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Home My WebLink AboutResolutions - 2017.01.26 - 22749MISCELLANEOUS RESOLUTION #17008 January 26, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 201612017 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of Environmental Quality (MDEQ), has awarded a reimbursement agreement to the Oakland County Health Division beginning October 1, 2016 through September 30, 2017, for services related to Non-community — Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage Waste, Campground Inspection, and Medical Waste Regulation Inspections; and WHEREAS all the services referenced above are on-going; and WHEREAS the Fiscal Year 2015/2016 MDEQ Reimbursement Agreement reflected a total potential funding amount of $247,282; and WHEREAS the Fiscal Year 2016/2017 MDEQ Reimbursement Agreement reflects a total potential funding amount of $256,498, which is an increase of $9,216 in potential funding from the previous agreement; and WHEREAS no personnel changes have been requested for the reimbursement programs at this time; and WHEREAS this Reimbursement Agreement has been submitted through the County Executive's Contract Review Process and is recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Department of Environmental Quality Agreement in the total potential amount of $256,498, beginning October 1, 2016 through September 30, 2017. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Reimbursement Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. Commissioner Christine Long, District Chairperson, General Government Co ittee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Gershenson absent. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION FY 2016/2017 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REIMBURSEMENT AGREEMENT ACCEPTANCE Each year the Oakland County Health Division (OCHD) enters into a contract with the Michigan Department of Environmental Quality (MDEQ) to carry out the following activities: Noncommunitv Water Supply (Type 11) The OCHD monitors water supplies that are not community owned but supply water to the general public through the course of doing business. Long-term Drinking Water Monitoring The OCHD collects water samples to monitor drinking water supplies in areas of known or suspected contamination as identified by DEQ. Testing is conducted in DEQ lab. Swimming Pool Program The OCHD makes inspections, monitors water sampling activities, mails results, and investigates complaints of swimming pools and spas that are open to the public in Oakland County. Septage Waste Program The OCHD inspects land septage disposal sites annually and septage waste motor vehicles as licenses are renewed. Campground Inspections The OCHD inspects public campgrounds and facilities yearly for license renewal. Medical Waste Regulatory Inspections •The OCHD inspects a random sample of registered medical waste producers that function as small, relatively low volume producers of medical waste. GRANT REVIEW SIGN OFF — Health Division GRANT NAME: FY 2017 MDEQ — Local Health Department Agreement FUNDING AGENCY: Michigan Department of Environmental Quality DEPARTMENT CONTACT PERSON: Rachel Shymkiw 2-2151 STATUS: Grant Acceptance DATE: January 5, 2017 Pursuant to Misc. Resolution 413180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (12/21/2016) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (12/21/2016) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (1/3/2017) Corporation Counsel: I see no legal issues with the grant and 1 approve. — Bradley G. Benn (1/5/2017) DE611 LOCAL HEALTH DEPARTMENT GRANT AGREEMENT BETWEEN MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY AND OAKLAND COUNTY HEALTH DIVISION This Grant Agreement ("Agreement") is made between the Michigan Department of Environmental Quality, (MDEQ), Office of Drinking Water and Municipal Assistance (ODWMA) ("State"), and Oakland County Health Division (''Grantee"). The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to Michigan Safe Drinking Water Act, 1976, PA 399, as amended; Natural Resources and Environmental Protection Act, 1994, PA 451, as amended, Parts 117 and 201; Public Health Act, 1978, PA 368, as amended; and Federal Water Pollution Control Act, 33 U.S.C. 1251 et seq. Legislative appropriation of Funds for grant assistance is set forth in Public Act 268 of 2016. This Agreement is subject to the terms and conditions specified herein. Project Name: Local Health Department Grant Amount of Grant State: $ 240,750.00 Start Date: October 1,2016 GRANTEE CONTACT: Kathy Forzley, Health Officer Name/Title Oakland County Health Division Organization 1200 N Telegraph Road Address Pontiac, Michigan 48341-1032 Address (248) 858-1312 Telephone number (248) 452-9758 Fax number forzleyk@oakgov.com E-mail address 38-6004876 Federal ID number Grantee DUNS number Amount of grant: $ 256,498.00 Amount of Grant Federal: $ 15,748.00 End Date: September 30, 2017 STATE'S CONTACT: Christina Campbell, Name/Title Office of Drinking Water and Municipal Assistance Division/Bureau/Office P.O. Box 30241 Address Lansing, Michigan 48909-7741 Address (517) 284-6501 Telephone number (517) 373-4797 Fax number campbellc@michigan.gov E-mail address The individuals signing below certify by their signatures that they are authorized to sign this Agreement on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any attached appendices, as set forth herein. FOR THE GRANTEE: Signature Name/Title FOR THE STATE: Signature Bryce Feighner, Chief, Office of Drinking Water and Municipal Assistance Name/Title Date Date I. PROJECT SCOPE This Agreement and its appendices constitute the entire Agreement between the State and the Grantee and may be modified only by written agreement between the State and the Grantee. (A) The scope of this project is limited to the activities specified in Appendix A and such activities as are authorized by the State under this Agreement. Any change in project scope requires prior written approval in accordance with Section III, Agreement, in this Agreement. (B) By acceptance of this Agreement, the Grantee commits to complete the project identified in Appendix A within the time period allowed for in this Agreement and in accordance with the terms and conditions of this Agreement. II. AGREEMENT PERIOD Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on page one, The State shall have no responsibility to provide funding to the Grantee for project work performed except between the Start Date and the End Date specified on page one. Expenditures made by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for payment under this Agreement. III. CHANGES Any changes to this Agreement shall be requested by the Grantee or the State in writing and implemented only upon approval in writing by the State. The State reserves the right to deny requests for changes to the Agreement or to the appendices. No changes can be implemented without approval by the State. IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS The Grantee shall submit deliverables and follow reporting requirements specified in the Program Specific Requirements - Appendix A and in the Program Descriptions' of this Agreement. (A) The Grantee must complete and submit quarterly financial and/or progress reports according to a form and format prescribed by the State and must include supporting documentation of eligible project expenses. These reports shall be due according to the following: Reporting Period Due Date January 1 - March 31 April 30 April 1 - June 30 July 31 July 1 - September 30 Before October 10* October 1 - December 31 January 31 *Due to the State's year-end closing procedures, there will be an accelerated due date for the report covering July 1 - September 30. Advance notification regarding the due date for the quarter ending September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October for the quarter ending September 30, an estimate of expenditures through September 30 must be submitted to allow the State to complete its accounting for that fiscal year. The forms provided by the State shall be submitted to the program contact listed in the program description. (B) The Grantee shall provide a final project report in a format prescribed by the State, 2 (C) The Grantee must provide all products and deliverables in accordance with Appendix A. V. GRANTEE RESPONSIBILITIES (A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances, and regulations in the performance of this grant. (B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this grant is not a guarantee of permit approval by the State. (C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from the Grantee's receipt or execution of this grant. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawings, specifications, reports, and other services submitted to the State under this Agreement. The Grantee shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other services. (E) The State's approval of drawings, designs, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical adequacy of the work. The State's review, approval, acceptance, or payment for any of the services shall not be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. (F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution and/or termination of the grant. VI. USE OF MATERIAL Unless otherwise specified in this Agreement, the Grantee may release information or material developed under this Agreement, provided it is acknowledged that the State funded all or a portion of its development. The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material or research data submitted under this grant whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph. VII. ASSIGNABILITY The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under this Agreement to any other party without the prior written consent of the State. The State does not assume responsibility regarding the contractual relationships between the Grantee and any subcontractor. VIII. SUBCONTRACTS The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Agreement. 3 Further, the State will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Agreement and shall be qualified to perform the duties required. IX. NON-DISCRIMINATION The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or physical or mental disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The Grantee agrees to include in every subcontract entered into for the performance of this Agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of this Agreement. X. UNFAIR LABOR PRACTICES The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended, MCL 423.321 et seg. XI. LIABILITY (A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their employment or agency. (B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the Grantee, the State, its agencies, or their employees as provided by statute or court decisions. X11. CONFLICT OF INTEREST No government employee, or member of the legislative, judicial, or executive branches, or member of the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this Agreement. XIII. ANTI-LOBBYING If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the State. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers. If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of Michigan's lobbying statute, MCL 4.415(2). "'Lobbying' means communicating directly with an official of the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action." 