HomeMy WebLinkAboutResolutions - 2016.11.10 - 22670MISCELLANEOUS RESOLUTION #163'08 November 10, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE — 2016 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP)
REIMBURSEMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the United States Department of Justice, Bureau of Justice Assistance awarded Oakland
County Grant Year 2016 expenditure reimbursement funding in the amount of $26,283 for its State
Criminal Alien Assistance Program (SCAAP); and
WHEREAS the reimbursement period covers July 1, 2014 through June 30, 2015; and
WHEREAS the funding is reimbursement of Corrections Officers salaries (based on a prescribed formula)
for those officers directly involved in the care and maintenance of alien inmates housed in the Oakland
County Jail; and
WHEREAS Oakland County has met the federal requirements necessary to accept the award; and
WHEREAS no County match is required; and
WHEREAS the grant agreement has completed the County Executive Contract Review Process in
accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS acceptance of this grant does not obligate the County to any future commitment and
continuation of this program is contingent upon future levels of reimbursement program funding.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2016 State Criminal Alien Assistance Program (SCAAP) reimbursement award in the amount of $26,283
and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said
agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICOTAITTEE
-----------
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: 2016 State Criminal Alien Assistance Program (SCAAP)
FUNDING AGENCY: U.S. Department of Justice
DEPARTMENT CONTACT PERSON: Tammy Feole 248 858-1584
STATUS: Grant Acceptance
DATE: October 19, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved by M & B. — Lynn Sonldss for Laurie Van Pelt (10/11/2016)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (10/11/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/12/2016)
Corporation Counsel:
Approved. — Nicole B. Tabin (10/18/2016)
From:
To
Cc:
Subject:
Date:
Son kiss, Lynn
West, Catherine A; Van Pelt. Laurie M; Tayior. Lori; Davis, Patricia G; 5c111112,2aanj
Cunninglam, Dale A; Feole. Tammy 5; Seaman. Loretta M; Malone Jr., Prentiss; Scalf. Bonnie L
RE: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Allen Assistance Program (SCAAP) - Acceptance
Tuesday, October 11, 2016 12:22:58 PM
Approved by M & B.
Lynn Sonkiss for Laurie Van Pelt
From: West, Catherine A
Sent: Tuesday, October 11, 2016 11:45 AM
To: Sonkiss, Lynn C; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean
Cc: Cunningham, Dale A; Feole, Tammy S; Seaman, Loretta M; Malone Jr., Prentiss; Scalf, Bonnie L
Subject: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) -
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS— Laurie Van Pelt— Lori Taylor— Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 State Criminal Alien Assistance Program (SCAAP)
U.S. Department of Justice
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting
comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 18, 2016
GRANT INFORMATION
Date: October 11, 2016
Operating Department: Sheriffs Office
Department Contact: Tammy Feole
Contact Phone: (248) 858-1584
Document Identification Number: 2016-AP-BX-0498
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: July 1, 2014 through June 30, 2015
New Facility/Additional Office Space Needs: None
IT Resources (New Computer Hardware /Software Needs or Purchases): None
Will you issue a sub award(s): No
Funding Continuation/New: Continuation
Application Total Project Amount: Unknown
Prior Year Total Funding: $27,218
From;
To;
Cc:
Subject:
Date:
Taylor. Lod
West. Catherine ,A; Sonkiss. Lynn C; Van Pelt, Laurie M; Davis. Patricia G; Schultz, Dean]
Cunningham. Dale AI; Role, Tammy S; Seaman. Loretta M; Malone Jr.. Prentiss; Scar Bonnie L
RE: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Allen Assistance Program (SCAAP) - Acceptance
Tuesday, October 11, 2016 2:03:19 PM
HR Approved (No Committee)
Prom: West, Catherine A
Sent: Tuesday, October 11, 2016 11:45 AM
To: Sonkiss, Lynn C; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Cunningham, Dale A; Feole, Tammy S; Seaman, Loretta M; Malone Jr., Prentiss; Sat Bonnie L
Subject: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) -
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 State Criminal Alien Assistance Program (SCAAP)
U.S. Department of Justice
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting
comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 18, 2016
GRANT INFORMATION
Date: October 11, 2016
Operating Department: Sheriffs Office
Department Contact: Tammy Feole
Contact Phone: (248) 858-1584
Document Identification Number: 2016-AP-I3X-0498
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: July 1, 2014 through June 30, 2015
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware/Software Needs or Purchases): None
Will you issue a sub award(s): No
Funding Continuation/New: Continuation
Application Total Project Amount: Unknown
Prior Year Total Funding: $27,218
New Grant Funded Positions Request: None
Changes to Current Positions: None
From:
To:
Cc:
Subject:
Date:
Edertaa.20.12alig
West. Catherine A; $onkiss. Lynn C; Van Pelt. Laurie M; Taylor, Lot Daszia, Patricla_G; Schultz. Dean)
Cunninaham. Dale A. Fade. Tammy S; Seaman. Loretta M; Malone Jr.. Prentisa; 5calf. Bonnie L
RE: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) - Acceptance
Wednesday, October 12, 2016 12:34:10 PM
Approved by Risk Management, R.E. 10/12/16.
