HomeMy WebLinkAboutResolutions - 2016.12.08 - 22698MISCELLANEOUS RESOLUTION #16327 December 8, 2016
BY: General Government Committee, Christine Long, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION AMENDMENT #3 OF
THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND
COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution (MR) #15179 approved an interlocal agreement between the Oakland
County Community Mental Health Authority (CM H Authority) and Oakland County for the Health Division to
address youth suicide prevention in Oakland County through training of key community leaders from public
health, schools, law enforcement, mental health and other community sectors and implement suicide
prevention programming for youth; and
WHEREAS the CMH Authority has issued amendment #3 for the period of October 1, 2016 through
September 30, 2017 in the amount of $137,462, a decrease of $83,517 from FY 2016 funding of $220,979
which was primarily a one-time roll-over of funds from the first year of the grant; and
WHEREAS this amendment is sufficient to continue funding one (1) Special Revenue (SR) Full Time Eligible
(FTE) Public Health Educator II position that was created in MR #15179; and
WHEREAS this Amendment has completed the Grant Review Process in accordance with the Board of
Commissioners grant procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the CMH
Authority's amendment #3 of the I nterlocal Agreement with Oakland County for suicide prevention services in
the amount of $137,462 for the period October 1, 2016 through September 30, 2017.
BE IT FURTHER RESOLVED that acceptance of this amendment does not obligate the County to any future
commitment and continuation of the special revenue position in the grant is contingent upon continued future
levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Interlocal Agreement
Amendment and approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
C u
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gershenson absent.
GRANT REVIEW SIGN OFF — Health & Human Services
GRANT NAME: Transforming Youth Suicide Prevention Grant — Amendment #3
FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA)
DEPARTMENT CONTACT: Rachel Shymkiw 2-2151
STATUS: Amendment over 15%
DATE: November 15, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned giant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. (Thank you for the additional information regarding the reduced funding for year #3
and why — that was very helpful.) — Laurie Van Pelt (11/8/2016)
Department of Human Resources:
HR Approved (No Committee) Continues Position — Lori Taylor (11/8/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (11/8/2016)
Corporation Counsel:
Good Morning, I see no legal issue with this Interlocal Amendment. Approved. — Bradley G.
Berm (11/15/2016)
From:
To:
Cc:
Subject:
Date:
Van Pelt, Laurie M
West, Catherine A; Taylor. Lon, Davis. Patricia G; Schultz. Dean 3
,alaylnk,h8LBaclaeLM; McKav-Chlasson. Lisa; EisageLLID/onia.2; McLernon, Kathleen m
RE: GRANT REVIEW: Health & Human Services/Health Division - lnterlocal Agreement Transforming Youth
Suicide Prevention - Grant Amendment #3 over 15%
Tuesday, November 08, 2016 10:25:28 AM
Approved. (Thank you for the additional information regarding the reduced funding for year #3 and
why— that was very helpful.)
From: West, Catherine A
Sent: Tuesday, November 8, 2016 10:13 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Shymkiw, Rachel M; McKay-Chiasson, Lisa; Pisacreta, Antonio S; McLernon, Kathleen M
Subject: GRANT REVIEW: Health & Human Services/Health Division - Interlocal Agreement
Transforming Youth Suicide Prevention - Grant Amendment #3 over 15%
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services/Health Division
Interlocal Agreement Amendment #3 Transforming Youth Suicide Prevention
Oakland County Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: November 14, 2016
GRANT INFORMATION
Date: 11/8/16
Operating Department: Health & Human Services/Health Division
Department Contact: Rachel Shymkiw
Contact Phone: 2-2151
Document Identification Number:
REVIEW STATUS: Amendment to Current Contract over 15% (funding for FY17)
Funding Period: 10/1/16 through 9/30/17
