HomeMy WebLinkAboutResolutions - 2016.10.26 - 22655MISCELLANEOUS RESOLUTION #16293 October 26, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: CIRCUIT COURT — 2017 URBAN DRUG COURT INITIATIVE (UDC!) PROGRAM — GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCA0), Urban Drug Court Initiative (UDC° Grant Program for the grant period of October 1, 2016
through September 30, 2017; and
WHEREAS the total program funding is $270,459 which includes a SCAO grant award of $201,000 and
PA 511 Community Corrections funding support of $69,459, with no required cash match; and
WHEREAS the UDC! Grant Program will focus on high-risk, high-need offenders who have committed
criminal offenses within the city of Pontiac and who have been diagnosed with a substance abuse
disorder; and
WHEREAS this program consists of several phases including varying types of treatment programs, court
appearances, incentives and sanctions, as needed with specific goals for graduation into the next phase
and ultimately graduation from the program; and
WHEREAS this grant provides funding for the continuation of one (1) Special Revenue (SR) full-time
eligible (FTE) Youth and Family Caseworker Supervisor position (#3010301-11294) and one (1) SR part-
time non-eligible (PTNE) Technical Assistant position (#3010301-11417) in the Circuit Court Civil/Criminal
Division; and
WHEREAS this program also provides funding for drug testing and supplies, GED tests, graduation
supplies, alcohol tethers, bus passes, bike repair supplies for participants, individual and group therapy,
residential treatment, transitional housing, and travel for the MATCP conference; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the
October 4, 2016 letter from the Michigan SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be construed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2017 Urban Drug Court Initiative (UDC!) Grant Program in the amount of $201,000 from the State Court
Administrative Office (SCAO), for the period of October 1,2016 through September 30, 2017.
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker Supervisor position
(#3010301-11294) and one (1) SR PTNE Technical Assistant position (#3010301-11417) in the Circuit
Court Civil/Criminal Division be fully funded by the Urban Drug Court Initiative grant,
BE IT FURTHER RESOLVED that continuation of positions (#3010301-11294 and #3010301-11417) are
contingent upon continuation of State funding, and receipt of additional funding sources,
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the contract agreement and that the chairperson may approve amendments and extensions up to
fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further
commitment.
Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Dwyer and KowaII absent.
FINANCE CO ITTEE
FISCAL NOTE (MISC. #16293)
October 26, 2016
BY: Finance Committee, Tom Midaieton, Chairperson
IN RE: CIRCUIT COURT — 2017 URBAN DRUG COURT INITIATIVE (UDC!) PROGRAM - GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of grant funding from the State Court Administrators
Office (SCAO), for the 2017 Urban Drug Court Initiative (UDCI) Grant Program in the amount of
$201,000 for the period of October 1, 2016 through September 30, 2017.
2. This is the fifth (5th) year of this grant award.
3. The total program budget is $270,459 which includes SCAO funding of $201,000 and PA 511
Community Corrections contributed funding of $69,459.
4. The grant will provide continued funding of one (1) special revenue (SR), full-time eligible (FTE)
Youth and Family Caseworker Supervisor position (#3010301-11294) and one (1) SR, part-time,
non-eligible (PTNE) 1,000 hours per year Technical Assistant position (#3010301-11417)
5. The remainder of the funding will be used for drug testing, interlock tethers, special events,
individual and group therapy, travel to Michigan Association of Treatment Court Professionals'
(MATCP) conference, and transportation for participants.
6. A FY 2017 budget amendment is recommended as follows:
Urban Drug Court (Fund #27135)
Grant #GR0000000626 Activity GLB, Analysis Type GLB, Bud Ref 2017
FY2017
Adopted
FY2017
Amendment Amended
Revenue
3010301-121200-615571 Grants State
Total Revenue
$200,000 $ 1,000 $201,000
$200,000 $ 1,000 $201,000
Expenditures
3010301-121200-702010
3010301-121200-722740
3010301-121200-731458
3010301-121200-731997
3010301-121200-732018
3010301-121200-750539
3010301-121200-731818
Salaries $ 83,790
Fringe Benefits 47.673
Professional Services 64,300
Transportation of Clients 2,112
Travel and Conference 1,500
Testing Materials 625
Special Event Program 0
Total Expenditures $200,000
$ 4203,
2,247
(7,698)
1,848
200
-0-
200
$
$ 87,993
49,920
56,602
3,960
1,700
625
200
Ian, 000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: 2017 Urban Drug Court Initiative (UDCI) Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Pam Monville / John CoopeiTider 22171 / 80256
STATUS: Grant Acceptance
DATE: October 6, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/4/2016)
Department of Human Resources:
HR Approved (No Committee) Continues Positions — Lori Taylor (1014/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/4/2016)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (10/6/2016)
From:
To:
Cc:
Subject:
Date:
Van Pelt. Laurie M
West. Catherine A., Taylor, Len; Davis, Patricia G; Schultz, Dean J
CooDerrider John 1.4 MOILViiie—EaMei&X Metric k Tammy A; Elgrahly. Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Tuesday, October 04, 2016 10:07:49 AM
Approved.
From: West, Catherine A
Sent; Tuesday, October 4, 2016 9:37 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Monville, Pamela J; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor— Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2017 Urban Drug Court Initiative (UDCI) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 4, 2016
Operating Department: Circuit Court
Department Contact: Pam Monvilletiohn Cooperrider
Contact Phone: x22171/x80256
Document Identification Number: 7517
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award or contract: No new contracts
New Facility/ Additional Office Space Needs: N/A
IT Resources (New Computer Hardware/Software Needs or Purchases): N/A
Funding Continuation/New: Continuation
From:
To:
Cc:
Subject:
Date:
Taylor. Lori
West, Catherine A; Van Pelt, Laurie M; Davis, Patricia 0; Schultz, Dean 3
c.0542erliCLer,-Lbai;11117JELYILe,lanlek1.1; fletricKaannyA Egrabiy, Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Tuesday, October 04, 2016 2:02:55 PM
HR Approved (No Committee) Continues Positions
From: West, Catherine A
Sent: Tuesday, October 04, 2016 9:37 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Cooperrider, John L; Monville, Pamela J; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2017 Urban Drug Court Initiative (UDCI) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 4, 2016
Operating Department: Circuit Court
Department Contact: Pam Monville/John Cooperrider
Contact Phone: x22171/x80256
Document Identification Number: 7517
REVIEW STATUS: Acceptance Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: SCAO
Will you issue a sub award or contract: No new contracts
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
Funding Continuation/New: Continuation
From:
To;
Cc:
Subject:
Date:
Erienbeck, Robert C
West. Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean
Cooperrider, John L; MonvlIle, Pamela 3; Metrick. Tammy A; Elarably, Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Tuesday, October 04, 2016 12:17:26 PM
Approved by Risk Management. R.E. 10/04/16.
From: Easterling, Theresa
Sent: Tuesday, October 04, 2016 11:15 AM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schutt, Dean J
Cc: Cooperrider, John L; Monville, Pamela J; Metrick, Tammy A; Elgrably, Kimberly K
Subject: RE: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM17-0005, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Tuesday, October 04, 2016 9:37 AM
To: Van Pelt, Laurie 1,4; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Cooperrider, John L; Manville, Pamela J; Metrick, Tammy A; Elgrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2017 Urban Drug Court Initiative (UDC!) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 6, 2016
GRANT INFORMATION
Date: October 4, 2016
Operating Department: Circuit Court
From:
To:
Cc:
Subject:
Date:
Lewis, Heather L
West, Catherine A; Van Pelt, Laurie M; Taylor. L011; Davis. Patricia 0; Schultz, Dean J
Coonerrider, John L; Monville, Pamela 3; Metrick, Tammy A; Egrablv. Kimberly K
RE: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Thursday, October 06, 2016 11:06:14 AM
There are no unresolved legal issues at this time.
