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HomeMy WebLinkAboutResolutions - 2016.10.26 - 22654MISCELLANEOUS RESOLUTION #16292 October 26, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: CIRCUIT COURT — 2017 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) — GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Mental Health Court Grant Program (MMHCGP), for the grant period of October 1,2016 through September 30, 2017; and WHEREAS the total program funding is $64,000, with no required grant match; and WHEREAS this award provides the Adult Treatment Court (ATC) the capacity to treat offenders with co- occurring disorders (mental health and substance abuse); and WHEREAS the award provides funding for contractual services from Community Mental Health in the form of a Court Liaison position which serves and assists the ATC Team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinates care throughout Oakland County Community Mental Health Authority's (OCCMHA) network of Core Provider Agencies (CPA), bridging the gaps between the Court and Mental Health systems; and WHEREAS the award also provides funding for drug screens and bus passes for clients; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the October 4, 2016 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2017 Michigan Mental Health Court Grant Program (MMHCGP) from the State Court Administrative Office (SCAO) in the amount of $64,000 for the period of October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further commitment. Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Dwyer and KowaII absent. FISCAL NOTE (MISC . #1629,2) October 26, 2016 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: CIRCUIT COURT - 2017 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution authorizes the acceptance of a grant from the State Court Administrative Office (SCAO) in the amount of $64,000 for the period of October 1, 2016 through September 30, 2017. 2. This is the ninth (9111) year of this grant award. 3. The grant award of $64,000 will be used to fund drug screens, professional services and bus passes for participants. 4. A budget amendment is recommended as follows: Mich Mental Health SCAO (Fund #27175) Grant #GR0000000423 Activity GLB, Analysis Type GLB, Bud Ref 2017 FY2017 Adopted FY2017 Amendment Amended Revenue 3010301-121200-615571 Grants State Total Revenue $60,000 $4,000 $64,000 $60,000 $4,000 Expenditures 3010301-121200-731458 3010301-121200-732011 3010301-121200-750280 Professional Services $54,000 Transportation Service 1,680 Laboratory Supplies 4,320 Total Expenditures $60,000 $4,000 -0- -0- 84,000 $58,000 1,680 4 ,320 $64,000 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford absent. GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2017 Michigan Mental Health Court Grant Program (MMHCGP) FUNDING AGENCY: State Court Administrative Office DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 2-2154/ 8-0256 STATUS: Grant Acceptance DATE: October 6, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (10/4/2016) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (10/4/2016) Risk Management and Safety: Approved by Risk Management— Robert Erlenbeck (10/4/2016) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (10/6/2016) From: To: Cc: Subject: Date: Van Pelt, Laurie M West, Catherine A; Taylor, Lori; Davis, Patricia G; Schultz, Dean I cacaarlidEL-kbILL; Howes-Evanson Jacaueine A; Metrick, Tammv A; Elorabiy, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance Tuesday, October 04, 2016 10:27:40 AM Approved. From: West, Catherine A Sent: Tuesday, October 4, 2016 9:48 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor Dean Schultz Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2017 Michigan Mental Health Court Grant Program State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 4, 2016 Operating Department: Circuit Court Department Contact: John Cooperrider/Jacqueline Howes-Evanson Contact Phone: x80256/x22154 Document Identification Number: 7310 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: SCAO Will you issue a sub award or contract: No new contracts New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): N/A Funding Continuation/New: Continuation From: To Cc: Subject: Date: Taylor, Lorl West, Catherine A; Van Pelt, Laurie M; Davis, Patricia G; Schultz, Dean 3 cooperrider, John L; Howes-Evanson, Jacoueline A; ,Metrick, Tammy A; Elorably, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance Tuesday, October 04, 2016 2:02:44 PM HR Approved (No Committee) From: West, Catherine A Sent: Tuesday, October 04, 2016 9:48 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS— Laurie Van Pelt — Lori Taylor — Dean Schultz—Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2017 Michigan Mental Health Court Grant Program State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 4, 2016 Operating Department: Circuit Court Department Contact: John Cooperrider/Jacqueline Howes-Evanson Contact Phone: x80256/x22154 Document Identification Number: 7310 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2016 through September 30, 2017 Original source of funding: SCAO Will you issue a sub award or contract: No new contracts New Facility/ Additional Office Space Needs: N/A IT Resources (New Computer Hardware/Software Needs or Purchases): N/A Funding Continuation/New: Continuation From: To: Cc: Subject: Date: Erlenbeck, Robert C West Catherine A; Van Pelt Laurie M; Taylor Lori; Davis Patricia G; Schultz Dean 3 C000errider, John L; Howes-Evanson, humane A; Metrick, Tarrmv A; Elarably, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance Tuesday, October 04, 2016 2:47:35 PM Approved by Risk Management. R.E. 10/04/16. From: Easterling, Theresa Sent: Tuesday, October 04, 2016 11:23 AM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc; Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: RE: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM17-0006, regarding this matter. Thank you. From: West, Catherine A Sent: Tuesday, October 04, 2016 9:48 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2017 Michigan Mental Health Court Grant Program State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 6, 2016 GRANT INFORMATION Date: October 4, 2016 Operating Department: Circuit Court From: To: Cc: Subject: Date: Lewis. Heather L West, Catherine A; Van Pelt, Laurie Mt; Taylor. Len; Davis. Patricia G; Schultz, Dean J Coonerrider. John L; Howes-Evanson, Jacaueline A; Metrick, Tammy A; Elgrablv, Kimberly K RE: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance Thursday, October 06, 2016 11:00:16 AM There are no unresolved legal issues at this time. Heather L. Lewis Senior Assistant Corporation Counsel Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3 rd Floor Pontiac, Ml 48341 Phone Number: (248) 858.2003 Fax Number: (248) 858.1003 E-mail: lewish@oakgov corn PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are riot authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. if you have any questions, please contact the Department of Corporation Counsel at (245) 853-0550. Thank you for your cooperation. From: West, Catherine A Sent: Tuesday, October 04 1 2016 9:48 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J Cc: Cooperrider, John L; Howes-Evanson, Jacqueline A; Metrick, Tammy A; Elgrably, Kimberly K Subject: GRANT REVIEW: Circuit Court - 2017 Michigan Mental Health Court Grant Program - Acceptance GRANT REVIEW FORM TO; REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2017 Michigan Mental Health Court Grant Program State Court Administrative Office (SCAO) MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM FY 2017 CON IRACT Grantee Name: 6th Circuit Court - Adult Mental Health Court Federal ID Number: 38-6004876 Contract Number: 7310 Grant Amount: $64,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court - Adult Mental Health Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Mental Health Court grant program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2016 and terminates on 9/30/2017 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an employee of the SCAO. 3.02_ No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, Or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE ANT) BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $64,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.Rovibudget/0,1607,7-157-13404 37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT • 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDTHTS) Institutional Review Board (IRB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract`that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including FAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HTPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. INDEMNITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14,02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the SCAO in the performance of this contract, shall be the responsibility of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses shall he borne by the Grantee and the SCAO in relation to each party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.04 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.05 The Grantee warrants that it is not subject to any nondisclosure, noncornpetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.06 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. Tf an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over - or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least thirty (15) days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the perfen mance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. AMENDMENT 25.01 This contract may be amended only upon written agreement of the parties. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 1200 North Telegraph Road, Pontiac, MI 48341. B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 27. SIGNATURE OF PARTIES 27.