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HomeMy WebLinkAboutResolutions - 2016.10.26 - 22652HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Bowman absent. REPORT (MISC . #16291) October 26, 2016 BY: Human Resources Committee, Bob Hoffman, Chairperson IN RE: CIRCUIT COURT - 2017 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on October 19, 2016, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMNATTEE MISCELLANEOUS RESOLUTION #16291 October 26, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: CIRCUIT COURT — 2017 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) — GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2016 through September 30, 2017; and WHEREAS the total program funding for the Juvenile Drug Court is $463,835, consisting of $43,000 in grant funding from SCAO, Child Care Fund contribution of $417,835 (of which 50% is reimbursable), and General Fund operating support of $3,000; and WHEREAS the court intends to continue the Juvenile Drug Court to deal with problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in out of home placement days ordered; and WHEREAS the Juvenile Drug Court Program has one (1) General Fund General Purpose (GF/GP) Full- Time Eligible Youth and Family Caseworker ll position (#3010402-09711) partially funded by the Juvenile Drug Court Grant with the remaining costs funded by the Child Care Fund; and WHEREAS the Juvenile Drug Court Program also has one (1) SR Full-Time Eligible Youth and Family Caseworker I position (#3010402-11081) for the Juvenile Drug Court; and WHEREAS this position was previously funded from SCAO, donated funds from the RESTORE Foundation, the Child Care Fund, and Circuit Court favorability in the State Institution line item; and WHEREAS the funding for the Youth and Family Caseworker I position (#3010402-11081) has shifted with the majority of funding from the Child Care Fund and Circuit Court favorability in the State Institution line item; and WHEREAS it is proposed to delete one (1) SR Full-Time Eligible Youth and Family Caseworker I position (#3010402-11081) in order to create one (1) GF/GP Full-Time Eligible Youth and Family Caseworker I position to accurately reflect the funding stream; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the October 4, 2016 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $43,000 from the State Court Administrative Office (SCAO), for the period of October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED to continue one (1) GF/GP Full-Time Eligible Youth and Family Caseworker II position (#3010402-09711) in the Circuit Court/Family Division/Court Services which is partially funded by the SCAO grant and Child Care Fund. BE IT FURTHER RESOLVED to delete one (1) SR Full-Time Eligible Youth and Family Caseworker I position in the Circuit Court/Family Division/Court Services (#3010402-11081). BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Youth and Family Caseworker I position in the Circuit Court/Family Division/Court Services (#3010402). BE IT FURTHER RESOLVED that continuation of the positions associated with this grant are contingent upon continuation of State funding. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further commitment. FISCAL NOTE (MISC . #16291) October 26, 2016 BY: Finance Committee, i om Middleton, Chairperson RE: CIRCUIT COURT — 2017 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of grant funding from the State Court Administrators Office (SCAO), 2017 Michigan Drug Court Program (MDCGP), for the Juvenile Drug Court (JDC), in the amount of $43,000 for the period of October 1, 2016 through September 30, 2017. 2. Total program budget is $463,835 which includes an award from SCAO of $43,000, Child Care Fund of $417,835, and General Fund operating support of $3,000. 3. There are four (4) positions that support the JDC program of which two are partially funded by the JDC SCAO Grant. The positions are funded as follows: - One (1) General Fund/General Purpose (GF/GP) full-time eligible (FTE) Youth and Family Caseworker II position (#3010402-09711). This position is funded as follows: JDC SCAO funds totaling $17,000 and the remaining costs of $82,122 are offset by the Child Care Fund. Creation of (1) GF/GP FTE Youth and Family Caseworker I position. This newly created position replaces Special Revenue (SR), FTE Youth and Family Caseworker I position (3010402-11081) which is being deleted due to the fact that the position is no longer funded by Restore Foundation Funds and primarily funded by GF/GP Child Care Funds. The newly created position is funded as follows: JDC SCAO funds totaling $26,000, with the remaining portion funded $39,235 from the state via the Child Care Fund (which is currently budgeted) and $39,235 from a permanent reallocation of funds from the State Institution line item within the Circuit Court Family Division Child Care budget. One (1) GF/GP FTE Technical Assistant position (#3010402-10677) and (1) GF/GP FTE Youth and Family Casework Supervisor position (#3010402-09712) provide JDC in-kind support. Neither of these two positions are funded by JDC SCAO funds. 4. Total operating costs for the JDC Program are $114,000 and are allocated as follows: Personal Mileage $10,000, Supplies $2,000, Incentives $4,000, Indirect Costs $30,000, Professional Services $40,000, Drug Testing $20,000 and Travel and Conference $5,000 which are funded by the Child Care Fund, and Defense Attorney Fees $3,000 which are General Fund operating support. 5. A FY 2017-2019 budget amendment is recommended as follows: General Fund #10100 Revenues 9010101-196030-665882 FY2017-2019 Planned Use of Balance Total Revenues $(39,235) 235 Expenditures 9010101-112700-788001-20293Transfer Out-Child Care Fund Total Expenditures Child Care Fund #20293 Revenues 9090101-112700-695500-10100Transfer In-General Fund Total Revenues Expenditures 3010402-112570-731843 State Institutions Total Expenditures FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford absent. $(39,235) $(39,235) $(39,235) $02,2354. $(39,235) _,=1 Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Dwyer and KowaII absent. GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256 STATUS: Grant Acceptance DATE: October 6, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. —Laurie Van Pelt (10/4/2016) Department of Human Resources: HR Approved (Needs Committee) Delete & Create Position and change funding — Lori Taylor (10/6/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (10/4/2016) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (10/6/2016) From: To: Cc: Subject: Date: Van PeILLaurie M West, Catherine A., Taylor, Lot Davis, Patricia G; Schultz, Dean 3 Coocerrider,John L; Howes-Evanson, Jacaueline A; Metrick, Tammy A; Elarabiv, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance Tuesday, October 04, 2016 10:34:00 AM Approved: From: West, Catherine A Sent: Monday, October 3, 2016 5:16 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — 6th Circuit Court 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 3, 2016 Operating Department: Circuit Court Department Contact: Jackie Howes-Evanson/John Cooperrider Contact Phone: x22154/x80256 Document Identification Number: 7312 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: SCAC Will you issue a sub award or contract: No New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware/Software Needs or Purchases): N/A Funding Continuation/New: Continuation From: To: Cc: Subject: Date: Taylor, Lori We5t, Catherine A; Van Pelt, Laurie M; Davis, Patricia G; Schultz, Dean J C000errideE, John 14 Howes-Evanson, Jacaueline A; Metrics.iamma; Floral:1v, Kimberly K RE: GRANT REVIEW; Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance Thursday, October 06, 2016 4:03:21 PM HR Approved (Needs Committee) Delete & Create Position and change funding From: West, Catherine A Sent: Monday, October 03, 2016 5:16 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metnck, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor— Dean Schultz Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — 6 th Circuit Court 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 3, 2016 Operating Department: Circuit Court Department Contact: Jackie Howes-Evanson/John Cooperrider Contact Phone: x22154/x80256 Document Identification Number: 7312 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: SCAO Will you issue a sub award or contract: No New Facility/Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A Funding Continuation/New: Continuation From: To: Cc: Subject: Date: Erlenbeck, Robert C West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis. Patricia G; Schultz, Dean 3 C000errider, John L; Howes-Evanson. Jacaueline A; Metrick. Tammy A; Flgrably, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance Tuesday, October 04, 2016 2:20:51 PM Approved by Risk Management, RE. 10/04/16. — From: Easterling, Theresa Sent: Tuesday, October 04, 2016 10:58 AM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM17-0003, regarding this matter. Thank you. From: West, Catherine A Sent: Monday, October 03, 2016 5:16 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE 6th Circuit Court 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email, Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 3, 2016 Operating Department: Circuit Court From: To: Cc: Subject: Date: Lewis. Heather L West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis. Patricia G; Schultz. Dean C000errider. John L.; Howes-Evanson, Jacauellne A; Metrick, Tammy A; Elm -ably, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance Thursday, October 06, 2016 11:03:13 AM There are no unresolved legal issues at this time. Heather L. Lewis Senior Assistant Corporation Counsel Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3 1d Floor Pontiac, Nil 48341 Phone Number: (248) 858.2003 Fax Number: (248) 858.1003 E-mail: Iewish@oakgov,corn PRIVILEGED AND CONFIDENTIAL - ATTORNEY CLIENT COMMUNICATION This e-mat is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way, Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (245) 858-0550. Thank you for your cooperation. From: West, Catherine A Sent Monday, October 03, 2016 5:16 PM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Lori Taylor Dean Schultz Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE - 6 th Circuit Court 2017 Michigan Drug Court Grant Program (Juvenile Drug Court) State Court Administrative Office (SCAO) MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 CONTRACT Grantee Name: 6th Circuit Court —Juvenile Drug Court Federal ID Number: 38-6004876 Contract Number: 7312 Grant Amount: $43,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court — Juvenile Drug Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2016 and terminates on 9/30/2017 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $43,900 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392—,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally fimded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior Written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian Or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (IVIDIIIIS) Institutional Review Board (1R13) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HTPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HTPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract, B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and infoimation only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations, These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees Or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. INDEMNITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the SCAO in the performance of this contract, shall be the responsibility of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.04 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.06 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's finding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. Tf an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's teinis; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least thirty (15) days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to he fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq.. MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. AMENDMENT 25.01 This contract may be amended only upon written agreement of the parties. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 1200 North Telegraph Road, Pontiac, MI 48341. B. The SCAO' s contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 27. SIGNATURE OF PARTIES 27.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court — Juvenile Drug Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADYHNISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 REPORTING REQUTREMENTS October 1, 2016 through September 30, 2017 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2047 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1,2016, through December 31, 2016. May 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCIVEIS for the time period of January 1, 2017, through March 31, 2017. August 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2017, through June 30, 2017. November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2017, through September 30,2017. DCCMIS USER AUDIT DUE DATE NOTE January 31, 2017 Courts will be confirming user access to DCCMIS, CLAIMS REPORTS DUE DATE NOTE January 10, 2017 Courts will be reporting on expenditures from October 1,2016, through December 31,2016. April 10, 2017 Courts will be reporting on expenditures from January 1,2017, through March 31, 2017. July 10, 2017 Courts will be reporting expenditures from April 1, 2017, through June 30, 2017. October 10,2017 Courts will be reporting expenditures from July 1,2017, through September 30, 2017. PROGRESS DUE DATE NOTE April 30, 2017 Interim Report Courts will be reporting on progress made during the first half of the grant period - October 1, 2016, through March 31, 2017. October 30, 2017 Final Report Courts will be reporting on progress made during the second half of the grant period - April 1,2017, through September 30, 2017. WebGrants - Michigan Courts Page 1 of 30 NI I Cli1GANI (170 JRTS Application 07018 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP) - Final Application 07312 - Fiscal Year 2017 Michigan Drug Court Grant Program(MDCGP)-Juvenile Drug Court Michigan Drug Court Grant Program (MDCGP) Status: Submitted Original Submitted 05/11/2016 3:01 PM Date: Last Submitted 09/22/2016 10:11 AM Date: Applicant Information Primary Contact: Name:* Ms. • Jacqueline Ann Howes-Evanson salutation First Name Middle Name Last Name Title: Drug Treatment Court Supervisor howesevansonj@oakgov.com Address:* 1200 N. Telegraph Rd. Address Line 2 Address Line 3 City* Pontiac Michigan 48341 City State/Province Pest Code/Zip 248-452-2154 Phone Ext. Organization Information Name:* 6th Circuit Court - Oakland County (COB) Organization Type: State Court Administrative Office Tax ID: Organization Website: Address:k 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac Michigan 48341 Obi State/Province Postal Cede/Zip Phone:* 248-452-2154 Ext. Iittp://mico urts.dullestech.net/getApplicationPrintPrevi ew.do?d °cum ent-Pk= I 460046599717 10/3/2016 WebGrants - Michigan Courts Page 2 of 30 Fax: 248-858-2006 Applicant Contact information Select your court* People served" County to Receive the Grant Award* Date that the program accepted or anticipates first participant* Please pick your program type* Is your program operational? Yes Is your court a tribal court?* No Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address' Room/Floor City* State* Zip code' Judge: First Name* Judge: Last Name* Title* Judge: E-mail Address' Judge: Phone Number* Ext. COG Oakland Juveniles Oakland 06/05/2001 Juvenile Drug Court Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac Ml 48341 Mary Ellen Brennan Judge brennanm@oakgov.com 248-858-0355 Judge's Mailing Address: Street' Judges Mailing Address: Room/Floor Judges Mailing Address: City* Judge's Mailing Address: State* Judges Mailing Address: Zip Code* Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number Judge 2 Mailing Address: Street 1200 North Telegraph Road Courtroom 2G-2nd Floor Pontiac MI 48341 Judge Ext. nftp://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 3 of 30 Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3: Last Name Judge 3: Title Judge Judge 3: E-mail Address Judge 3: Phone Number Ext. Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge Judge 4: E-mail Address Judge 4: Phone Number Ext. Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Project Director (Main Program Contact): First Name* Project Director: Last Name* Project Director: Title* Project Director: E-mail Address* Project Director: Phone Number* Project Director Mailing Address: Street* Jacqueline Howes-Evanson Drug Treatment Court Supervisor howesevansonj©oakgov.corn 248-452-2154 1200 North Telegraph Road Ext. lattp://micourts.dullestech.net/getApplicationPrintYrcvicAv.do?clocurnentPk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 4 of 30 Project Director Mailing Address: Room/Floor Project Director Mailing Address: City* Project Director Mailing Address: State* Project Director Mailing Address: Zip Code* Financial Officer: First Name* Financial Officer: Last Name* Financial Officer: Title* Financial Officer: E-mail Address* Financial Officer: Phone Number* Financial Officer Mailing Address: Street* Financial Officer Mailing Address: Room/Floor Financial Officer Mailing Address: City* Financial Officer Mailing Address: State* Financial Office Mailing Address: Zip Code* Authorizing Official: First Name* Authorizing Official: Last Name* Authorizing Official: Title* Authorizing Official: E-mail Address* Authorizing Official: Phone Number' Pontiac MI 48341 Lynn Sonkiss Manager, General Fiscal Services sonkissl@cakoov.corn 248-858-0940 Ext. 2100 Pontiac Lake Road Waterford MI 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingellm@oakgov.com 248-858-0100 Ext. Authorizing Official Mailing Address: Street Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City* Authorizing Official Mailing Address: State* Authorizing Official Mailing Address: Zip Code* 1200 North Telegraph Road Pontiac MI 48341 DCCMIS Contact Information Candace littp://micourts.dullestechmet/getApplicationPrintPreview.do?docurnentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 5 of 30 DCCMIS Administrator (The person responsible for reporting data to SCA0): First Name* DCCMIS Administrator: Last Name* DCCMIS Administrator: E-mail Address* DCCMIS Administrator: Phone Number* Sereno serneoc@oakgov.corn 248-452-9590 Ext. Application Information Is there an approved Local Administrative Order (LAO)? Local Administrative Order (LAO):* LAO Number: 2009-02 Is there a current Memorandum of Understanding (MOO)? Memorandum of Understanding {MOW Effective Date: Expiration Date: Federal Tax ID:* What is the program capacity?* What is the current number of active participants?" How many years has the program been operational?" Do you offer Ignition Interlock restricted licenses to repeat No drunk drivers? " Does your county have an Equal Employment Opportunity Plan Yes (EEOP)? * If yes, when was the plan formulated? 06/06/1980 Byrne JAG applicants only: How many people are employed in the court? Number of Court Employees (Byrne JAG only) FY 17 Program Description Caseload Data:" The courts caseload data that substantiates the target population and the need for the drug/DWI court program. Include any changes or trends in the data that further demonstrate the need for the drug/DWI court program. Yes Yes 06/14/2013 05/01/2018 38-6004876 30 20 15 N/A hItp://micourts.dullestech.net/getApplicationPrintPreview.do?doeumentPk= I 460046599717 10/3/2016 WebGrants - Michigan Courts Page 6 of 30 According to the 2010 US Census, Oakland County, Michigan, has 1,202,362 recorded residents. Its county seat is in the city of Pontiac. Designed in 1785, Oakland County is largely suburban in development and is the home to 62 cities, villages and townships. There were 471,115 households, of which 32.40% had children under the age of 18 living with them. The average household size was 2.51 and the average family size was 3.09. The Oakland County Circuit Court Family Division is comprised of 8 Judges and 8 Referees, In FY 2015 Oakland County's entire Juvenile Caseload had 647 open cases of which 191 were female (or 29% of cases); 813 new cases 264 were female or 32%) and closed 782 cases. The average number of days of service for the closed cases was 292 or a total of 228,344 service hours. There has been a noticeable trend of increasing amount of female offenders and an increase in need for mental health services for children and their parents. Of the 624 adjudicated Oakland County youth (435, 70% males, 189, 30% females) who were administered the Alcohol Chemical Dependency Inventory (ACDI) Corrections Version II risk assessment between April 1, 2015 and March 31, 2016; 44% indicated that their drinking is a mild to severe problem; 60 04 indicated that their drug use is a mild to severe problem; 13% reported one or more alcohol-related arrests; 17% reported one or more drug-related arrests. Prior to the implementation of the Juvenile Drug Court (JDC) program, approximately 3004 of youth adjudicated for drug crimes were placed In a detention or residential treatment, at spar diem cost of $170 per youth or higher, depending on the level of severity and need for mental health treatment. However, with the institution of the JDC, the County experiences a savings on average of 235 daysi$39,950 per participant, per year in Oakland County funded out-of-home placements, and approximately 385 days/ $65,450 per participant, per year in costs for state private placement. Additionally, a number of graduated program sanctions from the least to most restrictive settings are used as alternatives to detention, saving additional dollars while participants are in the program. The JDC team also discovered that over 50% of our youth were diagnosed with or exhibiting signs of mental illness. By addressing their mental health needs, treating them as co-occurring with substance use disorders and engaging the Community Mental Health system on the team, case planning has become