HomeMy WebLinkAboutResolutions - 2016.12.08 - 22731MISCELLANEOUS RESOLUTION #16350 December 8, 2016
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - MICHIGAN
DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY2017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan
Department of Corrections (MDOC) for $1,848,953 in grant funds for the period of October 1, 2016,
through September 30, 2017; and
WHEREAS the MDOC has awarded Oakland County a 2016/2017 Community Corrections grant in the
amount of $1,773,952 which is $75,000 less than the amount requested in the application; and
WHEREAS the MDOC holds the contracts for all residential services meaning that an additional
$1,681,738 award has been allocated for Residential Services but will not be recorded as income; and
WHEREAS the amount of $1,773,952 is the County's responsibility as shown on Schedule A; and
WHEREAS the grant funds the following Community Corrections Division positions: ten (10) Community
Corrections Specialists II (positions #07425, 07426, 07429, 07432, 07433, 09243, 09247, 09291, 09648,
09649; one (1) PTNE Community Corrections Specialist ll (position 09292), one (1) Office Assistant II
(position #09295), and one (1) PTNE Community Corrections Specialist I (position #09397); and
WHEREAS the grant also funds 50% of the following positions in Community Corrections one (1)
Community Corrections Support Specialist (position #07834) and one (1) Supervisor-Community
Corrections (position #09396), which are partially GF/GP funded; and
WHEREAS the grant funds the following Sheriff's Office positions. three (3) Inmate Caseworkers
(positions #07418, 07419, and 07420), one (1) PTNE Office Assistant IL (position #07417), and one
Inmate Casework Specialist (position #07421); and
WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and
WHEREAS there is no County match required with this grant; however, it should be noted that the
FY2017 Budget of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially
General Fund/General Purpose funded in Community Corrections; and
WHEREAS the grant agreement has completed the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
Fiscal Year 2017 Community Corrections grant from the Michigan Department of Corrections in the
amount of $1,773,952.
BE IT FURTHER RESOLVED that the County is financially responsible for $1,773,952 and that the State
contracts directly for residential services of $1,681,738. The future level of service, including personnel
will be contingent upon the level of funding available from the State.
BE IT FURTHER RESOLVED that the following Special Revenue (SR) positions be continued in
Community Corrections: #1070402-07425, 07426, 07429, 07432, 07433, & 09247; 1070410-09243,
09291, 09648, 09649, 09292, 09295 & 09396; 1070403-07834; and 1070410-09397.
BE IT FURTHER RESOLVED that the following SR positions be continued in the Sheriffs Office:
#4030320-07417, 07418, 07419, 07420 and 07421.
BE IT FURTHER RESOLVED that the Board of Commissioners approves the grant agreement with the
understanding that in the event of a conflict between the terms of the MDOC Vendor Handbook for
Employees Working with Probationers and Parolees Under Supervision with MDOC (Vendor Handbook)
and any Federal or State laws or regulations, Grantee labor agreements, and Grantee Human
Resources and Sheriff's Department policies and procedures, the Federal or State laws or regulations,
Grantee labor agreements, Grantee Human Resources and Sheriffs Department policies and procedures
will supersede any contrary terms contained in the Vendor Handbook.
BE IT FURTHER RESOLVED that the Clerk of the County of Oakland is directed to forward a copy of this
resolution and the three-page October 28, 2016 Letter to the Michigan Department of Corrections Deputy
Director from Oakland County Corporation Counsel to the members of the Michigan congressional
delegation, the Governor of the State of Michigan, State Senate Majority and Minority Leaders, the State
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with KowaII absent.
House Speaker and Minority Leader, members of the Oakland County delegation to the Michigan
Legislature and the Director of the State of Michigan Department of Corrections.
Chairperson, on behalf of the Public Services Committee, l move the adoption of the foregoing resolution.
PUBLIC SERVICBS COMMITTEE
4:19351MINimilwas.
COAI(LANIDF
COUNTY MICHIGAN
CORPORATION COUNSEL
OAKLAND COUNTY EXECUTIVE L. BROOKS PATTERSON
Keith J. Lermlniaux, Corporation Counsel
(248) 858-0557 i lerminiauxkaoakgov.core
Heather Lewis, Assistant Corporation Counsel
(248) 858-2003 I iewish@oakgov.corn
October 28, 2016
Sent via e-mail
Deputy Director Sherry,
I am writing to request your assistance in obtaining changes to the MD 0 C Vendor Handbook for Vendor
Employees with Probationers and Parolees Under the Supervision with the MDOC-Field Operations
Administration which is part of grant agreement No. CPS-2017-1-24, Oakland County has been
communicating its concerns to your department since September 8th. Although the Handbook was
recently revised, the new version contains many of the same concerns I previously expressed to your
department. The Handbook appears to be more geared to employees who work inside a state correctional
facility as opposed to employees and contractors who perform work in a less secure setting.
As you are likely aware, the grant provides Oakland County Community Corrections funds to provide
services to high risk probationers, such as counselling and case management. Services are provided at the
Oakland County jail, Oakland County Sheriff Department offices, local courts and Oakland County
Community Corrections Offices. Those providing services include Oakland County employees and some
subcontractors, such as counselors who facilitate groups. Some of the Oakland County employees work for
the Oakland County Sheriff (drug testing, case management and facilitating groups) and some are subject to
collective bargaining agreements, but the vast majority work under our Community Corrections program
who are subject to Oakland County Merit Rules.
The positions of sixteen employees are paid under the grant. Approximately 60 individuals provide
services for the County's Community Corrections Division. None of the employees or contractors enters
MDOC secure facilities or Field Operations Administration (FOR) facilities. One of the biggest concerns we
have with the grant is that it appears to apply to all Oakland County employees. The grant is between
MDOC and Oakland County. Sec. 1.8 of the contract requires the County to have "all its employees, to read
and sign the MDOC Vendor Handbook..."
We would appreciate clarification within the grant that the MDOC Vendor Handbook applies to "employees
working under the Contract that provide direct services or handle or have access to offender records".
Additionally, the Grantee should be clarified to be Oakland County, through its Community Corrections
Division.
As far as the Handbook, there are four primary concerns.
1200 North Telegraph Road I Building 14E I Pontiac, Ml 48341 1 Fax (248) 858-1003 I OakGov.com
Deputy Director Sherry
October 28, 2016
Page 2
1. Stop Orders: The ability under the grant for the MDOC to issue a Stop Order against our employees
and contractors. The preamble in the Handbook states:
Any violation of the Vendor Employee Handbook may result in a Stop Order being issued
against the Employee, the Employee's removal from his/her assignment under the Contract
and may result in additional sanctions from the Vendor and/or law enforcement.
Our employees are covered by either collective bargaining agreements or Oakland County Merit
Rules, A Stop Order issued by MD 0 C would potentially strip them of the guaranteed protections they
have with their employer, Oakland County. As the Handbook is currently written, there are no due
process protections such as the right to a hearing, or to an appeal process. This violates protections
that have been given to our employees under our Merit System, which was approved by the voters of
Oakland County. The employees covered by collective bargaining agreements have protections which
we may be unable to provide if a Stop Order was issued by MDOC. We may also need to renegotiate
contracts with our Contractor to include immediate termination in the event a Stop Orders is issued.
We are concerned that Stop Orders issued by MDOC could result in litigation against Oakland County.
Surrendering our right to determine when an employee should be suspended terminated or
reassigned, interferes with our employer-employee relationship. .... In the event of a Stop Order
issued by MDOC, the County would most likely need to remove the employee from any work with
clients under this grant, and require a transfer to a different department. This could effectively result
in termination or demotion, as there might not exit an open position the employee was qualified to
fill.
2. Rule, Policies, Procedures, Regulations we are not familiar with. The second concern we have
with the Handbook is the requirement in Rule 13, for employees to be familiar with and to act in
accordance to MDOC rules, regulations, policies, procedures, post orders and work statements. We
have not been provided with these and are unable to make a determination if complying with this
requirement will be problematic.
3. Medication Reporting Requirements. Rule 23, requires an employee to notify their supervisor if
they are taking certain prescription medications and the prohibition of possession and/or use of
medication as they may conflict with the Americans with Disabilities Act or the state Medical
Marihuana Act. The County may not be able to require an employee who is being prescribed
medication for a mental health condition, to disclose that information nor may we be able to require
reporting on the use of medical marijuana outside of working hours,
4, Prohibition on Firearms Possession. Finally, under "Employee Permitted Items" in the Definitions,
the Handbook states that employees may not possess firearms. We plan to contract with Oakland
County jail to provide drug testing services and the tests are administered by Oakland County Sheriff
Deputies while on duty at Oakland County Sheriff offices, They are required to be in full uniform and
possess their side arms.