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court - Adult Mental Health Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MENTAL HEALTH COURT GRANT PROGRAM FY 2017 REPORTING REQUIREMENTS October 1, 2016 through September 30, 2017 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1,2016, through December 31, 2016. May 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2017, through March 31, 2017. August 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMES for the time period of April 1,2017, through June 30, 2017. November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2017, through September 30, 2017. DCCMIS USER AUDIT DUE DATE NOTE Jaiii 17 Courts will be confirming user access to DCCMIS. CLAIMS REPORTS DUE DATE NOTE January 110, 2017 Courts will be reporting on expenditures from October 1, 2016, through December 31,2016. April 10, 2017 Courts will be reporting on expenditures from January 1, 2017, through March 31, 2017. July 10, 2017 Courts will be reporting expenditures from April 1, 2017, through June 30, 2047. October 10, 2017 Courts will be reporting expenditures from July 1, 2017, through September 30, 2017. PROGRESS DUE DATE NOTE April 30, 2017 Interim Report Courts will be reporting OD progress made during the first half of the grant period - October 1, 2016, through March 31, 2017. October 30,2017 Final Report Courts will be reporting on progress made during the second half of the grant period - April 1,2017, through September 30, 2017. WebGrants - Michigan Courts Page 1 of 26 Application 07068 - Fiscal Year 2017 Michigan Mental Health Court Grant Program - Final Application 07310 - Fiscal Year 2017 Michigan Mental Health Court Grant Program Michigan Mental Health Court Grant Program (MMHCGP) Original Submitted 05111/20103:01 PM Status: Submitted Date: Last Submitted Date: 09/1912016 9:45 AM Applicant Information Primary Contact: Name:* Ms. Jacqueline Ann Howes-Evanson salutation First Name Middle Name Last Name Drug Treatment Court Supervisor howesevansonj@oakgov.com 1200 N. Telegraph Rd, Title: Email:* Address:* Address Line 2 Address Line 3 City* Phone:* Organization information Name:* Organization Type: Tax ID: Organization Website: Address:* Phone:" Pontiac Michigan 48341 City State/Province Postal Code/Zip 248A52-2154 Phone Ext. 6th Circuit Court - Oakland County (COS) State Court Administrative Office 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac Michigan 48341 City State/Province Postal Code/Zip 248-452-2154 Ext. h Ltp://micourts.dullestech.net/getAppl ica1ionPrintPreview.do?documentPk-1460046289629 10/3/2016 WebGrants - Michigan Courts Page 2 of 26 Fax: 248-858-2006 Application Information Program Capacity:* 60 Number of Active Participants:* 37 Do you have a Local Administrative Order (LAO)? Local Administrative Order (LAO) Yes LAO # 2009-01 Do you have a current Memorandum of Understanding (MOU)? Memorandum of Understanding (MOM' Effective Date: Expiration Date: Yes 06/20/2013 05/01/2018 Applicant Contact Information Select your court* People served* County to Receive the Grant Award* Date that the program accepted or anticipates first participant* Please pick your program type* Is your program operational?* Yes Is your court a tribal court?* No Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address* Room/Floor City* State' Zip code* Judge: First Name' Judge: Last Name* Title* Judge: E-mail Address* Judge: Phone Number' C06 Oakland Men, Women Oakland 05/20/2009 Adult Mental Health Court Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac MI 48341 Joan Young Judge youngj@oakgov.corn 248-858-5282 Ext. littp://micourts.dullestech.net/getApplicationPrintPrevicw.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 3 of 26 Judge's Mailing Address: Street* 1200 North Telegraph Road Judge's Mailing Address: Room/Floor Judge's Mailing Address: City* Pontiac Judge's Mailing Address: State* Judge's Mailing Address: Zip Code* Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number MI 48341 Shalina Kumar Judge kumars@eakgev.com 248-858-5280 Ext. Judge 2 Mailing Address: Street Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3: Last Name Judge 3: Title Judge 3: E-mail Address Judge 3: Phone Number Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge 4: E-mail Address Judge 4: Phone Number Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor 1200 North Telegraph Road Courtroom 1C-First Floor Pontiac MI 48341 Judge Judge Ext. Ext. 1,, ttp://rnicourts.dulicstech.net/getApplicationPrintPreview.do?documentPk=1460046289629 10/3/2016 WehGrants - Michigan Courts Page 4 of 26 Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Project Director (Main Program Contact): First Name* Project Director: Last Name" Project Director: Title* Project Director: E-mail Address* Project Director: Phone Number* Project Director Mailing Address: Street* Project Director Mailing Address: Room/Floor Project Director Mailing Address: City' Jacqueline Howes-Evanson Drug Treatment Court Supervisor howesevansonj@oakgov.com 248-452-2154 1200 North Telegraph Road Pontiac Ext. Project Director Mailing Address: State* Project Director Mailing Address: 48341 Zip Code" MI Financial Officer: First Name* Financial Officer: Last Name* Financial Officer: Title* Financial Officer: E-mail Address* Financial Officer: Phone Number* Financial Officer Mailing Address: Street* Financial Officer Mailing Address: Room/Floor Lynn Sonkiss Manager, General Fiscal Services sonkissl@oakgov.corn 248-858-0940 2100 Pontiac Lake Road Ext, Financial Officer Mailing Address: City* Financial Officer Mailing Address: State* Financial Office Mailing Address: Zip Code* Authorizing Official: First Name* Authorizing Official: Last Name* Authorizing Official: Title* Authorizing Official: E-mail Address* Authorizing Official: Phone Number* Waterford MI 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingelm@oakgov.00m 248-858-0100 1200 North Telegraph Road Ext. nitp://micourts.dullestech.net/getApplicationPrin1Preview.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 5 of 26 Authorizing Official Mailing Address: Street* Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City" Authorizing Official Mailing Address: State' Authorizing Official Mailing Address: Zip Code* Pontiac MI 48341 DCCMIS Contact Information DCCMIS Administrator (The person responsible for reporting data to SCAO): First Name* DCCMIS Administrator: Last Name" DCCMIS Administrator: E-mail Address* DCCMIS Administrator: Phone Number* Candace Sereno serenoc@oakgov.corn 248-452-9590 Ext. Program Goals (Required) Goal .1:* Link 80% of participants to mental health services within 21 days of screening. Upon completion of the screening/assessment, the Community Mental Health liaison, will schedule the MHC participant with the nearest available appointment to their anticipated release date ( if in jail) or next available appointment if not in custody. Measurement: Staff will enter the dates of the mental health services appointments and track the % of participants that meet the 21 day requirement during the reporting period utilizing the DCCMIS and DCAS. Goal 2:* 100% of participants will have remained substance free for 60 days prior to graduation. Adult Treatment Court-Mental Health Court will accomplish this by requiring frequent random screens, alcohol monitoring, in conjunction with intensive supervision with 12- step recovery meeting involvement. Our current program graduation requirements include four months being free of positive or missed screens in order to complete the program, Measurement: Staff will track the number of drug screens including all positive, negative and missed sceens ( which are also considered positive) and/or confirmations and enter this data into the DCCMIS on a weekly basis. Staff will track the % of participants that graduate that have any positive or missed screens 60 days prior to their graduation ( during the reporting period) utilizing both the DCCMIS and OCAS. Goal 3:* I ittp://m1courts. dull estech.net/getAppl ication PrintPreview.do?documentPk=1460046289629 10/3/201 6 WebGrants - Michigan Courts Page 6 of 26 80% of participants will not be convicted of a new offense, including driving infractions, while in the program. This decrease in recidivism will be accomplished by providing intensive community and judical supervision, substance abuse and mental health treatment as well as relapse prevention education. Measurement Staff will enter and track any new offenses through the DCCMIS and track the % of any participants that have reoffended during the reporting period by.utilizing the DCCMIS, DCAS and the JDW link as well as our internal data system(mainframe). Goal 4:"' 100% of participants will have established stable living arrangements for at least 90 days prior to graduation. The ATC-MHC will assist those participants that do not have stable living arrangements and put into place plans to obtain a stable place by the time they are in Phase 3 of the program; this includes providing funding for 3/4 housing until they can become self-sufficeint or achieving a shared living arrangement that is supportive of their recovery. Measurement: Staff will track living arrangements and enter these into the DCCMIS. During the reporting period, staff will track the % of graduates that have had stable living arrangemnts 90 days prior to their commencement utilizing the DCCMIS and OCAS. Goal 5:* 60% of participants will be retained in the program for more than three quarters of the program's duration. By creating and maintaining individualized treatment plans and client focused programming, the participants will engage in the ATC/MHC programming for longer periods of time. Measurement: Track the % of participants that remain in the program for more than three quarters of the program's duration ( during the reporting period) utilizing the DCCMIS and DCAS. Goal 6:* 80% of participants will be compliant with mental health treatment services. Staff will track/monitor weekly or bi-weekly reports from the CMH treatment providers as to our participants attendance/compliance. We will intervene with positive reinforcement for compliance and sanctions for noncompliance. Again, the treatment is client centered thus encouraging client participation. Measurement: Staff will track the % of participants that remain treatment compliant during the reporting period utilizing the DCCMIS and DCAS. Program Goals (Optional) Goal 7: List other goal specific to your regional mental health court here ihttp://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk=1460046289629 10/3/201_6 WebGrants - Michigan Courts Page 7 of 26 No additional goals at this time. Goal 8: List other goal specific to your regional mental health court here. Goal 9: List other goal specific to your regional mental health court here. Goal I 0: List other goal specific to your regional mental health court here. Program Design !Al Target Population' in addition to the target population for funding, describe other criteria for your target population. The Oakland County Sixth Circuit Adult Treatment Court (ATC) is designed to use alternative judicial proceedings for chemically abusing or dependent, non-violent adult felony offenders who are high risk. Our target population will be an Oakland County resident, possibly have a drug offense or an OUIL-3rd and/or a violation of probation. Both OUIL-3rds and VOP's can have any sentencing guidelines. Otherwise, candidates will have staddle cell guidelines (minimum range is 12 months and the maximum range exceeds 18 months). Additionally, the offender must qualify for PA511 funding by scoring at minimum moderate to high risk overall or for SUD. Further for the mental health component the "priority population" of nonviolent, felony offenders, whose co-occurring disorder (substance use & mental health) leads to either repeated criminal conduct with escalating sanctions or who have violated probation as a result of the co-occurrent disorders having not been addressed. Participant Identification* How are potential mental health court participants identified? Candidates for ATC-Mental Health Component (ATC-MHC) are referred by numerous sources such as judges, attorneys, probation administrators and off cers, based on the eligibility criteria listed below.