a more collaborative and Individualized process and we have experienced better outcomes. Case Dispositions Time Frame The time frame for case dispositions, including any delays. The Circuit Court Family Division is servings growing number of substance abusing juvenile offenders. A concomitant reduction in treatment resources has added to the difficulties of dealing with this population. Traditional methods of intervention and service are ill-suited to respond to the needs of these youngsters and their families. In the absence of the Juvenile Drug Court program, there were several problems with the system for processing drug offenses. Length of time between offense and treatment could be up to six months. Treatment was fragmented and variable, since service providers were not prepared to treat court wards on a priority basis. The Juvenile Drug Court program expedites case processing by setting its disposition date no later than 30 days after referral to the JDC program. Program Goals (Required) Goal 1:* Reduce drug use during program participation 60% of program participants will have no positive urine screens during Phases II, Ill and Aftercare. Youth participating in the JDC program are submitted to frequent and random urinalysis testing for drugs, PBTs and SCRAM units for alcohol monitoring. Staff will track the number of drug screenings including positive and negative results/confirmations and enter this information into the DCCMIS on a weekly basis and utilize the DCAS to assess. Measurement: Collect % of those in Phase II, III and Aftercare that screen positive and compare to % of those who screen positive in Phase 1, Goal 2:' Retain participants in the drug court program 50% of the participants will complete the drug court program. The juvenile drug team will provide participants with the tools necessary for positive outcomes, including, but not limited to, intensive supervision and treatment, community resources, job and school assistance, etc. By providing these supports and monitoring progress toward goals/compliance, each participant is afforded the best possible chance for both short and long-term success. Measurement: Retention rates will be calculated based on the Q/n of youth who either complete the program or continue in the program, compared to the % of youth who do not complete the program sucessfully, utilizing the DCCMIS/DCAS. hEtp://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 7 of 30 Goal 3:* Reduce drug and alcohol related crime in the jurisdiction (may not be applicable to Family Dependency Courts) 75% of program participants will have no new adjudications while in the Drug Court program and 60% of program graduates will have no new adjudications within 12 months of program completion. By providing intensive supervision, monitoring for compliance, providing participants with incentives for compliance and graduated sanctions for non-compliance, the JDC shows each participant the rewards of a drug and crime-free lifestyle, which will likely act as a deterrent to crime and continued drug use. Measurement: By utilizing DCCMIS/DCAS, Oak-Source Mainframe, and statewide Judicial Data Warehouse checks subsequent to completion and 12 months post graduation we can compare the actual % to our goal percentanges. Goal 4:" Alleviate congestion of court dockets 95% of eligible juveniles will be enrolled in the program within 30 days from disposition date. Per program model, by expediting case processing and admitting youth into the program with 30 days of screening for eligibility, the Court will alleviate congestive dockets. Measurement: Dates of case disposition and program induction will be collected: utilizing the DCCMIS & DCAS we can determine what % of cases we actually inducted within the 30 day period. Goal 5:* Alleviate jail or detention days Reduce by the number of program violations and consequent detention sanctions imposed on program participants from Phase Ito Phase ill by at least 50%. By utilizing graduated sanctions and ordering detention/residential placement as a last resort, cost reduction is achieved. Measurement: Utilizing the DCCMIS & DCAS we will compare the % of detention days that are sanctioned for Phase I and Phase II to Phase III participants. Goal 6:* Retain participants in substance abuse treatment Retain 85% of the participants (each reporting period) in prescribed substance abuse treatment as indicated by the team. The JDC team will review each case individually at case conferences to ensure that all avenues and services are available to each participant and family. Additionally, the team will also review all mental health treatment plans during case conferences. By developing and implementing individualized treatment plans, assisting in meeting the specific needs of the youth and family, and offering team support, participants remain more committed to the treatment process and are more likely to complete the therapeutic regimen. Measurement: Compare the % of participants that remain in the prescribed SA treatment each reporting period by utilizing the DCCMIS & DCAS. Program Goals (Optional) Goal 7: liiLp//micourts.duUestech.ncl/getApp1icationPtiiitPreview.do?docurnentPkl4600465 10/3/2016 WebGrants - Michigan Courts Page 8 of 30 Reduce child abuse and neglect (if applicable) NA Goal 8: List other goal specific to your drug/DWI court program here Increase the % of minority participants by 1% each FY with an ultimate goal of having at least 20% minority represention in our population. The team will continue to provide information to referral sources (including, but not limited to, Judges, Referees, Defense Counsel, etc.) to ensure that there is proper knowledge of the program. Also, the ACDI assessment tool (Adolescent Chemical Dependency Inventory) is currently being administered to all youth assigned a Juvenile Official Court Caseworker. As these are our largest referral resources, caseworkers are required to refer any youth receiving a score of 60 or above on the Alcohol and/or Chemical Dependency to the JDC supervisor for screening. In the first half of FY 2015 we were had 18% minority representation in our population, as opposed to FY 2011 when we only had 7.5%. Measurement: Enter and track the % of demographics of new particpants as entered into the DCCMIS and tracked by DCAS and compare to previous FY. Goal 9: List other goal specific to your drug/DWI court program here Goal 10: List other goal specific to your drug/DWI court program here Target Population What is the target population?* We target Non Violent Offenders]Drug OffenderlResident of County Substance Use DisorderlHigh Neecisprobation Violators. Describe how the above information differs from previous years procedures and how often the target population is reviewed. Screening and Eligibility Describe the eligibility criteria:' The target population remains the same. littp://micourts.dullestech.net/getApplicationPrintPreview,clo?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 9 of 30 1. Candidates for Juvenile Drug Court must be residents of Oakland County and repeal offenders. This can include Diversion, Consent, previous referrals to Youth Assistance, and/or involvement In the courts of other counties. Because of drug court guidelines, violent offenders are not eligible for participation. Guidelines define this as anyone adjudicated of a felonious assault or "...arty offense involving the death of or a serious bodily injury of any Individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that Individual..." and all CSC charges.Candidates need not be charged with a drug offense, but, of course, drug use/abuse must exist and be a contributing factor to the juvenile's difficulties. 2. Because this is a family focused drug court, parents play a key part in the child's success and must be willing to engage in the program, including willingness and the ability to participate with and transport the child to the various commitments. As the JDC is an intensive program, a rigorous therapeutic regimen is required. If parents are unable to commit to this regimen, other family members (uncles, aunts, cousins, older siblings, etc.) will be permitted to attend in their stead. However, consistency is key. 3. Ideally, the participants should also score 60% or higher on the drugs and/or alcohol scale of the ACIDI. 4. Families must agree to remain drug and alcohol free and all drugs (unless prescribed by a physician) and alcohol must be removed from the home. 5. Potential candidates must also be between the ages of 12 and 16 years of age; however, consideration will be given to those who have recently (less than 5 months) turned 17. How are potential participants identified:* If Other, please describe: Probation Agent, Case Manager, Treatment Provider, Judges, Defense Attorney, Family, Other Methods in which youth are identified and referred to the program are as follows: A youth can be flagged by the Juvenile Intake Department for further determination of eligibility or referred by the Official Court Caseworker either as the result of a VCONOP, request for a change of treatment plan or after initial disposition and it becomes apparent that the matter may be appropriate for drug court. The underlying reason for referral is continued use of alcohol and/or drugs, or failure to comply with a prescribed treatment regimen. Also any ACDi that scores higher than 60% for drugs and alcohol has to be referred to drug coordinator for consideration. Legal Eligibility Screening:* Describe when the legal eligibility screening occurs, who conducts the screening, and who determines legal Initial screening occurs after adjudication and before disposition or as the result of a violation of probation and conducted by the assigned Juvenile Court Youth and Family Caseworker, if they are unclear they call the drug coordinator for clarification and final determination on legal eligibility. Further eligibility is determined by members of the Out-of-Home Screening Committee, a group comprised of the Chief of Casework Services, Psychological Clinic Coordinator, Youth and Family Caseworker, representatives from the Oakland County Children's Village Detention Facility, Easter Seals — Community Mental Health Authority. The Youth and Family Caseworker must prepare a detailed report and present his/her case for admitting the youth into the Juvenile Drug Court program before the OOHS Committee. What criminogenic risk/needs assessment does the program use to help identify high crimi»ogenic risk/high need offenders? Criminogenic Risk Assessement?:* If Other, please describe: Assessments Assessment' How does the program determine if the defendant is dependent upon or abusing drugs or alcohol? Include descriptions of court and clinical assessments if performed. The initial ACDI ( Adolescent Chemical Dependency Inventory) assessment administered by the Youth and Family Caseworker is administered pre-disposition (generally within 3045 days prior to disposition) and ifs SLID is identified then the youth is referred forte the Prior Authorization Central Evaluation Unit (PACE) of the Oakland County Health Division/Office of Substance Abuse Services (OSAS) also