director: E-mail
Address*
Project Director: Phone Number"
Project Director Mailing
Address: Street*
Jacguelne
Howes-Evanson
Drug Treatment Court Supervisor
howesevanson.goakgov.com
248-452-2154
1200 North Telegraph Road
Ext.
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WehGrants - Michigan Courts Page 4 of 35
Project Director Mailing
Address: Room/Floor
Project Director Mailing
Address: City*
Project Director Mailing
Address: State*
Project Director Mailing
Address: Zip Code*
Financial Officer: First Name*
Financial Officer: Last Name*
Financial Officer: Title*
Financial Officer: E-mail
Address"
Financial Officer: Phone
Number*
Financial Officer Mailing
Address: Street*
Financial Officer Mailing
Address: Room/Floor
Financial Officer Mailing
Address: City"
Financial Officer Mailing
Address: State"
Pontiac
MI
48341
Lynn
Sonkiss
Manager, General Fiscal Services
sonkissi@oakgov.corn
248-858-0940
2100 Pontiac Lake Road
Waterford
MI
EXt.
Financial Office Mailing Address: 48328 Zip Code*
Authorizing Official: First Name" Michael
Authorizing Official: Last Name Gingell
Authorizing Official: Title* Chair, Oakland County Board of Commissioners
Authorizing Official: E-mail
Address* gingellm@oakgov.com
Authorizing Official: Phone
Number'
Authorizing Official Mailing
Address: Street"
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
Authorizing Official Mailing
Address: State*
Authorizing Official Mailing
Address: Zip Code*
248-858-0100
1200 North Telegraph Road
Pontiac
MI
48341
Ext.
DCCIIIIS Contact information
Candace
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DCCMIS Administrator (The
person responsible for reporting
data to SCA0): First Name*
DCCNIIS Administrator: Last
Name*
DCCMIS Administrator: E-mail
Address*
DCCMIS Administrator: Phone
Number'
Sereno
serenoc@oakgov corn
248-452-9590
Ext.
Application Information
Is there an approved Local Administrative Order (LAO)?
Local Administrative Order
(LA0):*
LAO Number: 2009-01
is there a current Memorandum of Understanding (MOU)?
Memorandum of Understanding
(MOU)*
Effective Date: 06/20/2013
Expiration Date: 05/01/2018
Federal Tax ID:* 38-6004876
What is the program capacity?' 60
What is the current number of
active participants?*
Now many years has the
program been operational?*
Do you offer Ignition Interlock
restricted licenses to repeat No
drunk drivers?*
Does your county have an Equal
Employment Opportunity Plan Yes
(EEOP)? *
If yes, when was the plan
formulated? 06/06/1980
Byrne JAG applicants only: How many people are employed in the court?
Number of Court Employees
(Byrne JAG only)
FY 17 Program Description
Caseload Data:*
The court s caseload data that substantiates the target population and the need for the drug/DWI court program, Include any changes or trends in the data that further
demonstrate the need for the drug/DWI court program.
Yes
Yes
37
15
0
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According to the 2010 US Census, Oakland County, Michigan has 1,202,362 recorded residents. Its county seat is in the city of
Pontiac. Designed in 1785, Oakland County is largely suburban in development and is the home to 62 cities, villages and
townships. There were 471,115 households, of which 32.40% had children under the age of 18 living with them The average
household size was 2.61 and the average family size was 3.09. The Oakland County Circuit Court is comprised of 13 Criminal
Division Judges, 8 Family Division Judges (2 of whom also handle Probate matters), 2 dedicated Probate Judges and 8 Family
Division Referees.
In 2015 alone, the Sixth Circuit Court of Michigan had 6728 total charges on 4123 cases. Of these, 1557 ( 23% of all charges) drug charges filed within
1196 cases and when including any alcohol charges there were 2078 ( 30% of all charges) charges with 1707 cases. That means that roughly 113 of all of the
charges in 2015 were alcohol and drug related.
For comparison in 2014, the Sixth Circuit Court of Michigan had 1501 drug charges filed within 1151 cases and when including and alcohol charges there were 2084 charges
with 1587 cases,
Case Dispositions Time Frame:*
The time frame for case dispositions, including any delays.
Between January of 2015 and December of 2015, the length of time for Circuit Court case dispositions in criminal matters
ranged between 1 and 565 days. Prior to the implementation of the Adult Treatment Court (ATC) program, the length of time
between case disposition and sentencing was as much as 165 days, with an average of 62 days. However, in 2015, the
average length of time between sentencing and admittance into the ATC program was only 8 days. During the above time
frame, cases have been processed at least 87% faster than cases without the benefit of the ATC. This percentage has been
consistent since program implementation in 2001.
Program Goals (Required)
Goal 1:*
Reduce drug use during program participation
At least 70% of program participants will have no positive urine screens during Phases II , III, and Aftercare.
ATC reduces participant substance abuse by requiring frequent random drug screens, alcohol monitoring, in cortiection with
intensive supervision with AA/NA involvement. Participants are required to pay for their drug screens if they are gainfully employed
and they must maintain contact with an AA or NA sponsor. Staff will track the number of drug screenings including positive and
negative results/confirmations and enter this information into the DCCMIS on a weekly basis and utilize the DCAS to assess.
(Method of measurement: Collect drug screen data for all participants in Phases II, Ill and Aftercare(IV) and compare % of positive
screens to those in Phase I using DCAS).
Goal 2:*
Retain participants in the drug court program
Retain at least85 5/. of participants in the program every reporting period. By creating individualized treatment plans and client
focused programming, the participants will engage in the ATC programming for longer periods of time.
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(Measurement: Target a minimum of 85% retention rate by comparing how many participants remain and how many are
unsucessful discharges by utilizing both the DCCMIS and DCAS).
Goal 3:*
Reduce drug and alcohol related crime in the jurisdiction (may not be applicable to Family Dependency Courts)
At least 75% of ATC participants will have no new charges while in the drug court program. This decrease in recidivism will be
accomplished by providing intensive supervision, substance abuse treatment and relapse prevention. Intensive supervision and
substance abuse treatment are core functions of the ATC. Bi-weekly sessions are conducted for all participants. Participants are also
appearing before their probation officer as frequently as daily, if necessary. The participants also participate in various forms of
substance abuse treatment throughout the course of the program and post-graduation.
(Measurement: Probation Officers and ATC Team members will continue to monitor both 0.T.I.S. and OMNI monthly for early
identification of any new charges, as well as the DCCMIS/JIDW to determine the % of participants that have new charges).
Goal 4:*
Alleviate congestion of court dockets
Target that at least 95% of prospective participants will be inducted into the program within 21 days of their sentencing. The
Court reduces docket crowding by increasing the speed of processing and reducing recidivistic behavior. The Court reduces the time
between arrest and first service appearance by fast tracking identified cases for court consideration and therapeutic review.
(Measurement: Record and track the number of days between sentencing and induction into the program utilizing the
DCCMIS/DCAS,
Goal 5:*
Alleviate jail or detention days
Utilize alternative sanctions other than jail 86% of the time each reporting period. The ATC targets the priority population.
Upon acceptance into the program, participants complete successive treatment stages, receive regular judicial oversight, intensive
individualized drug and/or mental health treatment, frequent random drug testing and probationary supervision. The concept of the
program is to utilize these intensive devices along with graduated sanctions and monitor the participants' progress through community
supervision rather than incarceration.
(Measurement: Record and track the number of total graduated sanctions and jail sanctions used and compare each reporting
period utilizing the DCCMIS/DCAS),
Goal 6:*
Retain participants in substance abuse treatment
Retain at least 95% of participants in their substance abuse treatment during the reporting period.