From: Easterling, Theresa
Sent: Tuesday, October 11, 2016 2:05 PM
To: West, Catherine A; Sonkiss, Lynn C; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean
Co Cunningham, Dale A; Feole, Tammy S; Seaman, Loretta M; Malone Jr., Prentiss; Scalf, Bonnie L
Subject: RE: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) -
Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erienbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM17-0023, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Tuesday, October 11, 2016 11:45 AM
To: Sonkiss, Lynn C; Van Pelt, Laurie M; Taylor, Lod; Davis, Patricia G; Schultz, Dean 3
Cc: Cunningham, Dale A; Feole, Tammy 5; Seaman, Loretta M; Malone Jr., Prentiss; Scalf, Bonnie L
Subject: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) -
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 State Criminal Alien Assistance Program (SCAAP)
U.S. Department of Justice
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting
comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 18, 2016
GRANT INFORMATION
Date: October 11, 2016
Operating Department: Sheriff's Office
Department Contact: Tammy Feole
Contact Phone: (248) 858-1584
From:
To:
Cc:
Subject:
Date:
Tabin. Nicole e
We,5t. Catherine A; Sonkiss, Lynn C; Van Pelt. Laurie fri; Tayloc. Lot Dayis—Patricla_ci; Schultz, Dean J.
Cunningham. Dale A; Feole. Tammy S; Seaman. Loretta M; MalQ1121r...2r.entiss; Sul, Bonnie L
RE: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Allen Assistance Program (SCAAP) - Acceptance
Tuesday, October 18, 2016 8:32:06 AM
Approved.
ere
AK1ANDr
4H1)UNTY it4Cit1AAk
Nicole B. Tabin
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 rd Floor
Pontiac, Ml 48341
Phone Number: (248) 858-1475
Fax Number: (248) 858-1003
E-mail: tabinn@oakgov.com
From: West, Catherine A
Sent: Tuesday, October 11, 2016 11:45 AM
To: Sonkiss, Lynn C; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean
Cc: Cunningham, Dale A; Feole, Tammy S; Seaman, Loretta M; Malone Jr., Prentiss; Scalf, Bonnie L
Subject: GRANT REVIEW: Sheriff's Office - 2016 State Criminal Alien Assistance Program (SCAAP) -
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriffs Office
2016 State Criminal Alien Assistance Program (SCAAP)
U.S. Department of Justice
Attached to this email please find the grant document(s) to be reviewed. Please provide your review
stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting
comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 18, 2016
GRANT INFORMATION
Date: October 11, 2016
Operating Department: Sheriffs Office
Department Contact: Tammy Feole
Contact Phone: (248) 858-1584
Document identification Number: 2016-AP-BX-0498
West, Catherine A
From: Seaman, Loretta M
Sent: Monday, October 10, 2016 8:20 AM
To: West, Catherine A
Subject: FW: Fiscal Year 2016 SCAAP Awards
From owner-Ovo-listaolp.usdoi.gov [mailto:owner-bvp-Ilst(aolo.usdotoov] On Behalf Of SCAAP
Sent Friday, October 07, 2016 1:01 PM
Subject: Fiscal Year 2016 SCAAP Awards
Dear SCAAP Recipient:
The Bureau of Justice Assistance (BJA) is pleased to announce that your Fiscal Year (FY) 2016 State Criminal Alien Assistance
Program (SCAAP) award is complete and ready for drawdown. Please follow the instructions below to accept your FY 2016
SCAAP award:
-Access the Office of Justice Programs (OJP) Grants Management System (GMS) web site at https://arants.oio.usdoi.00v/ and log
on using your SCAAP user ID and password.