* After a referral is made, the core team members (Judges, Probation Officers, Defense Attorney, Community Corrections & Drug Court Supervisor) review the case and criminal history to ensure that eligibility criteria is met. Judges and probation officers are continuously encouraged to consider ATC for those offenders who meet the eligibility requirements and whose histories indicate they have not been helped previously by traditional approaches and need increased supervision and structure in order to succeed. Eligibility" What are the clinical and legal eligibility requirements? http://micourts.dullestech.net/getApplicationPrintPreview.do?cloGumentPk-1460046289629 1013/2016 WebGrants - Michigan Courts Page 8 of 26 Eligibility requirements for Adult Treatment Court clearly define those offenders who are eligible for consideration and acceptance into the program. Beyond residence in Oakland County, candidates must have a documented substance abuse history, meet PA511 guidelines regarding ineligible offenses that prohibit enrollment, meet sentencing guidelines, have reliable transportation or access to transportation if only access to a bus line. They can have no history/pattem of violent behavior or have any firearm offenses. If otherwise eligible and sentencing guidelines are 0-6 or above, they may also be considered on a violation of probation. To be eligible for the MHC, in addition to meeting the criteria for the Adult Treatment Court, offenders must have been diagnosed with a serious mental illness which necessitates intensive clinical services. They also must be willing to participate in the Mental Health Component of the Adult Treatment Court. Upon acceptance, the offender enters and completes four successive treatment stages. Each stage treats and challenges the offender in order to meet his/her needs while maintaining a high degree of public safety. Successful completion of the program affords the offender an opportunity to avoid jail or prison. Legal Screening* At what point in the case process does or will the legal screening occur? Who conducts the legal screening and who determines legal eligibility? The initial screening of a candidate by the probation officer (case manager)and/or the coordinator begins immediately upon receiving the refferral or after sentencing (which ever occurs first). An offender meeting the legal and eligibility requirements ( Coordinator makes final determination) is then referred to the ATC-MHC team and providers. At that point, a screening is conducted by the Mental Health Liaison to determine the primary and secondary (if any) diagnosis. Once an offender has been approved and accepted by the team, they are welcomed to the program by the judge during a regular ATC-MHC session, asked if they understand the requirements they are about to undertake, and are asked to repeat a pledge as they begin a rigorous journey toward sobriety. The offender is then (if not already engaged) immediately referred to treatment based on level of care, identified diagnosis and matched to appropriate treatment agency. Clinical Assessment* Describe when the clinical assessment is conducted within the court process and who conducts the assessment. Who determines clinical eligibility? Does the assessment provide the Diagnostic and Statistical Manual of Mental Disorders (DSM 5) diagnosis? Does the assessment indicate the severity of the diagnosis or level of functioning? If answering no to the above questions, describe how the diagnosis and severity is determined. The mental health liaison completes the clinical assessment in Identifying those candidates who are substance dependent and those who also have an underiying mental illness and/or co-occuring. The result of the assessment determines the path of treatment. The menial health liaison is contracted by the Oakland County Community Mental Health Authority and is responsible for identifying participants with mental illness and substance abuse through the Mental Status Exam ( utilizing DSM-V criteria) evaluating treatment needs, and assuring that the participants are engaged in treatment expeditiously. The assessment usually occurs after the client has been sentenced to the drug court, it is generally completed within a day or two of the sentencing date, but always prior to the next session that the offender is available ( if serving jail sentence). The liaison also deterrnnies level of functioning as they have a specifier code/status for diagnosis e.g. active/in remission/ controlled enviroment etc. Also the participant is given a GAF score and LOCUS score to determine level of care. Informed Consent* Describe the procedures that are used to determine if participants have sufficient understanding to participate and comply with program requirements. Program requirements, including informed consent documents, are provided to the offender on at least 4 occasions: The first is with the ATC-MHC defense attorney, Mr. Jack Holmes. The program elements and procedures are explained and the offender has the opportunity to ask questions to ensure that he or she has full knowledge of program requirements. The ATC-MHC Liaison, Ms. Heather Willis, then interviews and provides a brief assessment, again reviewing program requirements. The Probation Officer speaks with the offender to ensure that he or she has a thorough understanding of the program. The defense attorney also provides materials about the program to the offender, and the necessary documents are signed. Finally, during the initial hearing at which time the offender is accepted into the ATC-MHC, the defense counsel again reviews the program policies, procedures and requirements. At any stage prior to admittance, the offender has the opportunity to deny program participation. Additionally, if he or she is determined to be unable to fully comprehend program requirements, he or she will not be allowed to participate in the program. there have been times that due to a participants mental illness we have waited for participants to be hospitailized and stabilized on medication before this process is even begun. h ttp://micourts. d_ullestech.net/getApplicationPrintPreview.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 9 of 26 Program Design pt,2 Case Processing* Describe the process in which a defendant will enter the mental health court, (La,, pre-adjudication, condition of probation/sentence, adjudication, or on a delayed or deferred sentence/adjudication)? The offender enters the Mental Health Component of the Adult Treatment Court (ATC-MHC) as a special condition of their sentence/probation. There are no previsions for delayed or deferred sentencing. Treatment Continuum and Plan* Describe who will provide treatment services, what type of treatment will be provided, and what levels of treatment are available. Include the types of services and levels of treatment for dually-diagnosed participants. Oakland County Health Division Office of Substance Abuse Services (OSAS) has contracts with 11 organizations able to provide a continuum of care including: medical detox, enhanced outpatient and outpatient therapy. Participants in the Mental Health Component of the Adult Treatment Court may be placed at either Solutions to Recovery ( STR), Community Programs Inc. (CPI), Sequoia, Turning - Point, etc. for residiential SA treatment if they are assessed for this level of care. Turning Point, STR & CPI provide IDDT, DBT, CBT, and MRT. There are three CMH core provider agencies that provide mental health treatment in Oakland County; Training and Treatment Innnovations (TTI) in Oxford, Faster Seals(ES) in both Pontiac and Southfield and Community Network Services (CNS) in Waterford. Each provide a variety of services however, (all except ES provide Integrated Dual Disorder Treatment), psychiatric services including assessment and placement for hospitalization, Enhanced outpatient, Outpatient and casemanager sevices. All of the core providers refer to ancillary services including medical, dental, employment, GED, etc. TTI also provides Dialectical Behavioral Therapy, SA Group, Solution Focused Brief Therapy, Employment Group, Self Esteem Group, Independent Skills Group, Anger Management Group, Seeking Safety Group and Peer Support Services. Easter Seals provides Spanish Speaking groups, Women's and Men's group, Stage Groups (motivation for change), Recovery in Action group, Dual Recovery Anonymous (Dual Diagnosis ), Anger Management Groups, Computer/GED groups, Individualized Peer support and group and Y'ali Group (18-25 year-olds). And finally CNS provides Exposure Therapy, Cognitive Behavioral Therapy, Dialectical Behavioral Therapy, Moral Recognition Therapy, Substance Abuse Services/ Co-occurring (individual and group) and Individualized Peer Support. Additionally, Oakland County Community Corrections provides substance abuse treatment, anger management and/or domestic violence programs that our MH participants can be referred to as well. Community Corrections provides case mangement services. The mental health screening, completion of standardized instruments, and clinical recommendations/referrals will be the responsibility of the ATC-MHC Liaison and Case Manager. The ATC-MHC Case Manager will be responsible for following the recommendation of the MI-IC Court Liaison, preparing the treatment plan (in cooperation with adjunct treatment, including substance abuse) and implementing the plan. The ,ATC-MHC Liaison also visits with offenders in jail to ensure that all individuals identified with serious MH needs are given onsite services in the jail, and that linkage to community programs occurs quickly and effectively after the offender is released from jail. The primary distinction is that the ATC-MHC participant is thoroughly assessed by the ATC-MHC Liaison and placed according to need. Participant to Provider Matching* What is the process for matching participants to providers based on individual differences among participants? http://micourts ,dullestech.net/getApplicationPrintPreview.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 10 of 26 OCCMHA is the primary referral source for ATC-MHC participants and Abuse Services (OSAS) PACE Program. After the detailed assessment, these agencies act as an umbrella agency, monitoring programs and helping IDDT certified treatment providers contracted through both agencies to offer a full range of therapeutic modalities, including residential, intensive outpatient and standard outpatient treatment. Treatment providers, in cooperation with the probation officer, provide culturally responsive, developmentally appropriate and needs-based substance abuse treatment.The choice of where to place a participant is determined by many factors including their identified LOC, their insurance, DOC, gender, etc. This collaboration enhances and expands linkages to ancillary services, improving client access to educational, vocational, housing, transportation, social, mental and physical health and family care services. Plan Development and Review Frequency* Who develops the clinical treatment plan? How often is each participants clinical plan reviewed and by whom? Individual client treatment plans are developed by the case managers of the treatment providers (along with the participant) and reviewed monthly by the therapist and by the ATC-MHC liaision quarterly or sooner as needs arise. Ancillary Services* What ancillary services are available to participants and how are they made available (i.e., vocational services, educational services, etc.)