Using the team approach, the ATC reviews treatment goals/objectives monthly to determine the best course of action regarding the
individualized treatment needs of each participant. Additionally, best practices are utilized at each treatment facility to ensure that
participants are receiving the best care based upon need. This individualized approach offers the participant the opportunity to be
directly involved in his or her own treatment plan, thus allowing for the best possible outcomes,
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(Measurement: Record weekly, biweekly and monthly treatment data that is collected from our treatment providers into the DCCMIS
and utilize DCAS to track and analyze % of participants that are compliant with their SA treatment).
Program Goals (Optional)
Goal 7:
Reduce child abuse and neglect (if applicable)
N/A
Goal 8:
List other goal specific to your drug/DW1 court program here
Improve level of employment of the ATC participants In the community by at least 50% during the reporting period. The ATC will increase participants' level of
employment by 50%. ATC will provide opportunities for employment programs and other supportive opportunities to assist the participant in finding (or improving their
employment level/ status).
(Measurement: Collect data from participant self-report as well as monthly progress reports from providers. Compare the % of participants that are either unemployed or
underemployed at the beginning of the reporting period and compare to % at the end °lithe period by utilizing the DCCMIS/DCAS).
Goal 9:
List other goal specific to your drug/DW1 court program here
Maintain overall community stakeholder involvement by 100%. The ATC team will engage community stakeholders in the improvement of the ATC program by
deveioping/sostaining workgroup and training opportunities, encouraging attendance at case conferences and business meetings and providing opportunities to provide input
during the above and in daily/weekly team communication,
(Measurement: Monitor/track attendance of community stakeholders at the ATC monthly meetings/trainings and evaluate stakeholder attendance at the end of the fiscal year.)
Goal 10:
List other goal specific to your drug/DW1 court program here
Target Population
What is the target population?*
The Oakland County Sixth Circuit Adult Treatment Court (ATC) is designed to use alternative judicial proceedings for chemically
abusing or
dependent, non-violent adult felony offenders who are high risk. Our target population will be an Oakland County resident, possibly
have a drug
offense or an OUIL-3rd and/or a violation of probation.Both OUIL-3rds and VOP's can have any SGL. Otherwise, candidates will have
straddle
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cell guidelines (minimum range is 12 months and the maximum range exceeds 18 months).
Describe how the above
information differs from previous
years procedures and how often
the target population is
reviewed.
In addition, in order to qualify for PA511 funding the defendant must score moderate to
high risk overall and/or possess a moderate to high substance abuse reed score on the
COMPAS.
Screening and Eligibility
Describe the eligibility criteria:''
Eligibility requirements for Adult Treatment Court clearly define those offenders who are eligible for consideration and
acceptance into the program. These requirements were decided upon by the entire team; and were last revised in 2012.
Beyond residence in Oakland County, candidates must: have a repeat offender history, have a documented substance abuse
history, meet PA511 guidelines regarding ineligible offenses that prohibit enrollment (see below), meets straddle cell sentencing
guidelines (minimum range is 12 months and the maximum range exceeds 18 months), have reliable transportation and have
no history/pattern of violent behavior and per the statue no CSC and/or dangerous weapons charges. If otherwise eligible and
sentencing
guidelines are 0-6 or above, they may also be considered on a violation -of probation. Also we have included any sentencing
guidelines for
OUIL-3rd offenders as long as they meet the other criteria.
INELIGIBLE FELONY OFFENSES
Alphabetic Listing
OFFENSE
MCL #
Assault of a Police Officer
750.479a(6)
Assault With Intent to Commit Criminal Sexual Conduct
750,5200
Assault With Intent to Commit Felony
750.87
Assault With Intent to Commit Murder
750.83
Assault With Intent to do Great Bodily Harm
750.84
Assault With Intent to Main
750.86
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Assault With Intent to Rob or Steal, Unarmed
750.88
Assault With Intent to Rob or Steal, Armed
750,89
Attempt to Murder
750.91
Bank, Safe, or Vault Robbery
750.531
Burning Dwelling House
750.72
Burning of Other Real Property
750.73
Burning of Personal Property Over $200*
750.7(c) or (d)
Careless Use of Firearm to Kill
752.861
Carjacking
750.529a
Child Abuse - 1st Degree
750.136b(2)
Child Abuse - 2nd Degree*
750.136b(3)
Child Abuse - 3rd Degree
750.136b(4)
Child Abuse - 4th Degree*
750.136b(5)
Criminal Sexual Conduct, 1st Degree
750.520B
Criminal Sexual Conduct, 2nd Degree
750,520C
Criminal Sexual Conduct, 3rd Degree
750,520D
Criminal Sexual Conduct, 4th Degree
750.520E
Criminal Sexual Conduct, Second or More Offenses
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750.520F
Child Sexually Abusive Material/Activity-Distributing/Promoting
750.145C3
Child Sexually Abusive Materials-Possession
750.145C4
Domestic Assault 3rd Offense*
750.81(4)
Explosives, Sending With Intent to Injure
750.204
Explosives, Placing With Intent to Destroy or Injure
750.207
Explosives, Placing Offensive Substance With Intent
750.209
Explosives, Possession With Intent to Use Unlawfully
750.210
Explosive Device, Construction, Use, Possession
750.211a
Extortion
750.213
Felonious Assault*
750.82
Felonious Driving*
752.191
Fleeing & Eluding 4th Degree*
750.479a(2)
Fleeing & Eluding 3rd Degree"
750.479a(3)
Fleeing & Eluding 2nd Degree
750.479a(4)
Fleeing & Eluding 1st Degree
750.479a(5)
Gross Indecency Between Males
750.338
Gross Indecency Between Females
750.338(a)
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Gross Indecency Between Males and Females
750.338(b)
Home Invasion 1st Degree
750.110a(2)
Home Invasion 2nd Degree"
750.110a(3)
Inciting to Riot
752.542
Jail Break—Armed
750.197
Kidnapping
750,349
Larceny From a Person*
750.357
Malicious Destruction of Police/Fire Dept. Property*
750.377b
Manslaughter
750.321
Mayhem
750.397
Murder, 1st Degree
750,316
Murder, 2nd Degree
750.317
Negligent Homicide
750.324
Offense by Sexually Delinquent
767,61a
Resisting or Obstructlng Officer"
750.479
Riot
750.541
Robbery Armed
750.529
Robbery Unarmed
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750.530
Second Offense Accosting, Enticing, or Soliciting Child for
Immoral Purpose
750.145B
Sodomy
750.158
Stalking, Aggravated
750.411i
Use of Internet to Exploit or Solicit a Minor
750.145d
How are potential participants
identified:*
If Other, please describe:
Pre-Bond Investigation, Probation Agent, Case Manager, Participant, Pre-Trial, Judges, Parole
Agent, Defense Attorney, Jail Staff, Family
Candidates for ATC are referred by numerous
sources such as judges, attorneys and probation
administrators and officers based on the above
eligibility criteria. After a referral is made, the core team members (Judges, Probation
Officers,
Defense Attorney and Drug Court Supervisor)
review the case to ensure that eligibility criteria is met. Judges and probation officers are
continuously encouraged to consider ATC for those offenders who meet the eligibility
requirements and whose histories indicate they have not been helped previously by
traditional approaches.
Legal Eligibility Screening:*
Describe when the legal eligibility screening occurs, who conducts the screening, and who determines legal eligibility.
The initial legal screening of a candidate by the probation officer (case manager) begins immediately after sentencing ( in most
cases the pre-sentencing investigator has already checked to make sure that the defendant meets eligibility prior to
sentencing and has completed the COMPAS). However, if the referral comes to the coordinator, she determines legal eligibility after
checking criminal history. An offender meeting the legal and eligibility requirements is then referred to the ATC team and providers.
