HomeMy WebLinkAboutResolutions - 2016.12.08 - 22703MISCELLANEOUS RESOLUTION #16312 November 10, 2016
BY: Human Resources Committee, Robert Hoffman, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT — CHANGE TO MERIT SYSTEM RULE 23
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Executive is proposing to offer an annual leave buy back opportunity once per
year that allows employees to cash out annual leave time; and
WHEREAS the Merit System Rules have been reviewed and it has been determined that changes are
necessary to Rule 23 to allow for this; and
WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the
rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a
regular meeting of the Board and shall become effective thirty (30) days after such meeting unless an
objection is received in writing by the Chairperson of the Board of Commissioners, in which case
the objection shall become a matter of business at the next meeting of the Board.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
that the reading and distribution of this notice and copy of the proposed change to Merit System Rule 23
to all Commissioners present and absent, is considered as the official submission to the Board of
Commissioners of the described changes in Merit System Rule 23.
BE IT FURTHER RESOLVED that changes to the Merit System Rules be cross referenced by the
appropriate Board of Commissioners' Resolution number authorizing such change.
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing
resolution.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack absent.
PROPOSED CHANGE IN MERIT SYSTEM RULE
RULE NUMBER 23 RULE NUMBER 23
Current Wording Proposed Wording
23.12 None Currently 23.12 Annual Leave Buy Back
23.12.1 Each calendar year in June, the Human
Resources Department will send notification to all
Departments announcing that full-time
employees may cash-out annual leave time under
certain conditions.
23.12.2 Eligible employees will complete a form
with leave time verified and signed by their
supervisor then turned into Payroll by the end of
the second pay period in July.
23.12.3 Pay out of annual leave time will occur
the second pay period in August of each calendar
year.
23.12.4 Eligible employees must have a minimum
of 60 hours in their annual leave bank at the time
of the request and cash out payment. If the
annual leave balance falls below the 60 hours
between the submission of the request and the
time of payment then the annual leave request to
cash-out will be denied.
23.125 Employees will not be allowed to cash out
annual leave to less than a 40 hours balance in
their annual leave bank.
23.12.6 A request for a minimum of 20 hours is
required to cash out annual leave. Annual Leave
time will be cashed out in one hour increments
up to a maximum of 40 hours.
23.12.7 Annual leave time cashed out is subject
to all payroll income tax withholding
requirements as well as any garnishment, wage
assignment, levy, income withholding order
requirements, employee benefit contributions
and/or arrearages.
23,12.8 Annual leave cash out shall not be
included in the final average compensation (FAC)
for employees on the defined benefit plan and no
additional contributions will be made to an
employee's defined contribution plan by the
County or the employee as a result of the
payment.
Section IV Subsection A of Merit System Resolution
Copies of the rules and regulations developed by the Personnel Committee and all future changes in
such ru[es and regulations shall be submitted to the Board of Commissioners at a regular meeting of the
Board of Commissioners and shall become effective thirty days after such meeting unless objection is
received in writing by the Chairman of the Board of Commissioners, in which case the objection shall
become a matter of business at the next meeting of the Board of Commissioners.
Resolution #16312 November 10, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #16312) December 8, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT — CHANGE TO MERIT SYSTEM RULE 23
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes changes to Merit Rule 23 to offer an annual leave buy back opportunity
once per year that allows employees to cash out annual leave time.
2. Section IV, Subsection A of the Merit System Resolution requires that all changes in rules and
regulations of the Merit System shall be submitted to the Board of Commissioners at a regular
meeting of the Board and shall become effective thirty (30) days after such meeting unless an
objection is received in writing by the Chairperson of the Board of Commissioners, in which case
the objection shall become a matter of business at the next meeting of the Board.
3. The Oakland County Board of Commissioners authorizes that the reading and distribution of this
notice and copy of the proposed change to Merit Rule 23 to all Commissioners present and
absent, is considered as the official submission to the Board of Commissioners of the described
changes in Merit Rule 23.
4. Merit Rule changes will be cross referenced by the appropriate Board of Commissioners'
Resolution number authorizing such change.
5. A budget amendment is not required.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford and Quarles absent.
Resolution #16312 December 8, 2016
Moved by Hoffman supported by Woodward the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 8 th day of December, 2016.
*4-k."
Lisa Brown, Oakland County