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HomeMy WebLinkAboutResolutions - 2017.03.15 - 22819MISCELLANEOUS RESOLUTION #17057 March 15, 2017 BY: Commissioner Christine Long, Chairperson, General Government Committee IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2016 MEMORANDUM OF UNDERSTANDING — TRANSFER/ACCEPTANCE OF EQUIPMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2016 Homeland Security Grant Program (HSGP); and WHEREAS the HSGP was approved by the Board of Commissioners on January 26, 2017, under Miscellaneous Resolution #17005; and WHEREAS Oakland County Corporation Counsel has reviewed and approved the attached Memorandum of Understanding (MOU) — Transfer/Acceptance of Equipment for all purchased equipment by Oakland County to be used for the 2016 HSGP; and WHEREAS the MOU will be signed every time a piece of equipment is given to an Oakland County special response team or community to use under the scope and intent of the grant; and WHEREAS the document will be kept on file with the required grant reimbursement paperwork within the Homeland Security Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Memorandum of Understanding — Transfer/Acceptance of Equipment for all purchased equipment by Oakland County to be used for the 2016 HSGP. BE IT FURTHER RESOLVED that the Manager or Chief of the Homeland Security Division are authorized to approve each Memorandum of Understanding issued to a community or special response team. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. \L, Commissioner Christine Long, Dqtrri t #7 Chairperson, General GovernmerftCAmmittee GENERAL GOVERNMENT COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Hoffman absent. OAKLAND COUNTY HOMELAND SECURITY DIVISION MEMORANDUM OF UNDERSTANDING - TRANSFER/ACCEPTANCE OF EQUIPMENT Oakland County Homeland Security (hereinafter referred to as the Grantor), in accordance with the "CLICK HERE TO ENTER THE GRANT YEAR & GRANT NAME" is providing the below listed Equipment to "CLICK HERE TO ENTER THE ACCEPTING ENTITY'S NAME"(hereinafter referred to as the Subrecipient) DUNS # "CLICK HERE TO ENTER DUNS # The undersigned acknowledges acceptance of said Equipment and understands the following: 1. The original source of grant funding is: "ENTER FEDERAL GRANTING AGENCY NAME", CFDA# "ENTER CFDA tr, FEDERAL AWARD # "ENTER FEDERAL AWARD #". The funding is passed through the Michigan Department of State Police, Emergency Management and Homeland Security Division Grant #, "ENTER GRANT AWARD #" and the County of Macomb Grant # "ENTER GRANT AWARD #". 2. The federal award period is "CLICK HERE TO ENTER BEGINNING DATE" through "CLICK HERE TO ENTER ENDING DATE". 3. The purpose of the Federal funding is "CLICK HERE TO ENTER DESCRIPTION". 4. The amount of Federal funds obligated or value of Equipment provided to the Subrecipient is "CLICK HERE TO ENTER AMOUNT". 5. By signing this Memorandum of Understanding, the Subrecipient accepts the Equipment in its current condition, "AS IS", and acknowledges that it had an opportunity to inspect the Equipment. 6. By signing this Memorandum of Understanding, the Subrecipient agrees to comply with the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements (2 CFR Part 200). The Subrecipient receiving assets will be required to complete a risk assessment and be subject to financial and program monitoring. Oakland County Fiscal Services will provide necessary information to Subrecipients for their single audit reporting on a quarterly basis. 7. Upon execution of this Memorandum of Understanding the Subrecipient shall be solely responsible for the Equipment, including but not limited to the following: 7.1.1. Operation of the Equipment; 7.1.2. Maintenance and repair of the Equipment; 7.1.3. Replace or repair Equipment which is willfully or negligently lost, stolen, damaged, or destroyed; 7.1.4. Investigate, fully document, and make part of the official Grant Program records any loss, damage, or theft of Equipment; 7.1.5. Insurance for the Equipment if required by law or if the Political Subdivision deems it appropriate in its discretion; 7.1.6. Training for use of the Equipment, if training is not included with the purchase of the Equipment; and 7.1.7. Liability for all Claims arising out of the Political Subdivision's use of the Equipment. 7.2. The Subrecipient shall comply with and shall use the Equipment in accordance with the requirements in 44 CFR 13.32— Equipment and the "CLICK HERE TO ENTER THE GRANT YEAR & GRANT NAME" Program Guidance. 7.3. The Subrecipient shall keep the Grantor informed of the location of the Equipment. If the Equipment by its nature is mobile, the Subrecipient must provide a general location or "home-base" where the Equipment can be found. If the location of the Equipment changes, the Subrecipient shall provide the new location to the Grantor immediately. The information required by this Section shall be provided to the Grantor upon execution of this Memorandum of Understanding and continue until three (3) years after the close of this Grant Program. Except for items valued under $5,000 that are disposable or expendable, the Subrecipient shall inform the Grantor if it plans to dispose and/or return the Equipment and work with the Grantor regarding any issues associated with disposal/return of the Equipment. Page 1 of 3 OAKLAND COUNTY HOMELAND SECURITY DIVISION MEMORANDUM OF UNDERSTANDING - TRANSFER/ACCEPTANCE OF EQUIPMENT 7.4. Subrecipients receiving $750,000 or more in Federal funds in their fiscal year shall have a single audit performed in compliance with 2 CFR 200 Subpart F — Audit Requirements. The equipment included on this Memorandum of Understanding shall be included on the Schedule of Expenditures of Federal Awards if the agency is required to have a single audit performed. Subrecipients must also submit a Corrective Action Plan for any audit findings that impact Homeland Security funded programs and management letter (if issued) with a response. Subrecipients exempt from the Single Audit requirements that receive less than $750,000 of total Federal funding must submit a Financial Statement Audit prepared in accordance with GAAS if the audit includes disclosures that may negatively impact Homeland Security programs including, but not limited to fraud, financial statement misstatements, and violations of contract and grant provisions. 7.5. The Subrecipient shall be solely responsible for all costs, fines, and fees associated with the use and misuse of the Equipment, including but not limited to, costs for replacing the Equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 7.6. The Subrecipient shall make the Equipment available to the Grantor and State and Federal Auditors upon request. 7.7. The Subrecipient shall make the Equipment available to all regional partners subject to any user agreements or Memorandum of Understanding that may be required by the Su brecipient. 7.8. EQUIPMENT "DOUBLE-CLICK TO ADD MORE EQUIPMENT" (DELETE this Row and Command After All Equipment Has Been Entered) AMOUNT EQUIPMENT PHYSICAL LOCATION OF 24 HOUR CONTACT BUSINESS CONTACT VENDOR EQUIPMENT (NAME & PHONE) (NAME & PHONE) The person acting for the Grantor in administering this equipment is: Name: Location/Building: Telephone No.: Email Address: Page 2 of 3 OAKLAND COUNTY HOMELAND SECURITY DIVISION MEMORANDUM OF UNDERSTANDING - TRANSFER/ACCEPTANCE OF EQUIPMENT Accepted By: Signature: Date: Printed Name: Phone: Organization: Email Address: Approved By Oakland County Homeland Security: Signature: Date: Printed Name: Phone: Title. Page 3 of 3 Resolution #17057 March 15, 2017 The Chairperson referred the resolution to the Finance Committee. There were no objections.