At that
point, a screening/assesment is conducted by the Mental Health Liaison to determine the primary and secondary (if any) diagnosis.
Once an
offender has been approved and accepted by the team, they are welcomed to the program by the judge during a regular ATC session,
asked
if they understand the requirements they are about to undertake and are asked to repeat a pledge as they begin a rigorous journey
toward
sobriety. For the Violation of Probation (VOP) Track, the offender is screened for eligibility at arraignment and/or upon violation
of probation. The offender is then (if not already engaged) immediately referred to treatment based on level of care and
identified diagnosis.
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What criminogenic risk/needs assessment does the program use to help identify high criminogenic tisidhigh need offenders?
Criminogenic Risk
Assessement?:*
If Other, please describe:
CIDMPAS
Assessments
Assessment *
How does the program determine if the defendant is dependent upon or abusing drugs or alcohol? include descriptions of court and clinical assessments if performed.
Our MDOC department is now completing the COMPAS prior to sentencing. This tool can screen for AOD abuse as well as generate
risk/need assessment. The Mental Health liaison, Ms. Heather Willis currently utiilizes the UNCOPE and the DSM-IV criteria which
decribes
Substance Dependence as a maladaptive pattern of substance use, leading to clinically significant impairment or distress, as
manifested by
three or more of the following, occuring at any time in the same 12 month period: 1-tolerance, 2. withdrawal a the substance is taken
in
larger amounts or over a longer period than was intended 4. there is a persistent desire or unsuccessful efforts to cut down or control
substance use 5. a great deal of time is spend in activities necessary to obtain the substance 6. important social occupational or
recreational
activities are given up or reduced because of substance use 7. the substance use is continued despite knowledge of having a
persistent or
recurrent physical or psychological problem that is likely to to have been caused or exacerbated by the substance.
Treatment Continuum and Plan
Substance Abuse Treatment:*
List the types of treatment services available for drug/DWI court participants.
Oakland County Community Mental Health Office of Substance Abuse Services (OSAS) has contracts with 11 organizations able to
provide a
continuum of care including: medical detox, enhanced outpatient and outpatient therapy. Participants are offered group and individual services
depending on need/assessment Participants of the Adult Treatment Court may be placed at either Solutions to Recovery (STR),
Community
Programs Inc. (CP1), Sequoia, Turning Point, etc. for residiential SA treatment ( all of which offer gender specific, programming) if
they are
assessed for this level of care. Both STR & CPI provide IDDT, DBT, CBT, and MRT. The ATC has an assortment of public and private
service options
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available to ensure that individual treatment and basic needs are addressed. Oakland Community Corrections provides services
including
substance abuse, drug testing and support through the Step Forward Program, a rehabilitative program that offers a variety of groups
including cognitive restructuring, stages of change, domestic violence, anger management, job searching, and a host of other
services.
When appropriate, referrals are made to Lighthouse of Oakland County and Oakland Literacy Council.
Residential treatment agencies provide anger management and violence prevention services in addition to substance abuse
and mental health therapy. These agencies include Solutions to Recovery, Sequoia, Oakland Family Services, Easter Seals,
Community Programs, Inc. and Training & Treatment Innovations. Several of the listed programs also offer transitional
housing.
Are participants finked to treatment providers based on individual differences?
Linking to Treatment- Yes
Explain the answer given to the above question by describing the process
The nature and scope of substance abuse and commensurate service needs are determined, and referrals generated by the
Office of Substance Abuse Services (OSAS) PACE Program and/or via PA511 funding.
OSAS acts as an umbrella agency, monitoring programs and helping to match suitable services with recipients. Treatment
providers contracting with OSAS/MDOC are licensed and accredited and offer a full range of therapeutic modalities, including
residential, intensive outpatient and standard outpatient treatment. OSAS facilitates third-party reimbursement, manages
pertinent Medicaid funding and distributes public treatment dollars. Their centralized role maximizes use of available funding
streams, enabling broader coverage as well as distribution to offenders and others. Treatment providers, in cooperation with the
probation officer, provide culturally responsive, developmentally appropriate and needs-based substance abuse treatment,The
choice of where to place a participant is determined by many factors including their identified LOC, their insurance, DOC,
gender, etc. This collaboration enhances and expands linkages to ancillary services, improving client access to educational,
vocational, housing, transportation, social, mental and physical health and family care services. Further, Ms. Heather Willis's
assessment is
utilized to determine individual needs and appropriate placement.
Clinical Treatment Plan:*
At what point in the program is the clinical treatment plan developed? Who develops it?
Individual client treatment plans are developed by the primary therapist ( either in inpatient or outpatient setting) within the first 30
days of treatment (sooner if inpatient) with the full participation of the individual so it is client-centered.
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Clinical Treatment Plan Review*
How often is the clinical treatment plan reviewed? What events trigger a review?
Generally, it is the responsibility of the treatment provider to update the treatment plan according to their own licensing requirements
(generally this is every 90 days). However, the ATC team also reviews them at least every 90 days or sooner as needed by the
participants behavior/needs.
Relapse Prevention (Aftercare)*
What services does your program use toward relapse prevention once participants have completed treatment? Does this occur while the participant is stiff participating
in the program, post-graduation, or both? Please describe
As part of our program/phase requirements our participants are required to develop a detailed Relapse Prevention Plan (RPP) prior to
their advancing to Phase Two. This plan is shared with the team and is reviewed with their therapists/ case managers regulary and
updated as circumstances change or other triggers/stressors/patterns emerge. Further, each participant developes an aftercare plan
from their final treatment agency and these are reviewed prior to their commencement from the program.
What ancillary services are available to the participants in the program? Check all that apply.
Ancillary Services:*
If Other, please describe:
Educational, Housing, Mental Health, Dental, Utility Assistance, Vocational, Physical, Food, Career,
Transportation, Parenting Classes
Michigan Works! also offers ATC participants
services that may help to alleviate some of the
barriers that convicted felons face when pursuing
employment. There are nine, one-stop-shop service
centers in Oakland County that provide phones, fax
machines, copiers and computers. Service centers
also have up-to-date career resources on
interviewing, schools, companies, resume writing
and much more. All services are free of charge.
Additionally, Oakland Intermediate Schools offers a
variety of adult education and GED classes to
participants needing to complete high school or
wish to obtain a GED.
Describe how the above
information differs from previous It does not differ.
years procedures:*
Program Length
What is the minimum length of
the drug/DWI court program?*
What is the maximum length of
the drug/DW1 court program?*
How many phases does the
program consist of?*
If phases are not used, explain
how a participant progresses N/A
through the program.
List the requirements for completing each phase.*
e.g, the number, type, and frequency of drug tests, attendance at support groups; etc.
13 months
No real maximum; avg. length to complete is 18 mo.
4
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Phase/Level One is established to engage the eligible offender in the treatment process. Upon acceptance into the program,
with all waivers signed, and based on the Common Ground Mental Status Exam data and/or Office of Substance Abuse
Services approval, the participant will report to one of the funded/licensed substance abuse Outpatient, Intensive Outpatient
(10P) or Residential substance abuse treatment programs participating with the ATC, attend treatment sessions as established
in the treatment plan approved by the ATC, submit to random drug/alcohol screens two or three times a week at a prescribed
location, attend ATC on a bi-weekly basis, meet with the ATC case manager weekly, attend 45 12-step meetings in 90 days,
have a 12-step sponsor by the end of the 90-day period and follow through with other referrals for specialized treatment or
intervention programs. This phase is minimally four months.