We would greatly appreciate the opportunity to discuss our concerns with IVIDOC. There are also
additional sections in the Handbook that we would also like to discuss. So far, our attempts to express our
concerns have not been as productive as we would have hoped. We would be most appreciative of having
the opportunity to talk to you or even provide you with a redlined version of the Handbook to indicate all of
1200 North Telegraph Road I Building 14E I Pontiac, MI 48341 Fax (248) 858-1003 I OalcGov.com
Deputy Director Sherry
October 28, 2016
Page 3
the changes we would like to be considered. I would greatly appreciate having you contact me as soon as
possible to discuss these matters or to provide me with someone at MDOC who is willing to work with us to
resolve our concerns.
We have talked to our colleagues in Kent and Ingham Counties and they have similar concerns and may be
contacting you as well.
I am often out of the office on Tuesdays and Wednesdays, so feel free to contact Deputy Corporation
Counsel joellen Shortley at 248.858-2155 if I am not available. She is familiar with the matter and can
discuss it with you as well.
Sincerely,
OAKLAND COUNTY CORPORATION COUNSEL
t
Heather Lewis
Assistant Corporation Counsel
1200 North Telegraph Road I Building 14E I Pontiac, MI 40341 I Fax (248) 858-4003 I DakGov,corn
GRANT REVIEW SIGN OFF — Community Corrections
GRANT NAME: FY 2017 Michigan Department of Corrections Comprehensive Corrections Plans
Grant
FUNDING AGENCY: Michigan Department of Corrections — Office of Community Corrections
DEPARTMENT CONTACT PERSON: Barbara Hankey / 451-2306
STATUS: Grant Acceptance
DATE: November 15, 2016
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
I approve on the condition that a subsequent amendment to the grant will be required sometime during the
term of the agreement, with the effect of either a reduction in expenditures and/or an increase in revenues
so that the overall grant is in balance. — Laurie Van Pelt (8/31/2016)
Department of Human Resources:
HR Approved (No HR Committee at this time) —Lori Taylor (11/14/2016)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (9/1/2016)
Corporation Counsel:
We are waiting to receive a response from the Michigan Department of Corrections concerning several
outstanding legal issues we identified, concerning the Handbook that is incorporated into the grant
agreement. — Joellen Shortley (11/15/2016)
From:
To:
Cc:
Subject:
Date:
Van Pelt. Laurie M
West Catherine A; Taylor. Lori; Davis Patricia G; Schultz. Dean 3
113key. Barbara it Brockmiller. Terri 5; ScaIf, 13_onnie L; 5onkIss, Lynn C; Hr. Gala V
RE: GRANT REVIEW: Community Corrections FY 2017 Michigan Department or Corrections / Office of
Community Corrections Grant Acceptance
Wednesday, August 31, 2016 5:30:06 PM
I approve on the condition that a subsequent amendment to the grant will be required sometime
during the term of the agreement, with the effect of either a reduction in expenditures and/or an
increase in revenues so that the overall grant is in balance.
From: West, Catherine A
Sent: Wednesday, August 31, 2016 4:45 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean J
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: Community Corrections - FY 2017 Michigan Department of Corrections /
Office of Community Corrections Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor— Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY 2017 Michigan Department of Corrections I Office of Community Corrections Grant
Michigan Department of Corrections
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: September 8, 2016
GRANT INFORMATION
Date: August 31, 2016
Operating Department: Community Corrections
Department Contact: Barb Hankey
Contact Phone: 248 451 2306
Document Identification Number: CPS-2017-1-24
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2016 through September 30, 2017
Original source of funding: State general fund
Will you issue a sub .award or contract: Contracts will be secured with Oakland County
From:
To:
Cc:
Subject:
-Date:
Taylor. Lori
West Catherine A; Lewis _Heather L; liankey, Barbara M Newman, Mark W
Aclogiu-Jones. Ebra; Shortlev, Mellen; J3rockmilleL, Terri Son kiss. Lynn C; Fir. Gak Y; Mason. Heather L
Re: No news
Monday, November 14, 2016 3:50:31 PM
HR Approved (No HR Committee at this time)
Get Outlook for iOS
On Mon, Nov 14, 2016 at 2:41 PM -0500, "West, Catherine A" <westQa@oakgov,com>
wrote:
The MDOC handbook is still pending, but it's my understanding that the intention is to include the
grant agreement on the next round of BCC agendas regardless of whether this is resolved before the
Public Services and Finance deadlines. In order to do the grant sign off, we'll need review comments
(Approve, Disapprove with explanation) from Corporation Counsel and HR. If there is still no resolve
with MDOC, the decision will need to be made by the Commissioners as to whether to accept the
contract or pursue the issue further. Please keep everyone informed if there are any updates from
the state or if the plan to take the grant agreement to the next round of BOC committee meetings
changes.
I'm in the office tomorrow until about 1:45 pm, but I will be gone at training the remainder of the
week. I will leave my file with Ebru Adoglu-Jones tomorrow so please send your review comments to
her no later than Thursday.
Thank you,
Katie West
Grant Compliance and Program Coordinator
Fiscal Services/Management 81, Budget
Oakland County, Michigan
(248) 858-2384
westca(aoakaov-corn
Hours: Mon. — Thur. 7:00am — 5:30pm
From: Hankey, Barbara M
Sent: Thursday, November 10, 2016 9:04 AM
To: West, Catherine A; Newman, Mark W; Lewis, Heather L
Cc: Shortley, Joellen
Subject: RE: No news
Nothing yet.
Barb Hankey
, From
To
Cc:
Subject:
Date:
Zrienbeck, Robert
West, Catherine A; Van Pelt, Laurie M; Taylor. I on; Davis Patrlda G; Schutz, Dean )
hlankey Bari2ara M; Drockmiller. Terri ; 5calf. Bonnie].
RE: GRANT REVIEW: Community Corrections - FY 2017 Michigan Department of Corrections / Office of
Community Corrections Grant Acceptance
Thursday, September 01, 2016 7:37:25 AM
Approved by Risk Management, RE. 9/1/16,
From: Easterling, Theresa
Sent: Thursday, September 01, 2016 7:29 AM
To: West, Catherine A; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Hankey, Barbara M; Brockmiller, Tern S; Scalf, Bonnie L
Subject: RE: GRANT REVIEW: Community Corrections - FY 2017 Michigan Department of Corrections /
Office of Community Corrections Grant Acceptance
Please be advised that your request for Risk Managements assistance has been assigned
to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related
information, documentation, and correspondence. Also, please include Risk Management's
assignment number, RM16-0437, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Wednesday, August 31, 2016 4:45 PM
To: Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G; Schultz, Dean 3
Cc: Hankey, Barbara M; Brockmiller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: Community Corrections - FY 2017 Michigan Department of Corrections /
Office of Community Corrections Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor — Dean Schultz — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY 2017 Michigan Department of Corrections Office of Community Corrections Grant
Michigan Department of Corrections
Attached to this email please find the grant document(s) to be reviewed. Plea lse provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: September 8, 2016
GRANT INFORMATION
From:
To:
Cc:
Subject:
Date:
Shortley Joelien
West. Catherine A; NewinaLLIlark_16t; Hankey, Barbara M
AdociturJones. Ebrki; Pk. Gala V; Sonkiss, Lynn C; .13.riithalUIJSE15; Taylor. Lorb, Mason, Heather L;
Heather L
RE: No news
Tuesday, November 15, 2016 10:39:03 AM
Katie,
The grant review response from Corporation Counsel is we are waiting to receive a response from
the Michigan Department of Corrections concerning several outstanding legal issues we identified,
concerning the Handbook that is incorporated into the grant agreement."
%Noe
Joellen Shortley, Deputy Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3'd Floor
Pontiac, MI 48341
Phone Number: (248) 858-2155
Cell Phone Number: (248) 420-7639
Fax Number: (248) 858-1003
E-mail: ,shorti y)Onakgpv.corn
PRIVIL ED AND CONFIDENTIAL—ATTORNEY CLIENT COMIVILINIS2LIM
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the
attorney-client privilege and work product doctrine, This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. individuals are advised that any dissemination,
reproduction or unauthorized review . of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If
you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your
cooperation.
From: West, Catherine A
Sent: Monday, November 14, 2016 2:42 PM
To: Hankey, Barbara M; Newman, Mark W; Lewis, Heather L
Cc: Shortley, kellen; Adoglu-Jones, Ebru; Piir, Gala V; Sonkiss, Lynn C; Brockmiller, Terri S; Taylor, Lori;
Mason, Heather L
Subject: RE: No news
The MDOC handbook is still pending, but it's my understanding that the intention is to include the
grant agreement on the next round of BOC agendas regardless of whether this is resolved before the
Public Services and Finance deadlines. In order to do the grant sign off, we'll need review comments
(Approve, Disapprove with explanation) from Corporation Counsel and HR. If there is still no resolve
with MDOC, the decision will need to be made by the Commissioners as to whether to accept the
contract or pursue the issue further. Please keep everyone informed if there are any updates from
the state or if the plan to take the grant agreement to the next round of BOC committee meetings
changes.