4 The Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers. XIV. DEBARMENT AND SUSPENSION By signing this Agreement, the Grantee certifies that it has checked the federal debarment/suspension list at www.SAM.gov to verify that it, its agents, and its subcontractors: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or the state. (2) Have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in subsection (2). (4) Have not within a three-year period preceding this Agreement had one or more public transactions (federal, state, or local) terminated for cause or default. (5) Will comply with all applicable requirements of all other state or federal laws, executive orders, regulations, and policies governing this program. XV. AUDIT AND ACCESS TO RECORDS The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of five (5) years after the final payment has been issued to the Grantee by the State. XVI INSURANCE (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee's actions under this Agreement. (B) The Grantee must comply with applicable workers' compensation laws while engaging in activities authorized under this Agreement. XVII OTHER SOURCES OF FUNDING The Grantee guarantees that any claims for reimbursement made to the State under this Agreement must not be financed by any source other than the State under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or to immediately refund to the State, the total amount representing such duplication of funding. 5 XVIII COMPENSATION (A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay the Grantee a total amount not to exceed the amount on page one of this Agreement, in accordance with Appendix A, and only for expenses incurred. All other costs necessary to complete the project are the sole responsibility of the Grantee. (B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement are not allowed under the Agreement, unless otherwise specified in Appendix A. (C) The State will approve payment requests after approval of reports and related documentation as required under this Agreement. (D) The State reserves the right to request additional information necessary to substantiate payment requests. (E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site (http://wvvw.cpexpress.state.mi.us ). XIX CLOSEOUT (A) A determination of project completion, which may include a site inspection and an audit, shall be made by the State after the Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Appendix A. (B) Upon issuance of final payment from the State, the Grantee releases the State of all claims against the State arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of the State's claims against the Grantee. (C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by this Agreement. XX CANCELLATION This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement by the State and Grantee. The State may honor requests for just and equitable compensation to the Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after written notice, upon which time all outstanding reports and documents are due to the State and the State will no longer be liable to pay the Grantee for any further charges to the grant. XXI TERMINATION (A) This Agreement may be terminated by the State as follows. (1) Upon 30 days written notice to the Grantee: a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the requirements of the authorizing legislation cited on page one or the rules promulgated thereunder, or other applicable law or rules. b. If the Grantee knowingly and willingly presents false information to the State for the purpose of obtaining this Agreement or any payment under this Agreement. 6 c. If the State finds that the Grantee, or any of the Grantee's agents or representatives, offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the State in an attempt to secure a subcontract or favorable treatment in awarding, amending, or making any determinations related to the performance of this Agreement. d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the register of persons engaging in unfair labor practices that is compiled by the Michigan Department of Licensing and Regulatory Affairs or its successor. e. During the 30 day written notice period, the State shall withhold payment for any findings under subparagraphs a through d, above and the Grantee will immediately cease charging to the grant and stop earning match for the project (if applicable). (2) Immediately and without further liability to the State if the Grantee, or any agent of the Grantee, or any agent of any subcontract is: a. Convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; b. Convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; c. Convicted under State or federal antitrust statutes; or d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on the Grantee's business integrity. e. Added to the federal or state Suspension and Debarment list. (B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion of funds received under this Agreement. XXII, IRAN SANCTIONS ACT By signing this Agreement the Grantee is certifying that it is not an Iran linked business, and that its contractors are not Iran linked businesses, as defined in MCL 129.312. )001. QUALITY ASSURANCE/QUALITY CONTROL A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in accordance with guidance provided by the DEQ project administrator. Monitoring conducted prior to final DEQ approval of the QAPP will not be reimbursed. 7 PROGRAM SPECIFIC SECTION )0(IV. FEDERAL FUNDING REQUIREMENTS A maximum of $ 15,748.00 or .06% of total disbursements is funded with Federal Funding, See Program Funding Section XXV for funding by individual program. By accepting this Agreement, the Grantee agrees to comply with the requirements of the Statutory Authority and the requirements found in the Regulatory Authority found in the Program Funding Section XXV. These regulations include, but are not limited to the following: (A) The Grantee agrees to fulfill conditions that the Federal Government has imposed on the State as a condition of Federal funding as indicated herein and in all appendices. (B) The Grantee will comply with the Hatch Political Activity Act, as amended, 5 USC §§ 1501-1508, and the Intergovernmental Personnel Act of 1970 as amended by Title (6) of the Civil Service Reform Act, 42 USC § 4728, which states that employees working in programs financed with federal grants may not be a candidate for elective public office in a partisan election, use official authority or influence to affect the result of an election, or influence a state or local officer to provide financial support for a political purpose. (C) Payment to Consultants. USEPA participation in the salary rate (excluding overhead) paid to individual consultants by recipients or by a recipient's contractors or subcontractors shall be limited to the maximum daily rate for a Level IV of the Executive Schedule, to be adjust annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. As of January 1, 2016, the limit is $616.54 per day and $77.07 per hour. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel reimbursement practices). Subrecipients with firms for services which are awarded using the procurement requirements in Subpart D of 2 CFR 200, are not affected by this limitation unless the terms of the Agreement provided the recipient with responsibility for the selection, direction, and control of the individuals who will be providing services under the Agreement at an hourly or daily rate of compensation. See 2 CFR 1500.9. (D) Minority Business Enterprises (MBE)/Women's Business Enterprises (WBE) Requirements and Disadvantage Business Enterprise Rule (DBE). The Grantee agrees to make a good faith effort to include minority-owned and women-owned businesses in bidding processes. (E) Civil Rights. The Grantee agrees to comply fully with applicable civil rights statues. (F) Subawards. The Grantee agrees to: (1) Establish all subaward agreements in writing; (2) Ensure that any subawards comply with the standards in Subpart D of 2 CFR 200 and are not used to acquire commercial goods or services for the recipient; (3) Ensure that any subawards are awarded to eligible subrecipients and that proposed subaward costs are necessary, reasonable, and allocable; (4) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities; (5) Monitor the performance of their recipients and ensure that they comply with all applicable regulations, statutes, and terms and conditions which flow down in the subaward; 8 (6) Obtain DEQ's consent before making a subaward to a foreign or international organization, or a subaward to be performed in a foreign country; and (7) Obtain approval from DEQ for any new subaward work that is not outlined in the approved work plan. (8) Be responsible for selecting its subrecipients and, if applicable, for conducting subaward competitions. (G) Single Audit. Grantees spending $750,000 or more in federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200,.501(a). This audit must be performed and copies provided to the appropriate agencies within nine months from the end of the grantee's fiscal year or 30 days after receiving the report from the auditors. The Grantee must submit a copy of the Audit Report to the Michigan Department of Environmental Quality at the following address: Michigan Department of Environmental Quality Administration Division-Federal Aid Section 525 West Allegan Constitution Hall, e Floor South Tower Lansing, MI 48909 Or the grantee may also submit the single audit report electronically to the Michigan Department of Treasury website (http://www.michicran.eovitreasury/0,1607,7-121-1751 31038---.00.html). It is the responsibility of the Grantee to report the expenditures related to this grant on the Grantee's annual Schedule of Expenditures of Federal Awards. (H) Conflict of Interest Notification. Grantees will contact their DEQ project administrator within 5 days of becoming aware of a conflict of interest. A conflict of interest is an actual or potential situation that undermines or may undermine, the impartiality of an individual or entity because their self-interest conflicts, or may conflict, with their duty and obligations in performing a grant. The term also includes situations that create, or may create, an unfair competitive advantage, or the appearance of such, for an applicant in competing for a grant. (I) Copyrighted Material. In accordance with 2 CFR 200.315, the USEPA has the right to reproduce, publish, use, and authorize others to reproduce, publish, and use copyrighted works or other data developed under this assistance agreement for Federal purposes. Examples of a Federal purpose include but are not limited to. : (1) Use by the USEPA and other Federal employees for official Government purposes; (2) Use by Federal contractors performing specific tasks for the Government; (3) Publication in USEPA documents provided the document does not disclose trade secrets (e.g. software codes) and the work is properly attributed to the recipient through citation or otherwise; (4) Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal and local governments that carry out delegated Federal environmental programs as "co-regulators" or act as official partners with the USEPA to carry out a national environmental program within their jurisdiction; and (6) Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of the USEPA's authorization to the grantee to use the copyrighted works or other data. Under Item 6, the grantee acknowledges that USEPA may authorize another grantee(s) to use the copyrighted works or other data developed under this grant as a result of: a. The selection of another grantee by USEPA to perform a project that wiLl involve the use of the copyrighted works or other data or; b. Termination or expiration of this agreement. 