Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Resolutions - 2016.12.08 - 22697
MISCELLANEOUS RESOLUTION • #1..6326 December 8, 2016 BY: General Government Committee, uhristine Long, Chairperson IN RE: CLERK/REGISTER OF DEEDS — 2017 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS this is an ongoing grant, and the twenty-fourth year of funding by the State of Michigan, Department of Licensing and Regulatory Affairs; and WHEREAS the grant award of $361,530 consists of $261,530 in current program costs; and $100,000 as reimbursement to Register of Deeds Automation Fund; and WHEREAS the grant will provide partial reimbursement for one (1) existing General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position (#2010401-09329) that is in charge of the monitoring and administrative matters of the program; and WHEREAS no additional personnel or local match is required; and WHEREAS acceptance of this grant does not obligate the County to any future commitment; and WHEREAS approximately 4568 corners have been remonumented and approved by the Peer Review process and 48 corners are currently being remonumented through the Remonumentation Program; and WHEREAS the grant agreement has completed the County Grant Review Process in accordance with the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Survey, Monumentation and Remonumentation Grant for the period of January 1, 2017 through December 31, 2017 in the amount of $361,530. BE IT FURTHER RESOLVED that one (1) General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position (#2010401-09329) will be partially reimbursed by the Remonumentation program effective January 1, 2017 through December 31, 2017. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown as the Grant Administrator as required by the State. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the continuation of the Remonumentation Program. BE IT FURTHER RESOLVED that continuation of this grant does not obligate the County to any future commitment, and any special revenue positions and other program costs associated with this grant are contingent upon future levels of grant funding. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Gershenson absent. FISCAL NOTE (MISC #16326) December 8, 2016 BY: Finance Committee, Torn Middleton, Chairperson IN RE: CLERK/REGISTER OF DEEDS 2017 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of Licensing and Regulatory Affairs (LARA), Bureau of Construction Codes, Office of Land Survey and Remonumentation awarded the Oakland County Clerk/Register of Deeds funding in the amount of $361,530 for the Remonumentation program, with no County match required. 2. Of the total grant award, $261,530 will fund current program costs and $100,000 as reimbursement to the Register of Deeds Automation Fund (#21160) for expedited expenditures. 3. The grant funding period is January 1, 2017 through December 31, 2017. 4. The grant will partially reimburse one (1) existing full-time eligible GF/GP Plat & Boundary Review Specialist, position #09329. 5. The future level of service, including personnel, will be contingent upon the level of funding available from the State. 6. A budget amendment is recommended for Fiscal Year 2017 Special Revenue Budget to reflect the new grant award as follows: CLERK SURVEY REMONUMENTATION FUND #29220 GR0000000345 Activity A, Analysis Type GLB, Bud Ref. 2017 Revenues 2010401-172180-615571 Grant-State Total Revenues Expenditures 2010401-172180-702010 Salaries 2010401-172180-730373 Contracted Services 2010401-172180-730709 Fees-Per Diem 2010401-172180-731458 Professional Services Total Expenditures Adopted Amended Budget Amendment Budget $267,395 ($ 5,865) $261,530 $267,395 ($ 5,865) $261,530 $ 20,000 ($14,070) $5,930 22,080 $13,920 36,000 10,500 0 10,500 214,815 (5,715) 209,100 $267,395 ($ 5,865) $261,530 FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford and Quarles absent. PLEASE NOTE: A revised grant agreement is attached. GRANT REVIEW SIGN OFF — Clerk/Register of Deeds GRANT NAME: 2017 Survey and Remonumentation Grant FUNDING AGENCY: State of Michigan DEPARTMENT CONTACT PERSON: Ronald J. Crank 248 858-1447 STATUS: Grant Acceptance DATE: November 9, 2016 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing punt review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (11/7/2016) Department of Human Resources: I4R Approved (No Committee) Continues Position — Lori Taylor (14/3/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (11/3/2016) Corporation Counsel: The changes to the Grant are acceptable, and Corporation Counsel is signed off on the Grant. — Steve Rideout (11/9/2016) From: To: Cc: Subject: Date: Van Pelt, Laurie M West, Catherine A; Taylor. Lori; Davis. Patricia G; Schultz, Dean 3 Crank. Ronald 3; 0"Brien, Sandra H; Thierbach. Laura 3; Metrick. Tammy A RE: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Remonumentation Grant - Acceptance Monday, November 07, 2016 4:42:17 PM Approved. From: West, Catherine A Sent: Thursday, November 3, 2016 11:25 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean Cc: Crank, Ronald); O'Brien, Sandra H; Thierbach, Laura J; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Remonumentation Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Register of Deeds 2017 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 10, 2016 GRANT INFORMATION Date: November 3, 2016 Operating Department: Register of Deeds Department Contact: Ronald J. Crank Jr. Contact Phone: 248-858-1447 Document Identification Number: BCC 17-63 REVIEW STATUS: Acceptance — Resolution Required Funding Period: January 1, 2017 through December 31, 2017 Original source of funding: State of Michigan Will you issue a sub award or contract: Yes, Professional Survey service contracts New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: Continuation Application Total Project Amount: $361,530 From: To: Cc: Subject: Date: Taylor, Lori West, Catherine A; Van Pelt. Laurie M; Davis. Patricia G; Schultz, Dean 3 Crank Ronald 3; O'Brien. Sandra 1-1; Thierbach, Laura 3; Metrick, Tammy A RE: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Rernonumentation Grant - Acceptance Thursday, November 03, 2016 3:50:04 PM HR Approved (No Committee) Continues Position From: West, Catherine A Sent: Thursday, November 03, 2016 11:25 AM To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Crank, Ronald J; O'Brien, Sandra H; Thierbach, Laura J; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Remonumentation Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE Register of Deeds 2017 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 10, 2016 GRANT INFORMATION Date: November 3, 2016 Operating Department: Register of Deeds Department Contact: Ronald J. Crank Jr. Contact Phone: 248-858-1447 Document Identification Number: BCC 17-63 REVIEW STATUS: Acceptance Resolution Required Funding Period: January 1, 2017 through December 31, 2017 Original source