-Locate the Application status block that contains your FY 2016 SCAAP application. You will see the "View" and "Drawdown" links
under the 'Action" header located on the right side of this block.
-Click on "Drawdown." This will take you to an acceptance screen that displays your award number, jurisdiction name, and award
amount at the top. Please print this screen for your records. Select at least one use of SCAAP funds on the provided list. Multiple
selections are possible by holding down the Control key and clicking on the mouse.
-Review and click the certification checkbox before accepting the award. Only an employee (authorized representative or
authorized point of contact) of the jurisdiction may accept the SCAAP funds.
-Use of SCAAP Awards: The Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) included the following
requirement regarding the use of SCAAP funds: "Amounts appropriated pursuant to the authorization of appropriations in
paragraph (5) that are distributed to a State or political subdivision of a State, including a municipality, may be used only for
correctional purposes." Beginning with FY 2007 SCAAP awards, SCAAP funds must be used for correctional purposes only:
httos://www.bia.00v/Fundino/16SCAAP Guidelines.odf.
-Located at the bottom of the screen are the "Accept" and "Decline" buttons. After you accept your award, you will be taken to a
screen that confirms your acceptance. Applicants are required to accept awards online within 60 calendar days of this award
notice. This email serves as notice for you to accept your FY 2016 SCAAP award online. Please retain this email for your records,
-Following your acceptance of the SCAAP terms, conditions, and award amount, 0,IP will initiate an electronic payment to your
bank account of record, verified through the online SCAAP registration process. Please retain the acceptance documents for your
records.
-Allow 15 business days (from the date of acceptance) for the electronic payment process to occur.
For password resets, technical or system-related questions, please call the GMS Helpdesk at 1-888-549-9901, Option 3.
For questions concerning your SCAAP award amount or other award questions, please email joseoh.hustedgusdoi.gov or call
202-353-4411.
1
For questions related to the electronic transfer of funds or bank account of record, please contact the OJP Office of the Chief Financial Officer Customer Service Center at 1-800-458-0786 or AskOCF0ausdoi,ctov.
Thank you
SCMP Program Team
Bureau of Justice Assistance
2
FY 2016 State Criminal Alien Assistance Program 2016-110726411-AP
FY 2016 State Criminal Alien Assistance Program Page 1 of I
OMB Number 1121-n243
Expires: 020912004
SCAAP
Help
GMS
Home
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Grant Number:
Jurisdiction:
Vendor Number:
Award Amount:
2016-AP-I3X-0498
County of Oakland
386004886
$26,283
Fiscal Year 2016 Payment Acceptance and Electronic Transfer of Funds
The Bureau of Justice Assistance (BM) has completed its review of your facility, inmate, and correctional officer data related to the State
Criminal Alien Assistance Program (SCAAP), The Bureau of Immigration and Customs Enforcement has vetted the inmate records, and an
award amount has been calculated.
In accepting this award, you understand that BJA reserves the right to take appropriate administrative action,
induding intensive monitoring, repayment action, or adjustment to future payments, to resolve data
discrepancies, errors, or audit findings related to any information reported in your application.
Applicants are now required to accept awards online within 45 calendar days of award notice, in accordance with
the Office of Justice Programs (0JP) Financial Guide, Part II, Chapter 2, Acceptance Procedures requiring
acceptance/drawdown of awards with 45 days of notice of award, and Part IV, Chapter 2, section 16.606, State
Criminal Alien Assistance Program (SCAAP) requiring an "expeditious draw-down of payments."
Jurisdictions accepting SCAAP awards are not required to submit financial or progress reports to OJP. For FY 2009
SCAAP awards, the Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) requires that all
SCAAP funds be used for correctional purposes only. Please see the use of funds list and certification below. With
your acceptance (by clicking on the Accept button below) of SCAAP's terms, conditions, and award amount, OJP
will initiate an electronic payment in that amount to your bank account of record, as verified through the on-line
SCAAP registration process and in accordance with applicable E-Government rules and requirements.
All issues related to the electronic transfer of funds or the bank account of record must be referred to the OCFO
Customer Service Center at 800-458-0786. Please allow 15 business days for the electronic payment process to be
complete before contacting OCFO. Please have the grant number, amount, and vendor information (noted above)
available when you call.