9 In addition, USEPA may authorize another grantee to use copyrighted works or other data developed with Agency funds provided under this grant to perform another grant when such use promotes efficient and effective use of Federal grant funds. (J) Electronic and Information Technology Accessibility. Grantees developing electronic and information technology products, which includes but is not limited to information kiosks and World Wide Websites, must meet accommodation standards in Section 508 of the Rehabilitation Act, 36 CFR Part 1194, unless such causes undue hardship to the entity involved. (K) Drug-Free Workplace. The recipient organization of this USEPA assistance agreement must make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in accordance with these regulations, the recipient organization must identify all known workplaces under its federal awards, and keep this information on file during the performance of the award. (L) Hotel-Motel Fire Safety. Pursuant to 15 USC 2225a, the recipient agrees to ensure that all space for conferences, meetings, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (PL 101-391, as amended). Recipients may search the Hotel-Motel National Master List at http://www.usfa.dhs.00v/aDolications/hotel/ to see if a property is in compliance. (M) Recycled Paper. When directed to provide paper documents, the recipient agrees to use recycled paper and double sided printing for all reports which are prepared as a part of this agreement and delivered to the USEPA. This requirement does not apply to reports prepared on forms supplied by the USEPA, or to Standard Forms, which are printed on recycled paper and are available through the General Services Administration. (N) Procurement of Recycled Products. Consistent with goals of Section 6002 of RCRA (42 U.S.C. 6962), State and local institutions of higher education, hospitals and non-profit organization recipients agree to give preference in procurement programs to the purchase of specific products containing recycled materials as identified in 40 CFR Part 247. Consistent with section 6002 of RCRA (42 U.S.C. 6962) and 2 CFR 200.322, State agencies or agencies of a political subdivision of a State and its contractors are required to purchase certain items made from recycled materials, as identified in 40 CFR Part 247, when the purchase price exceeds $10,000 during the course of a fiscal year or where the quantity of such items acquired in the course of the preceding fiscal year was $10,000 or more. Pursuant to 40 CFR 247.2 (d), the recipient may decide not to procure such items if they are not reasonably available in a reasonable period of time; fail to meet reasonable performance standards; or are only available at an unreasonable price. (0) Trafficking. Grantees, contractors, and subcontractors may not engage in severe forms of trafficking in persons, procure a commercial sex act, or use forced labor in the performance of the grant or subcontracts. (P) Acknowledgement Requirements for Non-Office of Research Development Assistance Agreements. The Grantee agrees that any reports, documents, publications, or other materials developed for public distribution supported by this assistance agreement shall contain the following statement: "This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement FS975487-15 to DEQ. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the EPA endorse trade names or recommend the use of commercial products mentioned in this document." 10 )0CV PROGRAM FUNDING Program A - Noncommunity (Type II) Public Drinking Water Supply: 1. Standard/Operator Assistance - Amount $ 154,023.00; Funding Source: State Restricted for Standard; Amount $ 146,825.00; Federal Funding for Operator Assistance; Amount $ 7,198.00. The Catalog of Federal Domestic Assistance (CFDA) title is "State Drinking Water Revolving Loan Fund Program", and the CFDA number is 66.468. The Federal Grant Number is FS975487-15 and the grant is funded with Federal funds from the EPA awarded in 2016. By accepting this Agreement, the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority 40 CFR PART 31. 2. Capacity Development—Amount $ 3,150.00; Funding Source: Federal Funding. The Catalog of Federal Domestic Assistance (CFDA) title is "State Drinking Water Revolving Loan Fund Program", and the CFDA number is 66.468. The Federal Grant Number is FS975487-15 and the grant is funded with Federal funds from the EPA awarded in 2016. By accepting this Agreement, the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority 40 CFR PART 31.& 35, subpart L. 3. Source Water Assessment — Amount $ 5,400.00; Funding Source: Federal Funding. The Catalog of Federal Domestic Assistance (CFDA) title is "State Drinking Water Revolving Loan Fund Program", and the CFDA number is 66.468. The Federal Grant Number is FS975487-15 and the grant is funded with Federal funds from the EPA awarded in 2016. By accepting this contract, the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority 40 CFR PART 31.84 35, subpart L. Program B - Drinking Water Long-Term Monitoring: Amount $ 35,000.00; Funding Source: State Restricted Program C - Great Lakes Beach Monitoring: Amount $ 0.00; Funding Source: Federal Funding. The Catalog of Federal Domestic Assistance (CFDA) title is "Beach Monitoring and Notification Program Grant", and the CFDA number is 66.472. The Federal Grant Number is CU-00E99307-0 and the grant is funded with Federal Funds from the EPA awarded in 2016. By accepting this Agreement, the grantee agrees to comply with the requirements of the Beaches Environmental Assessment and Coastal Health Act of 2000, PL 106-284 and the requirements found in the regulatory authority 40 CFR PART 31. Program D - Public Swimming Pools: Amount $ 30,000.00; Funding Source: State Restricted Program E - Septage Waste: Amount $ 3,400.00; Funding Source: State Restricted .Program H - Campgrounds: Amount $ 525.00; Funding Source: State Restricted Program I - Medical Waste: 11 Amount $ 25,000.00; Funding Source: State Restricted 12 PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A Title to equipment or other nonexpendable personal property supported in whole or in part by the State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with the Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items of equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or more to the extent that it is determined that the State's proportionate interest in such equipment and personal property supports such retention or transfer of title. The Grantee, if a Local Health Department, shall comply with the local public health accreditation standards and follow the accreditation process and schedule established by the Michigan Department of Health and Human Services (MDHHS) to achieve full accreditation status. A Grantee designated as "not accredited" may have their State allocations reduced for costs incurred in the assurance of service delivery. 13 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE LOCAL HEALTH DEPARTMENT GRANT AGREEMENTS FUNDING BY PROGRAM OCTOBER 1,2016 THROUGH SEPTEMBER 30, 2017 Local Health Department Program A Program B Program C Program D Program E Program H Program I Total Contract NonCoFnmunity Water Drinking Water Monitoring Beach Monitoring Swimming Pools Septage Campground Medical Waste Allegan County LHD $4,000 $5,000 $2,795 $1,380 $750 $0 $63,840 Barry-Eaton Distric LHD $51,161 $3,500 $0 $2,305 $1,130 $800 $5,000 $63,896 Bay County LHD $2,216 $0 $5,000 $1,620 $500 $200 $0 $9,536 Benzie-Leelanau District LHD $42,636 $800 $0 $1,270 $3,050 $750 $0 $48,506 Berrien County LHD $26,991 $3,000 $9,323 $5,500 $1,900 $450 $0 $47,164 Branch-Hillsdale-St Joseph District LHD $51,817 $34,377 $1,400 $2,600 $0 $0 $1,225 $2,245 $2,310 $0 $1,550 $325 $5,000 $0 $63,302 $39,547 Calhoun County LHD Central Michigan District LHD $121,458 $3,000 $8,706 $2,710 $6,080 $2,400 $0 $144,354 Chippewa County LHD $22,088 $0 $6,853 $1,080 $3,180 $650 $0 $33,851 Delta-Menominee District LHD $20,070 $0 $5,000 $700 $3,730 $575 $0 $30,075 City of Detroit - Dept. of Health & Weliress $0 $9,271 $0 $50 $2,500 $0 $2,860 $580 $0 $730 $0 $600 $0 $0 $5,360 $11,231 Dickinson-Iron District LHD District Health Department No. 2 $56,761 $4,500 $10,558 $940 $3,350 $1,475 $0 $77,584 Health Department No. 4 iDistrict $55,749 $2,500 $8,706 $3,005 $6,410 $1,500 $0 $77,870 District Health Department No, 10 $170,358 $4,200 $11,485 $5,155 $12,340 $6,150 $5,000 $214,688 Genesee County LHD $85,074 $500 $0 $4,845 $0 $225 $0 $90,644 Grand Traverse County LHD $29,729 $900 $0 $3,000 $500 $525 $0 $34,654 Huron County LHD $17,770 $400 $9,014 $790 $1,400 $700 $0 $30,074 Ingham County LHD $24,535 $700 $0 $5,370 $0 $250 $0 $30,855 Ionia County LHD $23,765 $500 $0 $520 $100 $250 $0 $25,135 Jackson County LHD $44,238 $800 $0 $1,630 $900 $775 $0 $48,343 County of Kalamazoo - Human Svcs Dept. $37,306 $3,700 $0 $5,580 $0 $225 $0 $46,811 Kent County LHD $69,381 $1,900 $0 $11,155 $0 $500 $10,000 $92,936 Lapeer County LHD $45,253 $0 $0 $875 $0 $500 $0 $46,628 Lenawee County LHD $33,724 $500 $0 $865 $1,360 $450 $0 $36,899 Livingston County LHD $105,154 $10,400 $0 $1,805 $1,200 $250 $5,000 $123,809 Luce-Mackinac-Alger-Schoolcraft District $48,215 $50 $5,000 $2,230 $2,170 $1,775 $0 $59,440 Macomb County LHD $21,029 $600 $5,000 $11,140 $850 $100 $0 $38,719 Marquette County LHD $12,394 $100 $0 $1,270 $830 $450 $0 $15,044 Marquette, City of $0 $63,604 $0 $2,000 $5,000 $0 $0 $1,570 $0 $5,720 $450 $2,800 $1 350 $0 $500 $200 $450 $575 So $5,000 $0 $0 $5,000 $5,000 $78,694 $10,041 $29,691 $59,372 Mid-Michigan District LHD Midland County LHD $7,171 $18,896 $37,238 $800 $500 $3,500 $0 $5,000 $9,014 $1,420 $2,045 $2,695 Monroe County LHD Muskegon County LHD Northwest Michigan Community $96,071 $6,500 $14,573 $5,560 $8,250 $1,300 $0 $132,254 Oakland County LHD $162,573 $35,000 $0 $30,000 $3,400 $525 $25,000 $256,498 Ottawa County LHD $41,906 $900 $7,779 $6,300 $1,750 $525 $0 $59,160 Saginaw County WO $7,306 $500 $0 $3,270 $1,830 $200 $0 $13,106 Saint Clair County LHD $16,091 $0 $9,632 $2,080 $1,130 $350 $0 $29,283 Sanilac County L.HD $14,360 $29,442 $200 $3,500 $5,000 $0 $310 $580 $0 $830 $300 $200 $0 $0 $20,170 $34,552 Shlawassee County LHD Tuscola County LHD $16,577 $1,100 $0 $310 $150 $225 $0 $18,362 Van Buren-Cass District LHD $45,216 $0 $5,000 $2,245 $2,310 $1,550 $0 $56,321 Washtenaw County LHD $53,691 $3,200 $0 $9,670 $600 $275 $0 $67,436 Watershed Ctr - Grand Traverse Bay $0 $0 $9,014 $0 $0 $0 $0 $9,014 VVayne County LHD $2,518 $0 $2,500 $17,000 $1,600 $150 $0 $23,768 Western UP District $21,495 $150 $8,397 $1,060 $800 $925 $0 $32,827 $1,946,589 $108,450 $173454 $171,180 $88 370 $33,700 $65005 .P137:Toto 2 06 440. MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE NONCOMMUNITY (TYPE II) PUBLIC DRINKING WATER SUPPLY PROGRAM PROGRAM A OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State of Michigan (State) in the conduct of complete noncommunity water supply program services required under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative Rules, hereinafter referred to as "Act 399." B. Program Budget and Agreement Amount The Grantee will be paid on a quarterly basis for work in the noncommunity drinking water program. The agreement amount maximum is provided in the Program A Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in F. Reimbursement Schedule. C. Requirements-Grantee The Grantee shall perform the following services, including but not limited to: 1. Conduct sanitary surveys, issue water well permits, and have inspections for compliance or enforcement purposes performed by qualified individuals classified as sanitarians or equivalent. 2. Assign one individual to be responsible for operational training and reporting aspects of this agreement and to coordinate communication with the assigned State staff. 3. Maintain a current inventory of all noncommunity public water supplies within its jurisdiction using the WaterTrack (WT) data system and revised total coliform rule tracking required for federal reporting. 