? In addition to the treatment services available, we have access to educational, medical, dental, transportaion, housing and family care services. One of these ancillary services is Michigan Works! which offers ATC-MHC participants services that may help to alleviate some of the barriers that convicted felons face when pursuing employment. There are nine, one-stop-shop, service centers in Oakland County that provide phones, fax machines, copiers, and computers. Service centers also have up-to-date career resources on interviewing, schools, companies, resume writing, and much more. All services are free of charge. Oakland Intermediate Schools offers a variety of adult education and GED classes to participants needing to complete high school or wish to obtain a GED. We utilize OHIN for medical needs, OCHD and Smile dental centers for low costs dental services, CMH for parent-education, CHN for housing services, etc. Oakland County is fortunate to have many ancillary services available for it's residents. We als °utilize Michigan Rehab for assistance with employment for our more challenged participants. Program Design pt3 Program Length* What is the minimum and maximum length of the mental health court program? What factors were used in determining the program length? The ATC-MHC is a four phase program. The minimum amount of time to complete the drug court program is 13 months, with the maximum being approximately 22 months. The average time to complete the program is 18 months. The length of the program was determined by utilizing the best practices of the drug court model and drug court implementation seminars that were attended by team members. Program length will of course vary, depending on each participant's level of progress through each goal. While the team has not officially changed the length of the program; it has become much more accepting of longer times for the Mental Health participant to engage and progress in the program. Program Phases* inip://micourts.dullestech.net/getApp I icationPrintPrevie w.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 11 of 26 How many phases does the program have? What requirements must be met to complete each phase? if phases are not used, explain how a participant progresses through the program. Individualized treatment consists of four stages, each of which has specific treatment objectives, therapeutic and rehabilitative activities, and requirements for graduation. Specific goals and objectives must be accomplished during each phase in order for the participant to move to the next phase. The ATC team, together with selected treatment agencies and the Office of Substance Abuse Services, implements standards developed for this program. These standards will guide the treatment "Stages." Depending on the individual's treatment plan and his/her success, the judge, with the advice and counsel of the treatment provider and team members, will decide when to move the participant. Phase length will of course vary, depending on each participant's level of motivation. All Phase advancements require that the participant be compliant with treatment appointments, attendance and prescribed medication. Phase/Level One is established to engage the eligible offender in the treatment process. Upon acceptance into the program, with all waivers signed, and based on the Common Ground Mental Status Exam data and/or Office of Substance Abuse Services approval, the participant will report to one of the funded/licensed substance abuse Outpatient, Intensive Outpatient (10P) or Residential substance abuse treatment programs participating with the ATC, attend treatment sessions as established in the treatment plan approved by the ATC, submit to random drug/alcohol screens two or three times a week at a prescribed location, attend ATC on a bi-weekly basis, meet with the ATC case manager weekly, attend 45 12-step meetings in 90 days, have a 12-step sponsor by the end of the 90-day period and follow through with other referrals for specialized treatment or intervention programs. This phase is minimally four months. Phase/Level Two includes a continuation of the treatment component described in Stage One with less intensity. The participant will step down to the next level of treatment (i.e. 10P, Outpatient or Aftercare treatment) upon recommendation by the treatment provider and ATC team, submit to random drug/alcohol screens as prescribed by the treatment provider or the Step-Forward program (usually twice weekly), meet with the ATC case manager at least once a month or as otherwise delineated as the participants needs demand, attend the ATC monthly, attend 12-step meetings at least three times a week. Begin restitution payments, if applicable; follow through with other referrals for specialized treatment or programs, and, if unemployed or employed part-time, seek full time employment or enroll in school (high school GED, trade school, or college) as a full time student if necessary. This stage is designed to generally last at least three months. Phase/Level Three: Step down to the next level of treatment (Le. Outpatient to Aftercare) upon a recommendation by the treatment provider and the ATC team, submit to random drug/alcohol screens as prescribed by the treatment provider, the ATC team and Step- Forward at least once weekly, meet with the ATC case manager monthly, attend the ATC at least once a month, attend 12-step meetings three times weekly, provide a report from their sponsor to the ATC judge once every month, provide documentation of full-time school enrollment or employment and continue payment toward restitution. This stage is designed to last approximately three to four months. Phase/Level Four: Designed to act as an integration and aftercare stage lasting at least three months, depending on the progress of the participant. One month before graduation, a participant will return to weekly drug/alcohol screens. The case manager is responsible for securing a LEIN check to ensure the participant has not been charged with a new offense. The judge, with the advice and counsel of the treatment provider and core team members, decides when to allow the participant to graduate from the program. Before graduation can occur, the participant must have a minimum of four consecutive months of negative (dean) drug and alcohol testing and have stable housing and be employed or at minimum involved in meaningful activity at least 20 hours per week such as community service, Case Management' Who is responsible for providing clinical case management and court case management? What is the approximate caseload per clinical and court case manager? The clinical case managers of the three CMH contracted providers complete the clinical case mangement. They assist with housing, employment, transportation, and filing for assistance such as SSI and medicaid. The MDOC Probation Officer is primarily responsible for courUlegal case management responsibilities, in cooperation with the ATC- MHC Liaison, to provide a contiuum of care. If there is a gap in services, Ms. Heather Willis does assist with case management as well as crisis intervention and short term therapy when the participants seems to need extra support. The average case load per Probation Officer is 40 with a maximum of 60. A probation officer with a strong treatment orientation, and degree in the behavioral sciences, conducts the initial screening interview, reviewing drug and alcohol tests and criminal history. Case Manager Responsibilities* What are the responsibilities of the clinical case managers? littp://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1460046289629 10/312016 WebGrants - Michigan Courts Page 12 of 26 The clinical casemanagers meet with the participants weekly and monitor that they are compliant with treatment including psychiatic appointments, medication reviews, as well as with their prescribed medicine. Further, the core providers ( Easter Seals, CNS & TTI) casemanagers report to the MHC liaision/Court treatment progress and/or difficuties and if their clients have missed any appointments. Also as noted above the clinical case managers of the three CMH contracted providers complete the clinical case mangement. They assist with housing, employment, transportation, and filing for assistance such as SSI and medicaid. What are the responsibilities of the court case managers? The probation officer ( court case managers) maintains client accountability by monitoring the participant and their exchanges with treatment providers, Operation Nighthawk home visits, Community Corrections Step Forward day monitoring, and other involvements, and submits regular reports to the team. The probation officer has the discretion/responsibility to contact offender, judge, OSAS or treatment provider in an effort to address problems as they arise and collaborate with team to come ot appropriate intervention/sanction. Participant Contact Frequency* How frequently will the court case managers and the clinical case managers have contact with the participants? Are the contacts direct (face to face) or indirect (phone/electronically)? The probation officer from the Michigan Department of Corrections who meets directly (face-to-face) with and monitors each offender through all stages of the program. The PO meets with participants weekly ( if Phase 1) or monthly ( Phase 2,3 & 4), depending on the phase the participant is active in, to coordinate services and to act as the central contact for all matters regarding participant conduct. Of course, this is adaptable as many of our participants need more supervison and the PO may have them report every other week or continue weekly if needed too. The offender is intensively monitored through probation reporting and daily alcohol/drug testing. All defendants must also attend a 12-step recovery meeting and a weekend treatment program. Since The ATC-MHC mandates twice weekly treatment attendance, the offender is further monitored through comprehensive treatment progress reports in addition to contact with the PO. And of course, if the PO assess that a particular participant needs increased monitoring then they can increase the frequency accordingly. The participants all report Face-to-face, however, the PO's monitor through many calls as well as electronic monitoring. Compliance' Who will work with the participants to ensure that they are in compliance with program conditions (i. e., probation, medication, treatment appointments, etc.)