Phase/Level Two includes a continuation of the treatment component described in Stage One with less intensity. The
participant will step down to the next level of treatment (i.e. LOP, Outpatient or Aftercare treatment) upon recommendation by
the treatment provider and ATC team, submit to random drug/alcohol screens as prescribed by the treatment provider or the
Step-Forward program (usually twice weekly), meet with the ATC case manager at least once a month or as otherwise
delineated, attend the ATC monthly, attend 12-step meetings at least three times a week;
• Begin restitution payments, if applicable; follow through with other referrals for specialized treatment or programs, and, if
unemployed or employed part-time, seek full time employment or enroll in school (high school GED, trade school, or college) as
a full time student if necessary. This stage is designed to generally last at least three months.
Phase/Level Three: Step down to the next level of treatment (i.e. Outpatient to Aftercare) upon a recommendation by the
treatment provider and the ATC team, submit to random drug/alcohol screens as prescribed by the treatment provider, the ATC
team and Step-Forward at least once weekly, meet with the ATC case manager monthly, attend the ATC at least once a month,
attend 12-step meetings three times weekly, provide a report from their sponsor to the ATC judge once every month, provide
documentation of full-time school enrollment or employment and continue payment toward restitution. This stage is designed to
last approximately three to four months.
Phase/Level Four: Designed to act as an integration and aftercare stage lasting at least three months, depending on the
progress of the partidpant. One month before graduation, a participant will return to weekly drug/alcohol screens. The case
manager is responsible for securing a LEIN check to ensure the participant has not been charged with a new offense. The
judge, with the advice and counsel of the treatment provider and core team members, decides when to allow the participant to
graduate from the program. Before graduation can occur, the participant must have a minimum of four consecutive months of
negative (clean) drug and alcohol testing and have stable housing and be employed or at minimum involved in meaningful
activity at least 20 hours per week such as community service.
Describe how the above
information differs from previous N/A
years procedures:*
Case Management
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Case Management is provided
by:*
If other, please explain:
Assigned Case Managers, Probation Officers, Therapist
Our Mental Health Liaison, Ms. Heather Willis also assists with case management on an
as needed basis.
What is the ratio of participants to the case manager (e.g. 50:1)?
Case Manager Ratio:* 60:1
Case Management Responsibilities:*
What are the responsibilities of the case manager?
While the treatment case managers are primarily responsible for case management to assist/ refer for ancillary services, other
members of
the team assist as needed, mainly the PO's and the coordinator. And again the PO monitors the participants attendance and progress
with
the ancillary service provider. Further, in our court, the probation officer has an additional role as case manager. It should be noted
that the
60:1 ratio is a MDOC standard and that our program has been averaging 75-80 individuals and thus our 2 MDOC Pas have on
average 35-
40 cases. Also while case monitoring is based on an individual basis, the minimum contact with the PO's is as follows: Phase 1
meets with
PO weekly. Phase 2,3 & 4 meets with PO a minimum of monthly, but again based on individual need.
The probation officer maintains client accountability by monitoring participant exchanges with treatment providers, Operation
Nighthawk home visits ( w/OCSD) Community Corrections Step Forward, 12-step meetings and other involvements and submits
regular
reports to the team. The probation officer has the discretion to contact offender, judge, OSAS or treatment provider in an effort to
address
problems as they arise. To avoid "overlap" of duties almost constant communication is established via team e-mails and of course at
case
conferences.
Judicial Supervision
Description of Staffing Meeting*
Please describe the staffing meetings, including how they operate and how decisions regarding participants are made.
The team meetings/case conferences are held immediately prior to the court sessions; all team members are expected to attend. The
probation officers report on each participants ability (or inability ) to meet program requirements. The treatment providers give reports
on latest treatment issues/ progress/ goals and plan. The team discusses the progress and decides on reward/sanction and plan.
Generally we drscuss each situation until we reach consensus or in very difficult situations we vote. However, despite if consensus is
reachecfor not the judge always makes the final decision and administers the consequences. By the time we end our staffing we have
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a plan of what we want to discuss in court and what outcome will be; of course we adapt in court as needed or if new information
arises.
Check all that apply.
Who attends the staffing
meetings?*
If Other, please describe:
When do staffing meetings
occur?'
Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider
A member of our OCCMH/OSAS (Oakland County Office of Substance Abuse Services)
is present to assure treatment program quality and offer any assistance if needed for
specialized programming and to match participants to best placement based on treatment
needs.
S.
Immediately prior to the status review hearing
If Other, please describe:
Status Review Hearings*
How frequently does the participant appear before the judge for status review hearings?
The frequency of appearance depends again on the Phase of the participant. In Phase I they appear before the judge at least every
other week. In Phase 2 and Phase 3 they appear at least once a month. In Phase 4 they are again returned to appearing at every
session or every other week. We implemented this increase in frequency in Phase 4 when we found that our potential graduates
seemed as a whole to lose focus in the last few months of programming and needed more support, especially if they had some
apprehensions regarding their completion of the programming. However, if they seem to be on track the team decides if they appear
first and can be excused immediately after their appearance or the PO can excuse them completely.
Description of Review Hearings'
Please describe the status review hearings, including hovv they operate and how each participant interacts with the court.
The review hearings are separated by gender; Judge Young presides over the males and Judge Kumar presides over the females.
Each session is scheduled for approxiamately 1.5 hours. Each participant is called up to the podium in the courtroom to report on their
current progress/status and regarding anything else that may be significant that occurred in the last two weeks/month. The team is
facing the participant and the Judge and other team members may comment or engage in a conversation with the participant about
their progress. Each participant learns if they have earned applause or other reward or if they have earned a consequence; they in
turn are allowed to comment on either. Awards, phase advancement incentives are awarded by the judge, as well as consequences.
If there is a jail sanction the participant is taken into custody by OCSD at this time.
Who attends the status review
hearing?*
If Other, please describe: Again a member of OSAS is present.
Confidentiality:*
What are the program's policies and/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and HIP/IA during the status review hearing?
The Oakland County Adult Treatment Court limits discussion of clinical information in open court and delegates the maintenance of
clinical information to the Mental Health Court Liaison, Ms. Heather Willis and/or their treatment provider representative to keep the
court record to a minimum. Oakland County Adult Treatment Court MHC (Mental Health Court) will ensure the early appointment of
defense counsel which should further reduce these confidentiality problems by using counsel as a filter for any potentially privileged
treatment information. MHC will also keep the protected health information (PHI) out of the public record through sidebar or chamber
conversations for sensitive discussions. The MHC also intends to protect individual privacy with rules .that limit Judges' and
prosecutors' access to the "need to know" PHI to make their decisions. Finally, each participant signs a" CONSENT FOR
DISCLOSURE OF CONFIDENTIAL SUBSTANCE ABUSE TREATMENT INFORMATION: ADULT TREATMENT COURT' REFERRAL"
which stipulates that their treatment progress will be discussed between the team members.
Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider
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Does your drug/DWI court personnel perform alcohol and drug testing?
Perform Alcohol and Drug
Testing?*
If yes, list who performs the
testing:
Yes
All of the above agencies provide both drug and alcohol testing and our MDOC probation
officers do testing on the females. MDOC contracts with a testing agency to complete the
male screening as both of our PO's are female.
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What are the program's policy and/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and HIPAA during the staffing meeting?
The entire team is aware of the importance of the confidentiality of the information that is shared at these meetings. If there are
visitors to the meetings they are also reminded of the confidential nature of the discussion and in fact are required to sign a
confidentiality agreement. Further, any hard copies or information are shreeded by the ATC intern after the meeting or the individual
team members. And again each participant has signed the confidentiality consent form. The ATC Policy and Procedure manual
includes confidentaility procedures, etc and is given to new team members upon their inclusion.
Drug Testing
Drug Test Frequency?*
How frequently are participants required to submit to alcohol and drug testing?