Heather L. Lewis
Senior Assistant Corporation Counsel
Oakland County Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 rd Floor
Pontiac, MI 48341
Phone Number: (248) 858.2003
Fax Number: (248) 858.1003
E-mail: lewish@oakgov.com
PRIVILEGED AND CONFIDENTIAL ATTORNEY CLIENT COMMUNICATION
This email is intended only far those persons to whom it is specifically addressed. it is confidential and is protected by the attorney-citent
privilege and work product doctrine, This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this
information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at {248) 858-0560. Thank you for your cooperation.
From: West, Catherine A
Sent: Tuesday, October 04, 2016 9:37 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean
Cc: Cooperrider, John Manville, Pamela J; Metrick, Tammy A; Eigrably, Kimberly K
Subject: GRANT REVIEW: Circuit Court - 2017 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2017 Urban Drug Court Initiative (UDC° Program
State Court Administrative Office (SCAO)
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
URBAN DRUG COURT INITIATIVE
FY 2017 CONTRACT
Grantee Name: 6th Circuit Court — Hybrid DWUDrug Court
Federal ID Number: 38-6004876
Contract Number: 7517
Grant Amount: $201,000 (which includes $1,000 for Medication Assisted Treatment)
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court — Hybrid DWI/Drug Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Urban Drug Court initiative.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/112016 and terminates on 9/30/2017 at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an
employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such
time, attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently carry out and perform the services as described in this contract and in any amendments
to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $201,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend hinds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.html.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all suhrecipient subcontracts for services
funded in whole Or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall riot
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation. Such information may be disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (MDITT-IS)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within H1PAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. INDEMNITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the SCAO in the performance of this contract, shall be the responsibility
of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert
witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments
arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their
responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs,
fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.04 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.05 The Grantee warrants that it is not subject to any nondisclosure, noneompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.06 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERMINATION
18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may
reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows:
18.02 If any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least thirty (15) days before the effective
date of such termination. Such written notice will provide valid, legal reasons for termination
along with the effective date.
18.04 Failure of the grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document.
18.08 This agreement may be terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25% or greater share of the Grantee is convicted of a criminal offense
incident to the application for or performance of a State, public, Or private grant or subcontract; or
convicted of a criminal offense including but not limited to the following: embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to
influence a public employee to breach the ethical conduct standards for State of Michigan
employees; convicted under State or Federal antitrust statutes; convicted of any other criminal
offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO VTC grant
program for a period of two years. In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq,, MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator
will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion
of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of
any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
The Grantee's contact person is Ebony McCann, 1200 N. Telegraph,
Room 404, Pontiac, MI 48341.
B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court — Hybrid DWI/Drug Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
URBAN DRUG COURT INITIATIVE
FY 2017 REPORTING REQUIREMENTS
October 1, 2016 through September 30, 2017
DCCMIS DATA EXCEPTION REPORTS
DUE DATE NOTE
February 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2016, through December 31,2016.
May 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1, 2017, through March 31, 2017.
August 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2017, through June 30, 2017.
November 15, 2017 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2017, through September 30, 2017.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2017 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2017 Courts will be reporting on expenditures from October 1, 2016, through
December 31, 2016.
April 10, 2017 Courts will be reporting on expenditures from January 1, 2017, through
March 31,2017.
July 10, 2017 Courts will be reporting expenditures from April 1,2017, through June 30, 2017.
October 10, 2017 Courts will be reporting expenditures from July 1,2017, through
September 30, 2047.
WebGrants - Michigan Courts Page 1 of 23
MICHIGAN OURVS
Application
07082 - Fiscal Year 2017 Urban Drug Court Initiative Grant Application - Final Application
07517 - Fiscal Year 2017 Urban Drug Court Initiative Grant Application
Urban Drug Court initiative (UDC!)
Original
Submitted 05/11/2016 3:26 PM
Status: Submitted
Date:
Last Submitted
Date: 09/23/20162:56 PM
Applicant Information
Primary Contact:
Name:* Ms. Ebony Joi McCann
Salutation First Name Middle Name Last Name
Title:
Address:
Address Line 2
Address Line 3
City*
Youth and Family Casework Supervisor-Urban Drug Court Program Coordinator
mccanne@oakgov.com
1200 North Telegraph Road
Department 452
Pontiac Michigan 48341
City State/Province Postal Code/Zip
Phone: 248-858-0090
Phone Ext.
Organization Information
Name:* 6th Circuit Court - Oakland County (C06)
Organization Type: State Court Administrative Office
Tax ID:
Organization Website:
Address:* 6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd,
Pontiac Michigan 48341
City State/Province Postal Code/Zip
Phone:* 248-452-2154
Ext.
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Fax: 248-858-2006
Application information
Do you have an approved Local Administrative Order (LAO)?
Local Administrative Order (LAO) yes
LAO #: 2015-06
Do you have a current Memorandum of Understanding (MOU)2
Memorandum of Understanding
(WU)*
Effective Date:
Yes
06/02/2015
Expiration Date:
Number of Active Participants:* 38
Projected Program Capacity:* 60
Applicant Contact Information
Select your court*
People served*
County to Receive the Grant
Award*
Date that the program accepted
or anticipates first participant*
Please pick your program type'
Is your program operational?*
Is your court a tribal court?"
Courthouse name (example:
Frank Murphy Hall of Justice)
Courthouse street address*
Room/Floor
City*
State*
Zip code*
Judge: First Name*
Judge: Last Name*
Title'
Judge: E-mail Address"
Judge: Phone Number
C06 Oakland
Men, Women
Oakland
03/21/2013
Adult Circuit Drug Court
Yes
No
Oakland County Circuit Court
1200 N. Telegraph
Dept 404
Pontiac
Ml
48341
Phyllis
McMillen
Judge
mcmillenp@oakgov.corn
248-858-0337
Ext.
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Judge's Mailing Address: Street*
Judge's Mailing Address:
Room/Floor
Judge's Mailing Address: City*
Judge's Mailing Address: State'
Judge's Mailing Address: Zip
Code*
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
1200 N. Telegraph Road
Dept. 404
Pontiac
MI
48341
Michael
Warren
Judge
warrenm@oakgov.corn
248-975-4250
Ext.
1200 N. Telegraph
Dept. 404
Judge 2 Mailing Address: City Pontiac
Judge 2 Mailing Address: State Ml
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title
Judge 3: E-mail Address
Judge 3: Phone Number
Judge 3 Mailing Address: Street 1200 N. Telegraph Road
Judge 3 Mailing Address:
Room/Floor
Dept. 404
Judge 3 Mailing Address: City Pontiac
Judge 3 Mailing Address: State MI
Judge 3 Mailing Address: Zip
48341 Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title Judge
Judge 4: E-mail Address
Judge 4: Phone Number
48341
Daniel P.
O'Brien
Judge
agazioa@oakgov.corn
248-858-7960
Ext,
Judge 2 Mailing Address: Street
Judge 2 Mailing Address:
Room/Floor
Ext.
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
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Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Project Director (Main Program
Contact): First Name
Project Director: Last Name
Project Director: Title*
Project Director: E-mail
Address*
Project Director: Phone Number*
Ext.