FY 2016 SCAAP Use of Funds List
--- Construction ---
Construction for inmate housing, inmate programs, prison industries in ADA compliance
--- Training/Education for offender ---
Specific trade employment skills
GED testing
Job Preparedness
--- Training for corrections officers to help manage offender population ---
Bi-lingual language skills
Less than lethal technology training V Diversity traininq
0 As the CEO or authorized designee of this jurisdiction, I understand the guidelines and requirements as associated with the previous
statements and agree to abide by them in all matters involving the FY 2016 State Criminal Alien Assistance Program,
Accept Decline
https://grants.ojp.usdol.gov/gmsextemal/application.do?aspectACH&application1D=267759 10/10/2016
Assurances
Page 1 of 2
NOTE: You must click on the "Accept" button at the bottom of the page before closingthis window
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 03/31/2016
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex.
Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative
requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project
cost) to ensure proper planning, management, and completion of the project described in this
application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
3. It will give the awarding agency or the Government Accountability Office, through any
authorized representative, access to and the right to examine all paper or electronic records
related to the financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically
including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63,
and the award term in 2 C.F.R. §175.15(b).
5. It will assist the awarding agency (If necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C, § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 at seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1958 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7
94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of
1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based
and community organizations).
7. if a governmental entity:
a. It will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S.C. § 4601 at seq.), which govern the treatment
of persons displaced as a result of federal and federally-assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which Limit certain
political activities of State or local government employees whose principal employment is
in connection with an activity financed in whole or in part by federal assistance.
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Accept
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NOTE: You must click on the "Accegt" button at the bottom of the woe before closing this window
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER
RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Acceptance of this form provides for compliance with certification requirements under 28
CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on
Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government-wide Debarment and
Suspension," and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall
be treated as a material representation of feet upon which reliance will be placed when the Department of
Justice determines to award the covered transaction, grant or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of
any Federal grant, the entering Into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub-recipients shall certify and disclose accordingly.
2, DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other
requirements:
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any
Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
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(c) Have not within a two-year period preceding this application been convicted of a felony criminal violation
under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of
Justice Programs (0JP) at Ojpcompliancereporting@usdoj.gov , and, after such disclosure, the applicant has
received a specific written determination from OJP that neither suspension nor debarment of the applicant is
necessary to protect the interests of the Government in this case,
(d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(e) Have not within a three -year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default,
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. FEDERAL TAXES
A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal
tax liability that has been assessed, for which all Judicial and administrative remedies have been exhausted or
have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible
for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or
liabilities) to OJP at gpcompliancereportIngtausdoj.gov , and, after such disclosure, the applicant has received
a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary
to protect the interests of the Government in this case,
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83.850:
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohiblllon;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be Imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
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(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2)
from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees
must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN:
Control Desk, 810 7th Street, N.W., Washington, D.C, 20531. Notice shall include the identification number(s)
of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs (a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the
above certifications.
Accept
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BUREAU OF JUSTICE ASSISTANCE
STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP)
PART I: SCAAP Guidelines
SCAAP Overview
The Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice, administers
SCAAP, in conjunction with the U.S. Department of Homeland Security (DHS). SCAAP provides federal
payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented
criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law,
and who are incarcerated for at least 4 consecutive days during the reporting period.
SCAAP Legislative Authority
SCAAP is governed by Section 241(i) of the Immigration and Nationality Act, 8 U.S.C. §1231(1), as amended,
and Title II, Subtitle C, Section 20301, Violent Crime Control and Law Enforcement Act of 1994, Pub. L. 103-322.
In general terms, if a chief executive officer of a state or a political subdivision exercises authority over the
incarceration of undocumented criminal aliens and submits a written request to the U.S. Attorney General, the
Attorney General may provide compensation to that jurisdiction for those incarceration costs. SCAAP is subject
to additional terms and conditions of yearly congressional appropriations.
Eligible Applicants
States and local units of government that have authority over correctional facilities that incarcerate or detain
undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for SCAAP funds. States
and local units of general government include the 50 state governments, the District of Columbia, Guam, Puerto
Rico, the U.S. Virgin Islands, and the more than 3,000 counties and cities with correctional facilities.