of funding: State of Michigan Will you issue a sub award or contract: Yes, Professional Survey service contracts New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware! Software Needs or Purchases): None Funding Continuation/New: Continuation Application Total Project Amount: $361,530 From: To: Cc: Subject: Date: Erienbeck, Robert C West, Catherine A; Van Pelt, Laurie Ni; Taylor. Lori; Davis. Patricia G; Schultz. Dean 3 Crank, Ronald 3; O'Brien. Sandra Fl; Thlerbach. Laura ,3; Metric , Tammy A RE; GRANT REVIEW: Clerk/Register or Deeds - 2017 Survey and Remonumentation Grant - Acceptance Thursday, November 03, 2016 2:21:24 PM Approved by Risk Management. R.E. 11/03/16, From: Easterling, Theresa Sent: Thursday, November 03, 2016 11:38 AM To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Crank, Ronald 3; O'Brien, Sandra H; Thierbach, Laura 3; Metrick, Tammy A Subject; RE: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Remonumentation Grant - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM17-0054, regarding this matter. Thank you. From: West, Catherine A Sent: Thursday, November 03, 2016 11:25 AM To: Van Pelt, Laurie it Taylor, Lori; Davis, Patricia G; Schultz, Dean 3 Cc: Crank, Ronald 3; O'Brien, Sandra H; Thierbach, Laura 3; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2017 Survey and Remonumentation Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Register of Deeds 2017 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: November 10, 2016 GRANT INFORMATION Date: November 3, 2016 Operating Department: Register of Deeds Department Contact: Ronald J. Crank Jr. From: To: Cc: Subject: Date: RI dealt, Stephen M West,. Catherine A Crank. Ronald 3; 0"13den Sandra I-1 RE: Rev}sed Contract Attached Wednesday, November 09, 2016 10:03:05 AM The changes to the Grant are acceptable, and Corporation Counsel is signed off on the Grant. From: West, Catherine A Sent: Wednesday, November 09, 2016 9:39 AM To: Rideout, Stephen M Cc: Crank, Ronald 3; O'Brien, Sandra H Subject: FW: Revised Contract Attached Hi Steve, Please see attached changes for the Remonumentation grant, file # 2016-1052-01. Thank you, Katie From: Crank, Ronald Sent: Wednesday, November 09, 2016 9:26 AM To: West, Catherine A; O'Brien, Sandra H Subject: FW: Revised Contract Attached Are we ok with replacement of described pages? From: Johnston, Nancy (LARA) [mailto:johnstonnRmichigan.gov] Sent: Wednesday, November 09, 2016 9:22 AM To: Crank, Ronald Subject: Revised Contract Attached I am s0000000000 sorry. I am attaching a revised contract that has the same wording in Section 4.5 as was agreed to in the 2016 contract. knew there was a change that should have been made and cranked out all 83 contracts the same anyway. Sorry for the extra bother. Pages 10 and 11 are the only ones you need to replace, and Section 4.5 is the replacement paragraph. Nancy Johnston, Analyst Administrative Services Division U.S. Mail: P.O. Box 30254, Lansing, MI 48909 Shipping: 611 West Ottawa, 1st Floor, Lansing, MI 48933 (.517) 241-6325 RICK SNYDER GoVazNOR STATE OF MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS SHELLY EDGERTON DIRECTOR Memorandum DATE: October 21, 2016 TO: Grant Administrators and County Representatives FROM: Michael C. Barger, P.S,, Manager Office of Land Survey and Remonumentation (OLSR) SUBJECT: 2017 Annual Grant Agreement Enclosed is your copy of the 2017 Grant Agreement and extra signature pages (County, OLSR and Purchasing copies) in anticipation of your 2017 Grant Application being submitted. Please obtain the necessary internal reviews and signatures on all 3 signature pages and return all three ORIGINAL signature panes with your 2017 Grant Application, postmarked no later than December 31, 2016 to be eligible for a 2017 grant, Once your Grant Application is approved by OLSR, it will be sent to the Department's procurement team for processing and to obtain signatures by the Department Director. One original signature page will be returned to the county to attach to your Grant Agreement. As in previous years, the 40 percent start-up payment All be processed to the county as soon as a Grant Application is approved, the Grant Agreement is signed by all parties, and purchase requisitions have been initiated. A signed Grant Agreement must be returned to OLSR no later than August 31, 2017 in order to meet the State's purchasing guidelines. If you have a budget or financial questions, please contact Nancy Johnston at (517) 241-6325 or email johnstonn@michigan.gov . Technical or survey questions should be directed to our office at (517) 241-6321 or email bccolsr@michigan.gov . Providing for Michigan's Safety In the Built Enviranmant LARA is an equal opportunity employer Auxiliary aids, services and other reasonable accommodations are available upon request to individuals with disabilities, P.O. BOX 30254 • LANSING, MICHIGAN 48909 www.micbigan.gov/bcd • Telephone (517) 241-9302 • Fax (517) 241-9308 GRANT NO. BCC 17-63 GRANT BETWEEN THE STATE OF MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS AND OAKLAND COUNTY GRANTEE/ADDRESS: Contact Name: Organization Name: Address: City, State, Zip: Telephone: FAX: Lisa Brown County of Oakland 1200 North Telegraph Road Department 415 Pontiac, MI 48341-0480 (248) 858-1447 (248) 858-7466 STATE GRANT ADMINISTRATOR/ADDRESS: Michael C. Barger, P.S., Manager Office of Land Survey and Remonurnentation Department of Licensing and Regulatory Affairs P.O. Box 30254 Lansing, MI 48909 Phone; (517) 241-6321 Email: bargerm@michigan.gov GRANT PERIOD: From: 01-01-2017 To: 12-31-2017 TOTAL AUTHORIZED BUDGET FOR CALENDAR YEAR 2017: . State Grant Amount: - Reimbursement for Past Expedited Expenditures: 2017 TOTAL ANNUAL BUDGET: ACCOUNTING DETAIL: Index/PCA: 02935 $361,530.00 $100,000.00 $261,530.00 (Rev. 1042-16) 1 GRANT This is Grant No. BCC 17-63 between the Department of Licensing and Regulatory Affairs (Grantor), and Oakland County (Grantee), is entered into pursuant to the State Survey and Remonumentation. Act, 1990 PA 345 (SSRA) and is subject to the terms and conditions of this Agreement (Agreement). 1,0 Statement of Purpose This Grant is offered annually to the Grantee in accordance with the requirements of the SSRA. The SSRA establishes the State Survey and Remonumentation Fund which supports a program for the monumentation and remonumentation and perpetual monument maintenance of original public land survey corners, protracted public land survey corners and property controlling corners throughout the State. This Grant is offered to the Grantee to carry out its annual work program as set forth and approved by the Grantor in the Grantee's Survey and Remonutnentation Grant Application, made part of this Agreement as "Attachment A." In accordance with the terms and conditions of this Grant, the Grantor will reimburse the eligible expenses incurred by the Grantee to carry out the annual work program as set forth and approved by the Grantor in "Attachment A." 1,1 Statement of Work The Grantee agrees to undertake, perform, and complete the project described in the Grantee's Proposal, Attachment A, file a Land Corner Recordation Certificate (LCRC) pursuant to the Corner Recordation Act, 1970 PA 74 (CRA) with the addition of a geodetic coordinate value, the peer group date, and county representative's signature and stamp on said LCRC for each corner identified in Attachment A under the requirements of the SSRA. The Grantee must submit a Completion Report as specified in this Agreement, may submit a Work Progress Report as specified in this Agreement and provide any other reports or forms requested by the Grantor. 