HomeMy WebLinkAboutResolutions - 2017.02.15 - 22786REPORT (MISC. #17036) February 15, 2017
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: PARKS & RECREATION — CREATION OF WHITE LAKE OAKS AND LYON OAKS GRILL
ROOM POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on February 8,
2017, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
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Chairperson, Human R
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rces Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kochenderfer absent.
MISCELLANEOUS RESOLUTION # 17036 February 15, 2017
BY: Commissioner Phillip Weipert, Chairperson, Planning & Building Committee
IN RE: PARKS & RECREATION — CREATION OF WHITE LAKE OAKS AND LYON OAKS GRILL
ROOM POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolution #16336, Parks and Recreation took over the operations
and management of the grill rooms located at White Lake Oaks and Lyon Oaks; and
WHEREAS these grill rooms were previously managed and staffed by an outside vendor; and
WHEREAS Parks and Recreation has worked with the Human Resources Department to develop a
staffing plan that maintains the level of service expected by the public from March 1 st until November 1 st
or as weather permits; and
WHEREAS it is proposed to create two (2) teams of dedicated staffing at the White Lake Oaks and Lyon
Oaks golf course grill rooms; and
WHEREAS each team will include three (3) PR Funded Part-Time Non-Eligible Second Cook positions to
prep and cook all food for the course; and
WHEREAS six (6) PR Funded Part-Time Non-Eligible Parks Helper positions would be created to
maintain, serve and provide support to the grill room operations; and
WHEREAS two (2) PR funded Part-Time Non-Eligible Food Service Worker positions would be created to
provide food and beverage service on the golf course; and
WHEREAS one (1) PR Funded Part-Time Non-Eligible Seasonal Program Specialist position would be
created to provide operational support for overall grill room service, supply ordering and first line support
to the grill staff; and
WHEREAS each grill room team will report to the site based Parks Supervisor; and
WHEREAS the Parks Supervisors at White Lake Oaks and Springfield Oaks have been sharing
maintenance and operational support in response to the increased demand at Springfield Oaks; and
WHEREAS to successfully meet the demand, dedicated site support will be needed at each park; and
WHEREAS it is proposed to create one (1) PR funded Full-Time Eligible Assistant Park Supervisor at
Springfield Oaks to assist in the operational support needs including special events at Springfield Oaks,
the Ellis Barn, the Pro Shop and general support to the Park; and
WHEREAS to offset the cost of the position creations, it is proposed to delete two (2) PR funded Part-
Time Non Eligible 1,000 hours per year Parks Helper positions at Springfield Oaks Golf Course
(#5060330-04522, 11349) and one (1) Full-Time Eligible Parks Crew Chief (#5060330-11522); and
WHEREAS operational revenue funds from Lyon Oaks and White Lake Oaks Conference Center and
from Parks and Recreation Planned Use of Balance is available to cover the cost of the positions to be
created.
NOW THEREFORE BE IT RESOLVED that Board of Commissioners approves to create the following PR
funded Part-Time Non-Eligible positions:
# Of Positions Classification Hours Per Year each Park and Department #
2 Second Cook 1,000 White Lake Oaks (#5060426)
1 Second Cook 500 White Lake Oaks (#5060426)
5 Parks Helper 1,000 White Lake Oaks (#5060426)
1 Parks Helper 500 White Lake Oaks (#5060426)
2 Food Service Worker 1,000 White Lake Oaks (#5060426)
2 Second Cook 1,000 Lyon Oaks (#5060456)
1 Second Cook 500 Lyon Oaks (#5060456)
5 Parks Helper 1,000 Lyon Oaks (#5060456)
1 Parks Helper 500 Lyon Oaks (#5060456)
2 Food Service Worker 1,000 Lyon Oaks (#5060456)
BE IT FURTHER RESOLVED to create one (1) PR funded Full-Time Eligible Assistant Parks Supervisor
at Springfield Oaks (#5060330).
BE IT FURTHER RESOLVED to delete two (2) PR Funded Part-Time Non-Eligible 1,000 hours per year
Parks Helper positions (#5060330-04522, 5060330-011349).
BE IT FURTHER RESOLVED to delete one (1) PR Funded Full-Time Eligible Parks Crew Chief position
(#5060330-11522) from Springfield Oaks.
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Motion for Direct Referral to the Human Resources and Finance Committees carried on a voice vote.
Chairperson, on behalf of the Planning & Building Committee I move the adoption of the foregoing
resolution.
pommissioner Philip Weipert, District # 8
Chairperson, Planning & Building Committee
REQUEST
1. To create two (2) teams of staff for the grill room operations at White Lake Oaks and Lyon Oaks
conference centers.
2. To delete two (2) PR funded PTNE 1,000 hours per year Park Helper positions (#5060330-04522,
11349) and one (1) PR funded FTE Parks Crew Chief position (#5060330-11522) at Springfield
Oaks.