Original source of funding: Federal, CFDA 93.243
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
From:
To:
Cc:
Subject:
Date:
Taylor, Lob
West,„ Catherine A; Van Pelt. Laurie M; Davis. Patricia G; Schultz, Dean 3
Shymiclw, Rachel M; Licaylc111E50,115a; pisacreta. Antonio 5; McLernon. Kathleen M
RE: GRANT REVIEW: Health & Human Services/Health Division - Interlocal Agreement Transforming Youth
Suicide Prevention - Grant Amendment #3 over 15%
Tuesday, November 08, 2016 11:30:33 AM
HR Approved (No Committee) Continues Position
From: West, Catherine A
Sent: Tuesday, November 08, 2016 10:13 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean .3
Cc: Shymkiw, Rachel M; McKay-Chiasson, Lisa; Pisacreta, Antonio S; McLernon, Kathleen M
Subject: GRANT REVIEW: Health & Human Services/Health Division - interlocal Agreement
Transforming Youth Suicide Prevention - Grant Amendment #3 over 15%
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REViEW RESPONSE — Health & Human Services/Health Division
interlocal Agreement Amendment #3 Transforming Youth Suicide Prevention
Oakland County Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: November 14, 2016
GRANT INFORMATION
Date: 11/8/16
Operating Department: Health & Human Services/Health Division
Department Contact: Rachel Shymkiw
Contact Phone: 2-2151
Document Identification Number:
REVIEW STATUS: Amendment to Current Contract over 15% (funding for FY17)
Funding Period: 10/1/16 through 9/30/17
Original source of funding: Federal, CFDA 93.243
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
From:
To:
Cc:
Subject:
Date:
Erienbeck, Robert C
West Catherine.A; Van Pelt Laurie M; Taylor Lori; Davis Patricia G; Schultz Dean 3
51,yEifisicirj_E; McKav-Chlasson. Lisa; Plsacreta. Antonio 5; McLernon. Kathleen M
RE: GRANT REVIEW: Health A( Human Services/Health Division - Interlocal Agreement Transforming Youth
Suicide Prevention - Grant Amendment #3 over 15%
Tuesday, November DB, 2016 4:48:11 PM
Approved by Risk Management. RE. 11/08/16,
From: Easterling, Theresa
Sent: Tuesday, November 08, 2016 2:31 PM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Shymkiw, Rachel M; McKay-Chiasson, Lisa; Pisacreta, Antonio S; McLernon, Kathleen M
Subject: RE: GRANT REVIEW: Health & Human Services/Health Division - Interlocal Agreement
Transforming Youth Suicide Prevention - Grant Amendment #3 over 15°/0
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM17-0059, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Tuesday, November 08, 2016 10:13 AM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Shymkiw, Rachel M; McKay-Chiasson, Lisa; Pisacreta, Antonio S; McLernon, Kathleen M
Subject: GRANT REVIEW: Health & Human Services/Health Division - Interlocal Agreement
Transforming Youth Suicide Prevention - Grant Amendment #3 over 15G/0
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services/Health Division
Interlocal Agreement Amendment #3 Transforming Youth Suicide Prevention
Oakland County Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: November 14, 2016
GRANT INFORMATION
Date: 11/8/16
From: Berth. Bradley G
To: Adogiu-Jones, Ebru
Cc: West, Catherine A
Subject: RE: 2016-1172 2015-2019 Transforming Youth Suicide Prevention Intergovernmental Agreement - Amendment 3
[Oakland County Community Mental Health Authority (OCCMHA) & Health Division]
Date: Tuesday, November 15, 2016 10:05:30 AM
Good Morning, I see no legal issue with this Interlocal Amendment. Approved.\
Thanks,
Brad
From: West, Catherine A
Sent: Monday, November 14, 2016 4:58 PM
To: Berm, Bradley G
Subject: FW: 2016-1172 2015-2019 Transforming Youth Suicide Prevention Intergovernmental
Agreement - Amendment 3 [Oakland County Community Mental Health Authority (OCCMHA) & Health
Division]
Hi Brad,
Could you copy Ebru Adagio-Jones on your grant review responses for the Transforming Youth
Suicide Prevention Grant and Nutrition and Healthy Lifestyle Grant (MI Health Endowment Fund)? I'M
be in the office until 1:45 tomorrow and then I'll be in training the rest of the week. The BOG
committee deadlines were shortened because of the Holiday next week so they are trying to
everything to the committees by Wednesday (Nov. 16).