I'm in the office tomorrow until about 1:45 pm, but) will be gone at training the remainder of the
week, i will leave my file with Ebru Adoglu-Jones tomorrow so please send your review comments to
STATE OF MICHIGAN
DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
P.O. BOX 30003
LANSING, MICHIGAN 48909
GRANT NO. CPS-2017-1-24
between
THE DEPARTMENT OF CORRECTIONS
and
GRANTEE NAME AND ADDRESS:
Oakland County
250 Elizabeth Lake Road, Ste. 1520
Pontiac, MI 48341
GRANTEE CONTACT: Barbara Hankey
GRANTEE TELEPHONE:
248-451-2306
GRANTEE FAX:
248-451-2319
STATE-MDOC CONTACT:
Linsey LaMontagne
DESCRIPTION OF GRANT:
Community Corrections — Provide program services that shall enhance jail utilization, reduce the
prison commitment rate, and impact recidivism.
GRANT PERIOD: 1 Year FROM: TO:
October 1, 2016 September 30, 2017
TERMS
Net
MISCELLANEOUS INFORMATION:
In the event of any conflicts between the specifications, terms and conditions indicated by the
State-MDOC and those indicated by the Grantee, those of the State-MDOC take precedence.
The signatories warrant that they are empowered to enter into this Grant and agree to be bound
by it.
TOTAL AUTHORIZED BUDGET: $1,773,952.00
State Contribution: Comprehensive Plans and Service $1,478,775.00
Drunk Driver Jail Reduction Community Treatment $295,177.00
FOR THE GRANTEE:
Firm Name
Authorized Agent Signature
FOR THE STATE:
Signature
Jeri-Ann Sherry
Name
Deputy Director
Authorized Agent (Print or Type) Title
Date Date
1
PART I — PROGRAM REQUIREMENTS
1.0 Statement of Purpose
Funds provided through this Grant are intended for providing services pursuant to Public Act 511
of 1988; and are based upon a local Comprehensive Corrections Plan that has been developed
that outlines local goals, objectives, and priorities to decrease prison admissions and increase
utilization of community-based sanctions and services for non-violent offenders, improve jail
utilization; and the Michigan Department of Corrections (State-MDOC) has approved the
Comprehensive Corrections Plan and the award of Community Corrections funds for continued
implementation of the plan; this Grant defines the roles and responsibilities of the Grantee and
the State-MDOC and the terms and conditions which apply during the term of this Grant.
1.1 Statement of Work
The Grantee agrees to undertake, perform, and complete the following:
The Grantee shall implement policies and procedures and deliver services to eligible offenders in
accordance with the goals and objectives, standards and policies as set forth in Public Act 511 of
1988, the provisions of the State Appropriations Act, the Grantee's Comprehensive Corrections
Plan and the Proposal for Community Corrections Funds (Attachment A) as approved by the
State-MDOC, Office of Community Corrections (OCC).
1.2 Staffing Requirements
Sex Offender Treatment Limitations - Victim Contact: The Grantee shall not encourage, initiate,
or facilitate any written, verbal, or personal contact between offenders and victims for the
purpose of providing any of the services specified in this Grant. Such contact is normally
prohibited as a condition of parole or probation, and is expressly prohibited under the terms of
this Grant, unless ordered by the court.
Staffing Standards — Criminal Record: The Grantee shall only appoint employees if they do not
have pending criminal prosecution, are not under the supervision of a criminal justice agency for
a felony or misdemeanor, and do not have any prior felony or misdemeanor convictions without
prior written approval from the Grantor before performing any services under this Grant.
Employees will be denied who have active warrants, are under criminal justice supervision, have
been discharged from a felony sentence within the last two years or are required to register as a
sex offender. Felony offenders shall not be approved until they have been discharged from all
sentences, including parole and probation supervision terms, for a minimum period of two years
unless approved by the STATE. After each employee member has been approved or denied, the
Contract Compliance Inspector or designee shall forward the decision to the Grantee.
The Grantee shall document that no employees assigned to the grant are related as an immediate
family member to an offender being treated at their facility or at the institution to which they
have been assigned by the Grantee. This includes: spouse, parent, grandparent, mother-in-law,
father-in-law, child, stepchild, stepbrother, stepsister, brother-in-law, sister-in-law, or other
relations by blood or marriage.
2
Licensing:
A. The Grantee shall ensure employees that provide substance abuse services are qualified
and experienced in the contracted area of counseling as follows:
Masters-level:
• Must possess a Master's degree in the Behavioral Sciences (Social Work, Counseling,
Psychology) and appropriate licensure through the State of Michigan to practice.
• Must possess appropriate MCBAP certification (Certified Advanced Alcohol and
Drug Counselor (CAADC); or minimum Certified Alcohol and Drug Counselor
(CADC) at time of hire; or MCBAP-approved development- plan in place with
eligibility to obtain CAADC certification within six months from time of hire.
• MCBAP Certificate or development-plan status must be able to be verified through
MCBAP search at any time.
Bachelors-level:
• Must possess a Bachelor's degree in the Behavioral Sciences (Social Work,
Counseling, Psychology)
• Must possess appropriate MCBAP certification (Certified Alcohol and Drug
Counselor (CAD C)) at time of hire or MCBAP-approved development-plan in place
with eligibility to obtain certification within six months of starting services.
• MCBAP Certificate or development-plan status must be able to be verified through
MCBAP search at any time.
B. The Grantee shall ensure employees that provide mental health services are qualified and
experienced in the contracted area of counseling as follows:
Master's Degree or above and one year of experience in the contracted treatment area.
Possession of a professional license or certification in mental health as appropriate.
OR
Bachelor's Degree or above and three years of experience in the contracted treatment
area. Possession of a professional license or certification in mental health as appropriate.
Other combinations of education and experience the State-MDOC considers adequate to perform
the necessary task effectively and efficiently and which have been specifically approved by the
State-MDOC. The Grantee must be a lawful entity duly established under the laws of the State of
Michigan.
1.3 Budget and Financial Reporting
A. The Grantee agrees that all funds shall be spent in accordance with the Grant Agreement..
B. Changes in the budget require approval of the State-MDOC.
C. This Grant does not commit the State of Michigan (State) or the State-MDOC to approve
requests for additional funds at any time.
3
D. Travel reimbursement shall be allowed solely in compliance with the State of Michigan's
standardized travel regulations. Travel rates authorized by the State may be found at
www.michigan.govidmb. Reimbursement of Out-of-State travel costs requires pre-
approval of the State-MDOC Program Manager.
1.4 Payment Schedule
Payments to the Grantee shall be made in accordance with the following terms:
A. The State-MDOC shall reimburse the Grantee for actual and incurred costs to support
approved program and administrative activity. Expenditure reports must be received by
MDOC prior to the end of the following month. Expenditures not received prior to the
end of the following month may be denied payment.
B. Payments are conditional upon the Grantee's submittal of all required monthly
expenditure and program data, the midyear and year-end reports, and responses to
financial audits. All reports shall be completed in the format provided by the State-
MDOC.
C. All programs shall maintain 95% of the projected enrollment or reimbursement for those
programs may be prorated. Program enrollments must be comprised of the target
population identified within the approved program descriptions. Budgets may be adjusted
accordingly to programs that fail to achieve expected utilization at midyear.
D. Administrative costs shall not exceed 30% of the total costs submitted for reimbursement.
Reimbursement of all costs may be adjusted accordingly for administrative costs that
exceed 30% of the total costs submitted for reimbursement.
E. The Grantee shall only submit expenditures that have occurred during the State's current
fiscal year. Prior year expenditures received by the State-MDOC may be denied payment.
1.5 Program Eligibility
The Grantee shall ensure that offenders enrolled within community corrections programs funded
through Comprehensive Plans and Services meet the eligibility requirements approved within the
Comprehensive Community Corrections Plan.
The Grantee shall ensure that offenders enrolled within programs funded through Drunk Driver
Jail Reduction meet the following eligibility requirements:
As used in this section, "felony drunk driver" means a felon convicted of operating a motor
vehicle under the influence of intoxicating liquor or a controlled substance, or both, third or
subsequent offense, under section 625(9)(c) of the Michigan Vehicle Code, 1949 PA 300, MCL
257.625, or its predecessor statute, punishable as a felony.
A. Convicted felony drunk driver offenders that are intermediate or straddle cell offenders
with a sentencing guideline of a maximum of 18 months and the prior record variable is
less than 35 points.
B. Are alcohol dependent or abusing.
C. Have not caused serious injury in an alcohol or drug related crash.
D. Do not have a violent felony conviction in the past ten years.
4
E. Do not have more than one violent misdemeanor conviction in the past ten years.
1.6 Monitoring and Reporting Program Performance
A. Monitoring:
Data Program Participation and Offender Profile Data must be maintained within the data
management system approved by the State-MDOC and remain current throughout the term of the
Grant. If applicable, the Grantee must upload all program participation and offender profile data
to the data management system approved by the State-MDOC no later than the 15 th day of each
month.