Drug testing procedures are standardized and all urine samples are observed ( direct visual observance by tester) as dictated by best
practices. The Probation Department utilizes instant, 12-panel drug tests until a profile is established regarding the preference, with
12-panel tests administered randomly to offset the likelihood of a transfer of drug preference. Participants are randomly tested, two
to seven times per week, either at probation, through the Results division of the Oakland County Sheriffs Department or the JAMS
(Jail Alternatives for Michigan) agency locations. These agencies use a random call-in system which participants are required to
check daily; the randomness of the screens is determined by computer program. Alcohol monitoring occurs on a specific probation
order, using both portable and on-site breathalyzers; usually minimum of 3-4 times per week. We further utilize ETG's when needed.
The ATC uses a 12-panel test which includes: Cocaine, amphetamines, meth-amphetamine, THC, methadone, ecstasy, opiates,
oxycotton, propoxyphene, PCP, barbiturates and benzodiazipine. With most participants we test minimumly of three times per week
with the exception of Marijuana addicts who we tend to test twice weekly. We test for specific drugs as needed and determined by
past history or suspicion of use (i.e. DXM, acid, etc.).
Drugs Tested?*
What types of drugs does the drug/DWI court program test for?
Marijuana[CocainelBenzodiazepinelOxycodonelMDMAlBarbiturates113ath
SaltslOpioids1AmphetaminelMethamphetaminelMethadone1PCP1Synthetic Marijuana/Suboxone
Does your program use a testing agency for drug and alcohol testing?
Drug Testing Agency:*
If yes, list which agency(s) are
being used?
Yes
Currently we are utilizing three different agencies which are Results, a division of the
Oakland County Sheriffs Department; JAMS (Jail Alternatives for Michigan); and
Precision Testing. Additionally MDOC does their own testing as does our treatment
providers; Community Programs Inc., Solutions to Recovery & Turning Point.
Who is notified of the test results? How soon is notification made concerning positive test results?
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Test Result Notification:* Test results are collected by the probation officers and our data clerk/intern and the
screens are generally available within a 48-hour period. The PO generally provides any
positive test results to the team within the same business day it is received. The lab
confirmations tend to take longer, between 3 to 7 days and again the PO notifies team as
soon as they are available.
What is the response to a positive alcohol or drug test result?
Positive Result Response?*
Statute and Best Practices*
A positive test immediately leads to both legal and treatment responses from the Judge
and treatment provider respectively. Generally, the positive result is reported to team by
P.O. same day of receiving result. The team determines response and participant is
called or directed to report by/to PO or directly to court/judge. The sanction is generally
given immediately if possible. Legal responses vary from a simple warning for a first
positive test, enhanced treatment requirements for second offenses and, finally, to
incarceration for three or more positive drug screens. Additional court responses may
include requiring additional testing, supplementary 12-step support meetings and/or
increased treatment level or intensity.
Explain how your drug testing protocol meets statute and best practices.
The ATC program monitors it's participants by establishing frequent and random alcohol and other drug testing to assure abstinence
as is outlined in Key Component # 5. And to maintain a quality drug testing program we follow The Ten Principles of a Good Drug
Testing Program by Paul Cary which is outlined in the Drug Court Judicial Benchbook. These include developing and documenting
the drug detection program in our Policy & Procedure manual and keeping staff trained in this knowledge. Also we have developed a
client contract which outlines their responsibilities of testing , we have selected urine samples as our primary methodology using
GC/NS. We also utilize PBT's & ETG's. We always use witnessed sample collection and all positive samples are sent for lab
confirmation unless participant acknowledges use and documents this with signature. Creatinine is tested and levels are determined
that indicate tampering. We do not base any determination of use on urine levels. Finally, we have a strategy as how to respond
therapeutically to test results in order to encourage change and recovery. And of course, drug screening /testing is only one
component of our monitoring.
Describe how the above
information differs from previous N/A
years procedures:
Incentives and Sanctions
Incentives*
List each program incentive and behaviors that trigger each incentive.
ApplauseNerbal Praise from Judge is used for Program compliance, sobriety milestones or other accomplishments such as
completing
residential treatment successfully or other program requirements. The entire team applaudes in the court session after the judge
announces
"you get applause today."
Gift Basket/Token gifts. These are used when a participant has exhibited some consistency in their program compliance or when
the
team feels that the participant has accomplished something over and above or just to reinforce some positive behavior that the
participant
has demonstrated recently (like honesty). Anyone on the team can nominate a particiapant for the gift basket which are given out
during the court session by the judge.
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Phase Advancement/Gift Cards/Certificates of Accomplishment. Used to acknowledge consistent accomplishment and progress.
This
particular incentive is based on both time and program compliance. Again the entire team discusses if participants are appropriate for
Phase advancement at case conference and advancement occurs during court session and handed out by the judge.
Reduced reporting or court appearances. Utilized when a participant has completely demonstrated that they are committed to their
recovery; however, this can never be utilized during Phase I. This can be decided by probation officer; but as a general rule the entire
team
discusses it and it also occurs as part of our program. It can be rewarded at any time by PO but usually is rewarded by the Judge
during court
session.
Excused early from court session. Used for Phase 4 participants that are demonstrating not only complete compliance but
committment to their recovery, this is decided by the entire team and it is announced during court session by the judge or probation
officer.
Bus Passes are given to promote program compliance for those who do not have transportation; however, the participant has to
demonstrate that they are utilizing the bus pass for program requirements. Probation officers can award at any time they deem
appropriate.
One Week "free" Drug Testing Coupon(about a $45.00value). Awarded when a participant demonstrates exceptional compliance
or
other outstanding behavior -honesty, community service beyond requirements, implementing the steps by helping others, etc.
The entire team can nominate a participant for this but drug court supervisor must approve (for funding reasons)and this is
rewarded during court session by the judge.
Sanctions'
List each program sanction, behaviors that trigger each sanction, and who administers the sanction.
Admonishment from Judge/No Applause This could be given out for multiple non-compliance behaviors, i.e. missed appointments,
curfew violations, inappropraite behavior in treatment program, tardiness, failure to provide documentation or homework, missed drug
tests,etc. The entire team decides at case conference and the admonishment occurs during the court session by the judge.
Increase drug screening and/or PBT's. When a participant may be showing signs of relapse potential or is suspected to be using.
Further, this may be used after missed tests, diluted tests,positive tests, tampered tests, etc. The probation officer can immediately
determine if testing should be increased and the entire team can also suggest this as sanction. The participant is told immediately by
the PO
or judge if in court.
Return to residential treatment or 3/4 housing. This may be for a brief intervention (such as a Stop Weekend which are typically 3
days) or for a longer time frame depending on the reason for returning, i.e., relapse signs, missing screens/meetings,
positive screens, etc. Generally the entire team makes the decision to have the participant return to treatment but the PO does
have discretion to decide independantly if participant needs to return asap. Otherwise this is presented in court session by the judge.
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WWAM days/Community Service These are Community Service days supervised by our Community Corrections division, They are
given
generally for missed or diluted screens but can be given for lying, missing program requirements, absconding from treatment for brief
period, curfew violations, failing to complete an assigned essay, etc. Again generally the entire team assigns this sanction and it is
handed
out during court by either the PO or judge.
Team Round Table with participant. Used in many situations to intervene with participants when they seem to be veering off track
or
when some issue arises that does not really deserve a true sanction but issue needs to be addressed. The entire team decides and it
generally occurs prior to or after court session by selected team members but always includes the defense attorney.
Essays/Journaling/Written Apologies. Used on in an ad hoc manner when the participant seems to need more education or
introspection regarding their behavior. We often have participants journal on their 12-step meetings so that we are sure they are not
only
attending but are engaged. The entire team usually decides on this sanction during court but PO can also determine and hand out
independently otherwise handed out by judge in court.