Regional jails, special jail districts, or regional jail authorities arid boards do not qualify as political subdivisions
of a state for purposes of SCAAP, and therefore are not eligible to directly apply for SCAAP funds. Each unit of
government that houses inmates at a regional facility must apply independently for SCAAP funds, based on its
own costs of housing its undocumented aliens in the regional facility. Regional facilities may not submit SCAAP
applications on behalf of jurisdictions in its service area, nor may a regional facility submit one application for all
participating jurisdictions, using one jurisdiction's name as the recipient.
Authorized Officials
SCAAP payments must go directly to eligible states and localities. Authorized jurisdiction employees for SCAAP
purposes must be listed as either the Authorized Representative or Alternate Contact in the GMS User Profile.
The chief executive officer (CEO) of an eligible jurisdiction may apply directly or delegate authority to another
jurisdiction official. The CEO is generally considered the highest ranking elected or appointed official of a unit of
government.
Use of SCAAP Awards
The Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) included the following
requirement regarding the use of SCAAP funds: "Amounts appropriated pursuant to the authorization of
appropriations in paragraph (5) that are distributed to a State or political subdivision of a State, including a
municipality, may be used only for correctional purposes." Beginning with FY 2007 SCAAP awards, SCAAP
funds must be used for correctional purposes only. Jurisdictions receiving SCAAP awards will be asked to report
the projected use of these funds at the time the award is accepted.
Minimum Period of Incarceration
Only eligible persons who were incarcerated for 4 or more consecutive days between July 1, 2014 and June 30,
2015 may be included in the FY 2016 SCAAP application.
FY 2018 SCAAP Guidelines and Application Page 1
Multi-Jurisdictional Issues
• Eligible inmates housed in the applicant's facility exclusively on behalf of another jurisdiction may only be
reported by the sending jurisdiction, regardless of whether the applicant received reimbursement for related
incarceration costs.
• Unless otherwise covered by a cost reimbursement agreement, inmates who are ready for release once
qualifying charges or convictions are concluded, and who are temporarily held in the applicant facility on the
basis of outstanding warrants or detainers from other jurisdictions, including federal law enforcement
agencies, are SCAAP eligible. The applicant jurisdiction may claim the total number of days the inmate was
in custody, including the days the inmate was held on the detainers or outstanding warrants.
• Detention or incarceration days attributable to otherwise qualifying inmates held on federal charges,
convictions, or detainers and covered by cost reimbursement agreements are not SCAAP eligible.
• Juveniles adjudicated delinquent, regardless of the charges or length of custody, are not SCAAP eligible.
Only juvenile offenders who are convicted as adults and who meet the qualifying SCAAP criteria may be
eligible.
Eligible Inmates
Applicants may submit records of inmates in their custody during the reporting period who:
• Were born outside the United States or one of its territories and had no reported or documented claim to
U.S. citizenship.
• Were in the applicants custody for 4 or more consecutive days during the reporting period.
• Were convicted of a felony or second misdemeanor for violations of state or local law.
• Were identified and reported as undocumented, using due diligence.
The U.S. Department of Homeland Security will make the final determination on the status of submitted inmate
records for undocumented alien purposes, inmates may qualify for SCAAP purposes if they were:
• Persons who entered the U.S. without inspection or at any time or place other than as designated by the
Attorney General.
• Persons in deportation or exclusion proceedings at the time they were taken into custody.
• Non-immigrants who failed to maintain their non-immigrant status at the time they were taken into custody.
• Certain Marie! Cubans who otherwise meet these requirements.
Total All Inmate Days
The "total all inmate days" is the cumulative number of incarceration or detention days attributable to all inmates
housed in the jurisdiction's facilities during the reporting period. It includes all inmates, regardless of their status,
citizenship, disposition, or length of stay, including inmates held at contract facilities. A jurisdiction can use the
sum of all nightly, facility head counts for the 365 days in the reporting period.
EXAMPLE TOTAL DAYS
A jurisdiction detained or incarcerated 400 Inmates during the current reporting cycle.
Each inmate was held for exactly 7 days.
2,800
(400 Inmates x 7 days)
Criminal Charges and Convictions
To be eligible for reporting, inmates must have been convicted of a felony or second misdemeanor for violations
of state or local law, and housed in the applicant's state or local correctional facility for 4 or more consecutive
FY 2016 SCAAP Guidelines and Application Page 2
days during the reporting period. All pre-trial and post conviction time served from July 1, 2014 through June 30,
2015 may be reported to BJA.