The Grantee shall enter program participation and offender profile data throughout the term of
this Grant. Data and information are to be submitted in a format provided by the State-MDOC
that at a minimum includes:
1. Data pertaining to offender participation in all programs.
2. Selected characteristics of offenders determined eligible for and enrolled in
programs.
B. Program Performance:
The Grantee shall conduct a formal on-site assessment of each sub Grantee's program operations
and fiscal administration. All on-site assessments completed by the Grantee shall be forwarded
to the State-MDOC. At a minimum, the assessment should include:
1. Compliance with Grant specifications.
2. Compliance with applicable licensure requirements.
3. Compliance with pertinent Federal and State statutes.
4. Progress in resolving corrective actions required by prior assessments.
C. Midyear and Year-End Reports:
1. A midyear report shall be submitted by March 15 th each year of the Grant The report is
to be submitted on forms or in a format provided by the State-MDOC.
2. A year-end report, as prescribed by the State-MDOC, shall be submitted by October 31'
each year of the current Grant. The report is to be submitted on forms or in a format
provided by the State-MDOC.
D. CCAB Meeting Minutes:
The Grantee shall provide the State-MDOC with copies of local CCAB meeting minutes within
30 days of being approved by the local CCAB Board.
5
1.7 LEIN
Due to Contractor staff having access to work with offenders (prisoners, parolees, probationers),
the Contractor must complete the Law Enforcement Information Network (LEIN) Information
Form providing the necessary information for those employees working under the Contract that
provide direct services, handle or may have access to offender records, or provide supervisory
services to staff performing any of the previously identified functions. The LEINs must be
conducted to ensure staff working under the Contract have no outstanding warrants, no active
personal protection orders for domestic violence, are not currently on probation or parole, or
otherwise under the jurisdiction of any federal, State, county or local criminal justice agency, for
a minimum of two years. The LEIN Information Form must be sent to the MDOC Program
Manager prior to staff working with MDOC offenders and yearly following approval.
In Addition, if an employee of the Contractor or subcontractor has a conviction for any of the
following they may not be permitted to enter any MDOC facility which houses prisoners:
I. Engaging in sexual abuse in a prison, jail, lockup, community confinement facility,
juvenile facility or other institution (as defined in 42 U.S.C. 1997);
2. Been convicted of engaging in, attempting to engage in or conspiracy to engage in sexual
activity facilitated by force, overt or implied threats of force or coercion, or if the victim
did not consent or was unable to consent or refuse; or
3. Been civilly or administratively adjudicated to have engaged in the activity described in
Number 2 above.
1.8 Vendor Handbook
The Contractor will require all its employees, to read and sign the MDOC Vendor Handbook For
Vendor Employees Not Entering A Secure Facility (Attachment B). The purpose of the MDOC
Vendor Handbook is to provide the Contractor with general information regarding basic
requirements of working within the MDOC, provide notice of work rules and consequences of
rule violations. The Contractor must provide copies of each signed Employee
Acknowledgement to the MDOC Program Manager, at the completion of the employee's
orientation and maintain a copy of the MDOC Vendor Handbook in each employee's personnel
file.
6
PART II- GENERAL PROVISIONS
2.1 Project Changes
The Grantee must obtain prior written approval for major project changes from the Grant
Administrator.
2.2 Notice & Approvals
Any Notice to any other party required by this Agreement shall be completed if submitted in
writing and submitted by personal delivery with signed delivery receipt, or certified or registered
mail return receipt requested. Unless either party notifies the other in writing of a different
mailing address, notice to the parties shall be transmitted as indicated below:
To the Grantor OCC/MDOC:
Linsey LaMontagne, Grant Administrator
Michigan Department of Corrections
206 E. Michigan Ave. — 5th Floor
Grandview Plaza
Lansing, MI 48933
To Grantee (INSERT .GRANTEE NAME):
(INSERT NAME, TITLE)
(INSERT GRANTEE NAME)
(INSERT ADDRESS)
(INSERT TELEPHONE NUMBER)
(INSERT E-mail)
2.3 Record Retention
The Grantee shall retain all financial records, supporting documents, statistical records, and all
other pertinent records for a period of seven years or greater as provided by law following the
creation of the records or documents.
2.4 Project Income
To the extent that it can be determined that interest was earned on advances of funds, such
interest shall be remitted to the State-MDOC. All other program income shall either be added to
the project budget and used to further eligible program objectives or deducted from the total
program budget for the purpose of determining the amount of reimbursable costs. The final
determination shall be made by the Grant Administrator.
2.5 Purchase of Equipment
The purchase of equipment not specifically listed in the Budget must have prior written approval
of the Grant Administrator. Equipment is defined as non-expendable personal property having a
7
useful life of more than one year. Such equipment shall be retained by the Grantee unless
otherwise specified at the time of approval.
2.6 Accounting
The Grantee shall adhere to the Generally Accepted Accounting Principles and shall maintain
records which will allow, at a minimum, for the comparison of actual outlays with budgeted
amounts. The Grantee's overall financial management system must ensure effective control over
and accountability for all funds received. Accounting records must be supported by source
documentation including, but not limited to, balance sheets, general ledgers, timesheets and
invoices. The expenditure of State funds shall be reported by line item and compared to the
budget. Funds provided under this Grant shall be maintained or accounted for within a Special
Revenue Fund.
2.7 Audit
The Grantee agrees that the State-MDOC may, upon 24-hour notice, perform an audit and/or
monitoring review at Grantee's location(s) to determine if the Grantee is complying with the
requirements of the Grant. The Grantee agrees to cooperate with the State-MDOC during the
audit and/or monitoring review and produce all records and documentation that verifies
compliance with the Grant requirements. The State-MDOC may require the completion of an
audit before final payment.
If the Grantee is a governmental or non-profit organization, then Grantee is required to submit a
single audit report to all agencies that provided Federal funds to the entity during the fiscal year
being audited.
If the Grantee is a commercial or for profit organization which is a recipient of Workforce
Investment Act Title I funds and expends more than the minimum level specified in Office of
Management and Budget (OMB) Circular A-133 ($500,000.00 as of June 27, 2003), then the
Grantee must have either an organization-wide audit conducted in accordance with A-133 or a
program-specific financial and compliance audit conducted. Section .320(a) of OMB Circular
A-133 states the Single Audit report must be submitted to the State-MDOC within 30 days after
the completion of the audit, but no later than nine months after the end of the Grantee's fiscal
year.
2.8 Competitive Bidding
The Grantee agrees that all procurement transactions involving the use of State funds shall be
conducted in a manner that provides maximum open and free competition. When competitive
selection is not feasible or practical, the Grantee agrees to obtain the written approval of the
Grant Administrator before making a sole source selection. Sole source contracts should be
negotiated to the extent that such negotiation is possible.
2.9 Liability
The State-MDOC is not liable for any costs incurred by the Grantee before the start date or after
the end date of this Grant. Liability of the State -MDOC is limited to the terms and conditions of
this Grant and the grant amount.
2.10 Intellectual Property
8
Unless otherwise required by law, all intellectual property developed using funds from this
Grant, including copyright, patent, trademark and trade secret, shall belong to the Grantee.
3.0 Safety
The Grantee, all Contractors, and subcontractors are responsible for insuring that all precautions
are exercised at all times for the protection of persons and property. Safety provisions of all
applicable laws and building and construction codes shall be observed. The Grantee, contractors,
and every subcontractor are responsible for compliance with all Federal, State and local laws and
regulations in any manner affecting the work or performance of this Grant and shall at all times
carefully observe and comply with all rules, ordinances, and regulations. The Grantee, all
contractors and subcontractors shall secure all necessary certificates and permits from municipal
or other public authorities as may be required in connection with the performance of this Grant.
3.1 Indemnification
Deleted — Not Applicable
3.2 Cancellation
The State may terminate this Grant without further liability or penalty to the State, its
departments, divisions, agencies, offices, commissions, officers, agents and employees for any of
the following reasons:
(a) Termination for Cause
In the event that the Grantee breaches any of its material duties or obligations under this Grant or
poses a serious and imminent threat to the health and safety of any person, or the imminent loss,
damage or destruction of any real or tangible personal property, the State may terminate this
Grant immediately in whole or in part for cause, as of the date specified in the notice of
termination. In the event that this Grant is terminated for cause, the Grantee shall be responsible
for all legal remedies available to the State by law or equity or as ordered by a court of
competent jurisdiction, which may include State administrative costs, reasonable attorneys' fees
and court costs, and any reasonable additional costs the State may incur.