Thank you,
Katie
From: Cullen, Sharon L
Sent: Wednesday, November 09, 2016 10:37 AM
To: Shymkiw, Rachel M; West, Catherine A
Cc: Miller, George J; McKay-Chiasson, Lisa; Berm, Bradley G; Adoglu-Jones, Ebru; Easterling, Theresa;
Erlenbeck, Robert C; Guzzy, Scott N; Holdsworth, William A; Johnson, Sandra K; Joss, Edward P; Mason,
Heather L; Monte, Jami C; Piir, Gaia V; Poisson, Edwin]; Russell, Roosevelt F; Schultz, Dean J; Shih, Julie
Y; Stolzenfeld, Tracy M; Taylor, Lori; Van Pelt, Laurie M; Ward, Christopher C; Worthington, Pamela L;
Davis, Patricia G; Lerminiaux, Keith 3; Shortley, Joellen
Subject: 2016-1172 2015-2019 Transforming Youth Suicide Prevention Intergovernmental Agreement -
Amendment 3 [Oakland County Community Mental Health Authority (OCCMHA) & Health Division]
privileged and Confidential - Attorney-Client Communication
Please be advised that your above referenced request for this office's assistance has been assigned to
Bradley Benn (#858-0558). If you have not done so already, please forward immediately all related
information/documentation, including all applicable Board of Commissioners resolutions or other
authorizations, regarding your request to the attorney assigned. Brad will be contacting your office's
contact person to further discuss this matter within the next day or so. If you find this requires immediate
attention, please do not hesitate to contact Brad directly.
Also, it would assist our office if in any future correspondence or e-mail regarding this matter your
OAKLAND COUNTY INTERLO CAL AGREEMENT
BETWEEN
OAKLAND
COUNTY AND
THE OAKLAND COUNTY COMMUNITY MENTAL
HEALTH AUTHORITY
FOR
SUICIDE PREVENTION
SERVICES AMENDMENT #3
The Parties, Oakland County ("County") arid The Oakland County Community Mental Health
Authority ("CMH Authority"), agree and acknowledge that the purpose of this Amendment is to
modify as provided herein and otherwise continue the present contractual relationship between the
Parties as described in their current Suicide Prevention Services Contract, ("Contract").
In consideration of the mutual promises, representations, assurances, agreements, and provisions
in the Contract and this Amendment, the adequacy of which is hereby acknowledged by the
Parties, the Parties agree to amend the Contract as follows:
1. The Parties acknowledge and agree that the FY 16 Exhibit I in the current Contract shall be
replaced with the FY 17 Exhibit I as detailed below.
2. The Parties acknowledge and agree that the FY 16 Exhibit I in the current Contract shall be
replaced with the FY 17 Exhibit! as detailed below.
For and in consideration of the mutual assurances, promises, acknowledgments, warrants,
representations and agreements set forth in the Contract and this Amendment, and for other good
and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
undersigned hereby execute this Amendment on behalf of the CMH Authority and County and
by doing so legally obligate and bind the CMH Authority and County to the terms and
conditions of the Contract and this Amendment:
OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY:
BY: DATE:
Kathleen Kovach,
Deputy Executive Director
BY: DATE:
Anya Eliassen,
Chief Financial Officer
THE COUNTY OF OAKLAND
BY: DATE:
Chairperson, Oakland County Board of Commissioners
EXHIBIT I: Financial and Reporting Obligations
The funding made available under this contract is for the budget year October 1, 2016, through September
30, 2017. The authorized amounts are as contained in the Financial Status Report as detailed below.
The not-to-exceed amount of this agreement is $137,462. The source of funds is Federal Block Grants for
Substance Abuse and Mental Health Svc-Project of Regional and National Significance and the CFDA
number is 93.243. These funds are made available through the Michigan Department of Community
Health to the ClVIH Authority under federal grant award. This Interlocal agreement is designated as a sub-
recipient relationship and this is not a research and development project.
The County will be reimbursed monthly for actual expenditures incurred after the submission, review and
approval by the CMH Authority of each expenditure report. The expenditure reports must be submitted
on a monthly basis no later than twenty (22) days after the close of each calendar month.
A deviation allowance modifying an established budget category by $10,000.00 or 15 percent of the
funding for each project expenditure item, whichever is greater, is permissible. This deviation allowance
does not authorize new categories, subcontracts, equipment items, or positions not shown in Financial
Status Report.
The County shall submit to the CMH Authority quarterly reports on the progress on the key Strategies
and Activities outlined in Attachment A as applicable. The reports are due ten (10) days after the end of
each quarter.