3. To create one (1) PR funded FTE Assistant Park Supervisor position at Springfield Oaks.
BOARD/COMMITTEE ACTION:
Planning & Building Committee: 02/07/2017
Human Resources Committee: 02/08/2017
Finance Committee: 02/09/2017
Final Board of Commissioners: 02/16/2017
PROPOSED FUNDING:
Parks and Recreation Planned Use of Balance
OVERVIEW:
As a result of MR# 16336, Parks and Recreation has concluded their agreement with Katherine's
Catering to provide concession and grill room services at White Lake Oaks and Lyon Oaks conference
center locations. As a result, Parks and Recreation is requesting to establish an in house grill room at the
two parks locations in the absence of Katherine's Catering. This proposal would create a team of cooks
and service staff, at the two park locations, for the golf season, which begins in March and continues until
the end of the golf season, which can vary with the seasonality and weather. Each team will consist of
Second Cooks who will prep and cook all grill room food, Food Service Worker and Park Helper positions
to serve, bus and aide the grill room, concession and beverage cart operations, and a Seasonal Program
Specialist to aide in the overall operation and support needed by the team.
Additionally, the Parks Supervisor at White Lake Oaks has been providing Secondary operational support
to Springfield Oaks to help cover the increased in popularity of the golf course, conference center and
other events held at the fairgrounds and Ellis Barn, in recent years. With the addition of the grill rooms
and positions at White Lake Oaks, the Park Supervisor at this location will need to return to full
support. This resolution would also request to create an Assistant Park Supervisor for Springfield Oaks to
provide the support currently being provided by White Lake Oaks Park Supervisor. It is requested to
offset the cost of the creation by deleting two (2) vacant PTNE Park Helper positorts and one (1) vacant
FTE Parks Crew Chief position.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as requested.
PERTINENT SALARIES:
SS' er , ..0 ear ' ...5•Year
Assistant Park Annual 45,241 47,972 50,705 53,436 56,162 58,891 Supervisor Bi-Week 1,740.04 - 1,845.06 1,950.18 2,055.24 2,160.07 2,265.03
Parks Crew Annual 37,421 39,678 41,942 44,201 46,465 48,724
Chief Bi-Week 1,439.26 - 1,526.09 1,613.15 1,700.05 1,787.10 1,874.01
Seasonal
Program Hourly 12.3430 - 13.5130 15.1500 17.0356 -
Specialist
Second Cook Hourly .12.0903 - 13.7111 14.5244 15.3364 16.1500 16.9595
Food Service
Worker Hourly 11.0313 - 11.6616 - -
Park Helper Hourly 9.8480 10.1736 10.5026 11.1568 11.8091 - -
SALARY AND FRINGE BENEFIT COST:
*Note: Fringe benefit rates displayed are County averages. Annual rates and costs are shown for
illustrative purposes only. Actual costs are reflected in the fiscal note
Create five (5) PR Funded PTNE 1,000 hours per year Second Cook positions.
1,000 hrs x hourly rate at 1 year step
Fringes @ 5.78%
Position Cost
Cost of five positions
$ 13,711
$ 793
$ 14,504
$ 72,520
Create four (4) PR Funded PTNE 1,000 hours per year Food Service Worker positions.
1,000 hrs x hourly rate at 1 year step
Fringes @ 5.78%
Position Cost
11,662
674
12,336
$ 49,344 Cost of four positions
Create eleven (11) PR Funded PTNE 1,000 hours per year Park Helper positions.
1,000 hrs x hourly rate at 1 year step
Fringes @ 5.78%
One position
Cost of eleven positions
10,503
607
11,110
$ 122,210
Create two (2) PR Funded PTNE 1,000 hours per year Seasonal Program Specialist position.
1000 hrs x hourly rate at 1 year step
Fringes @5.78%
One position
13,513
781
14,294
Cost of two positions $ 28,588
Delete two (2) PR Funded PTNE 1,000 hours Parks Helper positions (#5060330-04522, 11349)
at Springfield Oaks.
1,000 hrs x hourly rate at 1 year step
$ (10,503)
Fringes @ 5.78%
(607)
One position $ (11,110)
Savings for two positions
$ (22,220)
Delete one (1) PR Funded FTE Parks Crew Chief position (#5060330-11522) at Springfield Oaks.
Annual Salary at 1 year step
Fringes @ 38.7%
Total Health Care based fringes
Savings
Total Savings
Create one (1) PR Funded FTE Assistant Park Supervisor at Springfield Oaks
Annual Salary @ 1 year step
Fringes @ 38.7%
Total Health Care based fringes
Total Position Cost
$ (39,678)
$ (15355)
$ (16,218)
$ (71,251)
$ (93,451)
47,972
18,565
16,218
82,755
Total Cost of positions $ 261,945
FISCAL NOTE (MISC. #170.36) February 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: PARKS & RECREATION — CREATION OF WHITE LAKE OAKS AND LYON OAKS GRILL ROOM
POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. Pursuant to Miscellaneous Resolution #16336, Parks and Recreation assumed operations and
management of the grill rooms located at White Lake Oaks and Lyon Oaks.
2. The proposed staffing plan is to create two (2) teams of dedicated staffing at the White Lake Oaks
and Lyon Oaks golf course grill rooms.
