HomeMy WebLinkAboutResolutions - 2017.03.15 - 22801Commissioner Christine Long, Distri
Chairperson, General GovernmentGazobittee
MISCELLANEOUS RESOLUTION #17037 February 15, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES — E-HEALTH SOLUTION
REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Department of Information Technology (OCIT) and Department of Health
and Human Services/Health Division (OCHD) developed and completed in 2006 the E-Health Software
Suite (E-Health) for the purpose of electronic management of OCHD's environmental licensing, permits,
inspections, and complaint enforcement responsibilities; and
WHEREAS the technology platforms used to build E-Health is aging; and
WHEREAS in 2011 the Board of Commissioners approved Miscellaneous Resolution (MR) #11024 which
allocated a total of $607,751 to rewrite the Foods, Complaints, and scheduling modules in E-Health and
enhance the administrative module; and
WHEREAS the County was made aware of an opportunity to collaborate with the State of Michigan on
the procurement of a commercially available solution; and
WHEREAS the OCHD and OUT decided to put the rewrite project on hold while the State of Michigan
evaluated a solution and negotiated a cooperative contract; and
WHEREAS the majority of the funds allocated in MR #11024 remain unspent and are held in an IT equity
reserve; and
WHEREAS the State has established a contract whose product is an acceptable and cost effective
replacement for E-Health: and
WHEREAS the State solution provides a commercial "cloud" product at a discounted rate that can be
leased by local health departments using the State of Michigan contract; and
WHEREAS the cost of the project:
1. FY 17 is $ $148,219 per 50 users for software licenses and $198,500 for implementation to
migrate data, create workflows, etc.
2. FY 18 $148,219 annual cost for 50 user software licenses for a total project costs of $494,938.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the use of $494,938
held in an IT equity reserve for the purchases of licenses and implementation, of a commercial "cloud"
product to replace E-Health.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Gershenson, KowaII, and Kochenderfer absent.
Resolution #17037 February 15, 2017
The Chairperson referred the resolution to the Finance Committee. There were no objections,
FISCAL NOTE (MISC. #17037) March 15, 2017
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES — E-HEALTH SOLUTION REPLACEMENT
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. In 2006, the Board of Commissioners approved Miscellaneous Resolution (MR) #05218 which
allocated a total of $572,899 so that the Oakland County Department of Information Technology
(OCIT) along with the Department of Health and Human Services/Health Division (OCHD) could
develop and complete the E-Health Software Suite (E-Health) for the purpose of electronic
management of OCHD's environmental licensing, permits, inspections, and complaint enforcement
responsibilities.
2. In 2011, the Board of Commissioners approved MR #11024 which allocated a total of $607,751 to
rewrite the Foods, Complaints, and scheduling modules in E-Health to enhance the administrative
module.
3. The current resolution recognizes a product that is an acceptable and cost effective replacement for
E-Health. The State solution provides a commercial "cloud" product that can be leased at a
discounted rate.
4. The FY 2017 implementation cost, in order to migrate data and create workflows, amounts to
$198,500 along with software licenses for 50 users, in order to access the product, amounts to
$148,219. The FY 2018 cost for support and maintenance of the 50 software licenses amounts to
$148,219 bringing the total project cost to $494,938.
5. Funding in the amount of $185,285.82 remains from MR #05218 and funding in the amount of
$534,151.75 remains from MR #11024. This funding is available within the Net Position Unrestricted
Designated for Projects Account (#342157) within the Information Technology Fund (#63600)
6. The Fiscal Year 2017 and 2018 Budget is amended as noted below and future ongoing costs will be
incorporated as needed with the FY 2018-2012 County Executive Recommended Budget process:
INFORMATION TECHNOLOGY FUND (#63600)
Revenue FY 2017 FY 2018
1080201-152010-665882 Planned Use of Balance $ 346,719 $ 148,219
Total Revenues $ 346,719 $ 148,219
Expenses
1080201-152010-731458 Professional Services
1080201-152010-731773 Software Rental Lease Purchase
Total Expenses
$ 198,500
148,219
$ 346,71_9
0
148,219
$ 148,219
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford absent.
Resolution #17037 March 15, 2017
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor ; the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
V/ 7( 2-0( (
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 15,
2017, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 15th day of March, 2017.
Lisa Brown, Oakland County