Jail Dishonesty, continued use (not just first relapse), absconding from program, driving without license, any violent behavior,
failure to report to probation or court, repeated noncompliance despite other graduated interventions, any tampering with drug
testing,etc. The team generally decides and this can occur at any time including during session and is announced by judge.
Alcohol tether After repeated drinking incidents or repeated missed PBTs. Probation officer can decide independent of team and
install asap.
Increased court or probation reporting. Used for everything from missed screens,missed court hearings to positive screens.
Team decides but so can PO independantiy and therefore it can happen at any time as deemed necessary.
Zero Tolerance policy so that participants that have cycled through all of the other sanctions repeatively are given ''one final chance"
prior to termination, placing the onus of responsibility on them. This has been a valued intervention with our more criminally minded
participants that have demonstarted a great deal of manipulation of the system/program. Again this is voted on by the entire team and
generally announced at the next court session by either the judge or PO.
Termination from program Automatic if participant misses three sessions in a row (usually a six-week period) or if the
participant commits a violent crime. Also can be terminated for 'cycling' thru all other interventions without changing their behavior.
This is always an entire team decision and always occurs during court session and announced by judge.
Graduation Requirements
Graduation Requirements:*
Discuss the program's requirements for graduation,
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To graduate, a participant must successfully complete all four stages of the ATC as outlined above. The participant must be clean and
sober for a minimum of four consecutive months, successfully complete all treatment goals and community service assignments, must
have paid all fees and fines and must be enrolled in school or working and have stable housing. They must also have an association
with an aftercare-type support system.
When a participant completes all the requirements of the ATC program, he/she becomes eligible to graduate, but may still be
continued on probation which still requires reporting and drug testing until their probation sentence has been fulfilled. They
are also required to continue attendance at the alumni group meetings. After graduation, the participant is not required to return.to
court sessions.
Once graduation occurs:* the participant will be supervised on standard probation
Alumni
Does the program offer graduates a way to remain connected with the program (e.g. an alumni group) after graduating? If yes, please describe.
Expulsion Criteria
Termination Criteria:*
Explain the criteria for terminating a participant from the program.
If during the period of participation in the program, a participant is charged with a new felony, demonstrates assaultive conduct, or
refuses to enter or continue in a mandated treatment program or modality, the ATC judge shall conduct a probation violation hearing
to decide whether the participant may continue in the ATC program; and while the ideal is to reach a team consensus; the decision
is made by the judge. If the participant is convicted of a new felony that occurred after their admission into the adult treatment the
judge shall terminate the participant per MCL.6001074(2).
After twice absconding from the program and being sanctioned, a participant may be given one further opportunity to be successful in
treatment. Should the participant fail again, the participant shall be expelled from the program and his or her case will be scheduled
before the ATC judge for a probation violation hearing. In the event the defendant has absconded and fails to attend the next three
consecutive court sessions, he/she will be terminated from the program automatically. If later apprehended, the defendant's case will
be brought before the ATC judge on a violation of probation and he/she will be sentenced to jail or prison according to guidelines.
In the event that a participant is removed from the ATC program for other reasons, the case shall proceed before the ATC judge.
Sustain ability Plan
Sustainability Plan:*
Explain the plan for addressing program needs (e.g., treatment resources, team members, clinical and legal criteria, target population, program design, and funding)
that are required to sustain the program if grant funds are no longer available.
Historically, program costs for the Adult Treatment Court have been low, based on our ability to utilize Community Corrections' PA
511 funding for substance use disorder treatment. Additionally, costs of staff are low, as we utilize Michigan Department of
Corrections probation staff to supervise the offenders. Also, mental health services are provided for those deemed SPM/ (Severely
and Persistently Mentally III) through the participants' insurance usually medicaid or CMH funding. However, as the needs of our
target population continue to grow, additional funds are needed to continue providing drug testing, transportation and transitional
housing for the Indigent. These are all services in which dollars are limited through our traditional funding streams.
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Given the challenges above, the RESTORE Foundation, founded in 2009, was developed to assist in funding the drug court programs
within the Circuit Court and eventually throughout Oakland County. While still in its infancy, the foundation has provided in FY
15 $18,000 primarily to the Adult Treatment Court to assist with drug testing, transitional housing and transportation for our indigent
participants. Given the loss of Community Corrections dollars, the RESTORE Foundation has set forth a plan to increase their fund-
raising efforts to sustain the programs for these services, needs.
As for continuing to obtain our target population our defense attorney does complete an orientation of our program to new defense
attorneys on a yearly basis and we attempt to orientate any new jurist to our program eligibility criteria. And we attempt to have our jail
staff identify any inmates that would be appropriate as well.
Program Evaluation
Process Evaluation*
What methods and tools does your team use to evaluate the structure of your program?
Monthly Adult Treatment Court Business Meetings generate a monthly Termination Statistics report that shows monthly terminations
and whether they are terminated for Non-Compliance, Absconding, New Charges or Died while in program. The report also
compares the number of each of these terminations in comparison to the Open Cases year-to-date. There is information in the report
that tracks these numbers on a year-to-year basis so that the team can look at the progress of the program from year-to-year.
Monthly Adult Treatment Court Business Meetings also generates an Adult Treatment Court Data Collection Report This report
tracks total number of participants sentenced to ATC, terminations from ATC, the age of participants, gender and race from the
beginning of the program to date as well as the current month. The Data Collection Report also shows the number of current Bench
Warrants for over 60 days and whether any graduates or other releases were employed.
Both of these monthly reports has the team look at the program and determine whether any adjustments or special attention should
be given to give each participant their best chance at success.
Demographics can help determine which participants may require extra support or supervision.
By utilizing the DCCMIS reports, our data analyst, Ms. Candace Serena can capture any length of time such as year-to-date or
current month. The DCAS assists the data analyst in percentages or trends based on many different categorical or continuous
variables. DCAS can break out different demographics, charge types, drug of choice or incentive and sanction trends. Successful,
unsuccessful and open case participants can be further analyzed to view average number of days in program, length of time in
different phases, substance abuse testing, treatment hours and mental health history. We utilize all of the above for both process and
outcome evaluation.
Evaluation Frequency'
How often does your team evaluate program structure?
We continue to complete this on a monthly basis when we hold our business meetings as we are ever discussing the efficacy of our
program. We do this a bit more formally and at more length at the end of each reporting period as the outcomes of the status/progress
reports are shared with the team and discussed how we can further improve our program.
Outcome Evaluation'
What methods and tools does your team use to evaluate your program's outcomes?
Again we rely heavily on the use of the DCCMIS, DCAS and the JDW link within to evaluate outcomes. and we utilize the opportunity
of the status reports to measure our program goals each reporting period. However, we also complete annual recidivism outcomes.
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Evaluation Frequency*
How often does your team evaluate its outcomes? Pfease list the performance measures that are evaluated.
We evaluate many of our outcomes when we complete our status reports (every 6 months), however, we consistently keep track
of percentage of graduates (monthly) and we complete an annual report on recidivism on our graduates (one year after they graduate)
every December.
• Increase percentage of drug court participants who reduce substance use while in the program.
• Reduce percentage of drug court participants who reoffend while in the program.
• Increase the percentage of drug court participants who complete program requirements.
• Increase total number of drug court graduates.
• Reduce percentage of drug court participants who reoffend within one, and two years after completing the program.
Drug Court Team
Who are the members of the
drug/DW1 court team?*
If Other, please describe:
Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider
We also have a Mental Health Liaison from Common Ground and a member of CMH/
OSAS as a member of the team. We hopefully will be able to incorporate a law
enforcement member to our team soon.
Medication Assisted Treatment
How many active participants
are currently using NIATs
What type of MAT is currently being used by participants diagnosed with opioid-use disorder?