1.2 Detailed Budget A. This Agreement does not commit the State of Michigan (State) or the Department of Licensing and Regulatory Affairs (LARA) to approve requests for additional funds at any time. B. If applicable, travel expenses will not be reimbursed at rates greater than the State Travel Rates, Attachment B, without the prior written consent of the Grant Administrator. C. Attachment A includes the Budget The Grantee agrees that all funds shown in Attachment A are to be spent as detailed in Attachment A. (Rev. 10-12-16) 2 D, Changes in the Budget of less than 5 percent of the total line item amount do not require prior written approval, but Grantee must provide notice to the Grant Administrator. E. Changes in the Budget equal to or greater than 5 percent of the total line item amount will be allowed only upon prior review and written approval by the State Grant Administrator. A formal grant amendment must be signed by both the Grantor and Grantee. 1.3 Payment Schedule A, The maximum amount of grant assistance offered is $361,530.00. An initial advance of $144,612.00 (40 percent of the State Grant Amount) shall be made to the Grantee upon receipt by the State Grant Administrator of a signed Agreement and a request for advance from the Grantee. B. Progress payments up to a total of 85 percent of the Total Authorized Budget may be made upon submission of a Grantee request indicating the grant funds received, project expenditures incurred, and objectives completed to date, as well as backup documentation for all expenditures. Backup documentation must include a printout of the 245 grant account, invoice copies, and a payroll printout for any county costs supported with the grant, and be maintained for audit purposes in order to comply with this Agreement. C. Payment of the final 15 percent of the grant amount shall be made after completion of the project and after the State Grant Administrator has received and approved the Completion Report and supporting documentation as specified in this Agreement. 1984 PA 279 states that the State shall take all steps necessary to assure that payment for goods or services is mailed within 45 days after receipt of the goods or services, a complete invoice for goods or services, or a complete contract for goods or services, whichever is later, 1.4 Program Performance - Monitoring, Reporting and Documentation A. Monitoring, The Grantee shall monitor performance to assure that time schedules are being met and projected work by time period is being accomplished and provide a status report to the State Grant Administrator upon request. B. Reporting (see 1.4.C, for documentation requirements): 1. The Grantee may submit to the State Grant Administrator a Progress Report as soon as July 1 of the grant year but no later than September 30 of the grant year with backup documentation for work completed and expenditures incun.ed during the reporting period 2, The Grantee must submit to the State Grant Administrator a Completion Report, no later than February 28 following the close of the grant year accompanied by all documentation for work completed and expenditures incurred during the reporting period. (Rcv. 10-12-16) 3 C. Documentation. Backup documentation must include the following, as applicable: 1. A written narrative of the total work accomplished during the grant year, including an explanation for any additional work completed that was not specified in the approved "Attachment A," any work not completed that was specified in the approved "Attachment A," and any changes in an approved line item of the budget approved in "Attachment A" (submit for Completion Report only). 2. A narrative of any coordinated efforts with other organizations to complete the project (submit for Completion Report only). 3. Invoices: a. An invoice from all Peer Review Group members, each surveyor or any other service provider for all services provided to the Grantee under this Agreement, and other supplies and purchases, as outlined in the approved "Attachment A" (submit for Progress Report and Completion Report). b. A detailed breakdown and backup documentation for any county costs charged to the program as outlined in the approved "Attachment A" (submit for Progress Report and Completion Report). 4. General Ledger: The County Treasurer's print-out of the State Survey and Remonumentation grant account or equivalent ledger providing a detailed history of each transaction occurring within the account, including all payroll, indirect and/or overhead expenses. If not itemized in the ledger, a salary and fringe benefits breakdown must also be submitted for all administrative staff (submit for Progress Report and Completion Report), 5. An exact, Rill-size copy of the recorded LCRC prepared in compliance with the CRA and S SRA (submit for Completion Report only), (1) The LCRC must include geodetic coordinate values for each corner recorded, signed by the county representative and reflect the date of the peer review group meeting at which the corner was reviewed. (2) A copy must be submitted for each corner code recorded included on an LCRC. If the LCRC identifies more than one corner code, the Grantee must provide a separate copy of the LCRC for each corner code. 6. An LCRC Spreadsheet listing all corner codes recorded for filing in the State's Corner Recordation Collection System (submit for Completion Report only), (Rev. 10-12-16) 4 PART II - GENERAL PROVISIONS 2.1 Project Changes Grantee must obtain prior written approval for project changes from the Grant Administrator. See Section 1.2, Detailed Budget. 2.2 Delegation Grantee may not delegate any of its obligations under the Grant without the prior written approval of the State. Grantee must notify the State at least 90 calendar days before the proposed delegation, and provide the State any infomiation it requests to determine whether the delegation is in its best interest. If approved, Grantee must: (a) be the sole point of contact regarding all project matters, including payment and charges for all Grant Activities; (b) make all payments to the subgrantee; and (e) incorporate the tutus and conditions contained in this Grant in any subgrant with a subgrantee. Grantee remains responsible for the completion of the Grant Activities, compliance with the terms of this Grant, and the acts and omissions of the subgrantce. The State, in its sole discretion, may require the replacement of any subgrantee. 