? The Probation Officer, acting as primary case manager, as well as the ATC-MHC Liaison and the core agency casemanagers will work with each participant to ensure compliance with all probation special conditions and treatment recommendations. Program Design pt.4 Judicial Supervision* How frequently do the participants appear before the judge for status review hearings? Who, other than the judge and participant, participates in the status review hearing? ATC-MHC hearings/sessions are held bi-weekly. In addition to the Judge, the Drug Court Supervisor, Community Corrections , MDOC Probation Officer and both mental health and substance abuse treatment providers are present for each hearing and case conference session. hi tp://micourts.duliesteeh.net/gctAppi icationPrintPreview.do?docurnentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 13 of 26 The frequency of appearance depends again on the Phase of the participant. In Phase I they appear before the judge at least every other week. In Phase 2 and Phase 3 they appear at least once a month.; but again this may not be decreased if it appears that the individuals would continue ot benefit from continuing to report every other week. In Phase 4 they are again returned to apppearing at every session or every other week. We implemented this increase in frequency in Phase 4 when we found that our potential graduates seemed as a whole to lose focus in the last few months of programming and needed more support, especially if they had some apprehensions regarding their completion of the programming. However, if they seem to be on track the team decides if they appear first and can be excused immediately after their appearance or the PO can excuse them completely. Compliance with Federal Confidentiality Laws' What are the mental health court program policies and procedures to assure compliance with federal confidentiality laws regarding treatment information? The Oakland County Circuit Court limits discussion of clinical information in open court and delegates the maintenance of clinical information to the Mental Health Court Liaison, Ms, Heather Willis, to keep the court record to a minimum. Oakland County Circuit Court MHC (Mental Health Court) ensures the early appointment of defense counsel which should further reduce these confidentiality problems by using counsel as a filter for any potentially privileged treatment information. The ATC-MHC also abides by 42-CFR, HI PPA and the Mental Health Code, which all govern the strict confidentiality of treatment and 'client' information. Furthermore, if we have visitors from other agencies attend our staffings/sessions we have them sign a confidetiality agreement. Finally, we shred all hard copies of our DCCMIS reports after our sessions. Staff Meetings* When do staffing meetings to discuss participant progress occur? VVho attends the meetings? if no staffing meeting occurs prior to status review hearings, explain the reason why and the process for updating the team on each participant. Staff meetings and/or case conferences occur approximately two hours prior to the court hearings. En addition to the judge, treatment providers, the drug court supervisor, the defense attorney, probation officers and community corrections representative and Office of Substance Abuse Services(OSAS) representative also participates. The CMH court liaison is obviously a key stakeholder present at the sessions. Drug/Alcohol Testing* Are all participants tested for drugs and alcohol? If not, how do you determine who will be tested? As the Mental Health Component is an extension of the existing Adult 'Felony] Treatment Court, all participants must submit to random drug testing, Drug Testing Frequency' How frequently are participants required to submit for drug or alcohol testing? What types of testing tools are used? What drugs are they being tested for? Drug testing procedures are standardized, and all urine samples are observed by our various drug testing agencies. The MDOC Probation Department utilizes instant, 12-panel drug tests until a profile is established regarding the preference, however the 12- panel tests administered randomly thus offsetting the likelihood of a transfer of drug preference. Participants are randomly tested ( their frequency is determined by DOC and need) 2 to 7 times per week, either at probation, through the Results division of the Oakland County Sherrif Department or the JAMS (Jail Alternatives for Michigan) agency locations. The ATC utilizes agencies that use a color and call-in system to notify the participant when they have to screen. Alcohol monitoring occurs on a specific probation order, using both portable and on-site breathalyzers. The ATC uses a 12-panel test which includes: Cocaine, amphetamines, meth-amphetamine, THC, methadone, ecstasy, opiates, oxycotton, PCP, barbiturates benzodiazipine and suboxone. Drug Test Details" http ://rnicouits, du llesteciEnet/getApplicationPrintPrev iew.do?cloc umentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 14 of 26 Who is responsible for drug/alcohol testing (court,testing agency, etc.)? Who is notified of the results? What is the time frame of notification? Either the MDOC probation depariment staff or the JAMS or RESULTS personnel administer the drug tests and supply results to the treatment team. Drug test results and confirmations are collected by the ATC intern, probation and/or JAMS and RESULTS. Drug screen results are know immediantly. Test results are known within 48 hours and immediately shared with the treatment team. Lab Confirmations (gems) are usually know within 7 days, but occasionally can take longer depending on what is being tested. Random testing protocols are also followed for alcohol testing on an as-needed basis. Positive Test Response" What is the response to a positive alcohol or drug test? A positive test leads to both legal and treatment responses from the judge and treatment provider respectively. Legal responses vary from a simple warning for a first positive test, enhanced treatment requirements for second offenses and, finally, to incarceration for three or more positive drug screens. Additional court responses may include requiring additional testing, 12-step support meetings and/or increased treatment level or intensity, including returning to residential care. Incentives List Incentives your program uses List the reason an Incentive is used Who can award an Incentive and when does this happen AppiauseiVerbal Praise from Judge Program compliance, sobriety milestones or other accomplishments such as completing residential treatment successfully or other program requirements, The entire learn applauds in the court session after the judge announces "yen get applause today". Excused early from court. For Phase 4, participants that are demonstrating not only complete compliance but cornmittment to their recovery, The entire team and it is announced during court session by the judge or probation officer. Reduced reporting or court appearances, When a participant has completely demonstrated that they are committed to their recovery; this can never be utilized during Phase I. This can be decided by probation officer; but as a general rule entire team discusses it and it also occurs as part of our program. It can be rewarded at any time by PO but usually is rewarded by Judge during court session, Phase Advancement/Gift Cards/Certificates of To acknowledge consistent accomplishment and progress. This particular incentive is based on both time and program compliance. Again the entire team discusses if participants are appropriate for Phase advancement at case conference and advancement occurs during court session arid handed out by the judge. Gift Basket/Token Gifts When a participant has exhibited some consistency in their program compliance or when the team feels that the participant has accomplished something over and above or just to reinforce some positive behavior that the participant has demonstrated recently (like honesty). Anyone on the teem can nominate a participant for the gift basket which are given out during the court session by the judge. Bus Passes Given to promote program compliance for those who do not have transportation; however, the participant has to demonstrate that they are utilizing the bus pass for program requirements. Probation officers can award at any time they deem appropriate. One Week 'free' drug testing coupon( maximum $45.00 vaiue), When a participant demonstrates exceptional compliance or other outstanding behavior - honesty, community service beyond requirements, implementing the steps by helping others, etc. The entire team can nominate a participant for this but drug court supervisor must approve (for funding reasons)and this is rewarded during court session by the judge. Sanctions List Sanctions your program uses List the reason a Sanction is used Who can administer a Sanction and when does this happen Admonishment from the Judge/No Applause This could be given out for multiple non-compliance behaviors, i.e. missed appointments, curfew violations, inappropraite behavior in treatment program, tardiness, failure to provide documentation or homework, missed drug tests, etc. The entire team decides at case conference and the admonishment occurs during the court session by the judge. Increase drug screening and/or PBT's, The probation officer can immediately determine if testing should be increased and the entire team can also suggest littp://micourts.dullestech.nct/getApplicationPrintPreview.do?docurneutPk--4460046289629 10/3/2016 WebGrants - Michigan Courts Page 15 of 26 When a participant may be showing signs of relapse potential or is suspected to be using. Further, this may be used after missed tests, diluted tests, positive tests, tampered tests, etc, this as sanction. The partioiapnt is told immediately by the PO or judge if in court, Return to residential treatment or 3/4 housing. ii This may be for a brief intervention {such as a Stop or Weekend Wake weekend which are typically 3 days) or for a longer time frame depending on the reason for returning, i.e., relapse signs, missing screens/meetings, positive screens, etc, Generally the entire team makes the decision to have the participant return to treatment but the PO does have discretion to decide independently if participant needs to return asap, Otherwise this is presented in court session by either the judge or PC. WWAM days/Community Service These are Community Service days supervised by our Community Corrections division. They are given generally for missed or diluted screens but can be given for lying, missing program requirements,absconding from treatment for brief period, curfew vioaltions, failing to complete an assigned essay, etc. Again generally the entire team assigns this sanction and it is handed out during court by either the PO or judge. Team Round Table with participant, Used in many situations to intervene with participants when they seem lobe veering off track or when some issue arises that does not really deserve a true sanction but issue needs to be addressed, The entire team and it generally occurs prior to or after court session by seleeted team members but always includes the defense attorney. FssaysiJournaliegANritten Assignments. Used on in an ad hoc manner when the participant seams to need more education or introspection regarding their behavior. VVe often have participants journal on their 12-step meetings so that we are sure they are not only attending but are engaged. The entire team usually decides on this sanction during court but PO can also determine arid hand out independently otherwise handed out by judge in court. Jail Dishonesty, continued use (not just first relapse), absconding from program, driving without license, any violent behavior, failure to report to probation or court, repeated non-compliance despite other graduated ieterventions,any tampering with drug testing, etc. The team generally decides but the Judge has final decision and this can occur at any time including during session and is announced by judge. Alcohol tether. After repeated drinking incidents or repeated missed PBTs. Probation officer can decide independent of team and install asap, Increased court or probation reporting. Used for everything from missed screens,missed court hearings to positive screens. Team decides but so can PO independently and therefore it can happen at any time as deemed necessary. Termination from program. Automatic if participant misses three sessions in a row(usually a six-week period) or if the participant commits a violent crime. Also can be terminated for 'cycling' thru all other interventions without changing their behavior. This is always an entire team decision and always occurs during court session and announced by judge. Zero Tolerance This is implemented after a participant has cycled through most to all of the sanctions but ceases to change their behavior, it should be noted we utilize this intervention sparingly with the MHC participants; it