What physician/clinic is the program currently utilizing to administer MAT to active participants? Include credentials as well as list the
specific MAT they administer.
Describe how your program utilizes the combination of medication and behavioral therapy to effectively treat oploid-use disorders.
Does your program currently
have a medical professional as No
an active member of the team?
If yes, what is the medical professional's role on the team and do they participate in team meetings?
How does your program ensure that MAT guidelines are being followed by the physician/clinic?
How is your program currently funding MAT? Please provide detail.
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Explain how additional funding would enhance your current MAT program.
MAT Planning
Describe the court's caseload data that substantiates the need of MAT for oploid-use disorders in your drug court program. Include any
changes or trends in the data that further demonstrate the need.
How many participants do you intend to provide MAT services to during this grant-year?
What types of MAT for opioid disorders would your program offer? What providers in your jurisdiction are able and licensed to administer
these medications?
Describe how your program would utilize the combination of medication and behavioral therapy to effectively treat opioid-use disorders.
If funds were awarded, how would your program utilize these funds.
Funding Request
Contractor Computation Services to be
Provided Request Other Grant or
Funding Source
Local Cash
Contributions
Local In-Kind
Contributions Total
$0.00
Funding Justification
Funding Justification
Justify costs associated with the proposed project.
Program Income
Yes
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Will your court program earn
program income as defined
above?*
Program Income Sources:
If yes, what are the program income sources arid how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)?
Each Adult Treatment Court participant is charged $150.00 ATC participation fee once they are inducted into the program.
Collection
What percentage of assessed program Income (not court fines, costs, or fees) does your program collect annually? Does the program waive assessed program income
for any reason? Please describe.
The sixth circuit court reimbursement division collects the program fee. The ATC program does not collect program fees directly.
Financial Request Justification
Are you requesting more grant
funds than you were awarded Yes
last year?*
If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc.
We would like to request the cost of 2 registration fees ($300.00 x 600.00) for the Annual MATCP conference. This funding
would be used for two of our team members to attend next March.
Certification Form
Authorizing Official
By checking the box, I certify
that the below referenced person
is the Authorizing Official for the
court program.*
Authorizing Official Name:*
Date:*
Project Director
By checking the box, I certify
that the below referenced person
is the Project Director for the
court program:*
Project Director Name:*
Date:*
Financial Officer
Yes
Michael J. Gingell, Chair of Oakland County BOG
05/05/2016
Yes
Jacqueline Howes-Evanson, Drug Treatment Court Sup
05/05/2016
By checking the box, I certify Yes
that the below referenced person
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is the Financial Officer for the
court program:*
Financial Officer Name:*
Date:*
By checking this box, I certify
that the Chief Judge of this court
supports our court applying for
this grant opportunity.*
Lynn Sonkiss, Manager of General Fiscal Services
05/05/2016
Yes
Personnel
Name Position Computation Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
$0.00 $0.00 $0,00 $0.00 $000
Personnel Justification
Personnel Justification*
Justify personnel (i. e., wages) associated with the proposed project.
Drug Court Supervisor (Youth and Family Casework Supervisor): The supervisor performs the job duties of staff oversight and
training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court
sessions, initial screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and
maintains/prepares all procedure manual documents. The current employee filling this position, Jacqueline Howes-Evanson, is paid at
the 5-year salary grade, based on her experience and qualifications. (Total Salary Request: $19,000)
Technical Assistant: The technical assistant performs duties which include oversight/administration of the DCCMIS system; gathering,
organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources,
court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering
program-related phone calls and requests for information. Duties may further include preparation for graduation and other program-
related activities and events; and accompany professional staff on assignments to the ATC program. (Total Salary Request: $10,500)
Note: We also use a College Intern position to assist the Technical Assistant. This position is paid out of the County General Fund at
$15,537.
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local in-Kind
Contribution Total
Employer FICA 7.35% $0.00 $0.00 $0.00 $0.00 $000
Retirement 23,9% $000 $0.00 $0.00 $0.00 $0.00
Hospital Insurance 0% $0.00 $0.00 l $0.00 $0.00 $0,00
Dental Insurance 0% $0.00 $0,00 $0.00 $0.00 $0.00
Vision Insurance 0% $0.00 $0,00 $0.00 $0.00 $0.00
Unemployment 0.21% $0.00 $0.00 $0.00 $000 $0.00
Worker's
Compensation 1.33% $0.00 $0.00 $0-00 $0.00 $0.00
Life Insurance 0.49% $0.00 $0.00 $0.00 $0.00 $0.00
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Other 1.36% $0.00 $0,00 $0.00 $0.00 $0.00
Other 0% $0.00 $0.00 $0,00 $0.00 $0,00
Other 0% $0.00 $0.00 $0.00 $0.00 $0.00
Other 0% $0.00 $0.00 $0.00 $0,00 $0,00
Totals $0.00 $0.00 $0.00 $0.00 $0.00
Fringe Benefits Justification
Fringe Benefits Justification*
Justify fringe benefit costs associated with the proposed project.
Drug Court Supervisor: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based
upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $11,000) Technical Assistant: Fringe
benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the
employee's actual expenditures. (Total Fringe Benefit Request: 6,500)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage
(34.86% total)
Medical ($14,742), Dental ($832), and Vision ($121) are direct contract charges,
Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-Kind . Contribution Total Subrecipient Contractor/Vendor
$0,00 $0.00 $0.00 $0.00 $000
Contractual Justification
Contractual Justificatione
Justify contractual costs associated with the proposed project.
Includes transitional housing, group and individual therapy sessions.
Supplies
Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total
_,. $0.00 $000 $000 $0.00 , $000
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Supplies Justification
Supplies Justification*
Justify supply costs associated with the proposed project.
Operating expenditures to help operate the Adult Treatment Court. Funding for graduation ceremonies, team meetings, incentives for
participants, drug testing materials, and paying for defense attorney fees,
Travel
Type of Travel
Expenses Computation Request Other Grantor Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
$0.00 $9.00 $0.00 $0.00 $0.00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
To cover costs of registration fees for twp program staffers in the amount of $300iattendee. Also, funding to provide bus passes for
participants to make it to meetings and court hearings.
Other Sources of Funding
Other Sources of Funding*
Grant Funds $47,600; PA 511 Funds $80,000; Restore $18,940; General Fund $24,000
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Personnel Total $0.00 $0.00 $0.00 $0,00 $0.00
Fringe Benefits Summary
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Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost ,
Fringe Benefits Total $0.00 $0.00 $0.00 $0.00 $0.00
Contractual Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Contractual Total $0.00 $0.00 $0.00 $0.00 $0.00
Supplies Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Supplies Total $0.00 $0.00 $0.00 $0.00 , $0,00
Travel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Travel Total $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Total $0.00 $0.00 $0.00 $0.00 $0,00
Personnel
Name Position Computation Request Other Grant Or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Jackie Howes,
Evanson
Youth and Family
Casework Supervisor
$76,157 x approx. 30%
$36.60/hour $19,000,00 $0.00 $0.00 $0.00 810,000.00
Candace
Serena Technical Assistant $39,678 x approx. 30%
$20.15/hour $10,500.00 $0,00 $0.00 $0.00 $10,500.00
.$29,500.00 $0.00 $0.00 $0,00 $29,500.00
Personnel Justification
Personnel Justificatione
Justify personnel (i.e., wages) associated with the proposed project.