EXAMPLES REPORTABLE DAYS
An alien was convicted of a felony during the reporting period and spent 20 days in
pretrial detention and 60 additional days from the conviction. All 80 days occurred during
the reporting period.
80
An alien was convicted of a felony during the reporting period and spent 20 days in
pretrial detention and 60 additional days from the conviction. The 20 pretrial detention
days and 40 of the sentenced days occurred in the reporting period; the remaining 20
days were served after June 30, 2015.
60
An alien was convicted of a felony several years ago and Is being held in pretrial
detention on new charges. As this alien already qualifies based on the prior felony
conviction, once he meets the minimum of 4 consecutive days in custody during the
reporting period, the pretrial days may be reported to BJA, regardless of the outcome of
the pending charges.
As calculated
An alien was convicted of a second misdemeanor and served 3 consecutive days as of
June 30, 2015, and 20 additional days after June 30, 2015. This inmate cannot be
reported for FY 2016, but will qualify for FY 2017. NOTE: The first 3 days of the sentence
am not reportable, regardless of what occurs with this inmate in the future.
0
Required Inmate Data Format
The detailed inmate file reflects the jurisdiction's good faith and due diligence efforts to identify and list
undocumented criminal aliens housed in its correctional facilities. Required inmate data elements include the A-
Number, if known; last, middle, and first names; date of birth; unique inmate number assigned by the applicant
jurisdiction; foreign country of birth; date taken into custody; date released from custody; and the Federal
Bureau of Investigation (FBI) number, if known.
For inmates with aliases or multiple periods of incarceration: Creating a separate and distinct inmate record for
each qualifying period of incarceration may include eligible inmates incarcerated more than once during the
reporting period. Similarly, inmates with known aliases may be reported by creating a separate and distinct inmate
record for each name. The same unique inmate identification number must be used for all records associated
with a single inmate, regardless of the name under which the inmate was incarcerated. Applications submitted
without complete facility data and inmate records will not be considered for SCAAP funding.
FBI Number
The Bureau of Justice Assistance continues to encourage SCAAP applicants to include the FBI number for each
inmate record submitted on the FY 2015 SCAAP application. The FBI number is one of several options that will
help ensure that only eligible inmates are entered into the SCAAP application, as the FBI number is automatically
assigned to each individual arrested and convicted of a felony or two misdemeanors. Per the SCAAP Program
Guidelines, eligible inmates are defined as those who have one felony conviction or two misdemeanor
convictions. In addition, the FBI number could help decrease the number of unknown inmate records paid each
year with SCAAP funds.
Country of Birth Codes
Generally, a person born in the U.S. or a U.S. territory is a U.S. citizen and should not be reported. Any submitted
inmate record that includes a country code not on the official ICE country codes list will be rejected. Any record
with an official country code that does not specifically represent a foreign country (unknown) will only be
considered in the award calculation if determined the inmate is undocumented or otherwise qualifies. If the
country provided by the inmate is not on the official ICE country codes list, a country with close geographic
proximity should be selected.
FY 2016 SCAAP Guidelines and Application Page 3
Alternatives to Traditional Incarceration
Inmates are not eligible if they served their incarceration Incrementally, such as through weekend incarcerations
that enabled them to maintain employment. Qualifying periods of incarceration must occur consecutively over
the course of 4 or more days.
Parole and Probation Violators
Eligible inmates on parole or probation from qualifying convictions who are subsequently returned to the custody
of a state or local correctional facility may be eligible.
Correctional Officers
Correctional officers include employees, officers, and contractual staff whose primary responsibility is the control,
custody, or supervision of persons detained and incarcerated, including correctional officers, deputy sheriffs,
correctional/jail supervisors, shift commanders, chiefs of security, assistant wardens, and wardens.
Transportation officers and others providing control, custody, or supervision of inmates who are temporarily
outside the maintaining facility are also eligible. Employees, officers, and contractual staff whose primary
responsibility is providing noncustody services to the facility or its inmate population are not SCAAP eligible,
including office and secretarial support, administrative, housekeeping, maintenance, food, health, education,
training, vocational, counseling, and medical staff. Staff who function independently or outside the correctional
facility, including parole and probation agents, hearing officers, court commissioners, judicial, prosecutorial, and
public defenders, warrant and apprehension units, and others are not eligible.