generally within 30 days of the disposition date. PACE is responsible for conducting the SA assessments. The PACE assessment occurs after legal eligibility is determined and prior to admission into drug court. Diagnostic and Statistical Manual of Mental Disorders (DSM-IV/V) codes are determined based an the assessment and Di-psych-social history. The American Society of Addiction Medicine (ASAM) criteria is used to determine the appropriate level of care. Additionally our detention center is now utilizing the MJAS for all detained youth so we obtain a risk/needs assessement as well prior to disposition. All of our potential JDC participants are sent to OSAS (Office of Substance Abuse Services) PACE unit for a substance abuse assessment. All of the clinicians at PACE are master level and they utiilize the UNCOPE and the DSM-V criteria which decribes Substance Dependence as a mak-adaptive pattern of substance use, leading to clinically significant COMPAS Tittp://micourts.dullesteciLnet/getApplicationPrintPreview.do?docurnentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 10 of 30 impairment or distress, as manifested by three or more of the following, occuring at any time in the same 12 month period: 1-toierance, 2. withdrawal 3. the substance Is taken in larger amounts or over a longer period than was intended 4 there is a persistent desire or unsuccessful efforts to cut down Sr control substance Use 5.a great deal of time is spent in activities necessary to obtain the substance 5. important social occupational or recreational activities are given up or reduced because of substance use 7. the substance use Is continued despite knowledge of having a persistent or recurrent physical or psychological problem that is likely to to have been caused or exacerbated by the substance, Treatment Continuum and Plan Substance Abuse Treatment:* List the types of treatment services available for drug/DWI court participants. Currently, the Juvenile Drug Court program utilizes Oakland Family Services (OFS), which is available in various locations throughout Oakland County which provides group, individual and family education and therapy to our participants. OFS and Easter Seals, a sub- contractor of Oakland County Community Mental Health, which provides home-based mental health services ( both provide EBP's of CBT, MST, MET, MDFT, FBT, and more). Holy Cross (formerly Kairos) Residential Treatment facility is also available to participants who are in need of inpatient and/or detox services. Kairos also has a program available though our detention center, Children's Village. We also utilize Maplegrove and River's Bend for outpatient therapy. The following substance abuse services are available at OFS and Easter Seals: enhanced outpatient therapy, which includes base group and teen recovery groups I and II; individual therapy, family education, family conjoint and collateral therapy, drug screening, COA group, sibling support group, family support group. Services also include in-home treatment, anger management group therapy, adventure therapy ( Easter Seals only) as well as art therapy ( OFS only) is available. Are participants finked to treatment providers based on individual differences? Linking to Treatment' Yes Explain the answer given to the above question by describing the process The first factor used to decide the location in which families are referred is level of care. Level of care will determine the treatment best suited for the participant and his or her Kaires is the only Inpatient facility we have available at this point. Once the level of care is established, the second factor is the location of the facility. It is always preferred that convenience of location is one of the first determining factors as to which site for outpatient treatments family will be referred. Referral for in-horne services is determined by the mental health status of the participant and family members. Referral for inpatient treatment prior to beginning Me drug court program is determined by the PACE unit. Referral for inpatient treatment after beginning the drug court program can also be considered by the drug court team and a follow up referral is made to PACE or an assessment is completed by the treatment therapist for an increased LOC. Final determination is made through PACE of the youth is funded thru them, if the child has private insurance then the insurance determines if the youth is appropriate for residential care. Because the choice of treatment providers is limited for adolescent SUD treatment we are limited in providing the ideal (optimal) provider for everyone however, that doesn't mean that we don't try to match participant ot provider/agency. Unfortuantely, many parents choose the closest provider, but we do make suggestions based on needs, gender, history, mental health needs, other behavoural needs such as self-harming behavior, etc. Both of our primary providers ( OFS & Easter Seals) have bi-lingual therapists and in cases of the mental health clients can provide in home care for those who have limited transportation. Clinical Treatment Plan:" At what point in the program is the clinical treatment plan developed? Who develops it? The clinical treatment plan is completed by the treatment provider ( in concert with the participant) within 30 days of intake. The plan takes into consideration observations and recommendations made by the JDC team during those 30 days. Clinical Treatment Plan Review* How often is the clinical treatment plan reviewed? What events trigger a review? lattp://micourts.duliestech.net/getApplicationPrintPreview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 11 of 30 Treatment plans are reviewed at least quarterly by the assigned therapist and the participant. However, those cases that require more attention are reviewed more frequently. Monthly Clinical Reviews are held with treatment providers, probation officers and the coordinator during our monthly business meetings. Relapse Prevention (Aftercare)* What services does your program use toward re/apse prevention once participants have completed treatment? Does this occur while the participant is still participating in the program, post-graduation, or both? Please describe. in our program, no one can advance to Phase 2 until a Relapse Prevention Plan is completed (and shared with the youth's family in a session). Additionally, these plans are modified based on need and at the completion of their outpatient therapy along with their aftercare plan ( again shared with family or significant individuals in youth's life). What ancillary services are available to the participants in the program? Check all that apply. Ancillary Services:* Educational, Housing, Mental Health, Dental, Vocational, Physical, Food, Career, Parenting Classes If Other, please describe: Describe how the above information differs from previous years' procedures:* As noted above, anger management, various support groups in addition to NA/AA including Children of Alcoholics and Alanon, family and sibling support groups, career exploration, child care and respite care is also available to those under the care of Easter Seals. Does not differ from previous years. Program Length What is the minimum length of the drug/DWI court program?* What is the maximum length of the drug/DW1 court program?* How many phases does the program consist of?* If phases are not used, explain how a participant progresses N/A through the program. List the requirements for completing each phase.* e.g. the number, type, and frequency of drug tests; attendance at support groups; etc. The team has learned that weekly drug court sessions/hearings are taxing on the families and has often hindered compliance by placing more pressure on families to comply with program treatment and other requirements. We have, therefore, reduced the number of hearings for youth in Phase Ito every other week. Additionally, if youth are involved in other activities (sports, church youth groups, etc.) we are now only requiring them to attend ANNA support group meetings lx/week. By placing fewer demands, retention has improved. Phase I: • 2 times weekly (minimum) drug testing at random intervals • Daily attendance in an approved educational or vocational program • 2 times weekly (minimum) meeting with the drug court probation officer • Weekly at recovery support group ( i.e Smart recovery, NA/AA) A minimum of 42 weeks Two years 4 lifip://micourts.dullestechmet/getApplicationPrintProview.do?doeumentPk-1460046599717 10/3/2016 WeIDGrants - Michigan Courts Page 12 of 30 • Attendance at 90% of the enhanced therapy sessions scheduled • Attendance at status review hearings bi-weekly • Compliance with all court orders and probation rules Phase -Weekly (minimum) drug testing at random intervals • Daily attendance in an approved educational or vocational program • Weekly meeting with drug court probation officer • Weekly attendance at didactic presentations on anger management, sexually transmitted diseases, violence prevention, victimization issues and others as directed • Weekly attendance at relapse prevention group • Weekly attendance at recovery support group ( i.e Smart recovery, NA/AA) • Involvement in a mentor program, supervised recreation or other activity as directed • 90% attendance at outpatient therapy sessions • Bi-weekly attendance at drug court status review hearings • Compliance will all court orders and probation rules • Family is to participate in family therapy Phase III: • Weekly drug testing at random intervals • Daily attendance in an approved educational or vocational program • Weekly meeting with drug court probation officer • Weekly attendance by parents at parent education group • Weekly attendance at recovery support group • Involvement in a mentor program, supervised recreation or other activity as directed • 90% attendance at outpatient therapy sessions, as determined necessary • Monthly attendance at court status review hearings • Compliance with all court orders and probation rules Phase IV (Aftercare): • Biweekly meeting with drug court probation officer for up to 3 months • Biweekly drug testing for up to 12 weeks • Daily attendance in an approved educational, vocational or work program • Weekly attendance at NA/AA • Biweekly attendance at relapse prevention group for up to 12 weeks http ://mico utts. dullestech.net/getAppl icat ionPri-ntPrev i ew. cio?d Qui IT1 entPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 13 of 30 • Attendance at court status review hearing after 6 weeks in aftercare and at graduation from the program • Continued involvement with mentor and recreational activities • Completion of all court orders Describe how the above information differs from Our program phases remain the same. previous years' procedures:* Case Management Case Management is provided by:* If other, please explain: Probation Officers N/A What is the ratio of participants to the case manager (e.g. 50:1)? Case Manager Ratio:* 15:1 Case Management Responsibilities:* What are the responsibilities of the case manager? While the official court caseworker (probation officer) holds the responsibility of case management to ensure