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Drug Court Supervisor (Youth and Family Casework Supervisor): The supervisor performs the job duties of staff oversight and
training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court
sessions, initial screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and
maintains/prepares all procedure manual documents. The current employee filling this position, Jacqueline Howes-Evanson, is paid at
the 5-year salary grade, based on her experience and qualifications. (Total Salary Request: $19,000)
Technical Assistant: The technical assistant performs duties which include oversight/administration of the DCCMIS system; gathering,
organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources,
court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering
program-related phone calls and requests for information. Duties may further include preparation for graduation and other program-
related activities and events; and accompany professional staff on assignments to the ATC program, (Total Salary Request: $10,500)
Note: We also use a College Intern position to assist the Technical Assistant. This position is paid out of the County General Fund at
$15,537.
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 7.65% $2,900.00 $0.00 $0.00 50.00 52,900,00
Retirement 23.9% 50,280,00 $0.00 $0.00 $0.00 $9,280.00
Hospital Insurance 0% $4,800.00 $0,00 $0.00 $0.00 $4,800.00
Dental Insurance 0% $150.00 $0.00 $0.00 $0.00 $150,00
Vision Insurance 0% $0.00 $0.00 $0.00 $0,00 $0.00
Unemployment 0.21% $30,00 $0.00 $0.00 $0,00 $30,00
Workers
Compensation 1,33% $140.00 $0,00 $0.00 $0,00 $140.00
Life Insurance 0.49% $50.00 $0.00 $0.00 $0,00 $50.00
Other 1.36% $150,00 $0.00 $0,00 $0,00 $150.00
Other 0% 50.00 $0.00 $0.00 $0.00 $0.00
Totals $17,500.00 50.00 $0,00 $0.00 $17,500.00
Fringe Benefits Justification
Fringe Benefits Justification*
Justify hinge benefit costs associated with the proposed project.
Drug Court Supervisor; Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based
upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $11,000) Technical Assistant: Fringe
benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the
employee's actual expenditures. (Total Fringe Benefit Request: 6,500)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage
(34.86% total)
Medical ($14,742), Dental ($832), and Vision ($121) are direct contract charges.
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Contractual
Service
to be
Provided
Contractor
(s) Computation Request
Other
Grant or
Funding
Sources
Local Cash
Contribution
Local In-Kind
Contributions Total Subrecipient Contractor/Vendor
Group and
individual
therapy
services -
group
services era
either
$18/day or
$27/day
depending
on si
Community
Corrections
Approximately
$80,000 $0.00 $00,000.00 $0.00 $0.00 $80,000.00 No Yes
Transitional
housing
expenditures
for
participants
in the
program
(move-in
fees
$19/day -
cost of ho
Solutions To
Recovery
Approximately
$6,940 $0.00 $0.00 $0,940,00 $0.00 $6840.00 No Yes
$0.00 $80,000.00 6,940.0 $0.00 $86 940 00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project.
Includes transitional housing, group and individual therapy sessions.
Supplies
Type of
Supply Computation Request Other Grant or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Workshops and
Meetings
Approximately $1,000- money from the Restore
Foundation for graduation, team meelings, and
other
$0.00 $0,00 $1,000,00 $0.00 $1,000.00
Incentives Approximately $3,000 - money from the Restore
Foundation for providing incentives to participants $0.00 $0.00 $3,000,00 $0.00 $3,000.00
Drug Testing
Materials
Approximately $6,000- money from the Restore
Foundation for providing drug testing kits,
materials,
$0.00
,
$0.00 $6,000.00 $0,00 $6,000.00
Defense
Attorney Fees
$50/hour x approximately 40 hours each month for
attending meetings, court hearings,
correspondence,
$0.00 $0.00 $24,000.00 $0.00 $24,000.00
$0.00 $0,00 $34,000,00 $0.00 $34,000.00
Supplies Justification
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Supplies Justification
Justify supply costs associated with the proposed project.
Operating expenditures to help operate the Adult Treatment Court. Funding for graduation ceremonies, team meetings, incentives for
participants, drug testing materials, and paying for defense attorney fees.
Travel
Type of
Travel Computation Request Other Grant or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
MATCP
Conference Registration fees for two program staffers $600.00 $0.00 $0.00 $0.00 $600.00
Client
Transportation
Approximately $2,000 - money from the Restore
Foundation for providing bus passes to perucipan $0.00 $0.00 $2,000.00 $0.00 $2,000.00
$600.00 $0.00 $2,000.00 $0.00 82,600,00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
To cover costs of registration fees for twp program staffers in the amount of $300/attendee. Also, funding to provide bus passes for
participants to make it to meetings and court hearings.
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost
Total $47,600 00 $8000000 $4294000 $0.00 $170,540.00
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Michigan Drug Court Grant Program
Allowable Expenses Lists
Fiscal Year 2017
Funding Provided by
State Court Administrative Office
FY 2017 SCAO MDCGP Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP
Allowable
• Substance use disorder treatment services • Participant incentives (not to exceed $25 per incentive)
• Mental health treatment services • Transportation expenses for participants (such as bus
• Cognitive behavioral services and programs passes or mileage reimbursement)
• Drug testing services • Registration fees only for the MADCP conference (up to
• Drug testing supplies three participants)
• Graduation awards (not to exceed $25 per award) • Defense Attorney fees for the purposes of participating
• Refreshments for pre-approved graduation ceremonies
(not to exceed $150 per graduation ceremony)
in team meetings and review hearings only (no
individual legal services; not to exceed $100/hour.
• Personnel and Fringe Benefits Maximum of $600 per month.)
• Consultant/Contractor not to exceed $450 per day • Transitional (also known as Three-Quarter) housing for
• Police overtime for purposes of home or employment participants (not to exceed 60 days per participant)
checks only (must be overtime, cannot pay regular shift •
time)
Fees for obtaining birth certificate in order to get state
ID or social security card, and to complete benefits
• Up to $500 of basic office supplies (such as paper, pens,
folders, calendars, or binders). This does NOT include
forms and other legal documents (not to exceed $36
per participant)
cell phones and related expenses or equipment such as •
computers and printers.
Fees for obtaining Michigan ID (not to exceed $12 per
participant)
• GED Tests (test cost only)
Disallowed
• Drug testing confirmations • Ignition Interlock
• Office equipment (such as computers, copiers, printers,
cell phones and related costs, etc.)
• In-state and out-of-state training, including national
conferences
• Software (such as new software, upgrade costs,
maintenance fees, etc.)
•
•
Memberships
Fines and Penalties (such as court fees, driver's license
• Indirect and administrative fees fees, etc.)
• Gasoline expenses • Lobbying
• Construction or renovation • Honorariums
• Meals and refreshments (except for approved • Attorney fees for indigent defense or prosecution
graduation ceremonies) • Other costs not directly related to operation of a drug
• Lodging, mileage, and parking costs for MADCP court
conference • Evaluation or evaluator expenses
Note: If an item is NOT listed as an allowable expense. SCAO considers it disallowed.
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2016 to September
30, 2017). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
FY 2017 SCAO MDCGP Program Allowable Expenses Page 2
This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If
required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): it must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future
date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is
scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of
the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off.
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 2017 SCAO MDCGP Program Allowable Expenses Page 3
MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1062(g), will be excluded from the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the
drug court develops a partnership with an existing 501(03, that no employee of the court will be
directly involved in the operations of the 501(03.
15, The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User Audit,
and biannual progress reports within the required time periods.
Ii Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCA° prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Bali of Justice
RO. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Jennifer Warner
Director
October 4, 2016
Commissioner Michael Gingell
Chairperson of the Board of Commissioners
1200 N. Telegraph Rd., Building 12E
Pontiac, MI 48341-0475
Dear Mr. Gingen:
I am providing information about Assurances #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants mast provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available, This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit.
If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at
Jessica Parks
Trial Court Services Deputy Director
Resolution #16290 October 26, 2016
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PIASLIANT TO MCL 45,559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26th day of October, 2016.
Lisa Brown, Oakland County