Ebony
McCann
Youth and Family Casework Supervisor
mccanne@oakgov.corn
248-858-0090
1200 N. Telegraph
Dept. 404
Pontiac
Project Director Mailing Address:
Street'
Project Director Mailing Address:
Room/Floor
Project Director Mailing Address:
City*
Project Director Mailing Address: MI State*
Project Director Mailing Address:
Zip Code 48341
Financial Officer: First Name*
Financial Officer: Last Name*
Financial Officer: Title*
Financial Officer: E-mail
Address*
Financial Officer: Phone
Number'
Financial Officer Mailing
Address: Street*
Financial Officer Mailing
Address: Room/Floor
Financial Officer Mailing
Address: City*
Financial Officer Mailing
Address: State'
Financial Office Mailing Address:
Zip Code*
Authorizing Official: First Name*
Authorizing Official: Last Name
Authorizing Official: Title
Authorizing Official: E-mail
Address"
Authorizing Official: Phone
Number"
Lynn
Sonkiss
Manager, Fiscal Services Administration
sonklssl@oakgov.com
248-858-0940
2100 Pontiac Lake Road
Waterford
MI
48328
Michael
GinOell
Chair, Oakland County Board of Commissioners
gingellm@oakgov.com
248-858-0100
Ext.
Ext.
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Authorizing Official Mailing
Address: Street*
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
1200 N. Telegraph Road
Dept. 404
Pontiac
Authorizing Official Mailing
Address: State*
Authorizing Official Mailing
Address: Zip Codex
DCCMIS Contact Information
DCCMIS Administrator (The
person responsible for reporting Candace
data to SCAO): First Name*
MI
48341
DCCMIS Administrator: Last
Name"
DCCMIS Administrator: E-mail
Address*
DCCMIS Administrator: Phone
Number*
Preapplicadon UDCI
Is your program operating in
Detroit, Flint, Pontiac, or
Saginaw, Michigan?*
Does your Urban Drug Court
Initiative program accept
misdemeanants?*
Does your Urban Drug Court
Initiative program accept only
high risk participants with
diagnosed substance use
disorders?*
Program Design-Part 'I
Target Population*
Screening and Eligibility*
Participant Identification"
Legal Screening*
Clinical Assessment'
Program Design Changes
Sereno
serenoc@oakgov.corn
248-452-9590
Ext.
Yes
No
Yes
No
No
No
No
No
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If you have answered yes to any of the above questions describe the changes that have been made to your program.
Program Design-Part 2
Case Processing* No
Treatment Continuum Plan* No
Participant to Provider
Matching*
Treatment Plan Review
Frequency*
Ancillary Services* No
Program Design Changes
If you have answered yes to any of the above questions describe the changes that have been made to your program.
Program Design-Part 3
Program Length* Yes
Phase Length' Yes
Phase Requirements* Yes
Case Management
Responsibilities*
Program Design Changes
if you have answered yes to any of the above questions describe the changes that have been made to your program.
Because the UDC's target population is in the high risk/high needs category, phase restructuring is necessary to follow the
NDCI best practices standards.
Program Length - The total minimum program length is 420 days. The goal for a maximum program length is not to
exceed 730 days. However the program length may exceed 730 days due to the severity of the participant's substance
abuse and other health and environmental barriers. But, typically our participants do not exceed two years in the program.
Phase Length and Phase Requirements -
Phase 1 - Acute Stabilization (60 days min) includes: Bi-weekly review hearings, developing workable case plan
by identifying proximate and distal goals, obtaining medical assessments, weekly random drug testing (2 min), adherence
to treatment plan, and complying with supervision. In order to advance: Regular attendance at treatment/office visits and a
minimum of 14 consecutive clean days.
Phase 2 - Clinical Stabilization (90 days min) includes: Bi-weekly review hearings, weekly random drug testing (2 min),
monitoring of the treatment and testing case plan to identify problems and barriers that impede adherence to the case
No
No
Yes
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plan. Adjusting proximate/distal goals if needed. In order to advance: compliance with treatment and supervision and a
minimum of 30 consecutive clean days.
Phase 3 - Pro-Social Habilitation (90 days min) includes: Monthly review hearings, address relapse prevention, integrate
peer support groups, identify criminogenic behaviors and develop a plan to eliminate criminal thinking, establish a sober
network, engage in pro-social activities (gardening, wellness, reading, sporting activities etc.) bi-weekly probation visits,
monthly home visits, weekly random drug testing (min 2). In order to advance: compliance with treatment and supervision,
begin pro-social activities and sober support network, and a minimum of 45 consecutive clean days.
Phase 4 - Adaptive Habilitation (90 days min) includes: Monthly review hearings, compliance with treatment and
supervision, review case plan, bi-weekly probation visits, monthly home visits, weekly random drug testing (min 2),
maintain sober network, engage in pro-social activities, engage in job training, parenting/family support, education, and
vocational training as needed. In order to advance: compliance with treatment and supervision, maintain sober support
network, maintain pro-social activities, begin/maintain job, education, and training, and a minimum of 60 consecutive clean
days.
Phase 5 - Continuing Care (90 days min) includes: Monthly review hearings, compliance with treatment and supervision,
review case plan, monthly probation visits, monthly home visits, random drug testing, develop continuing care plan,
maintain pro-social activities and sober network, and maintain as needed, based upon the assessment, job training,
parenting/family support, education, and vocational training. In order to commence: Compliance with treatment and
supervision, maintain pro-social activities and sober network, maintain as needed, based upon assessment, job training,
parenting/family support, education, and vocational training and a minimum of 90 consecutive clean days.
Case Management Responsibilities - The case management/probation agent responsibilities remain the same except that
the UDC is now referring participants with severe mental health impairments to the mental health track of the Oakland
County Adult Treatment Court. We are also referring veteran participants to the Oakland County Combat-Veteran's
Treatment Court.
Program Design-Part 4
Description of Staffing Meeting* yes
Description of Status Review
Hearings'
Team Member Attendance at
Staffing and Status Review Yes
Meetings*
Confidentiality Policies' Yes
Program Design Changes
If you have answered yes to any of the above questions describe the changes that have been made to your program
Business Staffing Meetings:
We are holding quarterly business meetings, January, April, July, and October with all three judges, probation agent(s), program
coordinator, judicial support staff, and court administration business and department managers to ensure and maintain a cohesive
program. During the meetings, we review budget and spending, discuss local substance abuse trends, identify local entities to provide
services for responsivity needs (i.e. housing, food, transportation, child care, education, identification and medical insurance
assistance, etc.), share various developments within the treatment court trends and schedule personnel training on hot topics. We also
discuss best practice models to ensure continual compliance, share challenges and successes experienced by each of the judge's
caseload, and review outcomes.
Yes
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Staff IVieetinds prior to review hearings:
Judge Phyllis McMillen meets with the judicial staff, probation agent, program coordinator, therapists (if available), and defense
attorneys on the Wednesday before the scheduled review hearing to discuss the caseload, progress, treatment plans,
incentives/sanctions, and also potential defendants who may not have appeared on the initial eligibility list.
Judge Daniel O'Brien meets with the probation agent and program coordinator in chambers 30 minutes prior to the review hearings
which are held on his Monday morning criminal call date. Caseload, participant progress, treatment plans, and incentives/sanctions are
discussed. Therapists and defense attorneys are available to attend when requested for input on the discussions.
Judge Michael Warren meets with the probation agent and program coordinator in chambers prior to his Friday review hearings.
Caseload, participant progress, treatment plans, and incentives/sanctions are discussed. Therapists and defense attorneys are
available to attend when requested for input on the discussions.
Team Member Attendance at Staffing and Status Review Meetings:
We have invited judicial staff, therapists, and defense attorneys to participate in the status review meetings in addition to the judge,
probation agent, and program coordinator.