2,3 Project Income To the extent that it can be determined that interest was earned on advances of funds, such interest shall be remitted to the Grantor. All other program income shall either be added to the project budget and used to further eligible program objectives or deducted from the total program budget for the purpose of determining the amount of reimbursable costs. The final determination shall be made by the Grant Administrator. 2.4 Share-in-savings The Grantor exPeets to share in any cost savings realized by the Grantee. Therefore, final Grantee reimbursement will be based on actual expenditures. Exceptions to this requirement must be approved in writing by the Grant Administrator. 2.5 Order of Spending Unless otherwise required, Grantee shall expend funds in the following order: (1) private or local funds, (2) federal funds, and (3) state funds. Grantee is responsible for securing any required matching funds from sources other than the State. 2.6 Purchase of Equipment The purchase of equipment not specifically listed in the Budget, "Attachment A," must have prior written approval of the Grant Administrator. Equipment is defined as non-expendable personal property having a useful life of more than one year. Such equipment shall be retained by the Grantee unless otherwise specified at the time of approval. (Rev.. 10-12-16) 5 2.7 Accounting The Grantee shall adhere to the Generally Accepted Accounting Principles and shall maintain records which will allow, at a minimum, for the comparison of actual outlays with budgeted amounts. The Grantee's overall financial management system must ensure effective control over and accountability for all funds received. Accounting records must be supported by source documentation including, but not limited to, balance sheets, general ledgers, time sheets and invoices. The expenditure of state funds shall be reported by line item and compared to the Budget. 2.8 Records Maintenance, Inspection, Examination, and Audit The State or its designee may audit Grantee to verify compliance with this Grant. Grantee must retain, and provide to the State or its designee upon request, all financial and accounting records related to the Grant through the term of the Grant and for 7 years after the latter of - termination, expiration, or final payment under this Grant or any extension ("Audit Period"). If an audit, litigation, or other action involving the records is initiated before the end of the Audit Period, Grantee must retain the records until all issues are resolved. Within 10 calendar days of providing notice, the State and its authorized representatives or designees have the right to enter and inspect Grantee's premises or any other places where Grant Activities are being performed, and examine, copy, and audit all records related to this Grant. Grantee must cooperate and provide reasonable assistance. If any financial errors are revealed, the amount in error must be reflected as a credit or debit on subsequent invoices until the amount is paid or refunded. Any remaining balance at the end of the Grant must be paid or refunded. within 45 calendar days. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that performs Grant Activities in connection with this Grant. If the Grantee is a governmental or non-profit organization and expends the minimum level specified in OMB Uniform Guidance ($750,000 as of December 26, 2013) or more in total federal funds in its fiscal year, then Grantee is required to submit an Audit Report to the Federal Audit Clearinghouse (FAC) as required in 200,36. 2.9 Competitive Bidding The Grantee agrees that all procurement transactions involving the use of state funds shall be conducted in a manner that provides maximum open and free competition, When competitive selection is not feasible or practical, the Grantee agrees to obtain the written approval of the Grant Administrator before making a sole source selection. Sole source contracts should be negotiated to the extent that such negotiation is possible. 3.0 Liability The State is not liable for any costs incurred by the Grantee before the start date or after the end date of this Agreement. Liability of the State is limited to the terms and conditions of this Agreement and the grant amount. (Rev. 1012-16) 6 3.1 Reserved 3.2 Safety The Grantee, and all subgrantees are responsible for insuring that all precautions are exercised at all times for the protection of persons and property. Safety provisions of all Applicable Laws and building and construction codes shall be observed. The Grantee, and every sub grantee are responsible for compliance with all federal, state and local laws and regulations in any manner affecting the work or performance of this Agreement and shall at all times carefully observe and comply with all rules, ordinances, and regulations. The Grantee, and all subgrantees shall secure all necessary certificate S and permits from municipal or other public authorities as may be required in connection with the performance of this Agreement, 3.3 General Indemnification Inasmuch as each party to this grant is a governmental entity of the State of Michigan, each party to this grant must seek its own legal representation and bear its own costs; including judgments, in any litigatidn which may arise from the performance of this grant. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. 3.4 Termination A. Termination for Cause The State may terminate this Grant for cause, in whole or in part, if Grantee, as determined by the State: (a) endangers the value, integrity, or security of any location, data, or personnel; (b) becomes insolvent, petitions for bankruptcy court proceedings, or has an involuntary bankruptcy proceeding filed against it by any creditor; (c) engages in any conduct that may expose the State to liability; (d) breaches any of its material duties or obligations; or (e) fails to cure a breach within the time stated in a notice of breach. Any reference to specific breaches being material breaches within this Grant will not he construed to mean that other breaches are not material. If the State terminates this Grant under this Section, the State will issue a termination notice specifying whether Grantee must: (a) cease performance immediately, or (b) continue to perform for a specified period. if it is later determined that Grantee was not in breach of the Grant, the terminatiort will he deemed td have been a Termination for Convenience, effective as of the same date, and the rights and obligations of the parties will be limited to those provided in Subsection B, Termination for Convenience. The State will only pay for amounts due to Grantee for Grant Activities accepted by the State on or before the date of termination, subject to the State's right to set off any amounts owed by the Grantee for the State's reasonable costs in terminating this Grant. The Grantee must pay all reasonable costs incurred by the State in terminating this Grant for cause, including administrative costs, attorneys' fees, (Rev. 10-12-16) 7 court costs, transition costs, and any costs the State incurs to procure the Grant Activities from other sources. B. Termination for Convenience The State may immediately terminate this Grant in whole or in part without penalty and for any reason, including but not limited to, appropriation or 'budget shortfalls. If the State terminates this Grant for convenience, the State will pay all reasonable costs, as determined by the State, for State approved Grant Responsibilities. 