4. Provide program oversight for required water quality monitoring and reporting at noncommunity public water supplies in accordance with Act 399. The water supply owner shall be advised of the applicable monitoring requirements at the time of completion of a sanitary survey, final approval of a water well permit, or the effective date of the requirement. Notices of violation of required monitoring, maximum contaminant level (MCL) violations, or the occurrence of unregulated compounds shall be provided to the owner and the State in a timely manner. Notices of violation shall include the contaminant, public health effects information, specific precautionary measures, and public notice requirements, where applicable, as required in Act 399. 5. Ensure that repeat samples are collected promptly where initial sample results indicate a potential violation of state drinking water standards; or where the sample analyses are unreliable due to overgrowth, excessive transit time, or where the presence of organic chemical contamination is indicated. 6. All noncommunity water supplies shall undergo a sanitary survey at least once every five years in accordance with the procedures and regulations established by the State. An accurate and complete sanitary survey form, water well record where available, and transmittal letter to the owner outlining compliance status and monitoring requirements shall be considered a completed sanitary survey as required in Act 399. Upon completion, all sanitary survey and well record data is required to be entered into the program database. 7. Provide a notification to the owners of a noncommunity public water supply found to be in noncompliance that includes the deficient items, outlines corrective action, establishes a specific time schedule for making corrections, and establishes an appropriate monitoring schedule, interim precautionary measures, or public notice requirements, where applicable. 8. Conduct a reinspection within 10 days of the expiration date of the compliance schedule to ensure that all violations have been corrected, and provide documentation of the results of the reinspection to the owner. If compliance has not been achieved, initiate enforcement in accordance with procedures established by the State. 9. Consult with the State in situations where the noncommunity public water supply provides treatment for public health purposes, utilizes a surface water source, or is found to be providing water that exceeds an MCL or contains unregulated organic compounds. Assist treatment operators, review operation reports, and conduct surveillance visits as required. 10. Take prompt action to protect the public health and pursue compliance with applicable construction, public notice, and water quality standards when an inspection establishes that sewage, surface water, chemicals, or other serious contamination can gain entrance into the noncommunity public water supply; when there is a confirmed MCL violation; or when a Level 2 Assessment is required at a noncommunity water supply. 11 Review permit applications and issue permits prior to the construction of any new or altered noncommunity water well(s) as required in Act 399 and in accordance with procedures established by the State. Noncommunity well permits shall be issued on forms provided by the State. 12. Complete a review of the Capacity Development Application to determine if each new nontransient noncommunity water system (NTNCWS) demonstrates adequate technical, managerial, and financial capacity in accordance with procedures established by the State prior to authorizing construction of the water system. Withhold the construction permit if the owner does not demonstrate adequate capacity in accordance with procedures established by the State. 13. Perform at least one post-construction inspection of all new noncommunity water wells for which a permit has been issued. Final inspection and authorization for use of the noncommunity public water supply by the public shall be accomplished in accordance with Act 399 and procedures established by the State. 14. Provide the well owner with notification of the results of the final inspection report and status of compliance and establish the appropriate future monitoring schedule as required in Act 399. 15. Obtain requests for deviations from suppliers of water where necessary and evaluate and approve or deny deviations prior to the construction in accordance with procedures established by the State and as required in Act 399. 16. Provide technical assistance and program oversight to noncommunity water supply owners and technical assistance to certified operators of noncommunity systems to maintain compliance with operator certification requirements where applicable. 17. Local entities interested in providing continuing education for certified operators shall: a. Obtain initial prior approval from the State. b. Use the State prepared training modules. c. Distribute and collect evaluation forms from the operators at each session. d. Submit the evaluation forms and participant rosters to the State after each training session is completed. 18. Maintain appropriate noncommunity program records, including sanitary surveys, water well permits, records of water sampling, and correspondence as required in Act 399. Maintain individual noncommunity public water supply files indexed according to water supply serial number for each inventoried noncommunity water supply. 19. Maintain records for reporting water quality monitoring violations, sanitary survey inspections and compliance status, issuance of water well permits, MCL violations, and issuance of public notices. Requests for payment shall be submitted upon completion of violation determinations and required WT data entry no later than 15 days following the end of the quarter. 20. Notify noncommunity public water supply owners regarding monitoring requirements that includes language clearly stating that they may use any certified drinking water laboratory, including the DEQ laboratory, for compliance monitoring. 21. Local entities interested in performing Source Water Assessments (SWAs) of NTNCWSs shall: a. Participate in an SWA training event hosted by the DEQ. b. Utilize the State prepared form and assessment tools. c. Perform an on-site visit and complete the assessment worksheet with the NTNCWS. d. Submit the completed assessment documents to the State after each assessment is completed, and no later than 15 days after the end of each quarter. D. Requirements-State The State shall perform the following services including, but not limited to: 1. Provide noncommunity public water supply data and WT data system information upon request of the Grantee. 2. Provide designated local entities with slide presentations and master copies of materials to be used if they choose to present certified operator continuing education. Provide "train the trainer" workshops and ongoing assistance as needed. Notify operators of the local entities that are continuing education providers. Provide local entities with operator lists upon request. Provide additional training opportunities, if needed, to insure statewide coverage. 3. Provide training and guidance to the Grantee in the form of procedural manuals, rules, policies, handouts, training meetings, joint inspections, and consultations. 4. Provide necessary forms or a data management program for sanitary survey reports, water well permits, capacity development, water quality monitoring, reporting of violations, and maintaining survey frequencies. 5. Provide program consultation and direct staff assistance where necessary in pursuing compliance with applicable construction, monitoring, treatment, public notice, and water quality standards. 6. Provide administrative oversight of the Grantee's noncommunity program to determine whether the work performed is satisfactory according to the terms and conditions of the agreement. 7. Assess the status of the Grantee's noncommunity water supply program relative to meeting the agreement requirements and overall program goals, and provide a report outlining the assessment with an opportunity for Grantee input. 8. Provide for the analyses of water samples at the DEQ Laboratory. Payment of laboratory fees for the analyses of water samples required through the provisions of this agreement will be the responsibility of the water supply owner. 9. Provide a listing of all laboratories certified to perform drinking water analyses in Michigan. 10. Provide materials to designated local entities to be used if they choose to perform SWAs at NTNCWS. Provide training to local entities and ongoing assistance as needed. Complete the SWA by performing final data entry and determining system susceptibility. Return completed assessment to the NTNCWS and local entity. 11. State contact for drinking water supply certified operator continuing education is Scott Schmidt, Environmental Quality Analyst. He may be contacted by telephone at 517-284- 5431; by e-mail at schmidts(a.michicon.clov; or by mail at DEQ-ODWMA, Operator Certification Unit, P.O. Box 30241, Lansing, Michigan 48909-7741. Completed evaluation forms and participant rosters shall be e-mailed to DEQ-EHamichiclanslov. 12. State contact for Source Water Assessments is Jason Berndt, Environmental Quality Analyst. He may be contacted by telephone at 989-705-3420; by e-mail at berndtil Amichician.gov ; or by mail at DEQ-ODWMA, Environmental Health Section, 2100 West M-32, Gaylord, Michigan 49735-9282. Completed SWA documentation shall be e- mailed to DEQ-EHAmichigan.gov . 13. State contact for Program A is Dana DeBruyn, Noncommunity Water Supplies Unit Chief. She may be contacted by telephone at 517-930-6463; by e-mail at debruyndAmichigarLgov; or by mail at DEQ-ODWMA, Environmental Health Section, P.O. Box 30241, Lansing, Michigan 48909-7741, E. Performance/Progress Report Requirements At the end of each quarter, the Grantor is responsible for quarterly reporting. This includes completion of violation determinations, documentation of enforcement and follow-up actions on violations, sanitary survey updates, and other required WaterTrack data entry. Deadline is no later than 15 days following the end of the quarter. After WaterTrack data entry is reviewed by the State, a payment request will be processed (see F. Reimbursement Schedule below), F. Reimbursement Schedule Program Activity Allocation Basis Payment Request Standard (STANDARD AMT) Inventory based on active transient and nontransient noncommunity water supplies (TNCWS & NTNCWS) in WaterTrack (WT). E-mail request for payment to address below.* Payment subject to DEQ performance review verification. Treatment Operator Assistance (OPER ASST) Inventory based on active TNCWS & NTNCWS required to submit monthly operation reports. Request for payment is included with Standard Activity request.* Additional requests are not required, as this is reviewed on an annual basis as part of the Minimum Program Requirement Annual Review. Capacity Development (CAP DEV MAX) Service based on $150 per completed assessment for new NTNCWS. E-mail request for payment and submit WT report of completed capacity assessments to address below.* Source Water Assessments (SWA)** Service based on $100 per completed SWA for NTNCWS, up to 38% of the NTNCWS inventory. E-mail the assessment worksheets as they are completed to address below.** Payment subject to DEO performance review verification. Service is reimbursed quarterly. *E-mail requests for payment to DEQ-WaterTrack©michigan.gov within 15 days after the end of each quarter. Treatment Operator Assistance reimbursement is inventory-based and will be included with the standard amount payment allocation. Capacity Development reimbursement is prompted by the e-mail, including the NTNCWS facility that has completed Capacity Development Assessments in WT. 