(b) Termination for Convenience
The State may terminate this Grant for its convenience, in whole or part, if the State determines
that such a termination is in the State's best interest. Reasons for such termination shall be left to
the sole discretion of the State and may include, but not necessarily be limited to (a) the State no
longer needs the services or products specified in the Grant, (b) relocation of office, program
changes, changes in laws, rules, or regulations make implementation of the services no longer
practical or feasible. The State may terminate this Grant for its convenience, in whole or in part,
by giving Grantee written notice at least thirty days prior to the date of termination. If the State
chooses to terminate this Grant in part, the budget shall be equitably adjusted to reflect those
reductions.
(c) Non-Appropriation
The Grantee acknowledges that continuation of this Grant is subject to appropriation or
availability of funds for this Grant. If funds to enable the State to effect continued payment
under this Grant are not appropriated or otherwise made available (including the Federal
government suspending or halting the program or issuing directives preventing the State from
9
continuing the program), the State shall have the right to terminate this Grant, in whole or in part,
at the end of the last period for which funds have been appropriated or otherwise made available
by giving written notice of termination to the Grantee. The State shall give the Grantee at least
thirty days advance written notice of termination for non-appropriation or unavailability (or such
time as is available if the State receives notice of the final decision less than thirty days before
the funding cutoff). In the event of a termination under this section, the Grantee shall, unless
otherwise directed by the State in writing, immediately take all reasonable steps to terminate its
operations and to avoid and/or minimize further expenditures under the Grant.
(d) Criminal Conviction
The State may terminate this Grant immediately and without further liability or penalty in the
event Grantee, an officer of Grantee, or an owner of a 25% or greater share of Grantee is
convicted of a criminal offense incident to the application for, or performance of, a State, public
or private contract or subcontract or grant; convicted of a criminal offense, including any of the
following: embezzlement, theft, forgery, bribery, falsification or destruction of records,
receiving stolen property, attempting to influence a public employee to breach the ethical
conduct standards for State of Michigan employees; convicted under State or Federal antitrust
statutes; or convicted of any other criminal offense which in the sole discretion of the State
reflects upon Grantee's business integrity.
(e) Approvals Rescinded
The State may terminate this Grant without further liability or penalty in the event any final
administrative or judicial decision or adjudication disapproves a previously approved request for
purchase of personal services pursuant to Constitution 1963, Article 11, § 5, and Civil Service
Rule 7-1. Termination may be in whole or in part and may be immediate as of the date of the
written notice to Grantee or may be effective as of the date stated in such written notice.
3.3 No State Employees or Legislators
No member of the Legislature or Judiciary of the State of Michigan or any individual employed
by the State shall be permitted to receive benefits as a Grantee or as a subcontractor of this
Grant. This section, however, does not preclude a member of the Legislature or Judiciary of the
State of Michigan or an individual employed by the State from participating as an eligible
offender in accord with the goals and objectives of the Grant.
3.4 Non-Discrimination
In the performance of the Grant, the Grantee agrees not to discriminate against any employee or
applicant for employment, with respect to his or her hire, tenure, terms, conditions or privileges
of employment, or any matter directly or indirectly related to employment, because of race,
color, religion, national origin, ancestry, age, sex, height, weight, marital status, physical or
mental disability. Grantee further agrees that every subcontract entered into for the performance
of this Grant will contain a provision requiring non-discrimination in employment, as here
specified, binding upon each subcontractor. This covenant is required pursuant to the Elliott
Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq. and the Persons with Disabilities
Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and any breach of this provision may be
regarded as a material breach of the Grant.
3.5 Unfair Labor Practices
10
Pursuant to 1980 PA 278, MCL 423.231, et seq., the State shall not award a grant or subcontract
to an employer whose name appears in the current register of employers failing to correct an
unfair labor practice compiled pursuant to Section 2 of the Act. This information is compiled by
the United States National Labor Relations Board. A Grantee, in relation to the Grant, shall not
enter into a contract with a subcontractor, manufacturer, or supplier whose name appears in this
register. Pursuant to section 4 of 1980 PA 278, MCL 423.324, the State may void any Grant if,
subsequent to award of the Grant, the name of the State-MDOC as an employer or the name of
the subcontractor, manufacturer, or supplier of the State-MDOC,appears in the register.
3.6 Certification Regarding Debarment
The Grantee certifies, by signature to this Grant, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this Grant by any Federal or State department or agency. If the Grantee is unable
to certify to any portion of this statement, the Grantee shall attach an explanation to this Grant.
3.7 Illegal Influence
(a) The Grantee certifies, to the best of his or her knowledge and belief that:
(1) No Federal appropriated funds have been paid nor will be paid, by or on behalf of
the Grantee, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreetnent, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this Grant, the Grantee shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
(3) The Grantee shall require that the language of this certification be included in the
award documents for all grants or subcontracts and that all subrecipients shall certify and
disclose accordingly.
The State has relied upon this certification as a material representation. Submission of this
certification is a prerequisite for entering into this Grant imposed by 31 USC § 1352. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000.00 and not more than $100,000.00 for each such failure.
(b) The Grantee certifies, to the best of his or her knowledge and belief that no State funds
have been paid nor will be paid, by or on behalf of the Grantee, to any person for
influencing or attempting to influence an officer or employee of any State agency, a
member of the Legislature, or an employee of a member of the Legislature in connection
with the awarding of any State contract, the making of any State grant, the making of any
State loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any State contract, grant, loan or
cooperative agreement.
3.8 Governing Law
The Grant shall in all respects be governed by, and construed in accordance with, the substantive
laws of the State of Michigan without regard to any Michigan choice of law rules that would
apply the substantive law of any other jurisdiction to the extent not inconsistent with, or pre-
empted by Federal law.
3.9 Compliance with Laws
The Grantee shall comply with all applicable State, Federal, and local laws and ordinances
("applicable laws") in performing this Grant.
4.0 Jurisdiction
Any dispute arising from the Grant shall be resolved in the State of Michigan. With respect to
any claim between the parties, the Grantee consents to venue in Ingham County, Michigan, and
irrevocably waives any objections it may have to such jurisdiction on the grounds of lack of
personal jurisdiction of such court or the laying of venue of such court or on the basis of forum
non conveniens or otherwise. The Grantee agrees to appoint agents in the State of Michigan to
receive service of process.
4.1 Assignment
The Grantee shall not have the right to assign the Grant, or to assign or delegate any of its duties
or obligations under the Grant, to any other party (whether by operation of law or otherwise),
without the prior written consent of the State-MDOC. Any purported assignment in violation of
this section shall be null and void.
4.2 Entire Grant
The Grant, including any attachments, constitutes the entire Grant between the parties with
respect to the Grant and supersedes all prior agreements, whether written or oral, with respect to
such subject matter.
4.3 Independent Grantee Relationship
The relationship between the State and Grantee is that of client and independent Grantee. No
agent, employee, or servant of Grantee or any of its subcontractors shall be or shall be deemed to
be an employee, agent or servant of the State for any reason. The Grantee will be solely and
entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors
during the performance of the Grant.
4.4 Conflicts
In the event of a conflict between the terms of this Grant and any Federal or State laws or
regulations, the Federal or State laws or regulations will supersede any contrary term contained
in this Grant.
12
Attachment A
Comprehensive Corrections Plan and the Proposal for Community Corrections Funds•
See attached Adobe PDF.
13
Attachment B
MDOC VENDOR HANDBOOK FOR VENDOR EMPLOYEES NOT ENTERING A
SECURE FACILITY (Rev, 5-16-2016)
When a Vendor's employees are working under a Contract between the Vendor and the State
of Michigan/Michigan Department of Corrections (MDOC), due to safety and security concerns,
the following rules apply to all of the Vendor's employees (Employees) that are not working within
a MDOC prison or secure facility. Any violation of the Vendor Employee Handbook may result in
a Stop Order being issued against the Employee, the Employee's removal from his/her assignment
under the Contract and may result in additional sanctions from the Vendor and/or law
enforcement.
Definitions,
Discriminatory Harassment: Unwelcome advances, requests for faVors, and other verbal or non-verbal
communication or conduct, for example comments, innuendo, threats, jokes, pictures, gestures, etc., based
on race, color, national origin, disability, sex, sexual orientation, age, height, weight, marital status,
religion, genetic information or partisan considerations.
Employee: A person employed by a vendor or the subcontractor of a vendor.
Offender: A prisoner, probationer or parolee under the jurisdiction of the MDOC.
Overfamillarity: Conduct which has resulted in or is likely to result in intimacy; a close personal or non-
work related association. Overfamiliarity is strictly prohibited. Examples are being at the residence of an
offender, being at the residence of an offender's family, giving or receiving non-work related letters,
messages, money, personal mementos, pictures, telephone numbers, to or from an offender or a family
member of a listed visitor of an offender, exchanging hugs with an offender, dating or having sexual
relations with an offender, etc.
Over-the-Counter Medication: Medication which can be purchased without a prescription in the United
States.
Prescription Medication: Medication which cannot be purchased without authorization from a properly
licensed health care authority.