compliance with the court order, this individual works cooperatively with all service providers, including treatment staff, schools, places of employment and community service sites to ensure that services are integrated into the treatment plan, progress is monitored and that there is no duplication of effort. Additionally, during biweekly case conferences, information regarding all participant activities (including treatment) are discussed thoroughly for each participant to ensure that all parties are aware of the activities and that services are provided congruently. When the participant is Phase one they meet 2 times weekly (minimum) with their probation officer, when they are phase two and three they meet minimumly once per week, phase four they are required to meet once every other week with their probation officer. The team communicates via case conferences, calls, team e-mails. Judicial Supervision Description of Staffing Meeting * Please describe the staffing meetings, including how they operate and how decisions regarding participants are made. The team meetings/case conferences are held immediately prior to the court sessions; all team members are expected to attend. The probation officers report on each participants ability (or inability) to meet program requirements. The treatment providers give reports on latest treatment issues/ progress/ goals and plan. The team discusses the progress and decides on reward/sanction and plan. Generally we discuss each situation until we reach consensus or in very difficult situations we vote. Regardless of concensus the judge makes the final decision. By the time we end our staffing we have a plan of what we want to discuss in court and what outcome will be; of course we adapt in court as needed or if new information arises. Check all that apply. Who attends the staffing meetings?" http://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 14 of 30 If Other, please describe: When do staffing meetings occur?* Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Clinical Staff , Judges, Probation Agent, Defense Attorney, Treatment Providers, Case Managers, Coordinator, Clinical Staff , Other In addition to the judge, team attendees include Caseworkers (probation officers), interns, treatment representatives, defense attorney, the Drug Court Supervisor and other interested parties, such as mentors, school representatives and JDC volunteers. Additionally, the Juvenile Casework Chief has now been attending the staffing's now that he directly supervisors the JDC program. Immediately prior to the status review hearing If Other, please describe: N/A Status Review Hearings* How frequently does the participant appear before the judge for status review hearings? JDC hearings are scheduled biweekly (on Tuesdays) from 6:00-7:00 pm. Attendance expectations for juveniles and families vary by phase; Phase I and II participants are expected to attend status review hearings biweekly, Phase III participants are expected to attend monthly and Aftercare participants attend at six-week intervals. The JDC Judge and/or Referee are present at every hearing. Hearings are scheduled at 6:00 p.m. to maximize attendance and do not interfere with most work and school demands. Description of Review Hearings* Please describe the status review hearings, including how they operate and how each participant interacts with the court. All of the participants sit in the jury box and their parents stand at the podium when each case is called (separate, but not alone). The probation officer gives a comprehensive summary of the participants progress ( or lack of) and makes a recommendation to the court. The judge addresses each participant individually ( usually between 3-10 minutes) and also addresses the child parents; both participant and parents are allowed and encouraged to speak freely so as to fully enroll them in the process. The judge does a great job at using motivational interviewing to address any on-going issues and gives praise freely when earned and encouragement when needed. Judge Brennan concludes the appearance with the decided sanction/reward. And the rewards/sanctions are handed out immediately (incuding applause). Who attends the status review hearing?* If Other, please describe: Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Clinical Staff, Other, Case Manager, Coordinator, Probation Agent, Defense Attorney, Treatment Providers, Clinical Staff, Other, Case Manager, Coordinator, Probation Agent, Defense Attorney, Treatment Providers, Clinical Staff, Other The JDC Team meets every other Tuesday from 4:30-6:00 PM for case conferencing, prior to the JDC hearings to discuss participant progress prior to the review hearing. At this case conference, the judge is apprised of recommendations for rewards or sanctions. The team determines through consensus what actions will be taken at hearing. Hearings are scheduled on the same day as case conferences from 6:00-7:00 p.m. Confidentiality:* What are the program's policies and/or procedure(s) for complying with confidentiality rules such as 42 CFR Part 2 and 141PAA during the status review hearing? The JDC limits discussion of clinical information in open court and delegates the maintenance of clinical information to the treatment staff. Defense counsel is used as a filter for any potentially privileged treatment information. The JDC will also keep the protected health information (PHI) out of the public record through sidebar or chamber conversations for sensitive discussions. Additionally, the JDC protects individual privacy with rules that limit Judges' and prosecutors' access to the "need to know" PHI to make their decisions. Finally, each participant signs a" CONSENT FOR DISCLOSURE OF CONFIDENTIAL SUBSTANCE ABUSE TREATMENT INFORMATION; JUVENILE DRUG COURT REFERRAL" which stipulates that their treatment progress will be discussed between the team members. http://micourts.dullestech.net/getApplicationPrintPreview.do?clocumentPk=1460046599717 1 0/3/201 6 WebGrants - Michigan Courts Page 15 of 30 What are the program's policy and/or procedure (a) for complying with confidentiality rules such as 42 CFR Part 2 and HIP/IA during the staffing meeting? The entire team is aware of the importance of the confidentiality of the information that is shared at these meetings. If there are visitors to the meetings they are also reminded of the confidential nature of the discussion and in fact are required to sign a confidentiality agreement. Further, any hard copies of information are shreeded by the ATC intern after the meeting or the individual team members. And again each participant has signed the confidentiality consent form. New team members are given a copy of confidentiality policy. Drug Testing Drug Test Frequency?* How frequently are participants required to submit to alcohol and drug testing? Participants are required to test based on their current phase and DOG. They are required to submit to random testing at least twice per week in Phases I & II (although they may submit to 3 or 4 per week depending on need and/or drug of choice). We currently contract with JAMS who uses a computer generated random call-in system. They are required to submit to at least one random test per week during Phases ill and IV. However, the team has noticed a trend in tendency to relapse during the latter phases, so have, therefore, implemented additional random screenings. Participants initially admitted to JDC receive a nine-panel drug screen which includes methamphetarnines, barbiturates, benzodiazepines, methadone, propoxiphine, PCP, cocaine, THC, opiates and a POT to test for alcohol. Thereafter, tests regularly include testing for cocaine, THC, opiates, amphetamines and alcohol (via PBT). Due to the increase use in designer drugs, we have also begun to test for synthetic marijuana and bath salts and any other drug as is called for by participants use/behavior. Drugs Tested?" What types of drugs does the drug/DWI court program test for? MarijuanaCocainelBenzodiazepinelOxycodonelMDMAIBarbituratesIBath SaltslOpioidslAmphetamineiMethamphetaminelMethadone1PCPISynthetic Marijuana Does your program use a testing agency for drug and alcohol testing? Drug Testing Agency:* Yes If yes, list which agency(s) are being used? Drug and PBTs are administered by the treatment providers (specifically, Oakland Family Services) and testing provider, JAMS. These tests are administered on site (at each OFS or JAMS location), or at Court (through JAMS). ALL tests are OBSERVED to ensure a quality sample and to adhere to best practices. At Jams each time a drug screen is completed a POT is also completed. Does your drug/DWI court personnel perform alcohol and drug testing? Perform Alcohol and Drug Testing?' If yes, list who performs the testing: Who is notified of the test results? How soon is notification made concerning positive test results? Test Result Notification:* Probation agent is notified of test results generally within 24 to 48 hours. No N/A hap ://micourts.dullestech.net/getApplicationPrintProview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 16 of 30 What is the response to a positive alcohol or drug test result? Positive Result Response?* Statute and Best Practice& If a positive result is received and the participant does not acknowledge use, the sample is sent for a laboratory confirmation. If the confirmation is positive, the PO makes immediate contact with the participant to investigate the use and if there are any safety issues that would require detention. Otherwise, graduated sanctions are utilized and the response could be anything from being admonished by the judge, increased treatment to being detained, depending on the circumstances of the infraction. Participants are informed immediately of sanction and serve the sanction as soon as possible. Explain how your drug testing protocol meets statute and best practices. The program monitors it's participants by establishing frequent and random alcohol and other drug testing to assure abstinence as is outlined in Key Component # 5. And to maintain a quality drug testing program we follow 'The Ten Principles of a Good Drug Testing Program' by Paul Cary which is outlined in the Drug Court Judicial Benchbook. These include developing and documenting the drug detection program in our Policy & Procedure manual and keeping staff trained in this knowledge. Also we have developed a client contract which outlines their responsibilities of testing , we have selected urine samples as our primary methodology using GC/NS. We also utilize PBT's which are completed with every screen. We always use witnessed sample collection and all positive samples are sent for lab confirmation unless participant acknowledges use. Creatinine is tested and levels are determined that indicate tampering. We do not base any determination of use on urine levels. Finally, we have a strategy as how to respond therapeutically to test results in order to encourage change and recovery. And of course, drug screening /testing is only one component of our monitoring. Describe how the above information differs from Some clarifications have been made. previous years