'Source Water Assessment reimbursement is prompted by an e-mail documenting the NTNCWS facility and date the SWA was performed. An SWA at an NTNCWS shall be reimbursed only if an SWA has not been completed and reimbursed within the last five years. E-mail requests for payment to IDECI-EHrnichician,gpv as they are completed, but no later than 16 days after the end of each quarter. The Fourth Quarter payment will be made by the State upon the Grantee's fulfillment of its responsibilities under this agreement. G. Accountability The Grantee shall maintain adequate accounting and employee activity records to reflect that all funds granted under this contract have been expended for the program activities as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Grantee until an audit has been completed by the State or permission has been granted by the State to dispose of those records. PROGRAM A - ALLOCATION SCHEDULE NONCOMMUNITY WATER SUPPLY IBER 1. 2016 THROUGH SEPTEMBER 30. 2017 LOCAL ENTITY TN NT STANDARD AMT BW D F OPER ASST CONTRACT AMOUNT QUARTER STD PAYMT CAP DEV MAX SWA Max ALLEGAN •187 4 $ 46,421 $ 1,094 $ 47,515 $ 11,879 $ 900 $ 1,500 BARRY-EATON •220 $ 48,236 IIIIMENI $ 875 $ 49,111 $ 12,278 $ 750 $ 1,300 BAY BEE $ 1,966 MEM $ - $ 1,966 $ 491 $ 150 $ 100 BENZIE-LEELANAU E11189I $ 38,105 mow $ 3,281 $ 41,386 $ 10,347 $ 450 $ 800 600 BERRIEN iiimm80 $ 25,554 $ 536 $ 26,091 $ 6,523 $ 300 BRANCH-HILLSDALE-ST. 199 48 $ 47,329 $ 2,188 $ 49,516 $ 12,379 $ 900 $ 1,400 CALHOUN Hill 32 $ 32,208 $ 219 $ 32,426 $ 8,107 $ 750 1,200 CENTRAL MICHIGAN IIMIE $ 114,920 10 $ 2,188 $ 117,107 $ 29,277 1,650 $ 2,700 CHIPPEWA 119 $ 21,169 somalla $ 469 $ 21,638 $ 5,410 $ 150 $ 300 500 DELTA-MENOM1NEE 78 14 $ 18,145 $ 8,921 EEO $ 1,125 $ - $ 19,270 $ 8,921 $ 4,818 $ 2,230 $ 300 DICKINSON-IRON $ 150 200 DISTRICT 2 •296 $ 55,192 $ 219 $ 55,410 $ 13,853 $ 450 $ 900 DISTRICT 4 280 25 $ 53,680 asim $ 469 $ 54,148 $ 13,537 $ 600 1,000 DISTRICT 10 •829 84 $ 163,458 sumum $ 1,750 $ 165,208 $ 41,302 $ 1,950 3,200 GENESEE 59 $ 73,790 gig 40 $ 7,734 $ 81,525 $ 20,381 $ 1,350 2,200 GRAND TRAVERSE $ 28,579 111111.111111 EKE - $ 28,579 $ 7,145 450 $ 700 HURON NW $ 15,726 $ 1,594 $ 17,320 $ 4,330 $ 150 $ 300 $ 800 INGHAM 831183 $ 22,530 111111111E111 ME $ 755 $ 23,286 $ 5,821 $ 450 IONIA 80 mom 163 NE $ 22,077 $ 438 $ 22,514 $ 5,629 $ 450 $ 800 JACKSON $ 42,188 imems. $ - $ 42,188 $ 10,547 $ 750 $ 1,300 KALAMAZOO $ 35,081 Emmill $ 875 $ 35,956 $ 8,989 $ 450 900 KENT 284 50 $ 65,625 $ 656 $ 66,281 $ 16,570 $ 1,200 1,900 LAPEER 232 17 $ 42,792 1 $ 1,411 $ 44,204 $ 11,051 $ 450 600 LENAWEE 26 $ 31,905 miliEBIE um simaim $219 $ 4,255 $ 32,124 $ 8,031 600 $ 1,000 LIVINGSTON 259 260 120 14 $ 93,599 $ 45,665 $ 1,750 $ 97,854 $ 47,415 $ 24,464 $ 11,854 $ 2,700 $ 4,600 LMAS $ 300 450 $ 500 MACOMB II 43 22 NM 10 $ 18,448 $ 1,531 $ 19,979 $ 4,995 $ 600 MARQUETTE $ 11,038 $ 6,502 liEl MIMI IIIIME 11 III $ 656 $ 219 $ 11,695 $ 6,721 $ 2,924 $ 1,680 $ 300 $ 150 $ 400 MIDLAND $ 300 MID-MICHIGAN 43 $ 60,786 $ 318 $ 61,104 $ 15,276 $ 900 1,600 MONROE 80 $ 16,633 $ 1,563 $ 18,196 $ 4,549 $ 300 400 MUSKEGON 172 408 542 22 65 43 $ 36,988 $ 91,633 $ 146,825 $ $ 438 $ 7,198 $ 35,988 $ 92,071 $ 154,023 $ 8,997 $ 23,018 $ 38,506 $ 450 $ 1,500 $ 3,150 $ 800 NWMCHA 2,500 OAKLAND $ 5,400 OTTAWA 29 $ 39,768 ENIMEIN $438 $ 40,206 $ 10,051 $ 600 $ 1,100 SAGINAW 28 $ 6,956 al Emingsm 1111111 Eno $ _ $ 6,956 $ 1,739 $ 150 $ 200 SAINT CLAIR 89 $ 15,272 $ 469 $ 15,741 $ 3,935 $ 150 $ 200 SANILAC 62 114 $ 13,004 $ 27,218 $ 906 $ 974 $ 13,910 $ 28,192 $ 3,478 $ 7,048 $ 150 300 SHAWASSEE 450 300 $ BOO TUSCOLA 75 I. $ 15,877 minmENI $ - $ 15,877 $ 3,969 $ 400 VAN BUREN-CASS Enna 25 $ 43,397 NEE01.1 $ 219 $ 43,616 $ 10,904 $ 600 $ 1,000 WASHTENAW $ 48,992 $ 2,268 Ellosomi Emommo 5 $ 1,849 $ 50,841 $ 12,710 $ 1,050 1,800 WAYNE $ - $ 2,268 $ 567 $ 150 50 $ 100 WESTERN UP 1.6 3 $ 18,901 $ 2,344 $ 21,245 $ 5,311 $ 100 TOTAL 8102 1299 $ 1,814,369 12 210 13 $ 53,219 $ 1,867,588 $ 466,897 29,700 $ 49,300 Allocation Amounts 151.21 2017 Fiscal Year Reimbursement per Unit 98.96 BW = Number of systems under Arsenic bottled water agreement 218.75 D = Number of systems with limited treatment classification at D level 468.75 F = Number of systems with complete treatment classification at F level 100.00 SWA = (Source Water Assessments Maximum Allocation) = NT*38%; $100 minimum for active local entities 150.00 CAP DEV MAX (Capacity Development Maximum Allocation) = NT*15%; $150 minimum for active local entities 9401 Total Active Systems in WaterTrack as of: 9118/2016 TN = Transient Noncommunity System NT = Nontransient Noncommunity System Standard Amount Calculation = (Transient Systems)*(3xNontransient Systems)*Fiscal Year Reimbursement per Unit Operator Assistance Calculation = BW Allocation + D Allocation + F Allocation Contract Amount = Standard Amount + Operator Assistance MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE DRINKING WATER LONG-TERM MONITORING PROGRAM PROGRAM B OCTOBER 1,2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work for drinking water long-term monitoring. Funding is approved under Part 201, Environmental Remediation, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Program Budget and Agreement Amount The Grantee will be reimbursed at a rate of $40 for each water well sampled per sample event and associated work, The State will also reimburse the Grantee for all reasonable costs associated with transmitting the water samples/forms to the Department of Environmental Quality (DEQ), Drinking Water Laboratory (Laboratory). The agreement amount maximum is provided in the Program B Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in F. Reimbursement Schedule. C. Requirements - Grantee The Grantee shall perform the following services including, but not limited to: 1. Provide qualified staff for completion of all of the required activities. 2. Collect samples from the drinking water wells identified by the State on the Drinking Water Monitoring List (List). The samples must be collected within the sample collection period prescribed by the State while maintaining a minimum time period between collections. The minimum time periods between collections are as follows: MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS Quarterly (3 months) 1 month Triannual (4 months) 2 months Semiannual (6 months) 3 months Annual (1 year) 6 months Biennial (2 years) 12 months 3, To ensure that data is available to determine funding needs for the next fiscal year (FY), the following minimum sample collections are to be collected prior to July 1, 2017: • All samples listed as an annual collection event. • At least one round of samples listed as semiannual. • At least one round of samples listed as triannual. • At least two rounds of samples listed as quarterly. If Grantee's schedule does not allow for this minimum sample collection timetable, please contact the DEQ, Source Water Unit, Contamination Investigation Program (SWU CIP) designated representative. 4. Complete the Laboratory's Request for Water Analysis forms or the analysis forms for other laboratories designated by the State. 5. Transport water samples and completed forms for submission to the Laboratory or other laboratory designated by the State. All eligible laboratory costs accrued under Program B will be the responsibility of the State. Use appropriate preservation and handling techniques for transport of sample(s). 6. All work must follow the sampling plan detailed on the List. Grantee shall follow sampling protocol provided by the Laboratory, or other United States Environmental Protection Agency certified drinking water laboratories as designated by the State. The Laboratory's protocol for collection, transport, and submission of drinking water samples can be reviewed on the Internet at http://www.michigan.qovideq/0,1607,7 -135-3307 4131 4155---,00. htrni or contact the SWU CP designated representative for assistance in understanding the Laboratory's protocol. 7. Generate and send health advisory letters after each sampling event to the water well owner and to the water well users, if the property is being rented (if known). The letters will meet form and content criteria acceptable to the State. Advisory letters are to be sent within 6 weeks of receipt of all sample results for a specific site monitoring event. A copy of each advisory letter must be sent to the SWU CIP designated representative. The name of the SWU CIP designated representative appears on the List (see "DEQ CIP Contact"). A copy of each advisory letter and sample result must also be sent to the respective DEQ, Remediation and Redevelopment Division, district office unless otherwise indicated by that district office or to other DEQ program staff as directed by SWU CIP staff. D. Requirements - State The State shall perform the following services including, but not limited to: 1. Provide the Grantee the List(s). This includes the location of drinking water wells to be monitored and the sample collection frequency for each address. These are organized by drinking water monitoring sites (Site) by Site name. 2. Provide assistance to the Grantee in drafting health advisory letters. 3. Provide instruction to the Grantee staff on sample collection protocol when requested. 4. Provide the Grantee with changes for any Site in the long-term drinking water monitoring program. Documented notification of changes, such as additions and deletions of Sites or sample locations within a Site, and changes to sample collection frequency will be made by mail, fax, or electronic mail. 5. Provide payment in accordance with the terms and conditions of this agreement based upon appropriate reports, records, and documentation maintained by the Grantee. Review of the documentation and approval of payment will be made by the SWU CIP designated representative on a quarterly basis. The program contact person is Lois Elliott Graham, who may be reached at 517-284-6530; at grahaml@michigan.gov; or at DEQ — Contamination Investigation, P.O. Box 30241, Lansing, Michigan 48909-7741. 6. Provide any report forms and reporting formats required by the State at the effective date of this agreement, and with any new report forms and reporting formats proposed for issuance thereafter, at least 90 days prior to required usage, to afford the Grantee an opportunity for review and comment. 