Sexual Harassment of Offenders: Sexual harassment includes verbal statements or comments of a
sexual nature to an offender, demeaning references to gender or derogatory comments about body or
clothing, or profane or obscene language or gestures of a sexual nature. Sexual harassment is strictly
prohibited.'
Sexual Conduct with Offenders: The intentional touching, either directly or through clothing, of an
offender's genitals, anus, groin, breast, inner thigh, or buttock with the intent to abuse, arouse or gratify
the sexual desire of any person. Permitting an offender to touch you either directly or through clothing
with the intent to abuse, arouse or gratify the sexual desire of any person. Invasion of privacy for sexual
gratification, indecent exposure, or voyeurism. An attempted, threatened, or requested sexual act or
helping, advising, or encouraging another person to engage in a sexual act with an offender. Sexual
conduct with offenders is strictly prohibited.
General Requirements
Discrimination. Employee shall not discriminate against a person on the basis of race, religion, sex, sexual orientation, race, color, national origin, age, weight, height, disability, marital status,
14
genetic information or partisan considerations.
Public Information. Employees are not authorized to make public statements on behalf of the
MDOC.
Role Model. Employees serve as role models to offenders. Therefore, Employees are to act hi a
professional manner at all times. Any action or inaction by an Employee which jeopardizes the safety of
MDOC employees, the public or offenders is prohibited.
Jail Time or Other Restricted Supervision. No Employee shall be allowed to work with offenders
while under electronic monitoring of any type, house arrest, or sentenced to jail time for any reason,
including weekends, even if granted a work release pass.
Specific Vendor Employee Rules
1. Humane Treatment of Individuals. Employees are expected to treat all individuals in a humane
manner while on duty. Examples of actions of an Employee in violation of this rule include but
are not limited to, displaying a weapon, using speech, an action or gesture or movement that
causes physical or mental intimidation or humiliation„ using abusive or profane language which
degrades or belittles another person or group, etc.
2. Use of Personal Position for Personal Gain. Employees shall not engage in actions that could
constitute the use of their position for personal gain. Example, employees are forbidden from
exchanging with, giving to, or accepting gifts or services from an offender or an offender's
family.
3. Discriminatory Harassment. Employees shall not engage in discriminatory harassment which
includes but is not limited to, unwelcomed advances, requests for favors, other verbal or non-
verbal communication or conduct based on race color, national origin, disability, sex, sexual
orientation, age, height, weight, marital status, religion, genetic information, etc.
4. Misuse of State or Vendor Property/Equipment. Employees shall not misuse State or Vendor
property. Examples: using property for a personal purpose beyond that of your job duties,
removing items from the premises without authorization, etc.
5. Conduct Unbecoming. Employees shall not behave in an inappropriate manner or in a manner
which may harm or adversely affect the reputation or mission of the MDOC. If an employee is
arrested or charged with a criminal offense, this matter shall be reported to the Employee's
supervisor. Any conduct by an Employee involving theft is not tolerated.
6. Physical Contact. Inappropriate physical contact with offenders and employees is prohibited.
Examples include inappropriately placing of hands on another person, horseplay, etc.
7. Confidential Records/Information. Employees shall respect the confidentiality of other
employees, MDOC staff and prisoners. Employees shall not share confidential information.
8. Reserved.
9. Insubordination. Based on safety and security, there may be times where Employees are
provided guidance from MDOC staff. Willful acts of Employees contrary to MDOC instructions
that compromise the MDOC's ability to carry out its responsibilities are prohibited.
10. Reserved.
11. Reserved.
15
12. Reserved.
13. MDOC Rules, Regulations, Policies, Procedures, Post Orders, Work Statements. Employees
must be familiar with and act in accordance with MDOC rules, regulations, policies, etc.
Employees are prohibited from interfering with and undermining the MDOC's efforts to enforce
rules, regulations, etc.
14. Maintaining Order. Any action or inaction that may detract from maintaining order is
prohibited, e.g. antagonizing offenders, inciting to riot, etc.
15. Reserved.
16. Criminal Acts. Employees shall not engage in conduct that results in a felony or misdemeanor
conviction.
17. Contraband and Controlled Substances. There is a zero tolerance policy regarding any
Employee possessing, using or introducing controlled substances into MDOC or vendor
property.. The possession and presence of contraband presents a safety and security risk and is
prohibited. Possession, introduction, or attempting to introduce any substance including
controlled substances or intoxicants into MDOC or vendor property prohibited.
18. Use of Alcohol or Controlled Substance. Employees are prohibited from consuming
alcohol or any controlled substance while on duty or on breaks. Employees who
report for duty with alcohol on his/her breath or when suspected of being under the
influence of alcohol or a controlled substance, may be prohibited from working or be
immediately removed from their assignment.
19. Reserved.
20. Reserved.
21. Reserved.
22. Reserved.
23. Reserved.
24. Reserved.
25. Reserved.
26. Reserved.
27. Dereliction of Duty. Employees shall fully perform their job duties. Failure to do so is
considered dereliction of duty and will be repotted to the Vendor.
28. Reserved.
29. Exchange of Duties. Employees shall not exchange duties or responsibilities with any MDOC
staff.
30. Reserved.
16
31. Security Precautions. Any action or inaction by an Employee which jeopardizes the safety or
security of MDOC staff, the public or offenders is prohibited. Examples include but are not
limited to, loss of equipment (knives, tools), propping open security doors or doors that should
remain locked, allowing an unknown or unidentified individual into a building, unauthorized
distribution of MDOC exempt policy directives/operating procedures, etc.
32. Attention to Duty. Employees shall remain alert while on duty. Sleeping or failure to properly
observe an assigned area or offenders are examples of inattention to duty and are prohibited.
33. Reporting Violations. Employees, who are approached by offenders to violate the law, shall
concurrently report each time they are approached to the Employee's immediate supervisor and
MDOC staff. Employees must report conduct involving drugs, sexual misconduct, sexual
harassment, workplace safety or excessive use of force. A complete written report of the
approach must be made no later than the end of the Employee's work day.
34. Reserved.
35. Reserved.
36. Reserved.
37. Reserved.
38. Reserved.
39. Reserved.
40. Reserved.
41. Reserved.
42. Reserved.
43. Reserved.
44. Reserved.
45. Reserved.
46. Reserved.
47. Falsifying, Altering, Destroying, Removing Documents or Filing False Report. Employees
shall not falsify, alter, destroy or remove documents. Fraudulent reporting of an Employee's time
is expressly prohibited.
48. Giving or Receiving Gifts or Services. Employees are prohibited from exchanging with, giving
to, or accepting any gifts or services from offenders or an offender's family. This includes but is
not limited to food and beverage items, shoe shines, clothing, paper products, stamps, delivering
letters/correspondence, etc.
49. Reserved.
50. Overfamiliarity or Unauthorized Contact. Employees are prohibited from engaging in
overfamiliarity with an offender, or an offender's family member or a listed visitor or friend of an
offender. Relationships with an offender, other than an Employee with his or her approved
17
family member, is prohibited regardless of when the relationship began. Any exceptions must
have Vendor and IVIDOC prior approval.
51. Sexual Conduct. Employees are prohibited from engaging in sexual conduct with an offender.
52. Sexual Harassment. Employees are prohibited from sexual harassing anyone. Employees are
prohibited from assisting, advising or encouraging any person to sexually harass another.
53. Workplace Safety. Threats made by Employees such as bomb threats, death threats, threats of
assault, threats of violence are prohibited. Employees shall not physically fight or assault any
person. Employees may act to reasonably defend themselves against violence. If an Employee
becomes aware of a threat of violence or an act of violence, the Employee shall immediately
report this information to their supervisor/chain of command.
Employees will ensure proper storage and handling of tools, keys, equipment, and other items
(e.g. metal cans, metallic items).
ACKNOWLED GMENT
I acknowledge that I have received a copy of, have read, understand and agree to abide by the
above additional conditions. If I have any questions, I will ask my supervisor/manager.
Print Employee Name Employee Signature Date
18
MICHIGAN DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
FY 2017 FUNDING PROPOSAL
for
Select the Name of Your CCAB From the Drop Down List .