procedures: Incentives and Sanctions Incentives* List each program incentive and behaviors that trigger each incentive. List incentives your program uses List the reason an Incentive is used Who can award an Incentive and when does this happen ApplausePJerbal Praise from Judge Program compliance, sobriety milestones or other accomplishments such as completing residential treatment successfully or other program requirements. The entire tiDC team applauds during the court hearing. Candy Basket/Token Gifts Incentive is given when a participant has exhibited some consistency in their program compliance, has demonstrated positive behavior and when a participant receives a perfect 10-point week. The participant receives the incentive once T they receive s perfect 10-point week from the probation officer during the court hearing n" Phase Advancement/GiftCards/Certificates of Accomplishment To acknowledge consistent accomplishment and progress in phases. Entire team discusses if phase advancement is appropriate for participant at case conference and advancement occurs during court hearing. The 'judge hands out the certificate and gift cards. Reduced Reporting or Court Appearances When a participant has completely demonstrated that they are committed to their recovery, This incentive is never used in Phase 1 and may he decided independently by probation officer or JOG team can discuss it during case conference and is generally announced during court hearing. Excused Early from Court Session For Phase 4, participants that are demonstrating net only complete compliance but commitment to their recovery, The entire teem makes this decision at case conference and participant is excused at court hearing by the judge, Curfew Extensions When a participant has exhibited some consistency in their program compliance, Probation officer has discretion to award incentive or can be decided by entire team. http://micourts.dullestechmet/getApplicationPrintPreview.do?docurnentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 17 of 30 curfew is increased generally by one hour at a tirne. Decision is made during case conference and is awarded by Judge during court bearing. Removal of Electronic Monitoring When a participant has exhibited some consistency in their program compliance, The probation officer has the discretion to give incentive during court hearing. Career Exploration Day with Volunteer Occurs later in Phase 3 and is given when a participant is stable and exhibits motivation for career exploration, Probation officer and/or case coordinator make determination during Phase 3, This cart occur anytime once they are Phase 5. Three 10-Point Week Gift Card When participant receives three 10-point weeks in a row. Probation officer makes determination and incentive is given during court hearing by Judge and/or PO. Perfect Attendance Award Each semester, the top two participants who earn the most perfect attendance at their school receive incentive, Probation officer makes determination who is eligible for incentive and it is announced by coordinator during court hearing. Coordinator also distritdules the gift cards. Sanctions' List each program sanction, behaviors that trigger each sanction, and who administers the sanction. List Sanctions your program uses List the reason a Sanction is used Who can administer a Sanction and when does this happen Admonished by Judge/No Applause This could be given out for multiple non-compliance behaviors, i.e., missed appointments, curfew violations, inappropriate behavior in treatment program, tardiness, failure to provide documentation or homework, missed drug tests, etc. The JDC team decides at case conference and the admonishment occurs during the court hearing. Complete Crossroads for Youth Weekend This is given as a result of positive or repeeted positive drug screens and/or repeated program non-compliance, Probation officer and/or entire JDC team makes determination and sanction is given at court hearing by judge or can be given immediately by PO upon positive test results. increase Drug Screenings Given when a participant may be showing signs of relapse potential or le suspected to be using. Further, this may be used after missed tests, diluted tests, positive tests, tampered tests, etc The probation officer can immediately determine if testing should be increased and JDC team can also suggest this sanction, The participant is told immediately, Essays/Journaling/Written Apologies Used in an ad hoc manner when the participant seems to need more education or introspection regarding their behavior. Often have participants journal on their 12-step meetings so that they are not only attending, but they are engaged. The JOG team decides on this sanction and the judge announces at court hearing, however, the probation officer can also make determination at any time. Detention Dishonesty, continued use (not just first relapse), absconding from program, driving without license, any violent behavior, failure to report to probation or court, repeated non-compliance despite other graduated sanctions, any tampering with drug testing, etc. The JDC team generally makes determination during case conference, but the Judge has the filial decision during a court hearing or at other times as deemed necessary. Alcohol Tether After repeated drinking incidents or repeated missed PBTs. Upon missed PBTs or drioking incident, probation officer can independently impose sanction at any time. Increased Court or Probation Reporting Used for everything from missed screens, missed court hearings to positive screens Probation officer can independently assign sanction at any time. Termination from Program If a participant commits a violent felony and/or has reportedly recycled through other sanctions without behavioral change, Discussed during case conference with JOG team and sanction given at court hearing by judge. Home Detention or Decreased Curfew Given as a result of use, missed screens, exhibiting relapse behavior. Probation officer can give sanction at any time. Criminal Call Attendance and Essay General program non-compliance, school issues and positive screens. Entire team makes decision at case conference and judge orders participant to attends criminal call at court hearing. Zero Tolerance Used when a participant has 'cycled' though all other sanctions without changing their behavior and appear to be just manipulating the system/program. The entire team discusses this during case conference and judge announces at court. Graduation Requirements ap://m icourts. dullestech.net/getAppli cati onPrintPreview.do?clocumentl)k-1460046599717 10/3/20] 6 WebGrants - Michigan Courts Page 18 of 30 Graduation Requirements:* Discuss the program's requirements for graduation. Graduation means that the defendant has completed all requirements of the juvenile drug court and is dismissed from court jurisdiction. Graduates are asked to cooperate with any follow-up surveys but are not under court order to do so. To be considered for graduation, participants must earn 95% of potential points during Aftercare, must test negative on all drug testing for a minimum of 90 days and submit a completed application for graduation.The application must be approved by the JDC team. Additioanlly, the participant must have paid all restitution if any. If fines and costs remain and it is unreasonable to expect these to be paid in full prior to graduation, the reimbursement department handles further collection of these costs but the grad may commence regardless. There are no expectations after graduation and court jurisdiction is terminated. However, participants are encouraged to return to various court activities, including drug court commencements. Phase IV (Aftercare) requirements are as follows: • Biweekly meeting with drug court probation officer for up to 3 months • Biweekly drug testing for up to 12 weeks • Daily attendance in an approved educational, vocational or work program • Weekly attendance at NA/AA • Biweekly attendance at relapse prevention group for up to 12 weeks • Attendance at court status review hearing after 6 weeks in aftercare and at graduation from the program • Continued involvement with mentor and recreational activities • Completion of all court orders ( including paying restitution, fines and costs). Once graduation occurs:* the participant is no longer under the court's jurisdiction Alumni Does the program offer graduates a way to remain connected with the program (e.g. an alumni group) after graduating? if yes, please descn'he. No, we do not have an alumni group. Alumni are contacted as follow up approxiamately 3 months post completion. They are always welcome to attend court sessions, graduations, etc. Families are all informed that the team is available to them post program and are encouraged to stay in contact. Itip://micourts.clullestech.net/getApplicatioarintPreview.clo?docuinentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 19 of 30 Expulsion Criteria Termination Criteria:* Explain the criteria for terminating a participant from the program. The following are grounds for expulsion and decided by the team on an individual basis. • Adulteration or attempted adulteration • Repeated disruption of therapy sessions and/or repeated missing therapy sessions • Significant lack of parental support, including parental defiance of program requirements which undermines child's ability to comply • Delivery of controlled substances • Repeated violation of program requirements that results in "cycling" through all sanctions • If participant gives indications that he/she is a danger to him/herself or to the community • Combination of lack of focus and age Per MCL 600.1074(2) if a participant is adjudicated of a violent felony this results in automatic expulsion. Sustainability Plan Sustainability Plan:* Explain the plan for addressing program needs (e.g., treatment resources, team members, clinical and legal criteria, target population, program design, and funding) that are required to sustain the program if grant funds are no longer available, The Oakland County Circuit Court— Family Division, continues to explore alternative funding sources. Currently and in addition to the Michigan Drug Court Grant Program offered through SCAO, the program is supported by the Child Care Fund through the Michigan Department of Health and Human Services. Finally, a 501{c)3. (The RESTORE Foundation) was established In 2009 to ensure the continuation of funding for both the Adult and Juvenile Drug Treatment Court programs. After our current prosecutor's term ends, we are looking forward to the possibility of again having a prosecutor involved in the future. This could greatly enlarge our pool of potential candidates of our target population as the prosecutors office can quickly identify potential particpants for further assessment. And because seine of our participants have insurance that is not accepted try our key providers we have other treatment providers such as Oakland Psychological, Maplegrove, River's Bend giving us a better understanding of their programming and more options for our participants and families. Program Evaluation Process