is really more for those who seem to be manipuletieg the system of sanctions, This is decided by the entire team and when decided ills announced in court by the judge, Program Design 0,5 Graduation* Described in detail the requirements for successfully completing the program. To graduate, a participant must successfully complete all four stages of the ATC-MHC, as outlined above. The participant must be clean and sober for a minimum of four consecutive months, successfully complete all treatment goals and community service assignments, must have made a good effort to have paid all fees and fines, and must be enrolled in school or working. They must also have an association with an aftercare-type support system and an aftercare plan in place. Graduation is considered commencement, a new beginning. When a participant completes all the requirements of the ATC program, he/she becomes eligible to graduate, but may still be continued on probation which still requires reporting and drug testing until their probation sentence has been fulfilled. They are also encouraged to continue to attend alumni group meetings. Supervision After Program* Are participants continued on any form of supervision after successfully completing the program? If so, explain. When a participant completes all the requirements of the ATC program, he/she becomes eligible to graduate, but may still be continued on probation which still requ ires reporting and drug testing until their probation sentence has been fulfilled. They are also required to continue attendance at the alumni group meetings. After graduation, the participant is not required to return to court sessions. Some ATC-MHC participants are not only continued on probation but also required to continue with clinical monitoring after commencement ( depending on their sentencing requirements). Expulsion Criteria* littp://micourts.dullestech.n et/getApplicationPrintPrevicw Ao?documeraPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 16 of 26 Describe the criteria for terminating participants before they have completed the program. Include the policy and length of time given to absconders before termination. If during the period of participation in the program, a participant is charged with a new felony, demonstrates assaultive conduct, or refuses to enter or continue in a mandated treatment program or modality, the ATC judge shall conduct a probation violation hearing to decide whether the participant may continue in the ATC program; and while the ideal is to reach a team consensus; the final decision is made by the judge. If the participant is convicted of a new felony that occurred after their admission into the adult treatment the judge shall terminate the participant per MCL.6001074(2). After twice absconding from the program and being sanctioned, a participant may be given one further opportunity to be successful in treatment Should the participant fail again, the participant shall be expelled from the program and his or her case will be scheduled before the ATC judge for a probation violation hearing. In the event the defendant has absconded and fails to attend the next three consecutive court sessions ( or the next six weeks) he/she will be terminated from the program automatically. If later apprehended, the defendant's case will be brought before the ATC judge on a violation of probation and he/she will be sentenced to jail or prison according to guidelines. In the event that a participant is removed from the ATC program for some other reason such as for medical reasons, the case shall proceed before the ATC judge. Program Design pt6 Mental Health Court Team' Identify key members of the mental health court team (i.e., titles, roles, and responsibilities) Judicial Supervision - The ATC judges maintain continuous client supervision by presiding over biweekly status review hearings. The jurists chair pre-hearing meetings, and host the monthly planning team meetings. In consultation with the treatment team, and consistent with the recommendations of the treatment providers and the Sanctioning Guide, the judges issue sanctions and rewards to participants as their progress merits, and determine when to allow stage advancement and graduation. Case Management - The probation officer conducts the initial screening interview, reviews drugs/alcohol tests, criminal history, and meets regularly with each participant to coordinate services. The PO monitors participant exchanges with treatment providers, Operation Nighthawk home visits, Community Corrections Step Forward day monitoring, and other involvements, and submits regular reports to the team and judge. Mental Health Liaison - This person is contracted by Oakland County Community Mental Health Authority and responsible for assisting the probation officers in identifying participants with serious mental illness, evaluating treatment needs, and assuring that participants are engaged in treatment expeditiously. Clinical Case Manager- The clinical case managers meet with the participants weekly and monitor that they are compliant with treatment including psychiatic appointments, medication reviews, as well as with their prescribed medicine. Further, the core providers ( Easter Seals, CNS & TTI) casemanagers report to the MHC liaision/Court treatment progress and/or difficuties and if their clients have missed any appointments. They further assist with ancillary services such as housing, employment, transportation, and filing for assistance such as SSI and medicaid. Easter Seals reported that their case managers may have a caseload of 65-70 on average. Drug Treatment Court Supervisor - The supervisor identifies new ATC-MHC candidates, schedules and attends meetings and review hearings, compiles and collects documentation concerning participant progress, develops and maintains a procedure manual, assists with communications among community stakeholders, supervises and trains staff, monitors bills submitted to the ATC-MHC, completes the grants and grant reports to the state. Defense Attorney-The defense attorney plays a key role in determining eligibility and providing informed consent during initial interview and in the first court session of the defendant. Further the defense attorney assists other attorneys in determining if their clients would be eligible for the ATC-IVIHC. Treatment Provider - OCCMH provides services vital to ensuring appropriate mental health services to our ATC-MHC participants. Additionally, OSAS, provides centralized treatment services management Both agencies conduct provider network reviews twice a year, consisting of site visits wherein case records are audited, and specific treatment plans and fiscal accountability are monitored. All team members attend case conferences and court sessions regularly, h it p://micourts.dul lestech.net/getAppl icationPrintPreview.do?docum entPk-1460046289629 10/3/2016 WebGrants - Michigan Courts Page 17 of 26 Communication* Describe the mechanisms for communication that are used by members of the mental health court team. Using a flattened management model, all treatment team members are ensured a voice in the development of policies and procedures, and in the review and decision making regarding rewards and sanctions. Whenever possible, team members communicate simultaneously, through team meetings, team e-mails and/or conference calls. The planning team (as distinct from the treatment team just described), meets monthly. It includes the ATC program director, Oakland County Coordinating Agency (OSAS) manager, a treatment provider representative from Community Programs Inc., the OCCC manager and Circuit Court Probation manager, and mental health liaison in addition to the treatment team members. This group provides input regarding ATC business functions. Data Entry* What members from the team Will be entering data into DCCIVBS? What information is each member responsible for entering? Probation Officer: Enters status reports for review hearings, drug screen results Treatment Providers: Enters treatment reports and drug screen results ATC-MHC Liaison: Enters treatment updates and reports ATC-MHC Intern: Enters drug screen reports, review hearing reports, demographics Business Analyst: Has administrative rights and enters passwords, log-ins, etc. for new and existing ATC-MHC team members, and is responsible for analytics and other reports. Sustainability* Explain the plan for addressing program needs (treatment needs, team members, clinical/legal criteria, target population, program design, and funding) that are required to sustain the program when/if grant funds are no longer available. Historically, program costs for the Adult Treatment Court have been low, based on our ability to utilize Community Corrections' PA 511 funding for substance use disorder treatment. Additionally, costs of staff are low, as we utilize Michigan Department of Corrections probation staff to supervise the offenders. Also, mental health services are provided for those deemed eligible through the Oakland County Community Mental Health Authority. However, as the needs of our target population continue to grow, additional funds are needed to continue providing drug testing, transportation and transitional housing for the indigent. These are all services in which dollars are limited through our traditional funding streams. Given the challenges above, the RESTORE Foundation, founded in 2009, was developed to assist in funding the drug court programs within the Circuit Court and eventually, throughout Oakland County. The foundation has provided over $100,000.00 to the two drug courts to assist with drug testing and transitional housing for our indigent participants. The RESTORE Foundation has set forth a plan to increase theit, fund-raising efforts to sustain the programs. As for continuing to obtain our target population our defense attorney does complete an orientation of our program to new defense attorneys on a yearly basis and we attempt to orientate any new jurist to our program eligibility criteria. And we attempt to have our jail staff identify any inmates that would be appropriate as well. Process Evaluation* What methods and tools does your team use to evaluate the structure of your program? Monthly Adult Treatment Court Business Meetings generate a monthly Termination Statistics report that shows monthly terminations and whether they are terminated for Non-Compliance, Absconding, New Charges or Died while in program. The report also compares the number of each of these terminations in comparison to the Open Cases year-to-date. There is information in the report that tracks these numbers on a year-to-year basis so that the team can look at the progress of the program from year-to-year. rtp://micourts.dullestechmet/getApplicationPrintPreview.do?documentPk-1460046289629 10/3/2016 WebGrants - Michigan Courts Page 18 of 26 Monthly Adult Treatment Court Business Meetings also generates an Adult Treatment Court Data Collection Report. This report tracks total number of participants sentenced to ATC, terminations from ATC, the age of participants, gender and race from the beginning of the program to date as well as the current month. The Data Collection Report also shows the number of current Bench Warrants for over 60 days and whether any graduates or other releases were employed. Both of these monthly reports has the team look at the program and determine whether any adjustments or special