Comprehensive Plans & Services
Total Funding
Program Program Code Funding Request Approved Funding Reserved Funding Recommendation
Community Service
Placement A19 -
Work Crew - inmate A25 - -
Work Crew - Community .A26 - -
Sub-Total .. - - _
Group-Based Programs
Education BOO . -
Employment B15 3,500 3,500 3,500
Life Skids 816 - -
Cognitive CO1 223,209 184,052 184,052
Domestic Violence C05 7,000 7,000 7,000
Sex Offender COG - -
Substance Abuse 618 . -
Other Group Services GOO 25,500 25,500 25,500
Sub-Total 259,209 220,052 - 220,052
Supervision Programs
Day Reporting 004 - -
Intensive Supervision D23 - -
Electronic Monitoring 008 39,451 39,451 39,451
Pretrial Supervision F23 125,951 125,951 125,951
Sub-Total 165,402 165,402 165,402
Assessment Services
Actuarial Assessment 122 77,267 72,200 72,200
Pretrial Assessment F22 364,513 364,513 364,513
Sub-Total 441,780 436,713 - 436,713
Gatekeeper
Jail Population Monitor 123 . -
Gatekeeper 125 -
Sub-Total - . - -
Case Management 124 487,644 476,032 476,032
Substance Abuse Testing G17 -
Other ZOO '- -
Program Total 1,354,035 1,298,199 - 1,298,199
Administration
Salary & Wages 164,781.00 180,576.00 180,576.00
Contractual Services 28,959.00 -
Equipment „ . -
Supplies -
Travel 2,000.00 - -
Training 2,000.00 -
Board Expenses 1,000.00 - -
Other 1,000.00 - -
Administration Total 199,740 180,576 - 180,576
Total Comprehensive Plans & Services 1,553,775 1,478,775 o 1,478,775
Drunk Driver Jail Reduction
Program Program Code -Funding Request Approved Funding Reserved Funding Total Funding
Recommendation
Assessment & Treatment Services ZO1 227,969 227,969 227,969
5-Day In Jail Housing Z02 67,208 67,208 67,208
Residential Services Z03 0 0
Totals 295,177 295,177 0 295,177
Michigan Department of Corrections
Office of Community Corrections
CR.1-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2017
CCAB: Oakland County
CCAI3 Contact: Barb Hankey
CCAB Chair: . Judge Phyllis McMillen
Member Counties / Cities &
Approval Date(s):
CCAB: May 26, 2016
COB: July 12, 2016
OCC Grant Coordinator: . Molly Maynard
Application Type: .
[S] Community Corrections Comprehensive Plans and Services
NI Drunk Driver Jail Reduction & Community Treatment
lE Residential Services
State Board Review Date: August 22, 2016
Group 1 Offenses: Homicide, Robbery, CSC, Assault, Arson, Other Sex Offenses, Assaultive Other, Burglary and Weapons.
Group 2 Offenses: Larceny, Fraud, Forgery/Embezzle, Motor Vehicle, Malicious Destruction, Drugs, OLIIL 3"d Offenses, and Other
Non-Assaultive Offenses.
FELONY DISPOSITION ANALYSIS:: . FY 2015 OMNI DATA ,______
State PRC: .. ' 21.5% i Group .2 Rate: 0.3.4%. Straddle Cell Rate: ' 32.8% Group 2 Rate: 31.4%
Overall PCR: 21.0%- 1,085 prison dispositions out of 5,156 felony dispositions
Group 1: 35.6%- 589 prison dispositions out of 1,656 felony dispositions
Group 2: 14.2%- 496 prison dispositions out of 3,500 felony dispositions
Straddle PCR: 29.6%- 417 prison dispositions out of 1,407 felony dispositions
Group 1: 28.6%- 124 prison dispositions out of 434 felony dispositions
Group 2. 30.1%- 293 prison dispositions out of 973 felony dispositions
Other: Straddle Cell: Group 2, PV New Sentence
21.5% - 63 prison dispositions out of 293 felony dispositions
Summary of
data and
objectives:. .
Total felony dispositions decreased from 5,171in FY 2014 to 5,156 in FY 2015. During that time, prison
dispositions increased by 26 (FY 2014-1,159; FY 2015-1,085), and the overall prison commitment rate
(PCR) slightly increased to 21.0%. The PCR remains below the State PCR of 21.5%.
The County reduced its straddle cell PCR to 29.6% in FY 2015 (417 prison dispositions). During the same
time period, there was an increase in felony dispositions within the straddle cell category (FY 2014-
1,378 dispositions; FY 2015- 1,407 dispositions). The overall straddle cell PCR remains below the State
straddle cell PCR of 32.8%. The Group 2 straddle cell PCR continues to remain steady at 30.1% in FY
2015 (293 prison dispositions out of 973 felony dispositions) and is 2.7 percentage points below the
state average of 31.4%. It is noted that of the 293 Group 2 straddle cell prison dispositions, 159 (54.3%)
were not under MDOC supervision at the time of offense.
The County reports the following objectives:
• Lower the PCR to no more than 20%.
• Reduce the Group 2 straddle PCR from 30% to 29%.
Page 1 of 6
General Information
Michigan Department of Corrections
Office of Community Corrections
CF..1-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2017
The County reports the following programs as strategies to impact recidivism: Thinking Matters, the
comprehensive program Step Forward, Youthful Offender groups, Career Connections, residential
services, and Jail Reentry. In response to positive drug tests and/or relapse mental health and
substance abuse assessments are administered to determine appropriate level of care. The County
proposes to continue existing programs by means of early identification of risk/needs through the
COMPAS, Pre-trial assessment and case planning for felons and probation violators in both the
community and in the jail. Step Forward encompasses many different modules in which probation
violators attend based on their criminogenic needs. This program includes an employment group,
Career Connections, which utilizes the Holland Code assessment and helps the offender create long
term career goals. The program also utilizes the Mark Carey Briefcase Series to reinforce evidence-
based practices and further target individual needs.
The following recidivism objectives were reported by the County:
• Reduce the number of new sentence violators by 5% from 176 to 167.
• Reduce the number of technical violators by 10% from 193 to 174.
Current Jail Utilization Data
County Oakland
1,497
Utilization as %
98% of RDC
Number of off-
0 line beds
Sentenced Prior
to Admission
Sentenced After
Admission
Felon Population
Misdemeanant Population
32
217
Page 2 of 6
Michigan Department of Corrections
Office of Community Corrections
CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2017
..1,hisentence0
Miscierneariants; 146
JAIL:ANALYSIS'
Boarding::: -i The County does not accept boarders.
Revenue from i
CJRP/Boarding::
FY 2014 CJRP: $869,170
Bed Reduction: N/A
Summary of
data and .
objectives: •
The County notes the data collected through JPIS may be inaccurate. According to local snapshot data,
the felony and misdemeanor populations are 66% and 34% respective to the total population. This is a
slight change from FY 2014, with the felony population decreasing by 1% and the misdemeanor
population increasing by the same amount. The unsentenced population is at 31% of the total
population with 29% of that being misdemeanors and the remaining 71% being felons. The sentenced
population stands at 69% of the total population with 36% being misdemeanors and the remaining
64% being felons. While the felony numbers have decreased, the misdemeanor and unsentenced
populations have grown. Much of the misdemeanor population is not within our target population.
The County plans to repeal the list of ineligible offenses as the eligibility criteria for Community
Corrections programming. The revisions of PA511 have in essence made the list of ineligible
charges obsolete. Another priority for FY 2017 is the creation of a new eligibility decision matrix
as well as a new probation violation matrix. These decision trees will be developed in conjunction
with probation and will contain all available programming options. The final product will be
distributed to all probation agents as well as the judges. The eligibility matrix will contain updated
information regarding eligibility (especially if the list is repealed as noted above). It will allow
agents to identify which programs an offender may be eligible in order to maximize referrals to
Community Corrections. The violation response guide will operate in a similar fashion. The idea
is that it will contain types of violations and appropriate responses / programming for those
violations. Other priorities include the development of a Medically Assisted Treatment (MAT)
program within the jail, and Pretrial Reform. The jail has been in talks with Oakland County
Community Mental Health about starting an MAT program within the jail. They are attempting to
model the program after the one at the Macomb County Jail. As the program moves forward,
judges (and probation recommendations) may be more likely to place serious drug abusers in jail
with MAT, followed by placement in a probation residential center, rather than prison.
Lastly, the County is working to change the Praxis matrix to eliminate financial bail
recommendations.
AND SUBSTANCE ABUSE ASSESSMENT:
Summary of the proposed use of COMPAS risk/need assessment for program targeting or eligibility: COMPAS is
utilized for felons and misdemeanants. It is primarily used for case planning or program placement for participants
within the Step Forward program.
Summary of the proposed use of substance abuse, mental health, or other assessments: The County utilizes a pretrial
risk assessment tool for all pretrial offenders. Mental health assessments and substance abuse assessments are used to
determine eligibility and level of care.
Page 3 of 6
Michigan Department of Corrections
Office of Community Corrections
CFJ-259
06/20V1
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS — FY 2017
1. OFFICE OF COMMUNITY CORRECTIONS ASSESSMENT
A. Community Corrections Plan -- Impact Analysis and Recommendations
The Oakland County plan mostly proposes a continuation of programs from previous years which target probation
violators and felons. The County is requesting funds for the employment based group- Career Connections. Funding
will be used to obtain ServeSafe Certificates for eligible offenders in the program. Another proposed initiative is the
Domestic Violence Program. The County is looking to subsidize offenders' program costs that prove to have a financial
hardship. The remaining portions of the comprehensive plan include pre-trial services, a variety of assessment tools
and appropriate interventions to address the identified needs of the offenders. These interventions include the Step
Forward wrap-around case management program, cognitive behavioral groups, and specialized interventions for OUIL
3 rd and dually diagnosed offenders. It is recommended that the State Board conditionally support Oakland County's
plan to reduce the prison commitment rate and improve recidivism. The County has lapsed significant funding for the
past two (2) years; therefore, the recommended budget reflects this consideration.