3.5 Conflicts and Ethics Grantee will uphold high ethical standards and is prohibited from: (a) holding or acquiring an interest that would conflict with this Grant; (b) doing anything that creates an appearance of impropriety with respect to the award or performance of the Grant; (e) attempting to influence or appearing to influence any State employee by the direct or indirect offer of anything of value; or (d) paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of the Grant. Grantee must immediately notify the State of any violation or potential violation of these standards. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that perfouns Grant Activities in connection with this Grant. 3.6 Non-Discrimination Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee and its subgrantees agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, tern's, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or mental OT physical disability. Breach of this covenant is a material breach of this Grant. 3.7 Unfair Labor Practices Under MCL 423.324, the State may void any Grant with a Grantee or subgrantee who appears on the Unfair Labor Practice register compiled under MCI, 423.322. 3.8 Force Majeure Neither party will be in breach of this Grant because of any failure arising from any disaster or acts of god that are beyond their control and without their fault or negligence. Each party will use commercially reasonable efforts to resume performance. Grantee will not he relieved of a breach or delay caused by its subgrantees. If immediate performance is necessary to ensure public health and safety, the State may immediately Grant with a third party, (Rev, 10-12-16) 8 3.9 Media Releases News releases (including promotional literature and commercial advertisements) pertaining to the Grant or project to which it relates must not be made without prior written State approval, and then only in accordance with the explicit written instructions of the State. 4.0 Wcbsite Incorporation The State is not bound by any content on Grantee's website unless expressly incorporated directly into this Grant. 4.1 Certification Regarding Debarment The Grantee certifies, by signature to this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal or State department or agency. If the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an explanation to this Agreement. 4.2 Illegal Influence The Grantee certifies, to the best of his or her knowledge and belief that: A. No federal appropriated funds have been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this grant, the Grantee shall complete and submit Standard Fottn-LLI„ "Disclosure Fem." to Report Lobbying," in accordance with its instructions, C. The Grantee shall require that the language of this certification be included in the award documents for all grants or subcontracts and that all subrecipients shall certify and disclose accordingly. The State has relied upon this certification as a material representation. Submission of this certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure, (Rev, 10-12-16) 9 The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any State agency, a member of the Legislature, or an employee of a member of the Legislature in connection with the awarding of any state contract, the • making of any state grant, the making of any state loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state contract, grant, loan or cooperative agreement. 4.3 Governing Law This Grant is governed, construed, and enforced in accordance with Michigan law, excluding choice-of-law principles, and all claims relating to or arising out of this Grant are governed by Michigan law, excluding choice-of-law principles. Any dispute arising from this Grant must be resolved in Michigan Court of Claims. Grantee consents to venue in Ingham County, and waives any objections, such as lack of personal jurisdiction or forum non COIIVelliellS. Grantee must appoint agents in Michigan to receive service of process. 4.4 Compliance with Laws Grantee must comply with all federal, state and local laws, rules and regulations. 43 Disclosure of Litigation, or OtherProceeding Grantee must notify the State within 14 calendar days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") involving Grantee, a subgrantee, or an officer or director of Grantee or subgrantee, that arises during the term of the Grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding under the Sarbanes-Oxley Act; (d) a civil Proceeding involving: (1) a claim that might reasonably be expected to adversely affect Grantee's viability or financial stability; or (2) a governmental or public entity's claim or written allegation of fraud; or (e) a Proceeding involving any license that Grantee is required to possess in order to perform under this Grant, 4.6 Assignment Grantee may not assign this Grant to any other party without the prior approval of the State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its rights Of responsibilities under this Grant to any other party. If the State determines that a novation of the Grant to a third party is necessary, Grantee will agree to the novation, provide all necessary documentation and signatures, and continue to perform, with the third party, its obligations under the Grant. 4.7 Entire Grant and Modification This Grant is the entire agreement and replaces all previous agreements between the parties for the Grant Activities. This Grant may not be amended except by signed agreement between the parties. 4.8 Grantee Relationship Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its employees, and agents will not be considered employees of the State. No partnership or joint (Rev. 10-12-16) 10 venture relationship is created by virtue of this Grant Grantee, and not the State, is responsible for the payment of wages, benefits and taxes of Grantee's employees and any subgrantees. Prior performance does not modify Grantee's status as an independent Grantee. 