Confidentiality Policies:
Once the participant is accepted into the program the order transferring the case is filed in the participant's felony court file; however,
the UDC maintains participant program files separately from the court clerk's office. The UDC participant program files contain
confidentiality waivers, treatment authorizations, substance abuse screenings, initial eligibility screenings (COIVIPAS/NEEDS
assessments), and recommendations for treatment. The participant program files are located in a secured cabinet in a locked office
which is only accessible to UDC staff. Regarding confidential information contained on web-based programs, only authorized users
are given access to these programs which include DCCM1S, C-Star (Oakland County's Community Correction Database, NorthPointe
(COMPAS), ADE-PASS (NEEDS ASSESSMENT), JIS (Judicial Information System), Judicial Database Warehouse, OTIS (Offender
Tracking Information Service), JAMS (drug testing facility), RESULTS (Oakland County Sheriff Department's testing facility), NOVA
(drug testing facility), inmate locator (Oakland County Sheriff Department's inmate database), Mainframe and EDMS systems (Oakland
County's Document and Docket Retrieval Programs which have security for confidential documents and files).
Participants sign three forms regarding confidentiality.
1) The "Notice of Confidentiality of Alcohol and Drug Abuse Patient Records", sets forth the reason for a waiver.
2) The "Consent for Disclosure of Confidential Substance Abuse and Mental Health Information", which is to inform all of the named
parties of the participant's eligibility for substance abuse treatment which includes, diagnosis, prognosis, compliance and progress.
Participants understand that sensitive information is discussed during team meetings and agree that treatment information will be
disclosed in open court. The waiver of confidentiality allows all UDC team members full access to case records and any investigation
reports. Any statements made by a participant are not used against the participant in any subsequent adversarial proceedings.
However, spontaneous statements made by the participant which refer to unrelated criminal activity and which are not directly related
to the UDC participation, may be admissbile in other criminal proceedings and such admissibility shall be determined in an evidentiary
hearing pursuant to the rules of evidence. In accordance with Federal Regulations, the participants also understand that authorized
recipients of their information may only disclose information in connection with their officaI duties.
3) The "Consent to Special Probation", in which the participant agrees to abide by the terms of their UDC probation.
Program Design-Part 5
Drug/Alcohol Testing"
Drug/Alcohol Testing Frequency
DrugiAlco4p1 Positive Result
Response*
Incentives and Sanctions*
Yes
Yes
Yes
Yes
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Program Design Changes
If you have answered yes to any of the above questions describe the changes that have been made to your program.
Drug/Alcohol Testing
The UDC follows the 10 key components listed under MCL 600.1060(c). The components related to drug/alcohol testing are contained
in the following MCL 600.1060:
(c)(i) we integrate alcohol and other drug treatment services with the judicial system, by requiring mandatory random testing and input
the results into DCCMIS for analysis and development/modification of treatment plans as the team decides.
(c)(iv) we are affiliated with treatment providers who have been contracted through OSAS (Office of Substance Abuse Services) and
PA 511 funding. The agencies provide out-patient, in-patient, detoxification, co-occurring treatment services.
(c)(v) we monitor participants effectively by frequent alcohol and other drug testing to ensure abstinence from drugs/alcohol through
contracts with treatment providers from OSAS, PA 511 sources, JAMS, RESULTS, NOVA, and by MDOC facilities.
We strive to conform to the ten principles of a good testing program as set forth in the NDCI benchbook by:
1) Continuously updating our UDC materials to communicate our policies and procedures not only to participants but UDC staff.
2) Requiring participants to make up missed testing within 24 hours or the result is considered positive.
3) Relying on testing facilities to use the best testing specimen and methodology to ensure scientifically valid results.
4) Using random testing protocols to ensure effective abstinence monitoring practices.
5) Requiring the testing agency to further test a specimen for confirmation when the participant tests positive but denies use.
6) Relying on testing agencies to determine the creatinine concentrations of all urine samples. The court issues sanctions to the
participant for levels which indicate tampering.
7) Maintaining confidentiality as to minimum/maximum testing levels to avoid participant tampering.
8) Relying on testing agencies to meet evidentiary standards.
9) Using sanctions/incentives to address positive/negative results.
10) Remembering in team meetings that drug detection is only one part of the participant's supervision and to work diligently to
identify the barriers and/or co-occurring disorders that may impede abstinence.
JAMS, RESULTS, and NOVA provide observed testing seven days a week, 6AM to 7PM including holidays. MDOC provides
observed testing Tuesdays 8:00AM to 4:45PM, but is closed on weekends and governmental holidays.
Testing is also performed by inpatient facilities according to their rules which typically test residents upon their return to the facility after
a day pass.
Drug/Alcohol Testing Freguenoy
For the year 2017, we are modifying our phases. According to our modification in accordance with NDCI best practices, we have
determined the following based on the minimum time spent in phases:
Phases 1 through 4 - require random drug tests at a minimum 2 times per week. Phase 5 has random drug testing without minimum
number. Phase I lasts a minimum of 60 days, whereas phases 2-4 last a minimum of 90 days for each phase. Therefore, there are a
minimum of 16 drug tests in phase 1(2x8weeks) and 24 drug tests (2x12 weeks) in each phase 2 through 4, for a total minimum of 88
drug tests per participant. Additionally, the least amount of time one can spend in phases 1 through 4 is 330 days, not quite an entire
year. But because we have high risk/high need participants, we anticipate most participants will exceed the minimum phase
duration as they are the most difficult population to assist. Thus, we expect to test participants at least 2 times per week for an entire
year. If we use the minimum number of 2 tests x 52 weeks, the result is 104 tests per participant per year.
Drug testing costs vary according to type and facility as indicated in our budget section. We are asking for increased funding for drug
testing to conform to best practice standards. (i.e. 60 participants X 104 tests x $10 average test = $62,400)
Drug/Alcohol Positive Result Response
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Participants who test positive may be exempt from a sanction if they have a valid prescription for the substance and the participant has
obtained prior approval from the team for its use. If the participant is under a Medication Assisted Treatment plan, the team
understands that the specific drug prescribed for this MAT may show a positive for methadone and/or suboxone, but a negative for
vivitrol.
Incentives and Sanctions
Correction: The "Phase Reduction" listed in the 2015 application section on incentives is duplicative of ''Phase Advancement", A
"Phase Reduction" no longer exists as an incentive, but is now identified as a "Phase Advancemenr .
Because our participants are in the high risk/high need category, incentives for positive behaviors are essential. In addition
to incentives previously listed, we are reaching out to non-profit agencies and local community businesses to provide funding for
tangible incentives. We have created an "Incentive Basket" which contains dollar items (such as wallets, gloves, notebooks, water
tumblers, sewing kits, and hygiene items) for phase advancement and extraordinary positive behavior during a particular phase as the
team deems worthy. We also have a "fishbowl" which contains slips of paper with positive acclamations to support positive behaviors.
Program Design-Part 6
Graduation Requirements * Yes
Expulsion Criteria* Yes
Sustainability Plan' Yes
Program Evaluation* Yes
Drug Court Team* No
Program Design Changes
If you have ansvvered yes to any of the above questions describe the changes that have been made to your program.
Graduation Requirements
The only difference is that we are modifying our phases from 3 to 5. Therefore, when participants complete all 5 phases of the
program, they become eligible for graduation. All other graduation requirements stated in previous application remain the same.
Expulsion Criteria
In accordance with MCL 600.1074(2) If a participant is convicted of a felony for an offense that occurred after the defendant is admitted
to the UDC, the judge shall terminate the participant from the program. Additionally, a participant will be suspended from the program
if he/she is on bench warrant status. If the participant is apprehended within the 30 days of being on bench warrant status, he/she may
be reevaluated to determine if continuation in the program remains appropriate. If a participant is on bench warrant status for more
than 90 days, he/she will be terminated from the program and removed from DCCMIS,
Sustainability Plan
In addition to what was stated previously, as the UDC program remains operational with state funding and as more participants
graduate and become productive members of society; the UDC can broadcast its successes to garner more support within the
community. Support from the community will raise awareness. With awareness and documented successes, we can obtain further
help from non-profit agencies, the legal and medical community, local businesses, and state and local funding units to continue this
program. The message we wish to convey with our documented successes is that the program will save money to the criminal justice
system by reducing drug addiction and related crimes and creating safer neighborhoods by giving residents the education and tools to
break the cycle of addiction and crIminogenic behaviors.