FINANCIAL STATUS REPORT
Local Agency Name
Oakland County Eealth Department
Program
Transforming Youth Suicide Prevention
Code
Street Address
1200 N Telegraph
Report Period
That r Fine
Date Prepared
10120/2016
City, State, ZIP Code
Pontiac, MT 48371
Agreement Period
10/1/2016 Thru 9/30/2017
FE ID Number
Category Expenditures Agreement
Current Period Agreement YTID Budget Balance
Salary and Wages 48,603 48,603
Fringe Benefits 35,767 35,767
Indirect 5,419 5,419
Travel 2,988 2,988
Liaibility insurance 180 180
Phones • 936 936
Postage 250 250
Printing 5,441 5,441
Education Supplies 8,878 8,878
Educational Programs 2,000 2,000
Interpretation Fees 600 600
Info Tech Operations 2,800 2,800
Training 18,700 18,700
Office Supplies 500 500
Advertising 4,400 4,400
8. TOTAL DIRECT
9a. Indirect Costs Rate #1:.
9b. Indirect Costs Rate #2:.
10. TOTAL EXPENDITUR 137,462 137,462
SOURCE OF FUNDS:
11. State Agreement
12. Local
13. Federal 137,462 137,462
14. Other
15. Fees & Collections
16. TOTAL FUNDING 137,462 137,462
CERTIF1CATION:1 certifylhat I am authorized to sign on behalf of the local agency and that this Is an accurate statement
of expenditures and collections for the report period. Appropriate documentation is available and will be maintained for the
required period to support costs and receipts reported.
Authorized Signature Date Title
Contact Person Name Telephone Number
FISCAL NOTE (miSC #16327) December 8, 2016 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — AMENDMENT #3 OF
THE I NTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY
COMMUNITY MENTAL HEALTH AUTHORITY FOR SUICIDE PREVENTION SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The resolution authorizes amendment #3 of the Oakland County Community Mental Health Authority
(CMH Authority) interlocal agreement with the Oakland County Health Division (OCHD) in the amount
of $137,462.
2. Grant funds will be used to train key community leaders from schools, law enforcement, the
community as well as youth and implement suicide prevention programming for youth.
3. The funding period will continue through September 30, 2017.
4. This amendment continues funding of one (1) Special Revenue (SR) Full Time Eligible Public Health
Educator II position (#11673).
5. The future level of service, including personnel, will be contingent upon the level of funding available.
6. The FY 2017 — FY 2019 Special Revenue Budget is amended as follows:
SUICIDE PREVENTION FUND (#28615)
GR0000000725 / Budget Reference 2017 activity: GLB analysis: GLB
FY 2017 FY 2019
Revenues
1060233-133390-610313 Federal Operating Grants ($ 26,168)
Total Revenues (L2a,168)
Expenditures
1060233-133390-702010 Salaries ($ 1,482) 1060233-133390-722740 Fringe Benefits 74) 1060233-133390-730072 Advertising 4,400 1060233-133390-730373 Contracted Services ( 21,015) 1060233-133390-730555 Education Programs 2,000 1060233-133390-730926 Indirect Costs ( 2,169) 1060233-133390-730982 Interpreter Fees 600 1060233-133390-731388 Printing 5,441 1060233-133390-731941 Training 3,574 1060233-133390-732018 Travel and Conference ( 4,737) 1060233-133390-732165 Workshops and Meetings ( 6,600) 1060233-133390-750294 Materials & Supplies ( 16,000) 1060233-133390-750399 Office Supplies 500 1060233-133390-750448 Postage 250 1060233-133390-750567 Training-Educational Supplies 8,878 1060233-133390-774677 Insurance Fund 70) 1060233-133390-774636 Info Tech Operations 2,800 1060233-133390-778675 Telephone Communications ( 2,464)
Total Expenditures ($ 26,168)
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford and Quarles absent.
(77CE ceMMITTEEp
7.,,,,e 4 40/
Resolution #16327 December 8, 2016
Moved by Hoffman supported by Woodward the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent
Agenda were adopted (with accompanying reports being accepted),
( 21( 7-1(4
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT To Mo. 45.55947)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8, 2016,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 8th day of December, 2016.
Lisa Brown, Oakland County