Correctional Officer Salary Calculation
Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and
part-time correctional officers and others who meet the SCAAP definition. The reported sum should total the
jurisdiction's actual salary expenditures for the reporting period, not an estimate or average. Correctional officer
salary costs may include premium pay for specialized service, shift differential pay, and fixed-pay increases for
time in service. It may also include overtime required by negotiated contract, statute, or regulation such as union
agreements, contractual obligations, and required post staffing minimums. Benefits should not be included in the
provided salary costs.
Per Diem Costs
Per diem cost is calculated by the SCAAP system, dividing the jurisdiction's "total all inmate days" into the "total
correctional officer salary costs." During the FY 2015 reporting period, jurisdictions reported an average per diem
cost of $41.70. BJA may require documentation to validate per diem costs or impose limits on the costs.
SCAAP Award Calculation
Once SCAAP data has been validated and analyzed, applicants will receive e-mail notification that awards are
ready for online acceptance and drawdown. Formal acceptance of an award via GMS is necessary for the
electronic transfer of funds into the applicant's bank account of record. Applicants have 45 calendar days to
accept awards through GMS once notice is provided. SCAAP payments must go to the jurisdictions' general
fund.
Payment Formula
The following provides an overview of the method used to calculate SCAAP payments
1. Using financial data from applicants, a per diem rate is calculated for each jurisdiction, For FY 2015 the
average per diem rate was $41.70 per inmate.
2. Inmate data is provided to the U.S. Department of Homeland Security to validate inmate data for eligible and
invalid records.
3. Each jurisdiction's total eligible inmate days are totaled then multiplied by the applicant's per diem rate to
derive the total correctional officer salary costs for eligible inmate days.
4. The value of each applicant's correctional officer salary costs associated with its eligible inmate days are
totaled. This total value reflects the maximum amount for SCAAP reimbursement. A percentage factor is
FY 2016 SCAAP Guidelines and Application Page 4
used to reflect the relationship between the maximum reimbursable salary costs and the appropriation. For
FY 2015, this factor was approximately '15 percent.
Variances
A variance will exist between the total salary costs reported by a jurisdiction and the final SCAAP payment
amount, due to adjustments for ineligible or invalid inmate records and the annual appropriation. Both the SCAAP
system and BJA check for variances from prior year submissions for correctional officer staffing and salary levels,
total bed count, and number of total inmate days.
PART II: Apolying for FY 2016 SCAAP Funds
FY 2016 Reporting Period
The FY 2016 SCAAP reporting period is from July 1,2014 through June 30,2015.
FY 2016 Registration and Application Deadlines
Applications will be accepted through the online Grants Management System (GMS) beginning March 2,2016,
and ending at 6:00 p.m. e.d.t. on April 13,2016.
The deadline for submitting all completed SCAAP applications is, April 13, 2016 at 6:00 p.m. (e.d.t.).
Extensions or exceptions to this deadline cannot be granted. Because of the volume and complexities involved
in verification of all submitted inmate data and the fact that BJA transmits this file to DHS immediately after the
close of the solicitation, it is not possible for additional applicant data to be reviewed and sent to DHS after the
deadline.
GMS Application Process
The SCAAP Catalog of Federal Domestic Assistance (CFDA) number is 16.606.
For questions or concerns at any point in the GMS process, call the SCAAP Help Desk at 1-202-353-4411.
1. Access GMS at httas://grants.gjp,usdolgov.
2. If you already have a GMS user ID, proceed to the GMS sign in. Even if your organization already has a user
ID, you will not be considered registered for the solicitation until you have signed on to GMS and entered the
appropriate solicitation.
3. If you do not have a GMS user ID, select "New User? Register Here." After you have completed all of the
required information, click "Create Account" at the bottom of the page and to note your user ID and password,
which are case sensitive. Within a few days, BJA will send an e-mail confirmation to newly registered
applicants that their user ID and password have been approved and they are eligible to submit an application.
4. Beginning October 1,2003, a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number
must be included in every application for a new award or renewal of an award. The DUNS number will be
required whether an applicant is submitting an application on paper, through OJP's Grants Management
System, or using the government-wide electronic portal (Grants.gov). An application will not be considered
complete until the applicant provides a valid DUNS number.
Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as
soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toil-free DUNS
number request line at 1-800-333-0505.
5. After you have logged onto the system using your user ID and password, click on "Funding Opportunities.".
Additionally, click on 'A-Z' for more search functions.