Program Evaluation
Process evaluation
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In addition, we use statistical data from DCAS (Drug Court Analysis System) to identify substance use trends and economic barriers of
our participants to modify participants individualized treatment plans as needed. We evaluate the entries from treatment providers to
ensure accuracy and timeliness.
Process evaluation frequency
The statistical data from DCAS is evaluated bi-weekly and discussed in team meetings. Some barriers to UDC operations are
communication difficulties from some treatment providers, prosecutors lack of involvement, and the socio-economic challenges faced
by our participants. We are looking for ways to overcome these barriers,
Outcome Evaluation
We obtain graduation rates from DCAS (Drug Court Analysis System) in DCCMIS (Drug Court Case Management Information
System). We will also look for improvements to educational/employment status upon graduation. We publish graduation rates in the
court's annual report.
Outcome evaluation frequency
We will monitor recidivism rates of our graduates on a quarterly basis by using Mainframe (our courts docket management system),
OTLS (Offender Tracking Information System) and the Judicial Warehouse to track our graduates for any new offenses.
Medication Assisted Treatment
How many active participants are
currently using IV1ATs
What type of MAT is currently being used by participants diagnosed with opioid-use disorder?
What physician/clinic is the program currently utilizing to administer MAT to active participants? Include credentials as well as list the
specific MAT they administer.
Describe how your program utilizes the combination of medication and behavioral therapy to effectively treat opioid-use disorders.
Does your program currently
have a medical professional as
an active member of the team?
If yes, what is the medical professional's role on the team and do they participate in team meetings?
How does your program ensure that MAT guidelines are being followed by the physician/clinic?
How is your program currently funding MAT? Please provide detail.
Explain how additional funding would enhance your current MAT program.
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MAT Planning
Describe the court's caseload data that substantiates the need of MAT for opioid-use disorders in your drug court program. Include any
changes or trends in the data that further demonstrate the need.
After attending the MATCP conference and becoming educated on Medication Assisted Treatment, we are considering accepting
patients that are using MAT as part of their treatment plan. We will also be more receptive to treatment plans which recommend MAT
regimens. We have at least one participant who has completed all required phases, paid all required fines, and could be discharged,
except that she is has been taking methadone and we require participants to be drug free before discharge. By adopting the MAT
philosophy this participant could graduate from our program as she appears to be appropriately functioning in society with the
assistance of methadone.
Case load data:
Since inception (2013) approximately 58% of the UDC aggregate caseload were/are opioid or alcohol dependent
Total number of partipants since 2013 = 107
Total number of opioid dependent = 38 (36%)
Total number of alcohol dependent = 24 (22%)
Number of participants who did not complete the program because they were Suspended/Unsuccessful/Noncompliant:
Opioid dependent = 19 (50%)
Alcohol dependent = 3 (12%)
Number of participants who successfully completed the program who had opioid/alcohol dependence.
Opioid dependent -= 8 (21%)
Alcohol dependent = 4 (16%)
Active caseload = 38 (58% opiold/alcohol dependent)
Opioid dependent = 12 (8 out of 12 have tested positive during program)
Alcohol dependent = 10(7 out of 10 have tested postive during program)
Active caseload more than 420 days in program
Opioid dependent = 5
Alcohol dependent ---- 2
How many participants do you intend to provide MAT services to during this grant-year?
Because 21% of the opioid dependent participants were successful without MAT, but 50% did not complete the program because of
non-compliance, we feel there may be a need for MAT for participants who are unresponsive to the traditional treatment that the UDC
has been supervising. Therefore, we are considering the integration of this type of treatment, but are still in the planning stages, so
concrete numbers have not been established.
However, to start, we would evaluate the 7 cases on the current caseload (that are well over the 420 days) as well as another 4 current
cases (who have opioid and alcohol dependence) for which the participants may exceed 420 days in the program by September 30,
2016, to determine whether MAT assessments should be performed and which facilities would support such treatment if found
appropriate.
What types of MAT for opiold disorders would your program offer? What providers in your jurisdiction are able and licensed to administer
these medications?
We are able to offer methadone, buprenorphine and long acting naltrexone. Oakland County has recently transferred
Substance Use Disorder Services to the Oakland County Community Mental Health Authority (OCCMHA) and is the only
county in the Region 8 PIHP. Oakland County Circuit Court has had an excellent relationship with the office of SUD
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Services, and as we learned at the MATCP conference, Oakland County SUD Services has 2 vendors who offer the full array
of MAT, Biomed and Sacred Heart. In addition participants who qualify for mental health treatment from OCCMHA can
qualify for Vivitrol injections from one of their providers, Easter Seals. All three providers will provide the behavioral
health services required by the Michigan MAT Guidelines in addition to the respective medications.
Describe how your program would utilize the combination of medication and behavioral therapy to effectively treat opioid-use disorders.
Once the participants level of opioid use disorder is identified (mild, moderate, severe) the treatment plan would be individualized and
the court would receive input from treatment providers and use the "General Behavioral Approach Flowchart", pages 32-33* as a
guide to modify the treatment plan.
*As found in section 09 of the Medication Assisted Treatment Guidelines for Opioid Use Disorders, by R. Corey Waller, MD, MS,
(9/17/14), Michigan Department of Community Health publication presented at MATCP Conference 2016.
If funds were awarded, how would your program utilize these funds.
Facilities that service or intend to service MAT participants:
Bio-Med: Self pay methodone $80 intake fee session with therapist. $80 per week sessions.
Self pay suboxone $175 intake fee session with therapist. $80 per month sessions.
Weekly sessions include drug screens, medication, and doctor visit.
Sacred Heart: Program is being established - Target date of mid May
Easter Seals: Information not available that this time.
Medicaid covers all services related to methadone treatment and suboxone, except for office visits and prescriptions. Vivitrol is covered
by BC/BS insurance and by medicaid. Most of our participants will be covered by medicaid or private insurance, therefore, the cost of
such services will be minimal. There may be some copays that our participants might need help paying, but we anticipate those costs
to be very low.
Funding Request
Contractor Computation Services to
be Provided Request
Other
Grant or
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
$0.00 $0,00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00
$0,00 $0.00 $0.00 $0.30 $0.00
$0.00 $0.00 80.00 $0.00 $0,00
Easter Seals
The rates are different based on Medicaid and un-
insured as Medicaid pays for the medication out of
the pharmacy benefit end not from the PIHF'
Medicaid/block grant allocations. These bundles
include lab testing, drug tests, physician/nursing
contacts...essentially everything that is required
under our contract. Vivitrol is a monthly rate.
Suboxone is a daily rate, Suboxone per unit (daily)
Block: $11,00 Medicaid: $2.67 Vivitrol per month
Block: $1,185 Medicaid: $108.04 However, we
anticipate most of the costs will be covered by
Medicaid or private insurance_
$0.00 $0.00 $0.00 $0,00 $0.00
Sacred Fleart
_
The costs for Sacred Heart is undetermined at this
time, however, we anticipate most of the services will
be covered by Medicaid or private insurance
$0.03 $0.00 $0.00 $0,00 $0.00
Bio Med Cost of initial intake assessment ($80-$175), therapy
($80 per session) Methadone has weekly sessions,
weekly or monthly
therapy sessions
$1,006,00 $9,459,00 $0.00 $0.00 $10,409.00
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SLilcoxene has monthly sessions, Estimated cost
Methadone = ($80+ (yearly cost of therapy $80 X
52/weeks = $4160)) = $4,240 per participant per
year. Suboxone = ($175 + (yearly coal of therapy
$80 X 12/mo = $960)) = $1,135 per participant per
year. If we have 4 participants, 2 on each of these
treatments, (2 x $4160 = $5,324) + (2 x $1,135 =
$2,270) = $9,459
with medication.