3. Each team will include three (3) PR Funded Part-Time Non-Eligible Second Cook positions to prep
and cook all food for the course and one PR Funded Part-Time Non-Seasonal Program Specialist
position would be created to provide operational support for overall grill room service, supply ordering
and first line support to the grill staff.
4. Six (6) PR funded Part-Time Non-Eligible Parks Helper positions would be created to maintain, serve
and provide support to the grill room operations and two (2) PR funded Part-Time Non-Eligible Food
Service Worker positions would be created to provide food and beverage service on the golf course.
5. Also, one (1) PR funded Full-Time Eligible Assistant Park Supervisor at Springfield Oaks will be
created to assist in the operational support including special events at Springfield Oaks, the Ellis Barn,
the Pro Shop and general support to the Park.
6. To partially offset the position creations, two (2) PR funded Part-Time Non-Eligible 1,000 hours per
year Parks Helper positions at Springfield Oaks Golf Course (#5060330-04522, 11349) and one (1)
Full-Time Eligible Parks Crew Chief (#5060330-11522) are to be deleted.
7. Operational revenue from Lyon Oaks and White Lake Conference Center and from Parks and
Recreation Planned Use of Balance are available to cover the cost of the positions to be created.
8. A FY 2017 budget amendment is recommended. Fiscal Years 2018 and 2019 will be incorporated into
the next budget process.
PARKS AND RECREATION FUND (#50800) FY 2017
Revenue
5060456-160044-631925 Room Rentals $ 15,000
5060456-160044-632037 Sales Retail 195,000
5060456-160044-630308 Commission Food Services (1,000)
5060456-160044-631799 Reimb Contracts (78,100)
5060426-160044-631925 Room Rentals 10,000
5060426-160044-632037 Sales Retail 140,000
5060426-160044-630308 Commission Food Services 10,000
5060426-160044-631799 Reimb Contracts (49,000)
5060666-160666-665882 Planned Use of Balance 134,791
Total Revenue $376,691
Expenses
5060456-160044-702010 Salaries Regular $138,109
5060456-160044-712020 Overtime 600
5060456-160044-722740 Fringe Benefits 5,589
5060456-160044-750385 Merchandise 53,250
5060456-160044-731490 Training and Certifications 500
5060456-160044-750581 Uniforms 500
5060456-160044-730198 Building Maintenance Charges 5,000
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Bowman absent.
Co issioner Thomas Middle on,
Chairperson, Finance Committee
5060456-160044-730562
5060456-160044-730646
5060456-160044-731780
5060456-160044-730814
5060456-160044-731073
5060456-160044-731115
5060456-160044-731269
5060456-160044-731388
5060456-160044-731689
5060456-160044-750063
5060456-160044-730399
5060456-160044-750504
5060456-160044-761084
5060456-160044-774636
5060456-160044-774677
5060456-160044-775754
5060456-160044-778675
5060426-160044-702010
5060426-160044-712020
5060426-160044-722740
5060426-160044-750385
5060426-160044-731490
5060426-160044-750581
5060426-160044-730198
5060426-160044-730562
5060426-160044-731780
5060426-160044-731780
5060426-160044-730814
5060426-160044-731073
5060426-160044-731115
5060426-160044-731136
5060426-160044-731269
5060426-160044-731388
5060426-160044-732102
5060426-160044-750063
5060426-160044-730399
5060426-160044-750504
5060426-160044-774636
5060426-160044-774677
5060426-160044-775754
Electrical Service
Equipment Maintenance
Software Support Maintenance
Grounds Maintenance
Legal Services
Licenses and Permits
Natural Gas
Printing
Security Expense
Custodial Supplies
Office Supplies
Small Tools
Depreciation Buildings
Info Tech Operations
Insurance Fund
Maintenance Department Charges
Telephone Communications
Salaries Regular
Overtime
Fringe Benefits
Merchandise
Training and Certifications
Uniforms
Building Maintenance Charges
Electrical Service
Equipment Maintenance
Software Support Maintenance
Grounds Maintenance
Legal Services
Licenses and Permits
Logos Trademarks Intellect Prp
Natural Gas
Printing
Water and Sewage Charges
Custodial Supplies
Office Supplies
Small Tools
Info Tech Operations
Insurance Fund
Maintenance Department Charges
Total Expenses
(7,200)
1,000
1,000
(200)
500
1,500
(3,900)
1,500
500
2,000
500
4,700
400
4,000
6,900
(1,500)
500
131,600
(500)
3,293
38,250
500
500
(14,300)
(800)
(11,700)
1,000
(2,600)
500
500
500
(3,300)
1,100
(1,000)
1,500
400
5,000
4,000
7,300
(700)
$376,691
Resolution #17036 February 15, 2017
Moved by Fleming supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Berman, Bowman, (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
,9-1/-7/(
I HEREBY APPROVE THIS RESOLUTION
CHEF DEPUrt COUNTY EXECUTIVE
ACTING PURSUANT TO MCI_ 45.558A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 15,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this l5 of February, 2017.
/(rvette
Lisa Brown, Oakland County