attention should be to granted to each participant their best chance at success. Demographics can help determine which participants may require extra support or supervision. By utilizing the DCCMIS reports, our data analyst, Ms. Candace Sereno can capture any length of time such as year-to-date or current month. The DCAS assists the data analyst in percentages or trends based on many different categorical or continuous variables. DCAS can break out different demographics, charge types, drug of choice or incentive and sanction trends. Successful, unsuccessful and open case participants can be further analyzed to view average number of days in program, length of time in different phases, substance abuse testing, treatment hours and mental health history. Evaluation Frequency * How often does your team evaluate program structure? Honestly, this really is done on a monthly basis when we hold our business meetings as we are ever discussing the efficacy of our program. We do this a bit more formally at the end of each reporting period as the outcomes of the status/progress reports are shared with the team and discussed how we can improve. Outcome Evaluation* What methods and tools does your team use to evaluate your program's outcomes Again we rely heavily on the use of the DCCMIS, DCAS and the JDW link within to evaluate outcomes. and we utilize the opportunity of the status reports to measure our program goals each reporting period. However, we also complete annual recidivism outcomes. Evaluation Frequency* How often does your team evaluate its outcomes? Please list the performance measures that are evaluated. We evaluate many of our outcomes when we complete our status reports (every 6 months), however, we consistently keep track of percentage of graduates(monthly) and we complete an annual report on recidivism on our graduates (one year after they graduate) every December. Our most recent recidivism report was completed in January, 2016. Performance Measure 1: Reduce participant substance abuse by requiring frequent random drug screens and intensive supervision - The ATC has implemented an additional random drug screen, for which employed defendants are required to pay. Participants are also required to obtain an AA sponsor with whom they must maintain frequent contact. (Measure: The ATC team will continue to confirm attendance at substance abuse treatment sessions and AA/NA meetings by having participants submit weekly support group sign-in sheets. Additionally, the team will continue to monitor drug screens via receipt of reports from drug screening agencies. This information will be entered and monitored through the DCCMIS.) Performance Measure: 2: Decrease recidivism - Intensive supervision and substance abuse treatment are core functions of the ATC. Bi-weekly sessions are conducted for all participants. Participants are also appearing before their probation officer as frequently as daily, if necessary. The participants also participate in various forms of substance abuse treatment throughout the course of the program and post-graduation. (Measure: The ATC team will track the number of new convictions by utilizing 0.T.I.S., J.D.W., DCCMIS and the Oakland County information systems). Performance Measure 3: Reduce the time between disposition and sentencing to the ATC - The Sixth Circuit Court continues to place a priority on alleviating docket congestion. (Measure: The ATC team will continue to track the length of time between disposition and sentencing to the ATC program. This information will be entered and monitored through the DCGMIS.) http://micourts.dullesteeltnet/getApplicationPrintPreview.do?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 19 of 26 Performance Measure 4: Reduce jail/prison bed usage - The Sixth Circuit Court - ATC targets its priority population.(Measurement: The ATC team will continue to track the number of times that jail is used as a sanction by entering and monitoring through the DCCMIS.) Performance Measure 5: Increase the use of alumni support group for graduates and those in the program - The ATC reestablished the alumni group, in December 2005, with ATC graduates as the principal leaders of the group acting with guidance from the drug court team. This has created a comfort zone amongst the participants in that they are communicating with others they are familiar and have common bonds with, (Measurement: The ATC team will continue to monitor alumni group participants by reviewing monthly sign- in sheets and monitoring participant/graduate attendance monthly.) Performance Measure 6: Track the cost of incarceration versus treatment - This will be measured through a cost analysis of the program as compared to the per diem rate for incarceration, (Measurment: The ATC will continue to annually conduct regular cost benefit analysis which tracks both the cost of incarceration and the per diem for jail.) Performance Measure 7: Compare the recidivism rates of ATC participants and graduates. Recidivism rates are defined as new convictions ONLY - (Measurement: Participants and graduates will be checked at 1, 2, and 3 year intervals through 0.T.1.S., DCCMIS and the Oakland County information systems -- OakNet Mainframe). Program Income Will your court program earn program income as defined Yes above?* Program Income Sources: /ryes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)? Each Adult Treatment Court participant is charged $150.00 ATC participation fee one they are inducted into the program. What processes are in place for those participants who are considered to have a limited income? (e.g. sliding scale fee) The sixth circuit court reimbursement division collects the program fee and has a process of setting up a realistic payment plan with every participant; sometimes these payments can be as low s $5.00 per month. The ATC program does not collect program fees directly. Financial Request Justification Are you requesting more grant funds than you were awarded last Yes year?' If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. We are requesting a $4000.00 increase than we have in years past. As Ms. Heather Willis has been the Mental Health liasion with our court for over three years now we would like to assist her employer, Common Ground with recent salary increases ( 2% in April, 2016) and future increases that are planned ( another 2% in January and another 2% in September of 2017) for FY 2017. (After years without a raise). http://rnicourts.dullestech.net/getApplicationPrintPreview.do?ciocumentPk--1460046289629 10/3/2016 WebGrants - Michigan Courts Page 20 of 26 As we all know Community Mental Health has had its budgets cut and writer was informed that these salary increases are often dependant on fund-raising amounts. The Adult Treatment Court holds the on-going relationship with Common Ground/Community Mental Health in high esteem. We would like to assist with offsetting the cost of these salary increases; not only to support Ms. Heather Willis who we view as a highly valued team member but to solidify the on-going partnership with Common Ground/CMH. Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.' Authorizing Official Name:* Michael J. Gingell, Chair of Oakland County HOC Yes Date:* 05/05/2016 Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:* Date:* Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program:* Financial Officer Name:" Date:* By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity,* Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup 05/05/2016 Yes Lynn Sonkiss, Manager of General Fiscal Services 05/05/2016 Yes Personnel Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total , moo $000 , sox+) $0 00 $000 Personnel Justification Personnel Justification" Justify personnel (Le., wages) associated with the proposed project. http://micourts.dufIestech.net/getAppiicationPrin iPreview.do?documentPk-1460046289629 10/3/2016 WebGrants - Michigan Courts Page 21 of 26 N/A Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer FICA 0% $0.00 $0.00 $0,00 $0,00 $0,00 Retirement 0% $0,00 $0.00 $0,00 $0.00 $0.00 Hospital Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00 Dental Insurance 0% $0.00 $0.00 $0.00 $0.00 $0-00 Vision Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00 Unemployment 0% $0.00 $0.00 $0.00 $0,00 $0.00 Worker's Compensation 0% $0.00 $0.00 $0.00 $0.00 $0.00 Life Insurance 0% $0.00 $0.00 $0.00 $0.00 $0,00 Other 0% $0.00 $0.00 $0,00 $0.00 $0.00 Other 0% $0.00 $0.00 $0,00 $0.00 $0.00 Other 0% $0.00 $0,00 $0.00 $0.00 $0.00 Other 0% $0.00 $0.00 $0.00 $0,00 $0,00 Totals $0,00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Justification Fringe Benefits Justification* Justify fringe benefit costs associated with the proposed project N/A Contractual Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contribution Local In-Kind . Contribution Total Subrecipient Contractor/Vendor $0.00 $0,00 $0.00 $0.00 $0.00 Contractual Justification Contractual Justification* Justify contractual costs associated with the proposed project. ktp://micourts.clullestech.nct/getApplicationPrintPreview.do?docurnentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 22 of 26 The ATC treats offenders with co-occuring disorders (mental health and substance abuse). This money would be used to purchase contractual services from CMH in the form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout OCCMHA's network of Core Provider Agencies. (Cost of this postion/service $54,000) - (Intergovernmental Agreemenet for this service between the court and OCCMHA has been developed and is attached) This funding would also provide for drug screens of participants performed by an agency called Results, which is run by the Oakland county Sheriffs Department, $10/drug test plus $2/personal beathalyzer test. (Cost of this service $4,320) - (Memorandum of Understanding with the OCSD has been developed and is attached) Supplies 1 Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total $000 $0.00 $000 $0 .00 $0-00 Supplies Justification Supplies Justification* Justify supply costs associated with the proposed project. N/A Travel Type of Travel Expenses Computation ',- Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total moo $0.00 $0.00 vice $0,00 Travel Justification Travel Justification" Justify travel costs associated with the proposed project, To provide bus passes for participants to get them to hearings and treatment. Other Sources of Funding http://micourts.dullesteeb.net/getApplicationPrintPreview.do?doeumentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 23 of 26 Other Sources of Funding* Grant $64,000 Personnel Summary Budget Category ... Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Personnel Total $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost• $0.00 Fringe Benefits Total $0.00 $0.00 $0.00 $0.00 Contractual Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Contractual Total $0.00 $0.00 $0.00 $0.00 $0,00 Supplies Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Supplies Total $000 $0.00 $0.00 $0.00 $000 Travel Summary Total Budget Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Total $0.00 $0.00 $0.00 $0.00 $0.00 Personnel http://micourts.dalicstech.net/getApplicationPrintPreview.do?clocumentPk=1460046289629 10/3/2016 Webarants - Michigan Courts Page 24 of 26 Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total $0.00 $0.00 $0.00 $0.00 $0.00 Personnel Justification Personnel Justification* Justify personnel fie., wages) associated with the pm posed project, N/A Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Total Local In-Kind Contribution Employer FiCA 0% $0,00 $000 $0,00 $0.00 $0.00 Retirement 0% $0.00 $0.00 $0,00 $0.00 $0.00 Hospital Insurance 0% $0,00 $0.00 $0,00 $0.00 $0.00 Dental Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00 Vision Insurance 0% $0.00 $0.00 $0,00 $0.00 $0,00 Unemployment 0% $0.00 $0.00 $0.00 $0.00 $0.00 Workers CornpensaLon 0% $0,00 $0.00 $0.00 $0.00 $0.00 Life Insurance 0% $0.00 $0.00 $0.00 $0.00 $0.00 Other 0% $0,00 $0.00 $0.00 $0.00 $0.00 Other 0% $0.00 $0.00 $0.00 $0,00 $0.00 "Totals $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Justification Fringe Benefits Justification* Justify fringe benefit costs associated with the proposed project, N/A Contractual Service to be Contractor (s) Computation Request Other Grant or Local Cash Contribution Local In-Kind Contributions Total Subrecipient ContractorNendor Provided Littp://micourts.dullestech.net/getApplicationPrintPreview.clo?documentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 25 of 26 Funding Sources Comprehensive mental health screenings and assessments participants for ATC Oakland County Community Mental Health Authority $58,000 for liaison position ($31/hour)- liaison position with Common Ground $58 000,00 ' $0,00 $0,00 $0,00 $58,000.00 No Yes Random drug screening Oakland County Sheriffs Results Program $4820 for drug screens; $ 45 x 90/month ( 30 participants x 3 months), $4,320.00 $0.00 $0.00 $0.00 $4,320.00 No Yes $62,320.00 $0.00 $0.00 $0.00 $62,320.00 Contractual Justification Contractual Justification* Justify contractual costs associated with the proposed project. The ATC treats offenders with co-occuring disorders (mental health and substance abuse). This money would be used to purchase contractual services from CMH in the form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout OCCMHA's network of Core Provider Agencies. (Cost of this postion/service $54,000) - (Intergovernmental Agreemenet for this service between the court and OCCMHA has been developed and is attached) This funding would also provide for drug screens of participants performed by an agency called Results, which is run by the Oakland county Sheriffs Department, $10/drug test plus $2/personal beathalyzer test. (Cost of this service $4,320)- (Memorandum of Understanding with the OCSD has been developed and is attached) Supplies Type of Supply Computation Request 50.00 Other Grant or Funding Sources $0.00 Local Cash Contribution $0.00 Total Local In-Kind Contribution $0.00 $0.00 Supplies Justification Supplies Justification Justify supply costs associated with the proposed project. N/A Travel http://rnieourts.dullestech.net/getApplicationPrintPreview.do?doc,umentPk=1460046289629 10/3/2016 WebGrants - Michigan Courts Page 26 of 26 Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Bus Passes 25 x $66(pass $1,680.00 $0.04 $0.00 $0.00 $1,680.00 $1,680,00 $0.00 $0.00 $0,00 $1,680.00 Travel Justification Travel Justification* Justify travel costs associated with the proposed project. To provide bus passes for participants to get them to hearings and treatment. Total Budget Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost Total $64,000,00 $0.00 $0.00 $0.04 $64,000.00 http://micaurts.dullestech.netigetApplicationPrintPreview.do ?clocumentPk=1460046289629 10/3/2016 Mental Health Court Grant Program Allowable Expense List Fiscal Year 2017 Funding Provided by State Court Administrative Office FY 2017 SCAO Mental Health Court Program Allowable Expenses Page 1 Mental Health Court ALLOWABLE • Mental Health Treatment*, including psychiatric and • Personnel residential behavioral treatment services • Contractual employee(s)/service(s) • Clinical assessment* required for admission • Incentives (up to $25 per participant, per incentive) • Case Management* • Graduation award (up to $25 per participant) • Peer Support* • Food/Beverage for graduation ONLY • Substance Use Disorder Treatment*, including residential • Transportation for participants, including bus passes, services bus tokens, mileage for home checks and/or • Cognitive behavioral services and programs transporting participants to/from MHC related activities • Monitoring devices: GPS/Scram/Tethers • Handbooks • Medication*: 60 day supply, directly related to mental • Brochures health disorder (Ail insurance options or other sources of • Emergency housing: 5 days, per participant, per quarter funding must be exhausted prior to spending.) • Transitional Housing: up to 60 days per participant, per • Defense attorney fees-FOR ATTENDANCE AT STAFFING FY contract MEETING AND REVIEW SESSION-NO INDIVIDUAL LEGAL • Michigan Association of Treatment Court Professionals SERVICE PROVIDED; not to exceed $100 per hour or a total Conference (MATCP): up to three registrations per of $600 per calendar month grant • Defense attorney fees-assistance with pending legal cases • One night of lodging for the MATCP conference for one for active participants-MUST RECEIVE PRIOR APPROVAL Community Mental Health treatment provider, FROM SCAO reimbursed at the state rate • Participant supplies (day planners, folders, etc.) • Mental health conference/training registration: pre- • Fees for obtaining Michigan ID (not to exceed $12 per approval required by SCAO participant) • GED tests ONLY • Fees for obtaining birth certificate in order to get state ID • Basic Office Supplies (up to $500 per year, pens, paper, or social security card, and to complete benefit forms and or folders. No equipment or items related to other legal documents (not to exceed $36 per participant) equipment, such as printers, computers, cell phones, • Dental expenses-MUST RECEIVE PRIOR APPROVAL FROM etc.) SCAO FOR EACH INVOICE • Drug testing • Drug testing supplies *ALL treatment/service rates must be based on the Community Mental Health Services Programs Report, 2014, and include HPCPS codes for each treatment/service type. To account for inflation, budgets may include up to a 5% increase to the treatment/service rate referenced in the above listed report. Once the 2015 Community Mental Health Services Programs Report is released, a contract amendment can be completed to adjust for any changes in the rates per service. DISALLOWABLE • Prosecution fees • Lobbying • Evaluations or evaluator fees • Out of state travel • Rent • Management studies or research and development • Any expense incurred prior to the date of contract • Honorariums • Indirect costs/rates or Indirect administration expenses • Fines/penalties (only direct costs permitted) • Costs in applying for this grant • Contributions and/or donations • Losses from uncollectable debts • Office equipment and accessories (computers, copiers, • Memberships and/or agency dues phones, printers, faxes, toner, etc.) • Other costs not directly related to operations of a • Software or maintenance fees mental health court Note: If an item is NOT listed as an allowable supply or operating expense, SCAO considers it disallowed. FY 2017 SCAO Mental Health Court Program Allowable Expenses Page 2 CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October I, 2016 to September 30, 2017). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. The above list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON -SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) currently scheduled to he laid off on a fitture date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may FY 2017 SCAO Mental Health Court Program Allowable Expenses Page 3 transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay- off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2017 SCAO Mental Health Court Program Allowable Expenses Page 4 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM FY 2017 ASSURANCES L Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the mental health court program. Applicants are required to have a current Memorandum of Understanding that should include the local prosecuting attorney and/or city attorney, a public defense attorney, the CMHSP, the substance abuse coordination agency, as well as other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the mental health court program are licensed and/or accredited by the appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Mental Health Court Grant Program (MMHCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MMHCGP for lobbying and that they will disclose any lobbying activities related to the MMHCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records, following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. NOTE: With regard to funding fbr CMEISP mental health treatment, these funds are intended to supplement CMHSP capacity fur treatment services. As a condition of award, CMHSP must commit to use of these finds as last source after coordination of benefits (including Medicaid) and utilizing CMHSP funds for the treatment costs of participants that represent priority populations based on the mental health code. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly sworn authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the mental health treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the Drug Court Case Management Infonnation System (DCCMTS) to manage mental health court cases and report all data to the SCAO. 11. Applicants who receive funding from the MMI-1CGP must plan, design, and operate their programs according to the Essential Elements of a Mental Health Court. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of a mental health court and adjudication of related cases. 12. Applicants agree to participate in required training as scheduled and/or recommended by SCAO. 13. Applicants agree that if a federal 501(c)3 exists or is developed for mental health court purposes, or if the MHC court develops a partnership with an existing 501(c)3, that no employee of the court will be directly involved in the operations of the 501(c)3. 14. The SCAO may suspend funding in whole or in part or erminate funding for the following reasons: a. Failure to comply substantially with the requirements of the grant program, which includes the submission of the required reports submitted within the time frames listed on page four. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements of the grant contract. d. Proposing or implementing substantial plan changes to the extent that the application would not have been selected for funding. e. Filing a false certification in this application or other report or document f. Other good cause shown. 15. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the mental health court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517)373-4835 Jennifer Warner Director October 4, 2016 Commissioner Michael Gingell Chairperson of the Board of Commissioners 1200 N. Telegraph Rd., Building 12E Pontiac, MT 48341-0475 Dear Mr. Olive11: I am providing information about Assurances #3 in State Court Administrative Office (SCAO) grant application materials, The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj@courts,mi,gov. Jessica Parks Trial Court Services Deputy Director Resolution #16292 October 26, 2016 Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). (0/)-27(«. GERALD D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE AcTIN.9 P4Pst-mrer r4CL 45.559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26th day of October, 2016. Lisa Brown, Oakland County