6. Select the "Bureau of Justice Assistance" from the drop-down list and click "Search." This will narrow the list
of solicitations within the Office of Justice Programs to those in BJA.
FY 2016 SCAAP Guidelines and Application Page 5
7. From the list of BJA grants, find "State Criminal Alien Assistance Program" and click "Apply Online."
8. Confirm that your organization is eligible to apply for this program by reading the text on the screen. If eligible,
proceed by clicking "Continue."
9. Once you have reached this point, you are considered successfully registered.
Online inmate Data Reporting Process
Select the file upload process below that best meets your needs. While you may change the method prior to
submitting the completed application to BJA, note that the change from one process to another will overwrite and delete all previous inmate record submissions.
• Direct File Upload: The direct file upload function allows you to submit inmate database records in a single
ASCII-formatted file directly into GMS. File uploads must contain the mandatory data fields in the required
format. File uploads that do not include the necessary information will be considered incomplete and not
eligible SCAAP funding. The SCAAP system provides you with an opportunity to correct files or add missing data prior to finalizing the application.
▪ Direct Data Entry: The direct data entry function allows you to manually enter inmate data directly into an
online inmate data template, instead of creating a separate ASCII file. This approach may be best suited for
jurisdictions with smaller facilities or small criminal alien populations. Drop-down menus are provided for
selecting incarceration dates, date of birth, and country of birth (complete country names are listed).
During the file upload process, a red flashing bar will appear at the bottom of the applicant screen. This bar will
continue to flash until the inmate file upload is complete. Upon completion of the inmate file upload, SCAAP GMS
will provide the applicant with a "File Upload Status Report." This report will list the number of inmate records in
the upload and the number of inmate records that are complete. In addition, the report will provide a detailed list
of inmate records (by file number) that are incomplete or have data format errors and the nature of the error.
Print this file upload status report for your records. If during the file upload process, your Internet browser times
out or is disconnected, your inmate file upload may not be complete. It is important that you check the "File
Upload Status Report" and verify that all of your inmate records have been uploaded.
When initiating a file upload, there is an approximate 10 second start-up delay. Once the file upload has actually
begun, the estimated times for file uploads: 300 inmate records = less than 1 minute; 7,800 inmate records = 3 minutes; 54,600 inmate records = 15 minutes.
Technical System Requirements
Internet access is required to apply for SCAAP funding. Generally, Netscape Communicator 4.7 and Internet
Explorer 5.5 are the earliest versions of the respective Internet browsers that may be used for successful SCAAP
application system access. Contact your agency network administrator to determine if an internal firewail or
agency Internet security system may be preventing direct access to the application system, or contact the GMS
Help Desk for information regarding correct port settings. If you are a prior SCAAP user, the browser bookmark
may not work properly and an attempt to access the SCAAP application site may generate a message advising
that the "page cannot be displayed." Delete the bookmark and manually type the URL into the browser address
line.
Internet User Accounts
Government officials from the applying jurisdictions must establish the OJP GMS user accounts for SCAAP.
Non-government officials may not establish user accounts on behalf of applying jurisdictions. When establishing
a user account, sheriffs or chiefs of police are not considered CEOs, but they may serve as the contact persons
establishing the SCAAP user accounts on behalf of the CEOs. All applications must be filed in the name of the
state or unit of government and must include the jurisdiction's CEO's name, official title, and e-mail address.
Application Resubmissions
BJA may return a submitted application with incomplete or inaccurate data to the applicant for corrections, and
will notify both the CEO and the SCAAP contact, via the e-mail address of record, that their application needs to
be corrected and resubmitted by a certain date to be considered for SCAAP funding.
FY 2016 SCAAP Guidelines and Application Page 6
FINANCE COMMITTEE
FISCAL NOTE (MISC . #16308) November 10, 2016 BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — 2016 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP)
REIMBURSEMENT GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The United, States Department of Justice, Bureau of Justice Assistance, awarded Oakland
County $26,283 in reimbursement funding for its State Criminal Alien Assistance Program.
2. The reimbursement period is July 1, 2014 through June 30, 2015.
3. No County match is required.
4. The funding represents a 3.44% decrease from the previous year's award of $27,218.
5. No budget amendment is recommended.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack absent.
Resolution #16308 November 10, 2016
Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Kochenderfer, Kowa, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
///-(//f, GERALD ID. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 455S9A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 10,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10' day of November, 2016.
Lisa Brown, Oakland County