7. Assure that all terms of the agreement will be appropriately adhered to and that records and detailed documentation for the project or program identified in this agreement will be maintained for a period of not less than 10 years from the date of termination, the date of submission of the final expenditure report, or until audit findings have been resolved. E. Performance/Progress Report Requirements The Grantee shall adhere to the terms and conditions of this agreement as demonstrated by appropriate reports, records, and documentation maintained by the Grantee. Reports shall include a list of water wells sampled by Site name and date along with total payment requested, including postage, and copies of the advisory letters if not previously provided. F. Reimbursement Schedule Reimbursement may be requested on a quarterly basis by submittal of required reports and request for payment. The final payment for the FY will be made by the State upon the grantee's fulfillment of its responsibilities under this agreement. All requests for payment must be submitted to the SWU CIP designated representative (see D. Requirements — State, Number 5) no later than Tuesday, October 3, 2017, to allow time for processing before the State's FY end closing. G. Accountability The Grantee shall maintain adequate accounting and employee activity records to reflect that all funds granted under this contract have been expended for the program activities as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Grantee until an audit has been completed by the State or permission has been granted by the State to dispose of the records. PROGRAM B - ALLOCATION SCHEDULE DRINKING WATER LONG-TERM MONITORING PROGRAM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 Grantee No. of Counties Allocation Allegan 1 $4,000 Barry-Eaton District 2 $3,500 Bay 1 $0 Benzie-Leelanau District 2 $800 Berrien 1 $3,000 Branch-Hillsdale-St. Joseph Community Health 3 $1,400 Calhoun 1 $2,600 Central Michigan District 6 $3,000 Chippewa 1 $0 Delta & Menominee District 2 $0 Detroit, City of - Dept. of Health & Wellness 0 $0 Dickinson-Iron District 2 $50 District #2 4 $4,500 District #4 4 $2,500 District #10 10 $4,200 Genesee 1 $500 Grand Traverse 1 $900 Huron 1 $400 Ingham 1 $700 Ionia 1 $500 Jackson 1 $800 Kalamazoo 1 $3,700 Kent 1 $1,900 Lapeer 1 $0 Lenawee 1 $500 Livingston 1. $10,400 Luce-Mackinac-Alger-Schoolcraft District 4 $50 Macomb 1 $600 Marquette 1 $100 Midland 1 $800 Mid-Michigan District 3 $2,000 Monroe 1 $500 Muskegon 1 $3,500 Northwest Michigan Community Health Agency 4 $6,500 Oakland 1 $35,000 Ottawa 1 $900 Saginaw 1 $500 Saint Clair 1 $0 Sanilac I $200 Shiawassee 1 $3,500 Tuscola 1 $1,100 Van Buren/Cass District 2 $0 Washtenaw 1 $3,200 Wayne 1 $0 Western Upper Peninsula District 5 — , $150 Totals 83 (+ 1 City) _ $108,450 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE PUBLIC SWIMMING POOL PROGRAM PROGRAM D OCTOBER 1,2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work within the Grantee's jurisdiction in the Public Swimming Pool Program in accordance with Section 12532 of the Public Health Code, 1978 PA 368, as amended. B. Program Budget and Agreement Amount The Grantee will be paid on an annual basis for work in the Public Swimming Pool Program. The agreement amount is provided in item F. Reimbursement Schedule and in Program D Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in item F. Reimbursement Schedule. C. Requirements - Grantee The Grantee will conduct an inspection of all public swimming pools under its jurisdiction during the calendar year 2017, investigate complaints, conduct meetings, and/or conferences relative to compliance issues, and complete a Public Swimming Pool Inspection Report (Form EQP 1735), as provided by the State, or other report form approved by the State. Only public swimming pools that have submitted a license application and paid appropriate licensing fees for the calendar year 2017 should be inspected. The Grantee will review the list of public swimming pools from their jurisdiction provided by the State, as in item D. Requirements State, make modifications and adjustments, and return the list to the address in item E. Performance/Progress Report Requirements, within 30 days. Indoor pools should be inspected during the months of January, February, March, or April 2017 with the exception of public swimming pools located at schools. It is acceptable to inspect pools at schools during September or October 2017. Outdoor pools should be inspected during the operating season of May, June, July, or August 2017. It is acceptable for the Grantee to inspect indoor pools any month of the calendar year. Pool inspections during the months of October, November and December should be avoided as much as possible. In no case should inspections be completed later than December 31, 2017. Completed inspection reports should be forwarded to the State within 2 to 4 weeks following the inspection, but in no case later than January 9, 2018. D. Requirements - State By January 29, 2017, the State will provide the Grantee with a list of public swimming pools from their jurisdiction that have paid the license fees, and have been inspected for the calendar year 2016. This list is the basis for reimbursement to the Grantee and must be submitted to the State as provided under item F. Reimbursement Schedule. If the list needs modification, the State will provide the Grantee a 30-day period to request any adjustments. The State will provide technical assistance and periodic oversight to the Grantee relative to public swimming pool compliance issues when requested. The program contact person is Jeremy Hoeh, who may be reached at 517-284-6528; at hoehj@michigan.gov ; or at DEQ, Drinking Water and Environmental Health Section — Swimming Pools, P.O. Box 30241, Lansing, Michigan 48909-7741. E. Performance/Progress Report Requirements Inspection reports and lists from item D. Requirements — State should be sent to: DEQ, Drinking Water and Environmental Health Section — Swimming Pools, P.O. Box 30241, Lansing, Michigan 48909-7741 or emailed to DEQ-EH@michigan.gov . F. Reimbursement Schedule The State will reimburse the Grantee on a lump sum basis according to the license criteria listed below for those public swimming pools inspected during the year ending December 31, 2016, by the Grantee's staff or designated representative: Initial license for a public swimming pool* $100 License renewal prior to December 31 $30 License renewal after December 31 $45 License renewal after lapse beyond April 30 without a license $70 *Applies only to those local jurisdictions that are certified by the Department of Environmental Quality to conduct the initial inspections. Payments will be made for those public swimming pools that have all fees paid in full for the 2016 licensing year and an inspection report dated during the calendar year 2016 has been submitted by January 8, 2017. G. Accountability The State will furnish periodic status reports to each Grantee indicating the number of license applications, fees, and inspection reports received. PROGRAM D - ALLOCATION SCHEDULE PUBLIC SWIMMING POOL PROGRAM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 Grantee No. of Counties Allocation Allegan 1 $2,795 Barry-Eaton District 2 $2,305 Bay 1 $1,620 Benzie-Leelanau District 2 $1,270 Berrien 1 $5,500 Branch-Hillsdale-St. Joseph Community Health 3 $1,225 Calhoun 1 $2,245 Central Michigan District 6 $2,710 Chippewa 1 $1,080 Delta & Menominee District 2 $700 Detroit, City of - Dept. of Health & Wellness 0 $2,860 Dickinson-Iron District 2 $580 District #2 4 $940 District #4 4 $3,005 District #10 10 $5,155 Genesee 1 $4,845 Grand Traverse 1 $3,000 Huron 1 $790 Ingham 1 $5,370 Ionia 1 $520 Jackson 1 $1,630 Kalamazoo 1 $5,580 Kent 1 $11,155 Lapeer 1 $875 Lenawee 1 $865 Livingston 1 $1,805 Luce-Mackinac-Alger-Schoolcraft District 4 $2,230 Macomb 1 $11,140 Marquette 1 $1,270 Midland 3 $1,420 Mid-Michigan District 1 $1,570 Monroe 1 $2,045 Muskegon 1 $2,695 Northwest Michigan Community Health Agency 4 $5,560 Oakland 1 $30,000 Ottawa 1 $6,300 Saginaw 1 $3,270 Saint Clair 1 $2,080 Sanilac 1 $310 Shiawassee 1 $580 Tuscola 1 $310 Van Buren/Cass District 2 $2,245 Washtenaw 1 $9,670 Wayne I $17,000 Western Upper Peninsula District 5 $1,060 Total _ 83 (+2 Cities) $171,180 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE SEPTAGE WASTE PROGRAM PROGRAM E OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish a payment schedule to the Local Entity for an initial septage waste land site inspection, annual land site inspection, septage waste vehicle inspection, and authorized receiving facility inspection in accordance with Section 324.11716 of part 117, Septage Waste Servicers, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Program Budget and Agreement Amount The Department of Environmental Quality (DEQ) will reimburse the Local Entity on an annual lump sum basis according to the following criteria: Initial inspection of a septage land disposal site (per site) $500.00 Annual DEQ authorized "active" land disposal site inspection (per site) includes DEQ authorized septage waste storage facility inspection $430.00 Annual inspection of septage vehicles (per vehicle) $50.00 DEQ authorized receiving facility inspection $100,00 The payment for a new land application site and new vehicle shall satisfy the annual inspection requirement. The annual payment for land disposal sites will be made for one inspection of each site. Please note that each site may contain more than one disposal location otherwise known as a "field". The disposal site inspection and reimbursement payment includes inspection of the DEQ authorized septage waste storage facility (if applicable). Annual payment for septage waste vehicle inspections will be based on the number of vehicles inspected — one payment only per vehicle. C. Requirements - Grantee 1. The Local Entity shall investigate complaints and conduct meetings and/or conferences relative to compliance issues. The Local Entity will provide a timely and appropriate response to all violations in a manner described in a DEQ Septage Waste Program document entitled, "Fiscal Year 2017 Enforcement Policy". 2. The Local Entity shall conduct inspections of all DEQ licensed septage waste land disposal sites and septage waste vehicles on an annual basis in accordance with Part 117 and as established in a DEQ Septage Waste Program document entitled, "Fiscal Year 2017 Compliance Inspection Policy". The Local Entity shall use the DEQ online Septage Haulers Directory prior to inspection and use current inspection forms provided by the DEQ posted on the Septage Program webpage. 1 3. The DEQ shall notify the Local Entity to conduct inspections of new land application sites and new vehicles. The Local Entity shall conduct inspections of new land application sites and new vehicles and submit the material to the DEQ Septage Program within 2 weeks from the date of receipt of DEQ notification. The inspections are conducted to verify that the new sites, the new septage waste vehicles, and the servicing methods are in compliance with part 117. The Local Entity shall use current inspection forms provided by the DEQ posted on the Septage Program webpage. Payment shall not be made for inspections performed and/or inspection forms submitted more than 2 weeks from the date the inspection request is sent to the Local Entity by the DEQ. 4. The Local Entity shall conduct annual inspections of all DEQ authorized septage waste receiving facilities in their jurisdiction using current inspection forms provided by the DEQ. 5. The Local Entity shall conduct inspections of all DEQ authorized septage waste storage facilities on an annual basis. The Local Entity shall use current inspection forms provided by the DEQ posted on the Septage Program webpage. 6. The Local Entity shall submit inspection tracking reports on a quarterly basis using the form provided by the DEQ. The inspection forms shall be submitted along with the quarterly report form unless previously submitted. These and other program forms can be downloaded from the program website by clicking on Health Department Information located under Downloads on the Septage Waste Program webpage at www.michican.00v/septage. 7. The Local Entity shall complete all inspections no later than August 31, 2017, and shall submit the Request for Payment (RFP) to the Septage Waste Program no later than September 15, 2017. 8. The Local Entity shall make the RFP in writing and include an alphabetical list of all licensed septage waste businesses and inspection dates of the inspections made within their jurisdiction using the Septage Program Quarterly Report form posted on the program webpage described below. Inspection requirement details are outlined in the document entitled, "Fiscal Year 2017 Compliance Inspection Policy". This policy, inspection checklists, reports and forms are posted on the program website and can be downloaded by clicking on 'Health Department Information' located under 'Downloads' on the program webpage. D. Requirements - State The DEQ shall provide a current list of permitted land disposal sites by jurisdiction. This information is available by clicking on 'Septage Haulers Directory' located under 'Online Services' on the program web page and searching by county. 