.B• Condition(s)
• All cognitive programming eligibility criteria must reflect moderate or above scores in the noted risk and/or
, needs scales.
• The County must provide further eligibility criteria detail within the C05, Domestic Violence Program.
Specifically, a definition of "financially unable" must be submitted to OCC and a COMPAS score must be
provided.
• The misdemeanant population will no longer be a primary target population for the Office of Community
Corrections. All necessary program descriptions must be revised to reflect this change.
• Programs with low utilization at midyear may have the budget adjusted accordingly.
II. FY 2017 PROPOSED COMMUNITY CORRECTIONS PROGRAMS
4 E '0 ca u to I) t iI71 3 - )?:
, Local Program ' Name Projeted_ Enrollment FY 2016 ; Utilization - Assess Required Summary
to r..) c -, .0 u .'-'5 ." o a 44 = I= u_
C01
Cognitive
Programming
Continuation
Thinking
Matters-
Jail
260 165*** Yes
Targets incarcerated non-assaultive, felony,
straddle cell offenders. COMPAS is used to
determine eligibility. The program utilizes the
Thinking Matters curriculum.
Yes
C01
Cognitive
Programming
Continuation
,
Thinking
Matters-
Community
257 165*** Yes
Targets offenders who are in the Step Forward
program and who may benefit from cognitive
programming. The COMPAS assessment is used to
determine program eligibility. The Thinking Matters
curriculum is utilized.
Yes
Page 4 of 6
CFJ-259
06/2011
Michigan Department of Corrections
Office of Community Corrections
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2017 CCIS Code, Program Type land Status I,ocal - • Program . Name : - - : s-• .-Projected nrolmen. t :. : LiFY 2016 Utilization Assess . 1 Required Summary
CD
LI '7. 0
0 7 IX i.a.
D08
Electronic
Monitoring
Continuation
P retral
Electronic
Monitoring
500
.
338** Yes
Targets pretrial defendants requiring more
supervision. The Praxis is used to
determine risk level. Variety of electronic
monitoring equipment is used, in addition to drug
testing.
Yes
F22
, Pretrial
Assessment
Continuation
Pretrial
Assessment 10000 , 6,046** Yes
Pretrial Assessment. All in-custody misdemeanants
and felons awaiting arraignment. The Praxis risk
assessment tool, developed by Luminosity, is used. Yes
F23
Pretrial
Supervision
Continuation
Pretrial
Services 3,500 2,165** Yes
The Praxis used to determine levels of supervision
that include telephone reporting and Offender Link.
The program also monitors drug/alcohol testing. Yes
GOO
Other Group
Continuation
Youthful
Offender
Group
65 16* Yes
The program targets male offenders in the Step
Forward program. Participants must be male, age
17-26, and have a COMPAS recidivism score of five
(5) or above. The program utilizes the Strategies
for Self-Improvement and Change curriculum.
Yes
122
Assessment
Continuation
Step
Forward
Intake
850 • 449** N/A
Targets high risk felons and misdemeanants with
substance abuse issues, co-occurring disorders, or
who are at a high risk of re-offending. COMPAS and
NEEDS assessments are used.
Y es
122
Assessment
Continuation
•
Drunk
Driver,
Delayed
Sentence
Assessments
85 62* N/A
Targets incarcerated OUIL 3 rd offenders. COMPAS
and NEEDS assessments will be used to determine
the offenders needs and program eligibility. A
Michigan Automated Prescription System (MAPS)
review is conducted on each offender. Offenders
are referred directly from the Judge's at the time of
plea.
Yes
122
Assessment
•
Modifieation
•
Step
Forward
Mental
Health
150 29* N/A
Targets Step Forward Clients who exhibit mental
health issues. COMPAS scores and LOCUS
instrument determine eligibility and level of care
for Oakland County Community Mental Health
Authority services. Assessment results are provided
to Step Forward Case Managers for treatment
planning purposes.
Modification: Provider is changing and substance
abuse assessments will be provided in addition to
mental health assessments.
Yes
Page 5 of 6
Michigan Department of Corrections
Office of Community Corrections
CFJ-259
06/2011
PROPOSAL FOR COMMUNITY CORRECTIONS FUNDS - FY 2017 COS Code, Program Type and Status - . • Local Program. :1 .Name ...1 Projected . _Enrollment : - FY 2016, _ : . . Utilization: r_ Assess Required . Summary
40
U 111
0 S caZ Li.
124
Community
Based Case
Management
Continuation
St ep
Forward 800 552** Yes
Targets high risk felons and misdemeanants with
substance abuse issues, co-occurring disorders, or
who are at a high risk of re-offending. COMPAS and
bio-psychosocial assessments are required to
complete treatment planning and refer clients to
appropriate group programming within Step
Forward. Case manager creates and monitors the
treatment plan. Monitoring includes drug testing,
monthly appointments and program compliance.
Yes
124
Community
Based Case
Management
Continuation
Jail Reentry 260 71* Yes
Targets inmates enrolled in Thinking Matters (Jail).
Each inmate is required to attend six (6) group
sessions/classes per week and a minimum of two
(2) individual sessions during the six (6) week
program. The COMPAS assessment is used to
determine eligibility.
Yes
H20-01DDJR
5-Day
Housing
Continuation
H20-01 309 180** Yes
This program allows the jail to bill for up to five (5)
days of post-conviction housing for eligible
offenders, allowing these offenders to be assessed
for treatment needs.
Yes
C05
Domestic
Violence
Programming
New
Initiative
Heal (Men)
Weave
(Women)
144 N/A Yes
Offenders must be charged with a domestic
violence or other assaultive charge involving a
person with whom the offender co-habitats. This
cognitive based curriculum focuses on thinking
errors, accountability, triggers, and the power and
control wheel. Offenders move through the
program based on performance and progress.
Yes
B15
Employment
Services
New
Initiative
Career
Pathways 130 N/A Yes
Offenders scoring high on the vocation/education
COMPAS.need scale receive employment readiness
soft skills, mock interviewing, computer lab time
and ServeSafe certification for those interested in
the food services field.
Yes
* Program Utilization reported as of April 11,2016
**Program Uti ization reported as of June 15, 2016
***Program Utilization reported is combined as of June 15, 2016
Page 6 of 6
FISCAL NOTE (MISC. #16350) December 8, 2016
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — MICHIGAN
DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY2017
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of Corrections (MDOC) has awarded Oakland County a Community
Corrections grant in the amount of $1,773,952 which is $75,000 less than requested in the
application, for the grant period of October 1,2016, through September 30, 2017.
2. The amount of $1,773,952 is the County's responsibility as detailed on Schedule A.
3. The FY 2017 award is $56,386 less than FY2016 award.
4. This is the twenty second (22 nd) year of the grant award with the MDOC, Office of Community
Corrections.
5. The grant provides funding for positions in the Community Corrections Division as well as the
Sheriff's Office.
6. The grant funds the following Community Corrections Division positions: ten (10) Special
Revenue (SR) Full-Time Eligible (FTE) Community Corrections Specialists ll (positions #07425,
07426, 07429, 07432, 07433, 09243, 09247, 09291, 09648, 09649), one (1) SR Part-Time Non-
Eligible (PTNE) Community Corrections Specialist II (position #09292), one (1) SR FTE Office
Assistant II (position #09295), and one (1) SR PINE Community Correction Specialist I (position
#09397).
7. The grant will also fund 50% of the following positions in Community Corrections: one (1) SR
FTE Community Corrections Support Specialist (position #07834), and one (1) SR FTE
Supervisor-Community Corrections (position #09396), which are partially funded through General
Fund / General Purpose (GF/GP).
8. The grant funds the following Sheriff's Department positions: three (3) SR FTE Inmate
Caseworkers (position #07418, 07419 and 07420), one (1) SR FTE Inmate Substance Abuse
Tech (position #07421), and one (1) SR PTNE Office Assistant II, (position #07417).
9. No County match is required with this grant; however, it should be noted that the FY 2017 Budget
of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially GF/GP
funded in Community Corrections.
10. The grant agreement has been approved by the County Executive's Contract Review Process.
11. A response from the Michigan Department of Corrections is pending regarding several
outstanding legal issues identified concerning the Handbook that is incorporated into the grant
agreement.
12. The FY 2017 — FY 2019 Adopted SR budget is amended as detailed in the attached Schedule A.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford and Quarles absent.
Resolution #16350 December 9, 2016
Moved by Hoffman supported by Woodward the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Weipert, Zack, Bowman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
0 4)101/6,
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 8,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 8'h day of December, 2016.
Lisa Brown, Oakland County