4.9 Dispute Resolution The parties will endeavor to resolve any Grant dispute in accordance with this provision, The dispute will be referred to the parties' respective Grant Administrators or Program Managers. Such referral must include a description of the issues and all supporting documentation. The parties must submit the dispute to a senior executive if unable to resolve the dispute within 15 business days. The parties will continue performing while a dispute is being resolved, unless the dispute precludes performance. A dispute involving payment does not preclude performance. Litigation to resolve the dispute will not be instituted until after the dispute has been elevated to the parties senior executive and either concludes that resolution is unlikely, or fails to respond within 15 business days. The parties are not prohibited from instituting formal proceedings: (a) to avoid the expiration of statute of limitations period; (b) to preserve a superior position with respect to creditors; or (c) where a party makes a determination that a temporary restraining order or other injunctive relief is the only adequate remedy. This Section does not limit the State's right to terminate the Grant, 5.0 Severability If any part of this Grant is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Grant and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining Grant will continue in full force and effect. 5.1 Waiver Failure to enforce any provision of this Grant will not constitute a waiver. (Rev. 10-1246) 11 5.2 Signatories The signatories warrant that they are empowered to enter into this Agreement and agree to be hound by it Shelly Edgerton, Director Date Department of Licensing and Regulatory Affairs State of Michigan Lisa grown Date County Grant Administrator Coimty of Oakland GRANT NO. BCC 17-63 (Rev. 10-12-16) 12 Attachment A (Copy of Grant Application) 2017 SURVEY AND REMONUMENTATION GRANT APPLICATION Attachment A To Annual Grant Agreement Authority: MCL 54.273 This application must be filed on or before December 31 of the calendar year immediately preceding the year in which the grant is made. Office of Land Survey Bureau of Construction Codes Department of Licensing and Regulatory Affairs Overnight Courier Service: 1st Flr., 611 W. Ottawa St., Lansing, MI 48933 U.S. Mail: PO Box 30254, Lansing, MI 48909 Telephone: (517) 241-6321 Facsimile: (517) 241-6301 Email: bccolsr@michigan,gov www.michigan govishc APPLICANT (County): Oakland County FEDERAL I.D. #: 386004876 Grant #: BCC-17- MAIN Mail Code: P.O. #: Grant Administrator County Representative Address for Payments Name: Lisa Brown Name. Joseph C. Kapelczak Name: Oakland County Treasurer Address: 1200 N. Telegraph Rd. Address: 1200 N. Telegraph Rd. Address: 1200 N. Telegraph Rd. City: Pontiac City: Pontiac City: Pontiac State, Zip: MI, 48341 State, Zip: MI, 48341 state, zip: MI, 48341 Telephone:(24 , 8) 858-1447 Telephone: (248) 939-2049 Telephone: (z40)^ A r' \ 858-0624 Fax: (248) 858-7466 Fax: (248) 858-7466 Email: crankr©oakgov.com Email: jkapelczakgickinc.com 2017 GRANT REQUESTED 2017 State Grant Reimbursement for Expedited Expenditures under MCL 600.2567a(4) (<50% of State Grant) 2017 Total Annual Budget (State Grant - Reimbursement = Total Budget) 361 ' 530 ' 00 $ $100,000.00 $ 261 ,530 .00 I certify the information in this grant application is correct and request a 40% Start-Up Payment upon approval of an Annual Grant Agreement. 51ge -,--9- 1 ---- ( yi 4-///0, Signature of County Grant Administrator (Original Signature Required) Date Michael C. Barger, P.S., Director (Original Signature Required) Date Office of Land Survey and Remonumentation Page 1 of 3 BCC-980 (RV. 0906) 2017 SURVEY AND REMONUMENTATION GRANT APPLICATION Attachment A to Annual Grant Agreement Oakland County County of: Surveying Services and Supplies Total Surveying Services and Supplies (Items A or B, C and D) Must be a Minimum of 80% of the Total Annual Budget Item A - Remonumentation Services Includes all requirements under MCL 54.268(2)a, i.e., monumentation or remonumentation plan includes the filing of a land corner recordation certificate and geodetic coordinates. Column A Column B Column C Column 0 Total Item A Number or Original and Protractred PLSS Corners Completed by Applicant Number of Original and Protracted PLSS Corners Completed by Others Number or Original and Protracted PLSS Corners Revisited No. of Property Clli ontro ng Corners under MCL 54.262(h)(ii) 48 0 7 0 $ 209,100.00 Please attach a report for the work proposed. The report must Town, Range and Corner Code; do NOT list corners by municipality. corner code associated with it, i.e., common corner codes, and identify who Is proposing to complete the work, and for Column as necessary. Total No. of Corner Records proposed (A+B+C+D+common 'ncluda a corner list for the work proposed under Item A itemizing each column by For all corners, identify when a corner/monument location has more than one Identify all corner codes filed for that corner/monument location. For Column B, C, identify why the corners are to be proposed revisited. Attach additional pages corner codes identified on the attached corner list): 55 Item B - Monument Maintenance Includes all requirements under corner recordation certifica Services MCL 54.268(2)d, i.e., perpetual monument maintenance plan, including the filing of a land e and geodetic coordinates. Column A Column B Column C Column D Total Item B Number or Original and Protractred PLSS Corners Completed by Applicant Number of Original and Protracted PLSS Corners Completed by Others Number or Original and Protracted PLSS Corners Revisited No. of Property Collin ontr g Corners under MCL 54.262(h)(ii) $ 0.00 0 0 0 0 Please attach a report for the work proposed. The report must Town, Range and Corner Code; do NOT list corners by municipality. corner code associated with it, i.e., common corner codes, and identify who is proposing to complete the work, and for Column as necessary. Total No. of Corner Records proposed (A+B+C+D+common nclude a corner list for the work proposed under Item B Itemizing each column by For all corners, identify when a corner/monument location has more than one identify all corner codes filed for that corner/monument location. For Column B, C, identify why the corners are to be proposed revisited. Attach additional pages corner codes identified on the attached corner list): Item C - Remonumentation Supplies and Materials Identify items and estimated expenses for each item. Attach additional pages as necessary. No. of Markers: 0 x $ 0 each = $ 0 Total Item C No. of Caps: 0 x $ ° each = $ 0 0.00 $ 0 0 0 Other: x $ each = $ Item D - Geodetic Control Maintenance and Operations Identify items and estimated expenses for each station. Attach additional pages as necessary. Station PID: 0 $ 0.00 Station PID: 0 $ 0.00 Total Item D Station PID: 0 $ 0.00 Station PID: 0 $ 0.00 $ 0.00 Station P1121: 0 $ 0.00 Station PIC: 0 $ 0.00 Subtotal Items A or 13+C+D Percent of Budget Subtotal 80% $ 209,100,00 BCC-990 (Rev. 09116) PAGE 2 OF 3 2017 SURVEY AND REMONUMENTATION GRANT APPLICATION County of: Administrative Services and Supplies Total