Evaluation* What methods and tools does your team use to evaluate the structure of your program? We are informally completing a process evaluation each time we meet for our monthly business meetings. We always are looking at some statistic to improve our program by utilizing the DCCMIS and DCAS toward improving our program. Monthly juvenile drug court business meetings generates both statistics and team discussions on the current demographics of the program participants, gender specific treatments or supports, different barriers that may present themselves, how we can improve services for various minority groups;( ie: transportation, culturally proficient programming etc.), current trends in Drug of Choice or participants substituting with less detectable substances and the use of creative incentive and sanctions to motivate and support participants and their families. These are all examples of what we have looked at during our meetings in addition to our outcome • evaluations. fittp://micourts.dullestech.net/getApplicationPrintPreview.do?clocumentPic-1460046599717 [0/3/2016 WebGrants - Michigan Courts Page 20 of 30 Evaluation Frequency* How often does your team evaluate program structure? This really is done on a monthly basis when we hold our business meetings as we are ever discussing the efficacy of our program. We do this more formally at the end of each reporting period as the outcomes of the status/progress reports are shared with the team and discussed how we can improve our program, Outcome Evaluation' What methods and tools does your team use to evaluate your program's outcomes? Again we rely heavily on the use of the DCCMIS, OCAS and the JDW link within to evaluate outcomes and we utilize the opportunity of the status reports to measure our program goals each reporting period. And we also complete annual recidivism outcomes. Evaluation Frequency* How often does your teem evaluate its outcomes?P(ease list the performance measures that are evaluated. We evaluate many of our outcomes when we complete our status reports (every 6 months), however, we consistently keep track of percentage of graduates (monthly) and we complete an annual report on recidivism on our graduates {one year after they graduate) every December. Our most recent recidivism report was completed in January, 2015, • Increase percentage of drug court participants who reduce substance use while in the program. • Reduce percentage of drug court participants who reoffend while in the program. • Increase the percentage of drug court participants who complete program requirements. • Increase total number of drug court graduates. • Reduce percentage of drug court participants who reoffend within one, and two years after completing the program. Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider, Other • Judge: Honorable Mary Ellen Brennan presides at weekly status review hearings, and participates in pre-hearing conferences. • Defense Attorney: Moneka Sanford serves as defense representative to the JDC teen and provides input on appropriate sanctions and rewards, protection of participants' rigl and other key issues. She attends all review hearings. • Treatment Representatives: from OFS, Easter Seals and the Coordinator for Oaklanc County CMH PACE Unit, serves as consultant to the JDC team on issues of clinical assessment, treatment needs, and available community resources. • Drug Treatment Court Supervisor: Jacqueline Howes-Evanson supports the probationIl specialists (probation officers) by providing case supervision and oversight of both the Juvenile and Adult Treatment Court programs. She also acts as liaison to treatment providers, participates in all meetings, oversees DCCAC and performs other administrative duties as needed. • Drug Court Probation Specialists/Officers: Megan Wentz and Nate Gilling provide intensive probation supervision to participants and families, maintain contacts with scho and police authorities, record client progress, plan and participate in family group Drug Court Team Who are the members of the drug/DWI court team?' If Other, please describe: http://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 21 of 30 • Referee: Martin Alvin, Senior Referee of the 6th Circuit Family Division, is a quasi- judicial officer providing coverage for any absences of Judge Brennan. He also 'clerks at review hearings. • Business Analyst: Candace Sereno maintains client files, enters program data into the County's Mainframe database and DCCMIS and performs basic statistical analyses as needed. • Grant Compliance and Resource Specialist: Katie West, Oakland County Grants Compliance & Programs Coordinator research funding streams. Chief of Juvenile Casework: Bill Hamilton. Medication Assisted Treatment How many active participants 0 are currently using MATs What type of MAT is currently being used by participants diagnosed with opioid-use disorder? What physician/clinic is the program currently utilizing to administer MAT to active participants? Include credentials as well as list the specific MAT they administer. Describe how your program utilizes the combination of medication and behavioral therapy to effectively treat opioid-use disorders. Does your program currently have a medical professional as an active member of the team? If yes, what is the medical professional's role on the team and do they participate in team meetings? How does your program ensure that MAT guidelines are being followed by the physician/clinic? How is your program currently funding MAT? Please provide detail. Explain how additional funding would enhance your current MAT program. MAT Planning Describe the court's caseload data that substantiates the need of MAT for opioid-use disorders in your drug court program. Include any changes or trends in the data that further demonstrate the need. How many participants do you intend to provide MAT services to during this grant-year? http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 22 of 30 What types of MAT for opioid disorders would your program offer? What providers in your jurisdiction are able and licensed to administer these medications? Describe how your program would utilize the combination of medication and behavioral therapy to effectively treat opioid-use disorders. If funds were awarded, how would your program utilize these funds. Funding Request Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contributions Local in-Kind Contributions Total u.00 Funding Justification Funding Justification Justify costs associated with the proposed project. Program Income Will your court program earn program income as defined No above?* Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5: participation fees $250, etc.)? NA Collection What percentage of assessed program income (not court fines, costs, or fees) does your program collect annually? Does the program waive assessed program income for any reason? Please describe. N/A 111-tp://micourts.dullestech.net/getApplicationPrintPreview.do?clocurnentPk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 23 of 30 Financial Request Justification Are you requesting more grant funds than you were awarded No last year?* If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.* Authorizing Official Name:* Date:* Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:" Date:* Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program:* Financial Officer Name:* Date:* By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity." Yes Michael J. Gingell, Chair-Oakland County BOG 05/05/2016 Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup 05/05/2016 Yes Lynn Sonkiss, Manager-General Fiscal Services 05/05/2016 Yes Personnel lTifl Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total $0,00 $0.00 $0.00 $0 00 $000 Personnel Justification http ://mi c o u rts. dullestech.net/getApplicati onPrintPrcv icw.d o?docu m en tPk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 24 of 30 Personnel Justification* Justify personnel (i.e., wages) associated with the proposed project. Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit system Youth and Family Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $10,000). Youth and Family Caseworker I (Juvenile Probation Offcier): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit System Youth and Family Caseworker I. Human Resources Committee advisors recommende this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $15,000) We also use a College intern position to assist our Technical Assistant who is 100% funded by the Child Care fund $15,537. Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer FICA 7.65% $0,00 $0.00 $0.00 $0.00 $0.00 Retirement 23.9% $0.00 $0,00 $0,00 $0,00 $0.00 Hospital Insurance 0% $0.00 $0,00 $0.00 $0.00 $0.00 Dental Insurance 0% $0.00 $0,00 $0.00 $0.00 $0.30 Vision Insurance 0% $0.00 $0.00 $0,00 $0.00 $0.00 Unemployment 0,21% $0.00 $0.00 $0.00 $0.00 $0.00 Worker's Compensation 1.33% $0.00 $0.00 $0.00 $0.00 $0.00 Life Insurance 0.49% $0.00 $0.00 $0.00 $0.00 $0.00 Other 1,36% $0.00 $0.00 $0.00 $0.00 $0.00 Other 0% $0.00 $0,00 $0,00 $0.00 $0.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 _ $0.00 $0,00 $0,00 $0,00 Fringe Benefits Justification Fringe Benefits Justification* Justify fringe benefit costs associated with the proposed project. Youth and Family Caseworker II (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $7,000) Youth and Family Caseworker I (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System, Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $11,000) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (34.86% total) Medical ($14,742), Dental ($832), and Vision ($121) are direct contract charges. iiitp://micourts.dul e stech.net/getApp licationlkintPrevi ew.d o?d o cu entilc=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 25 of 30 Contractual Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contribution Local In-Kind Contribution Total Subrecipient ContractorNendor so oo $o oo so oo Ka° $0.00 Contractual Justification Contractual Justification* Justify contraCtuei costs associated with the proposed project. To pay for drug testing services as well as group, individual, and family therapy sessions for participants and their families in the program. Supplies !tern Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total $0.00 ,$0 00 $0.00 S0,00 $0.00 Supplies Justification Supplies Justification* Justify supply costs associated with the proposed project To pay for various operating expenses of the Juvenile Drug Court such as; supplies, mileage, incentives, and defense attorney fees. Travel Type of Travel Expenses Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total oo $o 00 $0.00 $ o oo 00 $0.00 ht-tp://micourts.dullestech.net/getApp licationPrintPreview.do?documentPk=1460046599717 10/3/2016 [Budget Category 'Request Other Grant Or Funding Source $0 00 Local Cash Contributions $0.00 In-Kind Contributions $0.00 1 Total Cost $0.00 Fringe Benefits Total $0.00 WebGrants - Michigan Courts Page 26 of 30 Travel Justification Travel Justification* Justify travel costs associated with the proposed project. To pay for travel of two staff to the Michigan and National Associations of Treatment Court Professionals conferences. Other Sources of Funding Other Sources of Funding" Grant $43,000; Child Care Fund $417,835; General Fund $3,000 Personnel Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Per.c.