The $1,000 would
be for assistance
with copays if
needed.
$10,459.00
Funding Justification
Funding Justification
Justify costs associated with the proposed project.
Bio Med
Cost of initial intake assessment ($80-$175), therapy ($80 per session) Methadone has weekly sessions, Suboxone has monthly
sessions.
Estimated cost
Methadone = ($80+ (yearly cost of therapy $80 X 52/weeks = $4160)) = $4,240 per participant per year.
Suboxone = ($175 + (yearly cost of therapy $80 X 12/mo = $960)) = $1,135 per participant per year.
The costs for Easter Seals and Sacred Heart have not been determined at this time.
Increased testing/sessions may cause an increase need for bus passes or other transporation costs (bike repairs)
Program Income
Will your court program earn
program income as defined No
above?*
Program Income Sources:
If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)?
N/A
Colfection
What percentage of assessed program income (not court tines, costs, or fees) does your program collect annually? Does the program waive assessed program income
for any reason? Please describe.
0%
Certification Form
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Authorizing Official
By checking the box, I certify
that the below referenced person
is the Authorizing Official for the
court program.'
Authorizing Official Name:*
Date:*
Project Director
By checking the box, I certify
that the below referenced person
is the Project Director for the
court program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, I certify
that the below referenced person
is the Financial Officer for the
court program:*
Financial Officer Name:"
Date:*
By checking this box, I certify
that the Chief Judge of this court
supports our court applying for
this grant opportunity.*
Yes
Michael J. Gingell
05/11/2016
Yes
Ebony McCann
05/11/2016
Yes
Lynn Sonkiss
05/11/2016
Yes
Financial Request Justification
Are you requesting more grant
funds than you were awarded Yes
last year?'
If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc.
Yes, we are requesting more funds than we were provided last year because we are modifying our phases to conform to the NDCI
best practice standards and also are considering incorporating MAT protocols. Drug testing and treatment provider assistance will
increase. Transportation costs may increase. We have received approximately 30 bikes as a donation from a local police department.
We are asking for funds to repair the bikes (i.e. tubes, chains, oil, etc.) to get them in good working order for participants to use as a
means of transportation. We are also asking for additional money to support graduation ceremonies which we had not previously
requested.
Personnel
Name Position Computation Request, Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
$0.30 $000 $0.00 $0.00 $0.00
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Personnel Justification
Personnel Justification*
Justify personnel (i.e., wages) associated with the proposed project.
The court requests a case manager/supervisor position. The job duties include coordination of weekly case conferences, initial case
screening for eligibility, liaison and contract oversight with service providers, supervision of participants in the UDCI program, and
preparation and maintenance of program procedure manuals. Oakland County established the pay grade for this position as the
equivaiebnt of a Youth and Family Casework Supervisor position. (Total cost $68,917) The court also requests funding for a pine
Technical Assistant position who will be responsible for entering all case related data for participants into the DCCMIS system, as well
as, making calls, contacts, following up with graduates, preparing tracking reports to review outcomes, and other duties as assigned by
the case rnanager.The funding of a part-time Technical Assistant position will enable the case manager to focus upon her primary
duties while ensuring the ministerial functions, data entry, and file maintenance are timely and accurately performed, especially going
forward as the program grows. Oakland County established the pay grade for this position as the equivalent of a Technical Assistant
position. (Total Cost $19,076)
Fringe Benefits
Row Percentage Request Other Grant Or Funding
• Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA ia $0.00 $0,00 $0.00 $0.00 $0.00
Retirement 23.9% 90,00 $0.00 $0.00 $0.00 $0.00
Hospital Insurance 0% $0.00 $0.04 $0.00 $0,00 $0.00
Dental Insurance 0% T0.00 $0.00 $0.30 $0.00 $0 .00
Vision Insurance 0% $0.00 $0.00 $0,00 $0.00 $0.00
Unemployment 0.21% $0.00 $0.00 $0,00 $0.00 $0.00
Worker's
Compensation $0.00 $4.00 $0.00 $0,00 $0.00
Life Insurance 026% $0.00 $0.00 $0,00 $0,40 $0.00
Other 1.45% $0.00 $0.00 $0.00 $0.00 $000
Other 0% $0.00 $0.00 $0.00 $0.00 $0.00
Other 0% $0 .00 $0.00 $0.00 $0,00 $0.00
Other 0% $000 $0.00 $0,00 $0.00 $0,00
Totals $0.00 $0.00 $0,00 $0.00 90,00
Fringe Benefits Justification
Fringe Benefits Justification'
Justify fringe benefit costs associated with the proposed project
The requested fringe benefits adhere to Oakland County's standard benefit package for a full-time employee under the Oakland County
Merit System. In addition to the rates listed above, which total 34.86%, there are annual direct charges for hospital, dental, and vision
which are as follows: $14,742, $832, and $121 annually respectively. Finally, the rate for a part-time employee is 5.75% of salary.
(Total cost for Supervisor position is $49,035) (Total cost for the Technical Assistant position is $885)
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Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-Kind
Contribution Total Subrecipient ContractorNendor
$0.00 $0.00 $0,00 $0,00 $0.00
Contractual Justification
Contractual Justification*
Justify contractual costs associeted with the proposed project.
These costs are for residential and transitional housing, various group and individual therapy, drug testing, and other treatment options
for participants, there are also costs built in for providing alcohol tethers for participants where warranted.
Finally, there are also costs built in for Medication Assisted Treatment.
Supplies
Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total
$0.00 $0.00 $0.00 $0.00 $0,00
Supplies Justification
Supplies Justification*
Justify supply costs associated with the proposed project.
GED Tests would be for providing participants with the opportunity to get their GEDs by paying for the different components of the GED
testing and also provide for literacy programs if needed.
Graduation meals/refreshments - to acknowledge the efforts of graduated participants and to encourage current participants to keep
making progress to their goals. Other graduation costs expected to be donated by local non-profit agencies.
Travel
Type of Travel
Expenses Computation Request Other Grantor Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
$0.00 $0.00 $0.00 $0.00 $0.00
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Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
Because many participants lack either a valid driver's license and/or a motor vehicle, bus passes provide participants with effective
transportation to attend court hearings, treatment sessions, and other program requirements. Reimbursing relatives or friends for
mileage costs for transporting participants to these same events is another solution to address transportation barriers encountered
by participants. Registration only for three staff to attend the MATCP conference per grant rules. Finally, money to provide for
repairs and supplies for bikes donated to the program (estmated $4,500 in in-kind contribution of bikes)
Medication Assisted Treatment
Contractor/Supply Computation Services to be
Provided Request Other Grant or
Funding Source
Local Cash
Contribution
Local In-Kind
Contribution Total
$0.00 $0.00 $0.00 $0.00 $0.00
Medication Assisted Treatment Justification
Medication Assisted Treatment Justification
Justify costs associated with the proposed project.