Administrative Services and Supplies (Items E, F, G, H, and I) Can be no greater than 20% of the Total Annual Budget Item E - Grant Administrator Fees/Wages Attach additional pages as necessary. Hours 0 x Rate $ 0.00 = $ 0.00 or Fixed $ 0.00 Comments: N/A Item F - County Representative Fees/Wages Attach additional pages as necessary. Hours 0 x Rate $ 0.00 $ 0.00 or Fixed $ 36,000,C Oakland County Total Item E 0.00 Total Item F Comments: N/A 36,000.00 Item G -Additional Administrative Staff Fees/Wages Attach additional pages as necessary. Hours 0 x Rate $ 0 = $ 0.00 or Fixed $5,930.0( Total Item G 5,930.00 Identify staff by name and identify the delegated duties and responsibilities. Item H - Peer Review Group Fees/Wages Attach additional pages as necessary. Number of Members 7 x Fee $150.E1 x Number of Meetings 10 . $1,050. or Fixed $ 0.00 Total Item H Comments: N/A 10,500.00 Item I -Administrative Supplies and Indirect Costs Identify items and estimated expenses for each item, or identify a flat overhead rate. Attach additional pages as necessary. N/A N/A $1110 Total Item I $0 .00 NL 0.00 Subtotal Items E+F+G+H+I Percent of Budget Subtotal 20 % $ 52,430.00 Annual Budget Item A - Rernonumentation Services Item B - Monument Maintenance Services Item C - Remonumentation Supplies and Materials Item 0 - Geodetic Control Maintenance and Operations Item E - Grant Adminstrator Fees/Wages Item F - County Representative Fees/Wages Item G -Additional Administrative Staff Fees/Wages Item H - Peer Review Group Fees/Wages Item I Administrative Supplies and Indirect Costs Total MUST EQUAL "Total Annual Budget" on Page 1 209,100.00 0.00 0.00 0.00 0.00 36,000.00 5.930 00 10,500.00 0 00 261,530.00 PAGE 3 OF 3 BCC.91:10 (Rev. 09/16) Exhibit "A" 2017 Center of Sections and GPS Corners, Grant Year 2017 Avon Two, T3N; RI1E. Oakland County MI. B-02; B-04; B-06; B-08; B-10; B-12 D-02; D-04; 0-06; D-08; 0-10; D-12 F-02; F-04; F-06; F-08; F-10; F-12 1-1-02; 14-04; 14-06; 11-08; H-10; H-12 1-02; 1-04; 1-06; J-08; J-10; 1-12 Total 30 Corners Pontiac Twp. T3N; RI OE. Oakland County IVII. H-02; H-04; E-06; H-08; H-10; H-12 1-02; 1-04; 1-06;1-08; J-10; 1-12 L-02; 1,04; .L-06; L-08; L-10; L-12 Total 18 Corners GPS Center of Section Oakland County MI. (PLSS Corners Revisited) Holly Two. T5N; R7E. Oakland County MI. B-02; B-04; B-06; B-08; B-10; B-12 0-02 Total 7 Corners Total Corners for 2017 Total 54 Corners Note: Rernonumentation and cost of corners due to change after field research completed. The number of corners to be remonumented probably will increase after cost adjustments. All updates and corrections will be detailed in the final amendment of work load. Said amendment will be provided prior to amendment deadline, Oakland County Clerk/Register of Deeds www.oakgov.com/clerkrod Register of Deeds Office Exhibit "B" Duties performed by Staff: Staff: Ronald J. Crank Jr. Employee ID; 13285 Plat and Boundary Specialist Oakland County Register of Deeds Plat Engineering Dept, 1. In house research for all contactual surveyors during Grant year a. Research and compile all historical data related to proposed corners to be remonumented during a given grant year. i. All Register of Deeds records ii. All Equalization records All records housed in county records retention area iv. MOOT, DEQ, and other off site records 2. Create Maps for Peer Group meetings. a. Aerial composite maps to scale of area to be reviewed, b. Historical aerial composite 3. Maintain minutes for Peer Group meetings. a. Keep tract of events during peer group meetings i. Catalog date, attendance, approval of corners, and any other information during said meetings. 4. Notify surveyors of Peer Group meetings. a. Notify community surveyors about time and date of Peer Group meetings. 5. Maintain and house all approved dossier files. a. Validate that all information is in approved dossier before it is filed, b. Place new approved dossier file in proper location. e. Inventory dossier filing system to insure documents are properly placed. d. If a dossier has been destroyed or missing, contacts Remon surveyors to acquire replacement dossier. e. Scan dossier contents and electronically store images. i. Provide access to images. 6. Validate state plane coordinates on LCRC against approved data to verify accuracy. a. When a new corner is approved and a LCRC is submitted for recording, the State Plane Coordinate data is validated to insure the coordinates are correct. i. Using the county GIS the coordinates are inputted to create control corners on the ' Survey Grid layer. ii. These control points are inversed to achieve bearing and distance data which will be compared against information on the LCRC and in the Dossier. Administrative Offices 1200 N Telegraph, Dept 415 Pontiac MI 48341-0415 (248) 858-0560 clerkgco.oakland.mi,us Elections Division 1200 N Telegraph, Dept 417 Pontiac MI 48341-0417 (248) 858-0564 elections@co.oakland.inim s Legal & Vital Records 1200 N Telegraph, Dept 413 Pontiac MI 48341-0413 (248) 858-0581 clerklegal@co,onkland.ini.us Register or Deeds Office 1200 N Teleeraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds@co,oakland.ini.us Oakland County Clerk/Register of Deeds ww.oaligov.coni/clerltrod 7. Validate new surveys and legal documents to confirm that correct corner is being used. a. Maps new recorded Act 132 surveys and other legal description documents in the GIS Renton survey layer to validate document is using the correct retnonumented corner. i. This gives us a heads up on possible movement of error in placement of remonumented corner. Also allows us to tack the possible party whom may have disturbed said corner. 1. This allows us to have the authority to bill said party for replacement costs. 8. File into dossier files new recorded documents. a. As new related surveys are recorded they are added to the existing dossier file. 9. Provide survey community with information housed in dossier files. a. Assist surveyors or there field crew with access to the dossier filing system. b. Make copies for interested parties of approved dossiers. 10. Assist survey community with research regarding section corners. a, Provide direction to any surveyor or crew member to any housed information within Register of Deeds regarding remonumentation. 11. Notify contracted Remon surveyors of publics concerns about specific remonumented corner. a. If a landowner is confused to the intent of the remonumentation project we will explain the purpose and result of the project. b. If landowner still not satisfied with answer, contracted surveyor of said corner will be notified to contact landowner. 12. Relate possible errors or disturbance regarding a section corner to the contracted remonumentation surveyors. a. If a document or complaint comes in that indicates that a corner has been disturbed the peer group is notified of situation, 13. Maintain status of work progress during annual grant year, a. Inventory the status of the work flow during the grant year. i. Keep tract of corners that have been approved, LCRC's, and Dossier files. ii. Keep tract of Maintenance corners, iii, Keep tract of corners that have been invoiced for payment. iv. Attain to all accounting and auditing. 