1. The DEQ shall provide up to date license application materials on the program website available under "downloads". 2. The DEQ shall perform a one time, detailed review of all new septage waste firm business, vehicle, land site and cropping plan applications to ensure administrative completeness before forwarding them to the local entity for inspection. 3, The DEQ shall provide current inspection forms on the program website. These forms can be downloaded from the program website by clicking on 'Health Department Information' located under 'Program Forms/Downloads'. The inspection forms include: 2 a. Existing Land Site Inspection form (EQP 5900); b. New Land Site Inspection Form (EQP 5970); C. Cropping Plan Review Form; d. Septage Waste Program Vehicle Inspection Form (EQP 5901); e. Septage Waste Receiving Facility Inspection Form (EQP 5911); f. Septage Waste Storage Facility Inspection Form (EQP 5966). 4. The DEQ shall make available quarterly inspection status report forms. These forms can be downloaded from the program website by clicking on 'Health Department Information' located under 'Program Forms/Downloads'. 5. The DEQ will provide for the request and receipt of annual cropping plans for all existing land application sites which shall be transmitted to the Local Entity. The DEQ will make available detailed land application record review and inspection resources necessary to assist the Local Entity in their consideration of cropping plans for existing sites within their respective jurisdictions. 6. The DEQ will provide resources, technical assistance, regional training, and program support as requested by the local entity. These resources include the Guidance Manual for the Land Application of Septaqe Waste which can be downloaded from the program website. It can be accessed by clicking on Land Application Information under Program Forms/Downloads. 7. The DEQ shall provide program updates and information via the program webpage's Septage Program FAQs' (Frequently Asked Questions) and informational mailings. The Local Entity will be copied on memos and letter issued to licensed septage waste businesses. E. Performance/Progress Report Requirements Quarterly reports and year end RFP submissions should be sent to: Drinking Water and Environmental Health Section, Office of Drinking Water and Municipal Assistance, P.O. Box 30241, Lansing, MI 48909-7741. The contact person is the Septage Waste Program Coordinator, Mr. Matthew Rockhold, who can be reached at 517-284-6540 (Lansing) or by e- mail at rockholdrnAmichician.gov. F. Reimbursement Schedule Reimbursement will be based upon the remittance of standardized information in a spreadsheet format summarizing inspections performed and the remittance of the appropriate checklists referenced above (EQP 5900, EQP 5901, and EQP 5911). The annual payment will be made by the State upon receipt of the RFP from the Local Entity and based upon the Local Entity's fulfillment of its responsibilities under this agreement. The RFP and inspection checklist copies are due by September 15. The reimbursement request shall be sent to: Administration Section, Office of Drinking Water and Municipal Assistance, DEQ, P.O. Box 30241, Lansing, MI 48909-7741. 3 G. Accountability The Local Entity shall maintain adequate accounting and employee activity records to reflect that all funding granted under this agreement have been expended for the Program activities, as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Local Entity until an audit has been completed by the State or permission has been granted by the State to dispose of the records. 4 PROGRAM E - ALLOCATION SCHEDULE SEPTAGE WASTE PROGRAM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 Grantee No. of Counties Allocation Allegan 1 $1,380 Barry-Eaton District 2 $1,130 Bay 1 $500 Benzie-Leelanau District 2 $3,050 Berrien 1 $1,900 Branch-Hillsdale-St. Joseph Community Health 3 $2,310 Calhoun* 1 $0 Central Michigan District 6 $6,080 Chippewa 1 $3,180 Delta-Menominee District 2 $3,730 Detroit, City of - Dept. of Health & Wellness* 0 $0 Dickinson-Iron District 2 $730 District #2 4 $3,350 District #4 4 $6,410 District #10 10 $12,340 Genesee* 1 $0 Grand Traverse 1 $500 Huron 1 $1,400 Ingham* 1 $0 Ionia 1 $100 Jackson 1 $900 Kalamazoo* 1 $0 Kent* 1 $0 Lapeer* 1 $0 Lenawee 1 $1,360 Livingston 1 $1,200 Luce-Mackinac-Alger-Schoolcraft District 4 $2,170 Macomb 1 $850 Marquette 1 $830 Midland 1 $450 Mid-Michigan District 3 $5,720 Monroe 1 $2,800 Muskegon 1 $1,350 Northwest Michigan Community Health Agency 4 $8,250 -Oakland 1 $3,400 Ottawa 1 $1,750 Saginaw 1 $1,830 Saint Clair I $1,130 Santlac* 1 $0 Shiawassee 1 $830 Tuscola 1 $150 Van Buren/Cass District 2 $2,310 Washtenaw 1 $600 Wayne 1 $1,600 Western Upper Peninsula District 5 $800 Total 83 (+ 1 City) $88,370 *Indicates LHDs that are not under contract with the DEQ. Note that this does not include estimates for new businesses, trucks or land sites MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF DRINKING WATER AND MUNICIPAL ASSISTANCE CAMPGROUND PROGRAM PROGRAM H OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work within the Grantee's jurisdiction in the annual Campground Program in accordance with Section 12510 of the Public Health Code, 1978 PA 368, as amended (Act 368). This agreement is also intended to establish responsibilities for both the Grantee and the State for the issuance of a temporary campground license within the Grantee's jurisdiction when fees are collected by the Grantee in accordance with Section 12510 of Act 368. B. Program Budget and Agreement Amount The Grantee will be reimbursed on an annual basis for work in the Campground Program. The agreement amount is provided in item F. Reimbursement Schedule and in Program H Allocation Schedule. All requests for payment must be submitted by the Grantee to the State as described in item F. Reimbursement Schedule. Annual payments will be made for those campgrounds that have all fees paid in full and an inspection report has been submitted. The Grantee will reimburse the State on an annual basis for each temporary campground license fee collected during the year by the Grantee's staff or designated representative. The agreement amount is provided in item F. Reimbursement Schedule, The State requests for reimbursement are as described in item F. Reimbursement Schedule. C. Requirements — Grantee The Grantee will conduct an inspection of all campgrounds under its jurisdiction that have submitted a license application and paid in full the appropriate licensing fees. The Grantee will investigate complaints, conduct meetings and/or conferences relative to compliance issues, and complete a Campground Inspection Report (Form EQP 1715) as provided by the State, or other report form approved by the State. All campgrounds should be inspected when they are open during the months of May, June, July, August, or September 2017. Completed inspection reports should be forwarded to the State, item E. Performance/Progress Report Requirements, within 2 to 4 weeks following the inspection, but in no case no later than the end date of this contract, September 30, 2017. The Grantee will collect license fees for temporary campgrounds within its jurisdiction in accordance with Section 12506a of Act 368, issue or deny the temporary campground licenses, and forward a copy of the approved or denied license to the State. License copies should be forwarded to the State within 2 to 4 weeks after the licensing period, but in no case no later than the end date of this contract, September 30, 2017. The Grantee will review the Campground and Temporary Campground lists provided by the .State, item D. Requirements — State, make modifications and adjustments, and return the lists to the address in item E. Performance/Progress Report Requirements, within 30 days. D. Requirements - State By January 31, 2017, the State will provide the Grantee with a list of campgrounds from their jurisdiction that have been inspected for the year ending September 30, 2016, and have paid the license fees. This list is the basis for reimbursement to the Grantee under item F. Reimbursement Schedule. If the list needs modification, the State will provide the Grantee a 30-day period to request any adjustments. The State will provide technical assistance and periodic oversight to the Grantee relative to campground compliance issues when requested. For temporary campground licenses, by March 1, 2017, the State will provide the Grantee with a list of temporary campground license applications received from the Grantee's jurisdiction during the year ending September 30, 2016. This list is the basis for the invoice intended for the Grantee under item F. Reimbursement Schedule. The contact person is Sarah Rottiers, who may be reached at 517-284-6520; at rottierss@michigan.gov; or at DEQ, Drinking Water and Environmental Health Section - Campgrounds, P.O. Box 30241, Lansing, Michigan 48909-7741. E. PerformancelProgress Report Requirements Inspection reports, temporary campground license copies, and lists from item D. Requirements — State, should be sent to: DEQ, Office of Drinking Water and Municipal Assistance, Environmental Health Section - Campgrounds, P.O. Box 30241, Lansing, Michigan 48909-7741 or scan and E-mail to DEQ-EH@michigan.gov . F. Reimbursement Schedule The State will reimburse the Grantee on a lump sum basis at $25 for each annually licensed campground inspected during the year ending September 30, 2016, by the Grantee's staff or designated representative. Based on the list of temporary campground license applications received from the State for the Grantee's jurisdiction during the year ending September 30, 2016, the State will send an invoice for the appropriate lump sum charge in accordance with Act 368, less the $25 portion of the fee intended for the Grantee. G. Accountability The State will furnish periodic status reports to each Grantee indicating the number of annual license applications, fees, and inspection reports received. PROGRAM H - ALLOCATION SCHEDULE CAMPGROUND PROGRAM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 Grantee No. of Counties No. of CGs Allocation Allegan 1 30 $750 Barry-Eaton District 2 32 $800 Bay 1 8 $200 Benzie-Leelanau District 2 30 $750 Berrien 1 18 $450 Branch-Hillsdale-St. Joseph Community Health 3 62 $1,550 Calhoun 1 13 $325 Central Michigan District 6 96 $2,400 Chippewa 1 26 $650 Delta & Menominee District 2 23 $575 Detroit, City of - Dept. of Health & Wellness 0 0 Dickinson-Iron District 2 24 $600 District #2 4 59 $1,475 District #4 4 60 $1,500 District #10 10 246 $6,150 Genesee 1 9 $225 Grand Traverse 1 21 $525 Huron 1 28 $700 Ingham 1 10 $250 Ionia 1 10 $250 Jackson 1 31 $775 Kalamazoo 1 9 $225 Kent 1 20 $500 Lapeer 1 20 $500 Lenawee 1 18 $450 Livingston 1 10 $250 Luce-Mackinac-Alger-Schoolcraft District 4 71 $1,775 Macomb 1 4 $100 Marquette 1 18 $450 Midland 1 8 $200 Mid-Michigan District 3 32 $800 Monroe 1 18 $450 Muskegon 1 23 $575 Northwest Michigan Community Health Agency 4 52 $1,300 Oakland 1 21 $525 Ottawa 1 21 $525 Saginaw 1 8 $200 Saint Clair 1 14 $350 Sanilac 1 12 $300 Shiawassee 1 8 $200 Tuscola 1 9 $225 Van Buren-Cass District 2 62 $1,550 Washtenaw 1 11 $275 Wayne 1 6 $150 Western Upper Peninsula District 5 37 $925 .. Totals 83 (+ 1 City) 1,348 $33,700 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY OFFICE OF WASTE MANAGEMENT AND RADIOLOGICAL PROTECTION MEDICAL WASTE REGULATORY PROGRAM PROGRAM I OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 A. Statement of Purpose This agreement is intended to establish responsibilities for both the Grantee and the State in the conduct of completing work within the Grantee's jurisdiction under a pilot program for the Medical Waste Regulatory Program (MWRP) in accordance with the Medical Waste Regulatory Act (MWRA), Part 138 of the Michigan Public Health Code, 1978 PA 368, as amended and associated Administrative Rules. B. Program Budget and Agreement Amount The State will reimburse the Grantee on a lump sum basis according to the following: ACTIVITY AMOUNT A. Performance of follow-up remotely from work station or perform a second inspection on-site at failities inspected during either in the 2014, 2015, or 2016 pilot that have failed to register or may have failed to comply with any other noted violation as required. Provide a 30-day deadline to facilities to comply and refer continued noncompliance to DEQ staff at your discretion if deadline is not met. I. $50.00 for any 'no site visit' contact consultations (mail, phone, etc.) and documentation of compliance verification or referral to DEQ as indicated for continued noncompliance.