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HomeMy WebLinkAboutResolutions - 1993.12.09 - 22675February 11, 1993 MISCELLANEOUS RESOLUTION #93020 BY: Lawrence A. Obrecht, Commissioner IN RE: AMENDMENT TO GRANTS PROCEDURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, by Misc. Res. #89105, the Board of Commissioners established a procedure for the application and acceptance of grants and for reimbursement agreements, and WHEREAS, there are some grantor agencies which offer so brief an opportunity to submit applications, that adherence to the adopted procedure would preempt the County from seeking these grant funds, and WHEREAS, an amendment to our present procedure is necessary to allow the county departments to capture these funding opportunities. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby amends the grant procedure adopted by Res. #89105, by adding the following language to Section II. New Grants or Ongoing Grants with 15% Or More Variance: D. When the grantor agency does not allow a County Department enough time to prepare a grant application in accordance with A.,B., and C. above, the Chairman of the Board of Commissioners, upon receipt of a Budget Division Report, which shall include complete explanation for the necessity to abridge the grant procedure, may sign the grant application contingent upon the subsequent approval of the liaison committee. 1. The Budget Division Report shall accompany the application to the liaison committee. 2. The Budget Report shall include date of notification of grant availability, time needed to prepare grant applications, and any other information which necessitated the expedition of the grant application outside of the adopted grant procedure. BE IT FURTHER RESOLVED that in adopting this amendment, the Board wishes to emphasize that all County Departments are to coordinate their grant and reimbursement applications through the Budget Division. Chairperson, I move the adoption of the foregoing resolution. GRANT APPLICATION AND ACCEPTANCE AND REIMBURSEMENT AGREEMENT PROCEDURES I. Budget Division will bring all grant and reimbursement applications and acceptances to the Board of Commissioners in accordance with the following: II. APPLICATION REIMBURSEMENT - APPLICATION A. Budget Division forwards report to Board Chairperson. B. Board Chairperson signs application. ONGOING GRANTS LESS THAN 15% VARIANCE FROM ADOPTED BUDGET A. Budget Division forwards report to Board Chairperson. B. Board Chairperson signs application. NEW GRANTS OR ONGOING GRANTS WITH 15% OR MORE VARIANCE FROM ADOPTED BUDGET A. Liaison Committee (report from Liaison Committee prepared by Budget Division). B. Refer to Personnel Committee if applicable and Finance if County match involved. C. Board Chairperson signs application. D. When the grantor agency does not allow a County Department enough time to prepare a grant application in accordance with A., B., and C. above, the Chairman of the Board of Commissioners, upon receipt of a Budget Division Report, which shall include complete explanation for the necessity to abridge the grant procedure, may sign the grant application contingent upon the subsequent approval of the liaison committee. 1. The Budget Division Report shall accompany the application to the liaison committee. 2. The Budget Report shall include date of notification of grant availability, time needed to prepare grant applications, and any other information which necessitated the expedition of the grant application outside of the adopted grant procedure. III. ACCEPTANCE ALL GRANTS AND REIMBURSEMENTS LESS THAN 15% VARIANCE FROM APPLICATION A. Finance Committee. B. Refer to Personnel Committee if applicable. C. Refer Finance Committee resolution (and Personnel report if applicable) to Board. D. Board Chairperson signs acceptance. ALL GRANTS AND REIMBURSEMENTS WITH 15% OR MORE VARIANCE FROM APPLICATION A. Liaison Committee (resolution prepared by Budget Division). B. Refer to Finance (and Personnel if applicable). C. Refer Liaison Committee resolution to Board with Fiscal Note and/or Finance and Personnel committee reports attached. D. Board Chairperson signs acceptance. IV. AGREEMENT MODIFICATIONS - ALL GRANTS AND REIMBURSEMENTS LESS THAN 15% VARIANCE FROM ORIGINAL ACCEPTANCE A. Budget Division is informed and receives copy of modification. B. Board Chairperson signs agreement modification. WITH 15% OR MORE VARIANCE FROM ORIGINAL ACCEPTANCE A. Liaison Committee (resolution prepared by Budget Division). B. Refer to Finance (and Personnel if applicable). C. Refer Liaison Committee resolution to Board with Fiscal Note and/or Finance and Personnel Committee reports attached. D. Board Chairperson signs agreement modification. Budget Division shall maintain an ongoing schedule of all grants and reimbursements and shall report same quarterly to the Finance Committee. V. #93020 February 11, 1993 The Chairperson referred the resolution to the General Government Committee. There were no objections.