14. Input and update the on line State Remoninnentation Survey site, a. Input remonumentation data into the Survey Oakland online site. i. State Plane Coordinate, Bearing and Distance, Monument Agent, Remon Date, Etc. 15. Currently working on a program to scan approved remonumentation dossiers to allow for on line access to said dossiers. a. Currently working on developmcnt of a scanning project to scan the contents of an approved dossier file to be accessed through Survey Oakland online site. i. Surveyors will be able to view and print any contents of the dossier file. ii. Program will allow for new data input after original scan. iii. Validate scanned dossiers to insure all documents arc included. 16. Compile historical county remonumentation status of all remonumented corners. a. Auditing every corner remonumented since program inception, Administrative Offices 1200 N Telegraph, Dept 415 Pontiac MI 48341-0415 (248) 858-0560 clerk@cosaiklandani.us Elections Division 1200 N Telegraph, Dept 417 Pontine MI 48341-0417 (248) 858-0564 electionsako.oaktandmi.us Legal & Vital Records 1200 N Telegraph, Dept 413 Pontiac MI 48341-0413 (248) 858-0581 clerldegaleo.oaldruidini.tis Register of Deeds Office 1200 N Telegraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds@co.oakinitd,ini.us Oakland County Clerk/Register of Deeds www.oakgov.com/clerkrod h. Researching Falling and Meander Corner for future completion. 17. Manage all Grant approval, acceptance, and closing processes. a. Prepare all paperwork for each grant process. b. Provide all required county departments with grant information. c. Present grant procedures (Approval, Acceptance, & Closing) to County Board of Commissioners. 18. Manage the Administrative business: a. Attend and present all Remonwnentation issues to Oakland County's Board of Commissioners, and Financial and Grant departments. b. Correspond with the State of Michigan TARA, all Remonutnentation Administrative matters. c. I landle all public and local governmental issues regarding Remonumentation. 19. Audit all R_emonumentation Vendor Invoices: a. Review all invoices prior to approving for requisition. i. This avoids possible billing of incorrect corner, or the rebilling of a comer previously paid, ii. Validate that the work is properly billed. b. Manage all accounting to insure annual program remains on budget, 20. Grant Liaison between all county departments. a. Provide county departments with business interest regarding the Remonumentation Grant with information and paperwork related to grant. b. Through communications with government departments, keep all stages of the governmental workflow current to avoid any delays in the grant and vendor monument process. Administrative Offices 1200 N Telegraph, Dept 415 Pontiac MI 43341-0415 (248) 858-0560 clerk@co.oakland.m Los Elections Division 1200 N Telegraph, Dept 417 Pontiac MI 48341-0417 (248) 358-0564 eleetions@co.ottland.miais Legal & Vital Records 1200 N Telegraph, Dept 413 Pontiac R4I 48341-0413 (248) 858-0581 clerklegalgeomakland.mi.us Register of DeaLg Office 1200 N Telegraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds@co.oakland.mi.us Oakland County Peer Group Information Phone Peer Member Company Address Joseph C. Ka pelczak JCK Group Inc. 8615 Richardson Rd. STE.100 Commerce, MI. 48390 248-939-2049 Huston Kennedy Kennedy Surveying Inc. 105 N. Washington St. Oxford, MI. 48371 248-628-4241 David P. Smith David P Smith & Associates 8615 Richardson Rd. STE. 100 Walled Lake, MI. 48390 248-363-1515 Timothy Hart Kieft Engineering Inc. 5851 S. Main St. STE. 1 Clarkston, MI, 48346 248-625-5251 Chris Asiala Giffels Webster Engineering Inc. 28 W. Adams Ave. Detroit, MI. 48226-1609 313-962-4442 Ginger Michalski Wallace Alpine Engineering Inc. 46892 West Rd. Suite 109 Novi, Mi. 248-926-3701 Gary M. Chalice H ubbell Roth & Clark Inc, 555 Hulet Dr. 13Ioomfield Hills, MI. 48302 248-454-6300 Attachment B DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET, VEHICLE AND TRAVEL SERVICES (VTS) SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES Effective October 1, 2016 MICHIGAN SELECT CITIES * Individual Group Meeting pre-arranged and approved Lodging** $75,00 $76.00 Breakfast $10.25 $13.25 Lunch $10.25 $13.25 Dinner $24,25 $27.25 MICHIGAN IN-STATE ALL OTHER Individual Group Meeting pre-arranged and approved Lodging** Breakfast Lunch Dinner Per Diem Lodging Breakfast $ 8,50 Lunch Dinner $75.00 $ 8.50 $ 8.50 $19.00 $81.60 $45,50 $ 8.50 $19.00 $7500 $11,50 $11.50 $22,00 OUT-OF-STATE SELECT CITIES* Lodging** Breakfast Lunch Dinner Individual Contact Conlin Travel $13.00 $13.00 $25.25 Group Meeting pre-arranged and approved Contact Conlin Travel $16,00 $16.00 $28.25 OUT-OF-STATE ALL OTHER Lodging** Breakfast Lunch Dinner Individual Contact Conlin Travel $10.25 $10.25 $23.50 Group Meeting pre -arranged and approved Contact Conlin Travel $13.25 $13,25 $26,50 Per Diem $89.60 Lodging $45.50 Breakfast $10.25 Lunch $10.25 Dinner $23,50 Incidental Costs (per overnight stay) $5,00 Mileage Rates Premium Rate $0.540 per mile Standard Rate $0.360 per mile *See Select High Cost City Listing **Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www,somtravel.com SELECT HIGH COST CITY LIST TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES EFFECTIVE October 1, 2016 Michigan Select Cities!Counties Cities Counties Ann Arbor, Auburn Hills, Detroit, Grand Rapids Holland, Mackinac Island, PetOskey Pontiac, South Haven, Traverse City, Leland All of Wayne and Oakland ut of State Select CitieslCountlés Zak Arizona California Colorado City/County Sedona Eureka/Arcata/McKinleyville, Mammoth Lakes; Mill Valley/San Rafael/Novato, Monterey, San Francisco, Santa Barbara, Truckee Aspen, Steamboat Springs, Telluride, Vail ' New York Utah Vermont Citv/County Lake Placid, Manhattan The borough of Manhattan, Brooklyn, Bronx, Queens, Staten Island Park City (Summit County) Montpelier, Stowe, Lamoillo County District of Columbia Washington DC (Cities of Alexandria, Washington Falls Church, Fairfax, Counties of Arlington, Fairfax in Virginia & Counties of Montgomery and Prince George in Maryland Port Angeles/Port Townsend, Seattle Jackson/Pinedale Illinois Chicago (Cook and Lake counties) Wyoming Massachusetts Boston, Martha's Vineyard, Nantucket Maine Bar Harbor Resolution #16326 December 8, 2016 Moved by Hoffman supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Zack, Bowman, Crawford. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERAL-B-D. POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACT1N9 PLMSUANT TO MCL 45,559A(7 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 8th day of December, 2016. Lisa Brown, Oakland County ,5"-eidv