>nnel Total $0.00 S0.00 0,00 ;$0,00 $0.00 Fringe Benefits Summary Contractual Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Contractual Total $0.00 $0.00 $0.00 $0.00 $0.00 Supplies Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Supplies Total $0.00 $0.00 $0.00 $0.00 $0.00 Travel Summary h ttp://m icourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk-1460046599717 .10/3/2016 WebGrants - Michigan Courts Page 27 of 30 Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Travel Total $0.00 $0.00 $0.00 $0.00 $0.00 Total Budget Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Total $0.00 $0.00 $0.00 $0.00 $000 Personnel Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Tasha Hanson Youth and Family Caseworker II $65,656 x 100% $32.03/hour $10,000.00 $56,056.00 $0.00 $0.00 $86,656.00 Nate Gilling Youth and Family Caseworker 1 $57,716 x 100% $25.09/hour $15,000.00 $42,716.00 $0.00 $0-00 $57,718.00 Jackie Howes- Evanson Youth and Family Casework Supervisor $36.60/hour approx. 70% COP Funded $0.00 $57,157.00 $0.00 $0.00 657,157.00 Candace Sereno Technical Assistant $20.15Thour approx 70% CCF funded $0.00 $29,178.00 $0.00 $0.00 $29,178.00 $25,000.00 $185,707.00 $0,00 $0,00 $210,707.00 Personnel Justification Personnel Justification" Justify personnel (i.e., wages) associated with the proposed project. Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit system Youth and Family Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $10,000). Youth and Family Caseworker I (Juvenile Probation Offcier): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit System Youth and Family Caseworker I. Human Resources Committee advisors recomrnende this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $15,000) We also use a College intern position to assist our Technical Assistant who is 100% funded by the Child Care fund $15,537. Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer FICA 7,65% $3,740.00 $24,160.00 $0.00 $0.00 $27,908,00 Retirement 23.9% $8,900.00 $43,980.00 $0.00 $0.00 $52,880.00 Hospital Insurance 0% $4,760,00 $30,580.00 $0,00 $0,00 $35,340.00 Dental Insurance 0% $18080 $3,400.00 $0.00 $0.00 $3,580.00 Vision Insurance 0% $0.00 $800.00 $0.00 $0.00 $500.00 hap://micourts.duliestech.net/getApplicationPrintPreview.do?documentrk-1460046599717 10/3/2016 WebGrants - Michigan Courts Page 28 of 30 Unemployment 0.21% $40.00 $2,300.00 $0,00 $0,00 $2,340,00 Workers 1.33% $140.00 $6,200.00 $0.00 $0.00 $6,340.00 Compensation Life Insurance 0.49%. $60.00 $3,800.00 $0.30 $0.00 $3,860.00 Other 1.36% $180.00 $5,900.00 $0.00 $0.00 $6,080.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Totals $18,000.00 $121,128.00 $0.00 $0,00 $139,128,00 Fringe Benefits Justification Fringe Benefits Justification* Justify fringe benefit costs associated with the proposed project. Youth and Family Caseworker IL (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $7,000) Youth and Family Caseworker I (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits are determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $11,000) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (34.86% total) Medical ($14,742), Dental ($832), and Vision ($121) are direct contract charges. Contractual Service to be Provided Drug Testing Contractor (s) JAMS Computation $9/screen Request $0.00 Other Grant or . Funding Sources $20000.00 Local Cash Contribution $0.00 Local In-Kind Contributions $0.00 Total $20,000.00 Subrecipient Na ContractorNendor Yes Individual, group, and Is mily therapy provided to drug court participants by various agencies includ Oakl and Family Services Group sessions are either $18/day or $27/day $0.00 $40,000,00 $0.00 50.00 $40,000.00 Yes Yes $0.00 $60,030,00 $0.00 $0.00 $60,000.00 Contractual Justification Contractual Justification" Justify contractual costs associated with the proposed project. http://micourts.dullestech.net/getApplicationPrinlPreview.doMocumentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 29 of 30 To pay for drug testing services as well as group, individual, and family therapy sessions for participants and their families in the program. Supplies Type of Supply Personal Mileage Computation .55/mile far caseworkers/probation officers personal mileage in serving their clients Request $0 00 Other Grant or Funding Sources $10,000.00 Local Cash Contribution $0.00 Local In-Kind Contribution $0.00 Total $10,000.00 Office Supplies For purchasing supplies in connection with graduation ceremonies, meetings, brochures, etc. $0,00 $2,000.00 $0.00 00,00 $2,000.00 For purchasing various incentives for program paiiicioants $0.00 $4,000.00 $0.00 $0.00 $4,000.00 Indirect Costs indirect cost expenses for tho juvenile operatio drug court ns through Child Care Fund $0.00 $30.000.00 $0.00 $0.00 $30,000.00 Defense Attorney Fees $125/session x 2 sessions/month x 12 months $0.00 $0.00 $3,000.00 $0,00 $3,000,00 $3.00 $46,000.00 $3,000.00 $0.00 $40,000,00 Supplies Justification Supplies Justification Justify supply costs associated with the proposed project. To pay for various operating expenses of the Juvenile Drug Court such as; supplies, mileage, incentives, and defense attorney fees. Travel Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Travel and Conference To send drug court staff to the Michigan Association of Treatment Court Professionals conference and $0.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $5,000,00 $0,00 $0,00 $5,000.00 Travel Justification Travel Justification* Justify travel costs associated with the proposed project. To pay for travel of two staff to the Michigan and National Associations of Treatment Court Professionals conferences. hap://naicourts.dullestech,net/getApplicationPriniPreview.do?documentPk=1460046599717 10/3/2016 WebGrants - Michigan Courts Page 30 of 30 Total Budget Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost Total $43,000,00 $417835.00 $3,000.00 $0.00 $463,835.00 http ://micourts.dul 1 estech met/getAppi icati ortPrintPreview. do?docum entPk=1460046599717 10/3/2016 Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2017 Funding Provided by State Court Administrative Office FY 2017 SCAO MDCGP Prograrn Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST MDCGP Allowable • Substance use disorder treatment services • Participant incentives (not to exceed $25 per incentive) • Mental health treatment services • Transportation expenses for participants (such as bus • Cognitive behavioral services and programs passes or mileage reimbursement) • Drug testing services • Registration fees only for the MADCP conference (up to • Drug testing supplies three participants) • Graduation awards (not to exceed $25 per award) • Defense Attorney fees for the purposes of participating • Refreshments for pre-approved graduation ceremonies (not to exceed $150 per graduation ceremony) in team meetings and review hearings only (no individual legal services; not to exceed $100/hour. • Personnel and Fringe Benefits Maximum of $600 per month.) • Consultant/Contractor not to exceed $450 per day • Transitional (also known as Three-Quarter) housing for • Police overtime for purposes of home or employment participants (not to exceed GO days per participant) checks only (must be overtime, cannot pay regular shift • time) Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits • Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include forms and other legal documents (not to exceed $36 per participant) • cell phones and related expenses or equipment such as • computers and printers, GED Tests (test cost only) Fees for obtaining Michigan ID (not to exceed $12 per pa rticipant) Disallowed • Drug testing confirmations • Ignition Interlock • Office equipment (such as computers, copiers, printers, cell phones and related costs, etc.) • In-state and out-of-state training, including national conferences • Software (such as new software, upgrade costs, maintenance fees, etc.) • • Memberships Fines and Penalties (such as court fees, driver's license • Indirect and administrative fees fees, etc.) • Gasoline expenses • Lobbying • Construction or renovation • Honorariums • Meals and refreshments (except for approved • Attorney fees for indigent defense or prosecution graduation ceremonies) - • Other costs not directly related to operation of a drug • Lodging, mileage, and parking costs for MADCP court conference • Evaluation or evaluator expenses Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed. CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2016 to September 30, 2017). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. .1.9.175.11:41..1.2.17.21:51 FY 2017 SCAO MDCGP Program Allowable Expenses Page 2 This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON -SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) currently scheduled to be laid eon a Mitre date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2017 SCAO MDCGP Program AhDwable Expenses Page 3 MICHIGAN DRUG COURT GRANT PROGRAM FY 2017 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1062(g), will be excluded from the drug court programs. a. "Violent offender" means an individual who meets either of the following criteria: i. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to have committed or has admitted responsibility for, an offense involving the death of, or a serious bodily injury to any individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual, whether or not any of these circumstances are an element of the offense, or is criminal sexual conduct of any degree. ii. Has one or more prior convictions for, or if a juvenile has one or more prior findings of responsibility for, a felony involving the use or attempted use of force against another individual with the intent to cause death or serious bodily harm. 14. Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(03, that no employee of the court will be directly involved in the operations of the 501(03. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract. d. Proposing or implementing substantial program changes to the extent that the application would not have been selected for funding. e. Filing a false certification in this application or other report or document. f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial court Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director October 4, 2016 Commissioner Michael Oingell Chairperson of the Board of Commissioners 1200 N. Telegraph Rd., Building 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: I am providing information about Assurances #3 in State Court Administrative Office (SAO) grant application materials, The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj @courts ,trii. gov . Jessica Parks Trial Court Services Deputy Director Resolution #16291 October 26, 2016 Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45,S59A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26 th day of October, 2016. 17/2314-1 Lisa Brown, Oakland County