Other Sources of Funding
Other Sources of Funding*
Grant $235,193; PA 511 Funds $69,459; Restore $500
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Personnel Total $9 00 $0 .00 $0.00 $0.00 $0.00
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Fringe Benefits Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Fringe Benefits Total $0.00 $0.00 $0.00 $0.00 $0.00
Contractual Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Contractual Total $0 .00 $0.00 $0.00 $0.00 $0.00
Supplies Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Supplies Total $0.00 $0.00 $0.00 $0.00 $0 .00
Travel Summary
Budget Category
Travel Total
Request
$0,00
Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
$0.00 $0.00 $0.00 $0.00
Medication Assisted Treatment Summary
Budget Category Request Other Grant or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
MAT Total $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost
Total $0.00 $0.00 $0.00 $0.00 $0.00
Attachment of Itemized Costs
Attachment Description File Name Type File Size
Attachment UDC Service Providers list Copy of Urban Drug Court Service Providers.xlsx x sx 1$ KB
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Personnel
Name Position Computation Request
Other Grant Or
Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Ebony
McCann
Youth and Family
Casework
Supervisor
566,917 (from 3/14/16 salary
forecast plus 2%)x 100%
$32.95/hour
$68,917.00 $0,00 $0,90 $0.00 $68,917.09
Rebekah
Willis
Technical Assistant
(ptne)
$19,076 (3/14/16 salary forecast
plus 2%) $19.07/hour $19070 $0.00 $0.00 $19,076.00
$87,993.00 $0_00 $0.00 $0.00 $87,993.00
Personnel Justification
Personnel Justification"'
Justify personnel (i.e., wages) associated with the proposed project.
The court requests a case manager/supervisor position. The job duties include coordination of weekly case conferences, initial case
screening for eligibility, liaison and contract oversight with service providers, supervision of participants in the UDCI program, and
preparation and maintenance of program procedure manuals. Oakland County established the pay grade for this position as the
equivaleent of a Youth and Family Casework Supervisor position. (Total cost $68,917) The court also requests funding for a ptne
Technical Assistant position who will be responsible for entering all case related data for participants into the DCCMIS system, as well
as, making calls, contacts, following up with graduates, preparing tracking reports to review outcomes, and other duties as assigned by
the case managerThe funding of a part-time Technical Assistant position will enable the case manager to focus upon her primary
duties while ensuring the ministerial functions, data entry, and file maintenance are timely and accurately performed, especially going
forward as the program grows. Oakland County established the pay grade for this position as the equivalent of a Technical Assistant
position. (Total Cost $19,076)
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local in-Kind
Contribution Total
Employer FICA 7,65% $5,840.00 $0.00 $0.00 $0_00 $5,640.90
Retirement 23.9% $22,433.00 $0.00 $0.00 $0.00 $22,433.00
Hospital Insurance 0% $18,646.00 $0.00 $0.00 $0.00 $18,846.00
Dental Insurance 0% $1,136_00 $0.00 $0.00 $0.00 $1,136.00
Vision Insurance 0% $105.00 $0.00 $0.00 $0.00 $105.00
Unemployment 0,21% $191.00 $0.00 $0.00 $0.00 $191.00
Workers
Compensation 1.33% $451.00 $0.00 80,00 80.00 $451.00
Life inSurance 0.26% $157.00 $0.00 $0.00 $0,00 $167.00
Other 1.45% $1,151,00 80,00 80.00 $0.00 $1,151.00
Other 0% $0,00 $0.00 $0.00 $0.00 $0.00
Totals $49,920.00 $0.00 $0.00 $0.00 $49,920.00
Fringe Benefits Justification
Fringe Benefits Justificatiore
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Justify fringe benefit costs associated with the proposer) project.
The requested fringe benefits adhere to Oakland County's standard benefit package for a full-time employee under the Oakland County
Merit System. In addition to the rates listed above, which total 34.86%, there are annual direct charges for hospital, dental, and vision
which are as follows: $14,742, $832, and $121 annually respectively. Finally, the rate for a part-time employee is 5,75% of salary.
(Total cost for Supervisor position is $49,035) (Total cost for the Technical Assistant position is $885)
Contractual
Service
to be
Provided
Contractor
(s)
Computation Request
Other
Grant or
Funding
Sources
Local Cash
Contribution
Local in-Kind
Contributions Total Subrecipient Contractor/Vendor
and
transitional
housing for
participants
Resident $47/day
Solutions to
Recovery
$471y
residentiaL
$23/day
transitional
$141/weekend
sanction
$3,000.00 $10,000.00 $0.00 $0.00 $13,000.00 No Yes
Transitional
housing and
Substance
Abuse
Testing
Milford
counseling - It
is Possible
$800/morth $5
PBT $25
Urinalysis 12
Panel $20 Urinalysis 10
panel $15
Urinalysis 5
panel
$2,302.00 $5,000.00 $0.00 $0.00 $7,392.00 No Yes
Therapy
Treatment
Holy
Cross/Kairos
Youth and
Family
Individual
therapy
$65/session
Group therapy
$25/session
$1,000.00 $5,000.00 $0.00 $0.00 $6,000.00 No Yes
Residential
and detox
treatment
MAT
Sacred Heart
Residential
Treatment
$180/day Detox
treatment
6205/day Costs
for MAT for
Sacred Heart
undetermined
$4,000.00 $15,000.00 $9.00 $0.00 $19,000.00 No Yes
We hope to
subcontract
with one or
more
therapists
to provide
input and
participate
in team
meetings
Service
Provider to be
Determined
To participate in
team meetings:
26 biweekly
meetings x 3
judges X $100 =
$7800. Program
meetings 4
$5,000.00 $0.00 $0.00 $0,00 $5,000.00 No Yes
Therapy
Oakland
Family
Services
Individual
Therapy
$65/session
Group Therapy
$25/session
substance
Abuse Testing
$15
$1.000.00 $10,000.00 $0.00 $0,00 $11,000.00 No Yes
Drug
Tasting
Services
Nova, JAMS,
Results
Nova drug and
alcohol test $11
Nova Urine
alcohol test
(E.TG) $15
Results
breathalyzer only
IF 01) $4
$33,000.00 $5,000.00 $0,00 $0,00 $38,000,00 No Yes
$1,500.00 $10,000.00 $0.00 $0.00 $11,500.00 No Yes
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WebGrants - Michigan Courts Page 22 of 23
Residential
and Oaths
Community
Programs Inc
(CPI)
Residential $180
Deft»; $205
Step
Forward
Services
Community
Corrections
$25 Assessment
Fee $800.00 $0.00 $0.00 $0.00 $800.00 No Yes
Alcohol
Tethers House Arrest
$10/days 5
participants x 90
days
$3,000.00 $0.00 $0.00 $0.00 $3,000.00 No Yes
Medication
Assisted
Treatment
(MAT)
Easter Seals
The rates are
different based
on Medicaid and
un-insured as
Medicaid pays
for the
medication out of
$1000.00 , $0.00 $0.00 $0.00 $1,000.00 No Yes
Medication
Assisted
Treatment
(MAT)
Bio foled
Cost of initial
intake
assessment
($80-$175),
therapy ($80 per
session)
Methadone has
weekly session
$1,000.00 $9,459.00 $0.00 $0.00 $10,459.00 No Yes
$56,602.00 $60,459.00 $0.00 $0,00 $126,061.00
Contractual Justification
Contractual Justification*
Justify contractual costs associated with the proposed project.
These costs are for residential and transitional housing, various group and individual therapy, drug testing, and other treatment
options for participants. there are also costs built in for providing alcohol tethers for participants where warranted.
Finally, there are also costs built in for Medication Assisted Treatment.
Supplies
Type of Supply Computation Request
Other Grant
or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
GED Tests $125/participants 5 participants $625.00 $0.00 $0.00 $0.00 $625.00
Graduation Gifts
Meals/Refreshments
Graduation meals/refreshments
cake,lemonadeiruit,vegetables,cheese and crackers
trays. Graduation g
$200,00 $0.00 $0.00 $0.00 $200.00
$825.00 $0.00 $0.00 $0.00 $825.00
Supplies Justification
Supplies Justification
Justify supply costs associated with the proposed project.