* II. $100.00 for a follow-up site visit (announced or unannounced) and documentation of compliance verification or referral to DEQ as indicated for continued noncompliance. * * Up to 20 follow-ups are allowed with the exception of up to 100 follow-ups may be performed by the Oakland County Health Division (OCHD). This activity would not be performed by the Kent County Health Department as it is not applicable during this grant cycle. B. Identification and compliance inspections of new producing facilities that are not registered as required. $100.00 per facility, up to 50 on- site inspections are allowed, with the exception that OCHD may perform up to 250 of these inspections, and Kent County may perform up to 100 of these inspections. C. Outreach and recruitment of new community service-based sharps collection programs for Michigan residents. This would include recruitment and operation of a sharps disposal program in your area for residents. $300.00 per successful establishment of each new program and subsequent relay of program info/specifics to DEQ for addition to the DEQ program Web site. Up to 10 recruitments may be performed by all LHDs. D. Inspection of any type of registered facility to be randomly selected from an entire listing of both small producers and large producers provided by the DEQ. LHDs will receive the most current information from L2K for all facilities registered in the district, These will be, separate, comprehensive listings that will be updated as needed on a periodic basis or at the request of LHD staff. $100 per inspection of a small, low-volume generator from the first listing, and $200 per inspection of a large, high volume generator from the second listing. Up to 20 registered facilities not inspected in previous pilot phases are allowed with the exception that OCHD may perform up to 100 of these inspections, and Kent County may perform up to 40 of these inspections. E. *This activity requires prior authorization from the DEQ and/or may be performed due to a request initiated by the DEQ to the LHD. The activity includes initial response to incident or complaint allegations, including visiting the site, gathering information, taking photos, and remediation if verified. If complexity exceeds inspectors ability to remediate, or has potential to be controversial in nature, referral of all collected information may be made to DEQ program staff. $250 per response activity, to include gathering necessary information, evidence collection, and follow-through to contain any risks to public health or the environment if possible prior to referral to DEQ program staff as needed. This activity is solely reactive in nature and performed on an as needed basis not to exceed the total allocation allotment for each participating LHD. F. Presentations and/or training of professional organizations representing any type of medical waste producer and profession regarding the requirements of the Medical Waste Regulatory Act and Rules. Examples would include the Michigan Veterinary Association, Michigan Funeral Directors Association, Michigan Health and Hospital Association, etc. This list is not all-inclusive. $200 per training activity and documentation verifying completion, such as emails, copies of the presentation, names of participants, etc. Up to 10 presentations may be given for allocation not to exceed $2,000.00 for all participating LHDs. C. Requirements - Grantee 1. The Grantee's activities may vary by jurisdiction and will be limited to the requirements contained in this agreement not to exceed maximum allocation limit. Activities A-F may be performed in any combination to meet the allocation limitation, at the discretion of each participating LHD with the exception of Activity E. 2. The Grantee will designate staff person(s) to be trained and to conduct the activities described under this agreement. 3. Grantee shall be provided with a complete, current listing of all facilities or businesses that are both in their jurisdiction and registered as medical waste producers in their respective jurisdiction. This listing will be used by the Grantee to perform identification of unregistered facilities and applicable compliance activities as described under of this agreement. 4. Inspection of any facility (except as noted under Activity E.) shall be at the Grantee's discretion and may be scheduled or unscheduled. 5. The activities above shall be performed in accordance with the addendum to the 2017 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I. 6. Activities shall be performed by May 31, 2017. 7. Grantee shall notify the State of facilities described above that were found to not be medical waste producers with all other materials required for verification and allocation. The grantee shall also notify the DEQ of follow-up inspections of facilities that were inspected during either FY 14 ,FY 15, or FY 16 that do not comply with registration and other noted compliance requirements within a 30-day period. 8. The Grantee shall submit copies of all completed inspection reports, and documentation of any other activities sufficient for verification of fund allocation as described in the addendum to the 2017 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I., to the State by no later than June 30, 2017, for reimbursement. D. Requirements - State 1. The State shall provide the current inspection form, "Medical Waste Producing Facility Inspection Report" (EQP 1756), initial registration applications, and reference materials for the MWRP on the Web page. 2. The State will provide any necessary guidance or training to the Grantee's designated staff person(s) upon request regarding any of the activities described above. 3. The DEQ will, upon request, provide sample presentations for use by LHDs upon request as described under Activity F., or the LHD may develop their own presentation and reference documents for use in this activity. 4. The State shall provide updated listings of all registered generators of medical waste as noted under Section D. to each participating Grantee initially and upon request to ensure information is current for all related activities above. 5. The State will provide technical assistance and periodic oversight to the Grantee relative to medical waste issues when requested. The program contact person is Andrew Shannon, who may be reached at 517-230-9800; at shannona1@michigan.gov ; or at Department of Environmental Quality, Office of Waste Management and Radiological Protection, Medical Waste Regulatory Program, Grand Rapids District Office, 350 Ottawa Avenue NW, 6 th Floor #10, Grand Rapids, Michigan 49503. E. Performance/Progress Report Requirements 1. The submittal of completed inspection reports and/or documentation of other activities completed by the Grantee separated by activity type shall be sufficient documentation of activities performed under this pilot program. 2. The State and Grantee agree to meet to conduct a joint evaluation of whether the pilot program demonstrated that contracting with local health departments can increase the effectiveness of the DEQ/MWRP in terms of increasing the number of active facility registrations and overall compliance, providing educational outreach, improving customer service, and/or other factors that the State and Grantee determine will assist with the evaluation. F. Reimbursement Schedule Following the completion of the activities on May 31, 2017, the Grantee shall submit a single request for payment, including all completed inspection report forms and/or sufficient documentation of other activities by type by June 30, 2017, to DEQ - Office of Waste Management and Radiological Protection, Medical Waste Regulatory Program, Grand Rapids District Office, 350 Ottawa Avenue NW, 6 th Floor #10, Grand Rapids, Michigan 49503. Alternatively, the requests and required documentation may be sent electronically to the Andrew Shannon at shannona1@michigan.gov . G. Accountability Inspection reports and any other verification documents as described in the 2017 Medical Waste Pilot Program Activity Guide for Local Health Departments, Appendix I., will be retained by the Grantee until submitted to the State. Referrals to DEQ as described in the Activities above will be submitted as needed. PROGRAM I - ALLOCATION SCHEDULE MEDICAL WASTE REGULATORY PROGRAM OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017 Grantee No of Counties Allocation , Allegan 1 $0 Barry-Eaton District 2 $5,000 Bay 1 $0 Benzie-Leelanau District 2 $0 Berrien 1 $0 Branch-Hillsdale-St. Joseph Community Health 3 $5,000 Calhoun 1 $0 Central Michigan District 6 $0 Chippewa 1 $0 Delta & Menominee District 2 $0 Detroit, City of - Dept. of Health & Wellness 0 $0 Dickinson-Iron District 2 $0 District #2 4 $0 District #4 4 $0 District #10 10 $5,000 Genesee 1 $0 Grand Traverse 1 $0 Huron 1 $0 Ingham I $0 Ionia I $0 Jackson I $0 Kalamazoo 1 $0 Kent 1 $10,000 Lapeer 1 $0 Lenawee 1 $0 Livingston 1 $5,000 Luce-Mackinac-Alger-Schoolcraft District 4 $0 Macomb 1 $0 Marquette 1 $0 Midland I $0 Mid-Michigan District 3 $5,000 Monroe 1 $0 Muskegon 1 $5,000 Northwest Michigan Community Health Agency 4 $0 Oakland 1 $25,000 Ottawa 1 $0 Saginaw I $0 Saint Clair 1 $0 Sanilac 1 $0 Shiawassee I $0 Tuscola 1 $0 Van Buren/Cass District 2 $0 Washtenaw 1 $0 Wayne 1 $0 Western Upper Peninsula District 5 $0 Total 83 (+ 1 City) $65,000 FISCAL NOTE (MISC # 17008) January 26, 2017 BY: Commissioner Tom Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2016/2017 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Department of Environmental Quality (MDEQ) has awarded $256,498 to the Oakland County Health Division for programs related to Non-Community (Type II) Public Drinking Water Supply, Drinking Water Long-Term Monitoring, Public Swimming Pool, Septage Waste, Campgrounds and Medical Waste Regulatory. 2. The grant award of $256,498 is a $9,216 increase from the previous year's agreement. 3. The grant period is October 1, 2016 through September 30, 2017. 4. The FY 2017 budget is amended as follows: GENERAL FUND (#10100) FY 2017 Revenue 1060220-134190-610313 1060220-134060-615571 1060220-134190-615571 1060220-134210-615571 1060220-134220-615571 9010101-196030-665882 Federal Operating Grants-Public Water State Operating Grants-Land Protection State Operating Grants-Public Water State Operating Grants-Swimming Sites State Operating Grants-Water Pollution Non-Dept. - Planned Use of Balance Total Revenue ($11,267) 200 8,283 1,500 10,500 9,216) $ 4C-,-/---c-- ommissioner Toni Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Fleming absent. Resolution #17008 January 26, 2017 Moved by Kochenderfer supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Fleming, Gershensori, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). GERALD D, POISSON CHIEF DEPUTY COUNTY EXECUTIVE ACI1NO PzIMWANT TO MCL 45 ,S59A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 26, 2017, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26th day of January, 2017. Lisa Brown, Oakland County