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WebGrants - Michigan Courts Page 23 of 23
GED Tests would be for providing participants with the opportunity to get their GEDs by paying for the different components of the GED
testing and also provide for literacy programs if needed.
Graduation meals/refreshments - to acknowledge the efforts of graduated participants and to encourage current participants to keep
making progress to their goals. Other graduation costs expected to be donated by local non-profit agencies.
Travel
Type of
Travel Computation Request Other Grant or
Funding Sources
Local Cash
Contribution
Local in-Kind
Contribution Total
Bus Passes $66 x GO bus passes $3,960.00 $0.00 $0.00 $0.00 $3960.03
MATCP
Conference
Registration and lodging for two nights for three at
approximately $500/each
$1,500.00 $0.00 $0,00 $0.00 $1500.00
Bike Repro!'
Supplies
IIIIIIIIIIIIIIIIIIIIIIIIIIIIII I
bike tubes - $5 x 30 bikes = $150 chains $8 X 5 =
$40 bike oil 1 -=: $10 Value of donated bikes apprax $200.00 $0.00 60.00 60.00 $20000
$5 660 03 $0.00 $000 60.00 $5 660 00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
Because many participants lack either a valid driver's license and/or a motor vehicle, bus passes provide participants with effective
transportation to attend court hearings, treatment sessions, and other program requirements. Reimbursing relatives or friends for
mileage costs for transporting participants to these same events is another solution to address transportation barriers encountered by
participants. Registration only for three staff to attend the MATCP conference per grant rules. Finally, money to provide for repairs and
supplies for bikes donated to the program (estmated $4,500 in in-kind contribution of bikes)
Total Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost
Total $201 000 00 $69,459.00 $0.00 $0.00 $27345900
tp://m icourts. dullestech.net/getAppl icationPrintPreview.dorklocumentPk=1460382091542 10/3/2016
URBAN DRUG COURT INITIATIVE ALLOWABLE EXPENSES FY 2017
Allowable Expenses
• Salary and fringe benefits
• Contractual employees not to exceed $56.25 per hour or $450 per day
• Substance use disorder treatment services
• Mental health treatment services
• Substance use disorder, mental health, and COMPAS assessments
• GED tests ( up to 5 tests at $25 each, per participant)
• Drug testing
• Drug testing supplies
• Drug test confirmations
• Transportation expenses for participants (e.g., bus passes)
• Interlock daily fees for indigent participants
• Fees for obtaining birth certificate in order to get state ID or social security card, and to
complete benefits forms and other legal documents ( not to exceed $36 per participant)
• Fees for obtaining Michigan ID ( not to exceed $12 per participant)
• Registration fees and a maximum of two nights of lodging for the MADCP conference (up to
three participants)
Disallowed Expenses
• Incentives
• Office supplies and equipment (e.g., computers, copiers, printers, furniture, paper, pens,
folders, binders, ink cartridges, etc.)
• Software (e.g., new software, maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Construction or renovation
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Mileage, and parking costs for the MADCP conference
• In-state and out-of-state training
• Memberships
• Fines and Penalties (e.g., court fees, driver's license fees, etc.)
▪ Lobbying
• Honorariums
• Attorney fees for indigent defense or prosecution
• Other costs not directly related to operation of a drug court
• Evaluation or evaluator expenses
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to
ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the
problem-solving court and reflect market prices for comparable goods or services. Additionally, the
FY 2W.7 UDCl: Allowable Expenses Page 1
grant expenditures must be for goods and services that are or will be utilized for the grant period or
fiscal year (October 1, 2016 to September 30, 2017). Billing for goods and services (i.e., bus tokens,
library materials, drug testing supplies on September 24) that could not reasonably be used up prior to
September 30 will be denied for reimbursement. The following list of disallowable expenses is not
exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency,
costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450
for an eight-hour day, written approval is required from the State Court Administrative Office.
Compensation for individual consultant services is to be responsible and consistent with that paid for
similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure
that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase
the amount of such funds that would, in the absence of grant funds, be made available for criminal
justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state,
local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start
date and maintain documentation showing the dates(s) that the positions were laid off and
rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a
future date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled lay-
off (e.g., if the lay-off is scheduled for October l, then funds may not be used to fund the
personnel until October 1, the date of the scheduled lay-off), and maintain documentation
showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can
document the date that the lay-off would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the lay-off
without formally completing the administrative steps associated with a lay-off for personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic
reasons that are unrelated to the availability of grant funds may include (but are not limited to) council
or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the
individual personnel regarding the date(s) of the layoff; and/or budget documents ordering
departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your
court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance.
FY 2017 LIOCI: Allowable Expenses Page 2
URBAN DRUG COURT INITIATIVE FY 2017 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in the planning and operation of the urban drug court program.
Programs are required to have a current Memorandum of Understanding that conforms to MCL
600.1062.
2. Applicants must provide assurance that all treatment programs and providers used in the urban drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue urban drug
treatment court operations if funding through the State Court Administrative Office (SCAO) is no
longer available.
4. Applicants must provide assurance that all recipients of funding under this initiative are required to
comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by the SCAO upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the Urban Drug Court
Initiative (UDCI) for lobbying and that they will disclose any lobbying activities related to the UDCI.
6. Recipients of funding under this initiative agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The program's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government
audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to
this initiative. Such records shall be maintained for a period of five years after completion of the
project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall
provide quarterly reports on the funds received and expended by the urban drug court in the form
required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner required
by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage urban drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
FY 2017 UDCI: Assurances Page 1
11. Applicants who receive funding from the UDCI must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Component or The Ten
Guiding Principles of DWI Courts. Additionally, applicants agree to follow all applicable state laws,
court rules, and administrative orders pertaining to the operation of urban drug courts and
adjudication of related cases.
12. All recipients of funding under this initiative will ensure that violent offenders, as defined in MCL
600.1060(g), will be excluded from the urban drug court program.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to
have committed or has admitted responsibility for, an offense involving the death of,
or a serious bodily injury to any individual, or the carrying, possessing, or use of a
firearm or other dangerous weapon by that individual, whether or not any of these
circumstances are an element of the offense, or is criminal sexual conduct of any
degree.
ii. Have one or more prior convictions for, or if a juvenile has one or more prior findings
of responsibility for, a felony involving the use or attempted use of force against
another individual with the intent to cause death or serious bodily harm.
14. Applicants agree that if a federal 501(c)3 exists or is developed for urban drug court purposes, or if the
urban drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to comply with the requirements of the program, which includes the submission of
financial reports, quarterly data reports, and the annual DCCMIS user audit within the required
time periods.
b. Failure to make satisfactory progress toward implementation of the program.
c. Failure to adhere to the requirements in the contract.
d. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of project
director, financial director, and authorizing official should be the signatories. The signatures commit
the applicant to the terms and conditions of the contract and attest to the accuracy of all information
the applicant has supplied. The project director is responsible for directing the implementation of the
urban drug court grant project. The financial officer is the individual who is fiscally responsible for this
project and is responsible for accountability for the state funds. The authorizing official is the
individual authorized by the court to enter into this agreement. The SCAO prohibits the same
individual from signing in more than one capacity.
FY 2017 UDCI: Assurances Page 2
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Jennifer Warner
Director
October 4, 2016
Commissioner Michael Gingell
Chairperson of the Board of Commissioners
1200 N. Telegraph Rd., Building 12E
Pontiac, MT 48341-0475
Dear Mr. Gingell:
am providing information about Assurances #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit.
If you have questions, please contact me by telephone at 517-373-6285, or by e-mail at
parksj (akourts gov .
Jessica Parks
Trial Court Services Deputy Director
Resolution #16293 October 26, 2016
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTRO4 171-144.9HANT t MCL 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 26,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 261h day of October, 2016.
Lisa Brown, Oakland County